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© Copyright 2016 – B Dow, B Taylor PROJECT MANAGEMENT & SOCIAL MEDIA Tools Bringing the two worlds together! Bill Dow, PMP Co-author: “Project Management CommunicationsBible” Author: “The Tactical Guide for Buildinga PMO” Co-Author: “Project Management CommunicationsTools” © Copyright 2016 – B Dow, B Taylor

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Page 1: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

PROJECTMANAGEMENT&S O C I A L M E D I A T o o l s

Bringingthetwoworldstogether!

BillDow,PMP • Co-author:“ProjectManagementCommunicationsBible”• Author:“TheTacticalGuideforBuildingaPMO”• Co-Author:“ProjectManagementCommunicationsTools”

©Copyright2016– BDow,BTaylor

Page 2: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

HandsOn

BillDow,PMP

©Copyright2016– BDow,BTaylor

SocialAuthorGivingBack

Page 3: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

ImportanceofProjectCommunications1.ProjectFailures&Survey’s

2.CommonCommunicationProblems

3.ProjectCommunicationPlanning

4.ProjectManagement&SocialMedia

5.ProjectCommunications&AgileProjects

6.ProjectManagement&BusinessIntelligence

Agenda1. ProjectManagement&Social

Media

2. SocialMedia&PMI

3. CommunicationPurposes

4. SocialMediaTools–

UnderstandingtheFunctionality

5. HiringSocialMediaExperts

Page 4: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

ProjectCommunicationandSocialMedia

Page 5: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia– Tonsoftools!

AndtheListContinuestoGrow

Page 6: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagement

Associalmediatakesoverourlives,projectmanagersareveryeagertousesocialmediaontheirprojects.

Thisissoimportantandpopularthesedays,PMIisalloverit.AccordingtoPMI's2010PulseoftheProfessionSurvey,76percentoforganizationspolledalreadyuseonlinenetworking/collaborationtoolsformanagingprojects.Thesurveypolled1,157non-trainer/non-consultantPMImembers/credentialholdersaroundtheworld.

ProjectManagersmuststarttofactorinhowsocialmediacanbeusedontheirprojects!http://www.cioinsight.com/c/a/Expert-Voices/Social-Media-a-Growing-Factor-in-Project-Success-806642

Page 7: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagement

http://www.cioinsight.com/c/a/Expert-Voices/Social-Media-a-Growing-Factor-in-Project-Success-806642

SharePoint

LinkedIn

MicrosoftProjectServer

NetMeeting

IM(multipleplatforms)

GoToMeeting

Toptoolsinusebysurveyrespondents:

Page 8: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagement

http://www.cioinsight.com/c/a/Expert-Voices/Social-Media-a-Growing-Factor-in-Project-Success-806642

percentofrespondentssaidthattheyusesocialmediatoolstocommunicatewiththeirprojectteams

AccordingtotheHarrin Survey:

36%percentreportingthattheycommunicatewiththeprojectstakeholdersinthisway.24%ofrespondentssaidtheyactivelyusethesetoolsformanagingtheirteams25%reportedusingthemforprojectstatusupdates.27%reportedusingsocialmediatoolsfordocumentsharing.48%

Page 9: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagement

http://www.cioinsight.com/c/a/Expert-Voices/Social-Media-a-Growing-Factor-in-Project-Success-806642

reportedusingthemforcollaboratingontasks

Socialmediatoolsareusedfortheday-to-dayworkofprojectmanagement.

34%tasktracking19%hostingonlinemeetings32%

Page 10: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagementOtherpopularsocialmediatools

• Blogs• Discussionforums• Facebook®• Instagram®• LinkedIn®• SlideShare®• Tumblr.®• Twitter®• VMware®HorizonSocialcastTM• Yammer®

Page 11: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Consider Haveyouconsideredhowtousethemonyourproject?

HowdoyouuseTwitter®orInstagram®onyourprojects?

Couldthesametoolsthatyouuseonyourphoneseveryday,beusefulonyourprojects?Versatile

Possible?

Page 12: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagementExamples

Page 13: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagementExamples

Page 14: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Page 15: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Summary

SocialMedia&ProjectManagement

SocialMediaisheretostayandprojectmanagersmuststartembracingthesetoolsontheirprojects.1

Don’tloseoutontheopportunitytousethesepowerfultools.2

Ensureyouworkwithyourlegalteambeforepostingprojectinformation.Someprojectsthatembracesocialmediawillhaveinstantaccesstotheirlegalteamtoensureyouarenotrandomlytweetinginformation.

3

Page 16: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&PMI– Linkingthetwoworldstogether!

Page 17: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&PMI

BeforeconsideringusingSocialMediatools,itisimportanttounderstandwhereyouwouldusetheminyourproject.I.e.Initiating,Planning,Executing,Closing...etc.

MatchingsocialmedialtoolstothevariousPMI®processgroupsputsyouinthepositiontostartusingthesetoolsonyourprojectsimmediately.

Page 18: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

ProjectCommunication&SocialMedia

PMBOKMeetsSocialMedia

SocialMediaMappedtoProjectManagementLifecycleProcessesChart

Page 19: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

INITIATING

PLANNING

EXECUTING

MONITORING&CONTROLLING

CLOSING

SocialMedia&PMI

AnnouncementsOnly

Storefilesandcommunicating,butstartingtogetintoprojectexecution.

Storefilesandcommunicatingwhileexecutingtheproject

Storefilesandcommunicatingwhileexecutingtheproject.Startingtomakesomeearlyannouncements?

AnnouncementsOnly

Page 20: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMediatoProgressGroupsMappingTableTool Initiation Planning Executing Monitoring&Controlling Closing

Blogs(Assumingnothingprivate)

Usedtoannounceandtalkabouttheproject/product

N/A N/A N/A Usedtoannounceandtalkabouttheproject/product

DiscussionForms(Assumingnothingprivate)

Usedtoannounceandtalkabouttheproject/product

N/A N/A N/A Usedtoannounceandtalkabouttheproject/product

Facebook(AssumingPrivateGroups)

Usedtoannounceandtalkabouttheproject/product

Usedtostorefiles,haveprivateconversationsandshareprojectinformation

Storingfiles,chattingwithteammembers,postingprojectdocuments...etc.

Storingfiles,chattingwithteammembers,postingprojectdocuments...etc.

Usedtoannounceandtalkabouttheproject/product

Google+(AssumingPrivateGroups)Noabilitytostorefiles.

Usedtoannounceandtalkabouttheproject/product

Usedforsharingprojectphotos,links,videoandprojectevents.

Usedforsharingprojectphotos,links,videoandprojectevents.

Usedforsharingprojectphotos,links,videoandprojectevents.

Usedtoannounceandtalkabouttheproject/product

LinkedIn(R)(AssumingPrivateGroups)Noabilitytostorefilesingroupsbutcanonmainsite.

Usedtoannounceandtalkabouttheproject/product

Canbeusedtohavediscussions,postlinks,Pollsabouttheprojectbutlimitedifunabletoattachfileingroup.

Canbeusedtohavediscussions,postlinks,Pollsaboutprojectbutlimitedifunabletoattachfileingroup.

Canbeusedtohavediscussions,postlinks,Pollsaboutprojectbutlimitedifunabletoattachfileingroup.

Usedtoannounceandtalkabouttheproject/product

SlideShare(Assumingnothingprivate)

Usetopostpresentationsaboutupcomingproject.SomePRandMarketingrelatedinformationcouldbepostedwiththephoto.

N/A N/A N/A Usetopostpresentationsaboutupcomingproject.SomePRandMarketingrelatedinformationcouldbepostedwiththephoto.

Twitter(Assumingnothingprivate)

Usedtopromoteviatextoraphototheupcomingprojectorproduct.Hasemailcapability,butnotpossibletorunaprojectwithdirectmessagesonTwitter.

N/A N/A N/A Usedtopromoteviatextoraphototheprojectorproductyouarelaunching.

Page 21: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMediaisheretostay,andprojectmanagersareinthebestpositiontounderstandwherethetoolswillworkontheirprojects.

Itisimportanttospendthetimetounderstandhowandwheretousethesetoolsonyourprojects.Itwillhelpyoutomoveforwardandstaycurrentwiththisfastpacedsocialmediaworld.

SocialMedia&PMISummary

Page 22: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

CommunicationPurposes

Page 23: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

FocusonPurposeofCommunicationINFORM Togivefactsorinformation,tellsomeonesomething.

PERSUADE Tocausesomeonetodosomething.Thiscouldbebyreasoningwiththisperson,orbyconvincingthem.

MOTIVATE Toprovidesomeonewithamotivetodosomething.Stimulateinterestindoingsomething.

INTERACT Actinawaytoeffectsomeoneorsomethingelse.Toactoneuponanother.

INSPIRE Fulfilltheurgeinsomeonetodoorfeelsomething.Toproduceorarouseafeeling.

Page 24: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Purpose&ToolsMappedtoSocialMediaSocialMediaTools/CommunicationPurposes

ToolName Inform Persuade Motivate Instruct InspireBaselineSchedule Google+,Yammer,Socialcast,

Facebook

BenefitsReviewPlan Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

BudgetSpreadsheet Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

BusinessCase Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

ChangeControlPlan Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

ChangeReadinessAssessment Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

ChangeRequestForm Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

CheckpointReport Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

CustomerRequirements Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

CircleofCommunicationsChart Google+,Yammer,Socialcast,Facebook

CommunicationPlan Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

ComprehensiveTestPlan Google+,Yammer,Socialcast,Facebook

Google+,Yammer,Socialcast,Facebook

ControlChart Google+,Yammer,Socialcast,Facebook

Page 25: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Tool BudgetSpreadsheet

Google+,Yammer,FBGroups

Inform&PersuadePurpose

SocialMediaTools

Purpose&ToolsMappedtoSocialMediaExample

Page 26: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Summary

SocialMedia

Projectmanagersaretakingadvantageofsocialmediatoolsontheirprojectseveryday,starttoembracethetrend.1

Spendtimeandlookatthosecommunicationpurposesandapplythemtohowyouusethesocialmediatools.2

Bediligentinselectingtherightcommunicationtoolwiththeappropriatesocialmediatool.3

Page 27: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedialTools– UnderstandingtheFunctionality

Page 28: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagement

NotallSocialmediatoolsarecreatedequal.Notalltoolsaregoingtobeapplicabletosharefiles,postphotos,orprovideaninstantmessagingplatform.

Asprojectmanager,youaregoingtohavetotakesometimeandmatchthesocialmediatoolsyouthinkyouwanttouseandthenlearntheirspecificfunctionality.

Page 29: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

ToolBlogs(Assumingnothingprivate)DiscussionForums(Assumingnothingprivate)Facebook®(AssumingPrivateGroups)Instagram®(Assumingnothingprivate)LinkedIn®professionalnetworkingservices,(AssumingPrivateGroups)

Tumblr(Assumingnothingprivate)Twitter(Assumingnothingprivate)Yammer(AssumingPrivateGroups)

SocialMedia&ProjectManagement

Page 30: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMedia&ProjectManagementDidyourealizeFacebookhadprivategroups?Ihavebeeninvolvedinseveralprojectsthatutilizedtheseprivategroups?FB

DidyourealizeLinkedInhasprivategroupsaswell?LinkedIn

Twitterhasdirectmessaging?SodoesInstagram!Twitter

Page 31: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Summary

SocialMedia&ProjectManagement

Itissoimportanttounderstandthefunctionalityinthosetools.Youneverknowwhattheycandountilyouspendthetime.

IfoundouttheotherdaythatInstagramasemailfunctionality.

Asthetoolsgrowandmature,thefunctionalitywillchangeallthetime!

Page 32: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMediaExperts

HiringaSocialMediaExpert

Page 33: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMediaExperts- Roles&ResponsibilitiesResponsibleforonlinemarketingonsocialnetworkingsites.

Ensuresinformationprovidedonsocialmediareflectscurrentbusinesspractices.

Managessocialmediachannelstoensurethecompanyismeetingthebrand’sbusinessgoals.

Interactswithblogcommunitiesviachat,email,andweb.

Monitorssocialnetworkingsitesandaddressesinquiriesasnecessary.

Createscontentforfeedsandsnippetsonvarioussocialmediasites.

Page 34: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

SocialMediaExpertsHiringSocialMediaexperts

Page 35: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Connect

Oneofthemostimportantaspectsofthesocialmediaexpert’sjobiskeepingthelegalteaminformedofanymaterialsgoingoutonsocialmedia.

LinkThissocialmediaexpertwillactasalinkbetweenyouandthelegaldepartmentsoyouarenot“Tweeting”somethingthatshouldnotbeoutthere.

ASAP

Whenlookingtobringonasocialmediaexpert,eitherinthehiringprocessorwhentheyfirststart,youhavetoconnectthemtothelegalteamassoonaspossible!

SocialMediaExperts

Page 36: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Summary

SocialMediaExperts

SocialMediaexpertsarebecomingmoreandmorecommoninlargecorporations.1

Smallerandmid-sizecompaniesarestartingtohiresocialmediaexperts.Thisisnotalargecorporationroleanymore!2

Asprojectmanager,youaregoingtowanttomakethatconnectionwiththesocialmediaexpertassoonaspossibleandworktogethertogetyourpublicfacingprojectdetailsonthesocialmediatools.

3

Page 37: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Taketimeandconsiderhowandwheretousesocialmediaforyourprojects.

ProjectManagement&SocialMediaWrap-Up Don’trushgettingprojectinformationtooquickly.

Besuretounderstandthepurposeandthefunctionalityofthetool.

Inmostcases,youmayneedtorunprojectinformationthroughyourlegaldepartmentbeforereleasingittosocialmediasites.

Page 38: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

FormoreInformation

ProjectManagementCommunicationTools

- Published2015

Page 39: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

ProjectManagementCommunicationTools

- Published2015

BillDow,PMP

©Copyright2016– BDow,BTaylor

@dowpublishing@billdow

dowpublishingllc

BillDow,PMP

TheTacticalGuideforBuildingaPMO

-Published2012

[email protected]

Dowpublishingllc.comwww

Page 40: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Thanks!

BillDow,PMP

Page 41: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Page 42: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Win a free copy of the book!

FillintheSpeaker’sSurvey!!

Page 43: PROJECT MANAGEMENT & SOCIAL MEDIA Tools · Social Media & Project Management As social media takes over our lives, project managers are very eager to use social media on their projects

©Copyright2016– BDow,BTaylor

Win a free copy of the book!

http://products.dowpublishingllc.com/freecommsbook