project management v2
TRANSCRIPT
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Internal Audit Department - Internal Training
Project ManagementPrepared and presented by : Helyus Romalo
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Internal Audit Department - Internal Training
What is a project?An activity that are:UNIQUE (one-off event)Having START and END
DATEBrings SOLUTION and
BENEFITHas UNKNOWN ELEMENTS which create
RISKS
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Internal Audit Department - Internal Training
Quiz1. Building a deck2. A restaurant planning a
menu3. Implementing a new
system4. Mowing the lawn5. Planning a wedding6. Setting up a business
yep, it’s a projectnopeyep, it’s a projectnopeyep, it’s a projectyep, it’s a project
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Internal Audit Department - Internal Training
Components of project (ctd..)Deliverable
sMilestones
– audit report, data analysis, etc
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Internal Audit Department - Internal Training
Components of project (ctd..)Tasks
RisksIssues
Can be breakdown by time to complete…i.e. D-1, D-2, D-3
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Internal Audit Department - Internal Training
Components of projectGantt ChartStakeholders
Project Manager (PM)StoresManagementOther departmentsGroup Auditetc
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Internal Audit Department - Internal Training
What does a PM do?PM ~ Jugglers
Direct all activities to meet objectives
Manage risksSolve problemsTrack and report project progressCommunicate to all stakeholders
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Internal Audit Department - Internal Training
Project phases (4P)
Propose
Prepare
Produce
Present
“are we going to do the thing right?”
“are we getting the thing done
right?”
“Did we do the right thing?”
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Internal Audit Department - Internal Training
Project management processesInitiating
• Define project scope
• Define terms of reference
• Prepare teams
Planning
• Create ‘Work Breakdown Structure (“WBS”)
• Activity sequencing
• Activity duration estimating
• Cost estimating
• Communica- tion planning
Executing
• Work allocation
• Direct and Manage project execution
• Information distribution
1 2 3 54
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Internal Audit Department - Internal Training
Skills a PM must relyLeadershipEncourage participationFacilitate communicationAnticipate eventsUse PM toolsDelegate not abdicateProvide adequate training to grow peopleKeep recordsManage conflict
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Internal Audit Department - Internal Training
‘Managing’ vs ‘Doing’Once you are doing the project instead of managing the project, you will find that the PM tasks slip…First thing to do : Communicate to higher upFollowed quickly by : Risk management – by
priority ranking
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Internal Audit Department - Internal Training
Effective project meetingsEncourage participationKeep people to the pointHave a clear agendaEnsure everyone is heard
when making decisionManages differences of
opinion to a consensusHave a clear actions arising from the meeting
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Internal Audit Department - Internal Training
Post implementation reviewWhat did we plan to achieve this period?What did we actually achieve?Why is there a difference?What do we plan to achieve next period?How are we managing existing risks?Are there any new risks?What are the current major issues?What are we going to do about them?
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Internal Audit Department - Internal Training
Thank you