project management tips
DESCRIPTION
Project Management Tips. Rick Rozzelle – Moderator Cathy Rinehart–Kansas Jim McMahon–Louisiana Deb Holdren - Georgia. Agenda. Is Project Management Essential? How we manage Projects Project vs. Program Management. Is Project Management Essential?. Yes! Silos - PowerPoint PPT PresentationTRANSCRIPT
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Project Management TipsRick Rozzelle – ModeratorCathy Rinehart–KansasJim McMahon–LouisianaDeb Holdren - Georgia
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Agenda Is Project Management Essential?
How we manage Projects
Project vs. Program Management
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Is Project Management Essential? Yes! Silos Master Data Management Managing multiple projects Scope, Cost, Time, and Quality Risk, Visibility, and Complexity Grant Management State Project Management needed even if
you have Vendor Project Management!
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Define the RequirementsGeneral & FunctionalTechnical (Hardware & Software)Data SpecificationsReportingTimelineBudget (optional)GrowthPerformanceTestingTrainingOther Requirements
The Request For Proposal (RFP) sets the standard
Needs, Timeline, Deliverables, and Budget
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Sample of RFP requirements definition.
Needs, Timeline, Deliverables, and Budget
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Sample of Contract alignment with RFP (Attachment-A Deliverables).
Needs, Timeline, Deliverables, and Budget
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Sample of Contract alignment with RFP (Attachment-D Payment Schedule).
Needs, Timeline, Deliverables, and Budget
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Sample of Contract alignment with RFP (Attachment-C High-Level Project Plan).
Needs, Timeline, Deliverables, and Budget
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Managing Resources, Time, and the Budget
Sample Detailed Project Plan
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Managing Resources, Time, and the Budget
Sample Management Status Report
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Daily Team Meetings (Stand-up)Daily tech meetingWeekly managers meetingWeekly sub-contractor meetingsRegular on-site visits by primary contractor executiveSharePoint Team Site
Day-to-Day Project Management
Managing Resources, Time, and the Budget
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Managing Resources, Time, and the Budget
Sample Acceptance Document
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Managing Resources, Time, and the Budget
Sample Invoice
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» Client defines the expectations.
» Vendor and Client are clear on expectations.
» Deliverables are identified.
» Milestones are identified.
» Process to manage the project on a daily, weekly and monthly basis.
» Process to get acceptance and fulfill contract.
SUCCESS: Win - Win!
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Project / Program ManagementProject Management Size Varies Can Be A Program Delivers Program
Benefits May Be Interdependent Led by Project
Managers Grant Objectives
Feeds Program Mgmt.
Program Management
Coordination of Multiple, Related, Aligned Projects
Plus Grant Mgmt Communication
Critical SLDS Grant Level Alignment
Feeds Portfolio Mgmt.