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PROJECT MANAGEMENT PLAN INCORPORATING CONSTRUCTION MANAGEMENT PLAN

Issue: D

Date: 25/02/14

JCE QAF 005 Issue W 06/12

Contract: Ifield Mill Pond

Issue details: Pre-Construction

Distribution: Controlled copies: HO file Client – Waterman T&D

Originated by: Reviewed/authorised for issue (signed by Site Manager):

Reviewed/authorised for issue (signed by Regional Manager):

Guy Goodier

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CONTENTS

0 Amendment/Review Record 1 Application 2 Objectives and Targets 3 Project References 4 Project Details 5 Management 6 Subcontractors 7 Communication and Training 8 Health and Safety Risks 9 Environmental Risks 10 Method Statements 11 Emergency Preparedness 12 Site Set-up and Traffic Management 13 Monitoring 14 Documents and Records 15 Outline Working Methods

Associated Documents

A Contacts 5048/CON/001-1 B Site Location Plan 5048/SLP/001-A C Site Induction 5048/IND/001-0 D Contract Programme To be included in Rev E E Method Statement Programme To be included in Rev E F Inspection and Test Plan To be included in Rev E G Site Records Responsibilities 5048/SRR/001-A H Site Set-Up Plan 1102-5/UA005588/P1

1102-6/UA005588/P1 J Traffic Management 1102-1/UA005588/P3

1102-2/UA005588/P3 1102-3/UA005588/P3 1102-4/UA005588/P3 5048/TMS/001-A

K Site Waste Management Plan To be included in Rev E L Traffic routes CIV/SA/06/0002/A02

CIV/SA/06/0003/A02 M Route to Hospital To be included in Rev E N Tree Protection 5048/TPW/001-A P Environmental Management Plan 5048/EMP/001-2

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0 AMENDMENT/REVIEW RECORD Issue Date Issue Details A 09.09.13 Original draft issue B 16.10.13 Updated to include further information C 06.01.14 Tree Removal & Devegetation Works D 25.02.14 Pre-Construction (Associated Documents list as per

contents page, D,E,F,K and M to follow) This document has been amended or otherwise reviewed since its last formal

issue (shown by the issue status and date in the header above) as follows: Date Amendment/Review Details Name Signature

This document has been communicated to and understood by the following

key site staff and subcontractors: Date Company Name Signature

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1 APPLICATION 1.1 Jackson Civil Engineering (JCE) is fully committed to quality, safety and

environmental best practice and operates a management system in accordance with ISO 9001, ISO 14001 and OHSAS 18001 standards.

1.2 The Company Procedures Manual contains policy statements, details of the

company’s organisational structure, and company procedures that provide the generic arrangements to ensure compliance with quality, safety, environmental and other requirements, in a fully integrated manner.

1.3 JCE’s integrated Quality, Safety and Environmental Policy is displayed in the

site office. The Company Procedures Manual is available on JCE’s intranet (J-Net) for reference.

1.4 This Project Management Plan (PMP) along with its associated documents,

hazard/risk assessments (HRAs), method statements, and other project documents set out the specific quality, health and safety, environmental and other requirements of the project. The PMP and associated documents are complementary to and should be read in conjunction with the company procedures. Refer to CP 302.02 - Project Management Plans.

1.5 The PMP and associated documents fulfil the functions of the construction

phase Health and Safety, Quality and Environmental Plans and are maintained and developed as necessary throughout the project.

1.6 The PMP should also be read in conjunction with the following documents:

- Site Waste Management Plan (SWMP) - Environmental Impact Assessment (EIA) - Environmental statement (ES) - Environmental Management Plan (EMP)

1.7 The PMP covers all aspects of the project under JCE’s control and includes

all works carried out by subcontractors.

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2 OBJECTIVES AND TARGETS 2.1 Company Objectives JCE’s brand values and ‘Good Works’ culture are set out in the Business Plan

along with the specific actions for achieving the current year’s objectives. Particular quality, safety and environmental objectives and targets selected from the Business Plan are displayed in the site office. Refer to CP 302.12 - Objectives and Targets.

2.2 Project Objectives The project’s objectives are to complete the works on time and within budget,

to the client’s satisfaction, in accordance with the specification and legislative requirements, in a quality, safety and environmentally conscious manner, and with due consideration to other contractors and the public.

Other project-specific objectives and targets include

- Minimising disruption to the neighbouring residential areas during Construction

We acknowledge the EA’s ‘zero and beyond’ approach to capitalise on

opportunities for improvement. The following benchmarks are used in the progress towards achieving a zero incident culture:

- zero fatalities - zero major injuries - zero category 1 and 2 environmental incidents - an AFR of 1 in 1,000,000 hours - by 2014, zero accidents or environmental incidents caused by

management or management system failure. The key environmental targets for the project are:

- 100% of timber to be from a FSC or equivalent sustainable source - at least 75% of aggregates to be from a secondary or re-cycled source - not more than 10% of inert waste to go to landfill.

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3 PROJECT REFERENCES 3.1 Contacts Emergency and contact telephone numbers for key organisations and

personnel are provided on the Contacts sheet (associated document A). 3.2 Principal Contractor Name: Jackson Civil Engineering HO Address: 30 White House Road, Ipswich, Suffolk, IP1 5LT Tel: 01473 238300 Fax: 01473 238301 Email: [email protected] Contact: Dave Hooper 07889 111996 Site Address: Ifield Watermill Car Park, Hyde Drive, Crawley, West Sussex,

RH11 0PL Tel: 07968 409807 Fax: Email: [email protected] Contact: Guy Goodier 3.3 Client Name: Crawley Borough Council Property division Address: Town Hall, The Boulevard, Crawley, West Sussex. RH10 1UZ Tel: 01293 438000 Fax: 01293 438603 Email: [email protected] Contact: Ray Hook 3.4 Client’s Engineer Name: Waterman Transport and Development Address: Dippen Hall, Blindley Heath, Lingfield Surrey. RH7 6JX Tel: 01342 893800 Fax: 01342 894212 Email: [email protected] Contact: Geoff Waller

mailto:[email protected]




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3.5 CDM Co-ordinator Name: Keegans Address: Telford Pavilion, Todd Campus, West of Scotland Science

Park, Glasgow G20 0XA Tel: 0141 948 0600 Fax: 0141 948 0601 Email: [email protected] Contact: Campbell Skinner 3.6 Client’s Cost Consultant Name: Address: Tel: Fax: Email: Contact: 3.7 JCE’s Design Consultant Name: Hyder Consulting Address: Brooklands, 680 Budshead Road, Plymouth. PL6 5XR Tel: 01752 689000 Fax: Email: [email protected] Contact: Paul Risdon 3.8 Environmental Consultant/Ecologist Name: Enims Address: Office 4, Burcot Farm, East Stratton, Winchester, Hampshire,

SO21 3DZ Tel: 01962 795159 Fax: Email: [email protected] Contact: Mark Rose




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3.9 Key Subcontractors Activity: Tree Removal & Devegetation Works Name: County Tree Surgeons Ltd Address: Turners Hill Road,Crawley Down, West Sussex, RH10 4HQ Tel: 01342 719567 Fax: Email: [email protected] Contact: Paul Farrow Activity: Other to be confirmed Name: Address: Tel: Fax: Email: Contact: Activity: Name: Address: Tel: Fax: Email: Contact: Activity: Name: Address: Tel: Fax: Email: Contact:

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4 PROJECT DETAILS 4.1 Project Description Ifield Mill pond was formed by the damming of Ifield Mill Brook in the 17thC. A

recent reservoirs act inspection carried out on the dam concluded that works were required to upgrade the existing structure. Crawley Borough Council have, following public consultation, decided to carry out upgrading works to the dam and also carry out environmental improvement works to the pond which will include de-silting. Following an options process the dam on the North pond will be upgraded by the construction of a reinforced concrete wall on the upstream face with a clay backfill to the existing dam structure. Included within this wall will be a secondary weir structure and new outfall arrangement. The South pond is to be de-silted and a new island and boardwalk constructed to create a circular walking route around the pond

4.2 Key Operations Key operations include

- Tree removal and devegetation - Installation of temporary dam at Railway Culvert - Draining of the North Pond - Fish rescue operations - Excavation of silt in North pond to expose clay bed - Construction of new Reinforced concrete retaining wall and secondary

weir structure upstream of the existing dam - Removing clay from the north pond bed to form a new dam core - Backfilling between new clay core and retaining wall with silt excavated

from north pond - Installation of new outfall arrangement and stilling pond - Desilting of the south pond using a silt pusher and allowing the silt to dry

out in drying areas on the bank prior to loading into lorries and removing from site

- Boardwalk construction - Footpaths and cycleways

4.3 Key Planning and Programming Constraints

The tree removal and devegetation works will be carried out during the winter months of early 2014 in order to reduce the impact on nesting birds as it is an offence under Part 1 of the Wildlife and Countryside Act 1981 (as amended by the Countryside and Rights of Way Act 2000) to destroy the nest of any wild bird or to intentionally or recklessly disturb the habitat of any bird or animal.

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The proposed programme is for construction works to take place during spring and summer period 2014, when the probability of lower water flows through the ponds is at its highest therefore reducing flood risk during construction operations.

4.4 Existing Services/Features All excavation works are carried out under JCE’s ‘permit to dig’ system to

identify and protect existing services. Refer to CP 308.02 - Excavation and CP 310.27 - Buried Services.

Known existing services include

- Overhead electricity and telecom cables feeding the existing mill from Hyde Drive

- Gas, telecom and power cables in the verge of Hyde Drive at the proposed access for construction plant

- Foul sewer to the west of north pond which crosses under the proposed construction access

- Surface water outfall into the southern extremity of the north pond. - Power, gas and telecom cables in the verges of Waterfield gardens at the

proposed access points - Various surface water outfalls into the southern pond - Foul sewer and surface water sewer under the proposed haul route to the

south pond Known existing features include The site is located within a Site of Nature Conservation Importance (SNCI)

and there is an area of ancient woodland along the western boundary of the south pond

There are two Grade II listed buildings located along the northern boundary;

Ifield Mill House and Ifield mill The site is extensively used by nature seekers for recreational activities The site is located within a residential area Waterfield Primary school is located 110m south of the south pond and

Gossops Green community school is located 530m east of the south pond

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4.5 Site Location and Specified Routes Refer to the Site Location Plan. (Associated document B).

Traffic routes from all three works areas are shown on associated document L.

4.6 Site Rules Site rules are incorporated on the Site Induction form and displayed in the site

office (associated document C). 4.7 Programme Refer to the Contract Programme (associated document D). Key programme objectives are:

Tree Removal Mobilisation period 4 weeks Start date: 20th January 2014 Completion date: 14th March 2014 Construction Mobilisation period 4 weeks Start date: 22nd April 2014 Completion date: March 2015 Deadline for H&S file April 2015

4.8 Site Working Hours Proposed Site working hours are 07.30-17.30 Monday –Friday 07.30-13.00 Saturday 4.9 Works Designed by JCE The requirements for permanent works design, for which JCE has

responsibility, are described in CP 307.11 - Design Control. The particulars of JCE’s design consultant are given in Section 3. Refer also to CP 307.12 - Temporary Works.

Permanent works design to be undertaken by JCE comprises: The design of a replacement dam structure adjacent to the existing Ifield mill

pond dam, to include, a reinforced concrete wall and secondary weir

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structure, new outfall arrangements and stilling basin to the approval of the client and their appointed reservoir engineer.

Within the south pond the design comprises silt traps to the three incoming brooks, bank improvement works and new boardwalk and fishing platforms

Temporary works design to be undertaken by JCE comprises: The design of temporary dams within the pond to control water flows.

Access Bridge across the existing brook adjacent to Hyde drive for site access

Earthworks support for excavation activities for the new outfall and silt trap construction

Drying areas for silt prior to removal from site

4.10 Other Activities Other significant activities known or anticipated to take place on or adjacent to

the site during the construction phase of the works comprise Operation of the adjacent Ifield Mill adjacent to the works 4.11 Information Provided Key information that has been provided by the client at tender stage and is

available for reference comprises - Preliminary design drawings - Statutory Undertakers information - Topographical survey - Existing silt depth survey - Factual Ground investigation report - Hydraulic modelling statement - Ecological statement - Traffic statement

The information is located JCE Tecsys system Additional Site investigation has been carried out during the ECI stage of the

contract and this is also stored on Tecsys During the detailed design period construction drawings and specification will

be produced to enable works to be carried out

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4.12 Permits, Licences and Consents Permits, licences and consents required for the project comprise

- Planning consent will be required prior to construction start

- Environment Agency exemption D1 for the relocation of dredged silts into new banks and islands

- Environment Agency exemption U10 for spreading of silt on local agricultural land

- Environment Agency exemption U1 for general site waste - Flood Defence Consents (both permanent and temporary)

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5 MANAGEMENT 5.1 Company Organisation Refer to CP 301.12 - Company Organisation Chart. 5.2 Project Organisation

Key Subcontractors’ Supervisory Personnel

Paul Farrow – County Tree Surgeons Other to be confirmed

Site Manager

Guy Goodier

Client’s Project Team

Project Manager – Ray Hook

Assistant Project Manager –

Geoff Waller

Site Supervisor – Geoff Scarborow

CDM Co-Ordinator –

Campbell Skinner

Quality, Safety and

Environmental Team

Andy Race Steve Livingstone

Phil Collins

Safety Adviser

Charles McKinley-Rowe

Foremen

Mark Hill Mick Dodd

Engineers

Gordon Kerins Jack Allen

Adrian Istov

Quantity Surveyor

Martin McCudden

Regional Manager

Warren Devereux

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5.3 Subcontractors’ Organisation

All sub-contractor activities will be controlled by JCE. Sub contractors employed have a proven track record of delivering similar schemes. Sub-Contract management and site personnel will be actively engaged in the management of the site from an Environmental and Health and Safety perspective to ensure buy in and focus on site specific targets and objectives. Key contact details are contained in section 3.

5.4 Management Responsibilities Generic responsibilities for staff are covered in the particular company

procedures. Responsibilities of personnel with particular respect to quality, safety and environmental issues are covered by CP 301.13 - Roles and Responsibilities.

The key project management responsibilities comprise: Responsibility Nominated Person Fire Officer Guy Goodier First Aider Guy Goodier Design Co-ordinator David Hooper Temporary Works Co-ordinator Guy Goodier TW Erection Check Supervisor Guy Goodier Crane Appointed Person Guy Goodier Lift Supervisor Guy Goodier Traffic Management Co-ordinator Guy Goodier Traffic Management Supervisor Guy Goodier COSHH Co-ordinator Guy Goodier Persons authorised to issue permits: Permits to Dig Guy Goodier Permits to Lift (for non-crane lifts) Guy Goodier Permits to Enter Confined Space Guy Goodier Hot Work Permits Guy Goodier

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Responsibilities for key project management activities include:

Activity Responsibility

Prepare and issue the Project Management Plan Site Manager Review the Project Management Plan Regional Manager Maintain the PMP up to date as a ‘working document’ Site Manager Prepare JCE HRAs and method statements Site Manager Review subcontractors’ HRAs and method statements Site Manager Review HRAs and method statements for high-risk works Regional Manager Brief HRAs and method statements to personnel Supervisor Provide required welfare facilities Site Manager Provide required first aid cover Site Manager Display and maintain site notices and H&S information Site Manager Assess competency and training needs of site personnel Site Manager Carry out inductions and toolbox talks for site personnel Supervisor Carry out site evaluations Site/Reg Manager Carry out site safety/environmental inspections QSE Team Carry out management system audits QSE Team Prepare/submit valuations Quantity Surveyor Notify any accidents or incidents to Safety Manager Site Manager Notify any environmental incidents to Env. Manager Site Manager Understand site hazards and environmental aspects All Personnel Report unsafe/environmentally unacceptable conditions All Personnel Maintain tidy work sites and good housekeeping All Personnel # 5.5 Site Records Responsibilities Site records that need to be maintained and reviewed, and the responsibility

for doing so, are detailed on the Site Records Responsibilities sheet (associated document G).

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6 SUBCONTRACTORS 6.1 Evaluation and Selection Subcontractors are evaluated and selected on the basis of their competency

to carry out the particular works and in accordance with JCE’s requirements for quality, health & safety and environmental best practice. Refer to CP 304.32 - Evaluation/Approval of Subcontractors and CPs 306.02 & 04 - Commercial Process: Subcontracts.

All subcontractors’ personnel are required to have CSCS (or CPCS)

competency. 6.2 Co-ordination and Control Works involving subcontractors and other contractors are incorporated into

the contract and short-term programmes. Requirements for the interface and segregation of contractors are agreed between the Site Manager and the subcontractor’s representative, and identified in hazard/risk assessments and method statements.

Control of subcontractors is implemented through hazard/risk assessments

and method statements. The requirements for subcontractors to prepare method statements are identified on the Method Statement Programme (associated document E). Similarly the requirements for subcontractors to check their works and submit inspection records are identified on the Inspection and Test Plan (associated document F). Refer to CP 307.10 - Control of Subcontract Operations.

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7 COMMUNICATION AND TRAINING 7.1 General Communication between JCE, employees and interested parties on quality,

safety and environmental matters is described in CP 302.13 - Communication and Customer Care.

7.2 Site Notices Documents and notices displayed in the site office include:

- Corporate Responsibility and Sustainability Policy - Quality, Safety and Environmental Policy (integrated) - Alcohol and Drugs Policy - Worksafe Policy - Quality, Safety and Environmental Objectives and Targets - IMS Registration Certificate (ISO 9001, ISO 14001 & OHSAS 18001) - Notification of Project - Form F10 - Insurance Certificate - H&S Law - What you need to know (HSE) - Jackson Forum (Improvement Team) Representatives - Site Induction form (site rules and site-specific information) - Fire Action - Oil Spill Action - First Aid - Details of the nearest A&E hospital and map of the route - COSHH Generic Information

7.3 Site Induction Site inductions are given to all personnel including subcontractors and

unaccompanied visitors before they access any area of the works. Details of the site rules and site-specific information are provided on the Site Induction form (associated document C). Refer also to CP 310.04 - Site Induction and Training.

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7.4 Training Employees and subcontractors are provided with appropriate training to

maintain their necessary levels of competency and quality, safety and environmental awareness. Refer to CP 305.07 - Training.

Project-specific training needs identified for developing and maintaining the

competency required by staff and operatives include All site personnel are required to have CSCS (or CPCS) competency. (Some

exceptions may apply as detailed in the SHE Code of Practice.) All site managers and general foremen are required to hold a current site

management safety training scheme (SMSTS) qualification and have attended JCE’s approved internal environmental training course in the last 5 years.

7.5 Toolbox Talks Toolbox talks are used to increase operatives’ awareness of specific site

hazards and environmental aspects, and how to reduce the associated risks. They are given by site staff and take the form of short (approximately 15 minute) briefings.

The programme for toolbox talks comprises: Title Date Accident prevention and control tba Water pollution prevention (silt) tba Tree protection tba Manual handling tba Excavations tba Personal protective equipment tba Buried services tba Mobile plant tba Slips, trips and falls tba Spill control tba Storage of waste tba Water pollution prevention (fuel & oil) tba

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7.6 Site Meetings Site meetings are held to review the requirements of the works, including

quality, safety and environmental issues, in consultation with site staff, subcontractors and the client.

Site meetings comprise: Meeting Details Frequency Client Progress Monthly Site staff Planning and progress Weekly Subcontractors Planning and progress Weekly Designers Design review As required Third parties Planning and progress As required Residents/community

leaders Planning and progress information

As required

7.7 Employee Consultation JCE is committed to carrying out effective consultation with all site personnel.

The following methods of consultation are selected as appropriate for this project.

At project level, consultation comprises regular site/ project as detailed above

providing a forum for discussion and dissemination of information. Details of Area representatives on the Improvement team are displayed on site. Operatives can contact these representatives with concerns, or suggestions for improvements.

At work-gang level, consultation comprises tool box talks, method statement

briefings and emergency response testing, where opportunities exist for open discussion on issues arising.

At individual level, consultation starts at induction, when the company worksafe policy is explained, with levels of escalation from discussion with the foreman right up to a confidential reporting line and a refusal to work option backed up by the Chief Executive. Ample opportunities exist for discrete discussion during site management walkabouts and site managers operate an open door policy

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7.8 Worksafe Policy JCE operates a ‘worksafe’ (or refusal to work) policy for all personnel

employed on this site. Every person, whether a direct employee or subcontractor, has the absolute right to decline to carry out work if he/she feels it is not safe or not environmentally acceptable to do so. Refer to CP 301.23 - Sustainability Code - Planet and CP 310.25 - Worksafe Code.

7.9 Jackson Forum (Improvement Team) Employees are represented in matters for consultation by Jackson Forum.

Regular meetings are held to review particular aspects of the management system and seek possible improvements. Refer to CP 303.02 - Management Review.

7.10 Public Relations Jackson Civil Engineering will take a full active role in the public consultation

exercise being organised by Crawley BC It is recognised that there will be considerable interest from the public during

the scheme construction Public relations arrangements will comprise letter drops to all affected

households and other outside parties detailing the works to take place and the programmed time for completion with a site contact number for anyone requiring further information or having further concerns. Updated progress reports will be issued at intervals to keep local residents informed.

All construction areas will be securely fenced and signed using heras type fencing throughout the construction period.

This project has a significant impact on the public and will be registered with

Considerate Constructors Scheme.

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8 HEALTH AND SAFETY RISKS 8.1 Identification and Evaluation Activities with a risk to health and safety are identified at pre-contract stage.

Hazard/risk assessments are carried out prior to the activity commencing, in conjunction with method statements. Refer to CP 302.03 - Hazard/Risk Assessments and Method Statements.

8.2 Significant Health and Safety Hazards Significant health and safety hazards associated with the project comprise

• Working in close proximity to the public • Working on or near water • Working near overhead power lines and underground services • Working at height • Use of vehicles and site plant • Lifting operations/ Manual handling • Excavations • Contamination in silt- sharps, broken glass etc

8.3 Occupational Health JCE is a member of Constructing Better Health (CBH) and adopts the

standards and best practice promoted within the nationally recognised industry scheme. A programme of health monitoring using the CBH health assessment matrix is being rolled out.

Health surveillance, as required by legislation, is undertaken dependent on

the risks to which the workers are exposed. The potential for asbestos, lead, contaminated land, hazardous substances (COSHH), noise, vibration (HAVS), etc on site is continuously monitored. Should a specific health risk be identified that cannot be effectively controlled by detailed safe methods of work, health surveillance will be adopted in line with the CBH clinical standards and HSE requirements.

Specific health risks identified that require health surveillance comprise HAVS as a result of using pneumatic hand tools Contamination in silt dredged from ponds

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8.4 Control of Substances Hazardous to Health (COSHH) A COSHH register is maintained on site that lists the hazardous substances

identified for use, which exist on site or are likely to be created by site activities. The site COSHH file contains assessments detailing the control measures adopted. Refer to CP 310.01 - Control of Substances Hazardous to Health.

Leptospirosis cards are issued to site personnel and advice is given on the

precautions needed. 8.5 Manual Handling JCE avoids the need for manual handling by using mechanical aids wherever

possible. Where manual handling cannot be avoided, the risk of injury is controlled by providing operatives with appropriate information and instruction. Refer to CP 310.13 - Manual Handling.

Activities being undertaken that involve manual handling comprise

• Tree removal and devegetation of banks • Site clearance and excavation • Formwork and reinforcement • Concrete placing • Pipe laying • Construction of Boardwalk • Bank protection

Measures in place to control manual handling operations include Use of mechanical lifting devices wherever possible Use of concrete pumps to place concrete 8.6 Noise, Vibration and Dust JCE is committed to reducing the risk of noise-induced hearing loss and hand-

arm vibration syndrome (HAVS). Also appropriate measures are taken to minimise the impact of noise and vibration on the environment. Refer to CP 310.15 - Noise and Vibration.

Activities being undertaken will use machinery that is of modern construction,

properly serviced and silenced to reduce to a minimum noise and vibration. The current proposal to construct an RC wall instead of installing sheet piling has resulted in a reduction of the size of plant required on site

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If any areas within the site are found to have excess noise an exclusion zone

will be set up for all non involved personnel and the use of ear defenders will be mandatory within the zone.

Excessive noise outside the site will be controlled using sound baffles, dampeners as appropriate. This will be in accordance with a Section 61 agreement that will be put in place prior to commencement on site.

It is not foreseen that dust will be a problem on site as the silts to be removed

from site will retain a relatively high moisture content. Dust will be monitored in accordance with the Section 61 agreement that will detail trigger levels. If these levels are exceeded anywhere on site then dampening equipment, such as towed dampening bowsers or vapour blowers will be employed on site.

8.7 Mandatory Personal Protective Equipment All personnel and visitors are required to wear the following PPE as a minimum

standard at all times outside the confines of the site offices and vehicles:

- safety helmet conforming to EN 397; - safety footwear conforming to EN 20345; - high-visibility clothing conforming to EN 471; - eye protection conforming to EN 166; - safety gloves conforming to EN 388.

The eye and hand protection issued for general use is not necessarily

acceptable for all activities. Personnel are required to wear appropriate eye and hand protection, suitable for the work being undertaken, where it is identified within a task-specific hazard/risk assessment and/or method statement.

All personnel and visitors are required to wear life jackets when working within 3m of the waters edge, unless duties require a harness to be worn. When working within the water line of shallow water, warm trousers and waders must be worn. The operative must not enter water deeper than thigh level. Trailing ropes are not permitted when using rotary cutting equipment. A banksman must be in attendance during bank clearance works.

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9 ENVIRONMENTAL RISKS 9.1 Identification and Evaluation Activities with a risk to the environment are identified at pre-contract stage.

The Environmental Management Plan details measures to be taken throughout the course of the project to minimise the impact on the environment (Refer to Associated Document P) Hazard/risk assessments are carried out prior to the activity commencing, in conjunction with method statements. Refer to CP 302.10 - Environmental Aspects and Impacts, and CP 302.03 - Hazard/Risk Assessments and Method Statements.

9.2 Significant Environmental Aspects The most significant environmental aspects comprise

- Risk of oil/fuel spills - Public interfaces - Contamination of silts - Nuisance, noise, dust and pollution - Flooding - Disruption or disturbance to adjacent recreational use - Damage to protected species (GCN) - Site Waste management - Tree Protection (Details of Tree Protection can be seen in Associated

Document N) 10 METHOD STATEMENTS Method statements are prepared for technically complex or hazardous

activities, and where the absence of a planned method of work and instructions could adversely affect quality, health & safety or the environment. Refer to CP 302.03 - Hazard/Risk Assessments and Method Statements.

Method statements are prepared and approved at least 7 days prior to the

activity commencing, in conjunction with hazard/risk assessments. Those for critical activities (ie possession works, etc) are prepared 28 days in advance. Method statements are reviewed within a maximum period of 2 months since their issue or last review if they remain in use.

Activities requiring method statements, including those of subcontractors, are

identified on the Method Statement Programme (associated document E).

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11 EMERGENCY PREPAREDNESS 11.1 Emergency Response Plans Emergency response plans are prepared to deal with potential safety or

environmental incidents on site. Details are displayed in the site office and communicated to personnel during their site induction. Emergency response plans are periodically tested (at the frequencies stated thereon). Refer to CP 310.02 - Emergency Procedures.

Emergency response plans comprise

• oil/ fuel spillage • plant overturning/ becoming bogged down • Fire safety in compound • Emergency whilst working on or in water

11.2 Fire Precautions The Fire Action notice is displayed in the site office and communicated to

personnel during their site induction.

Fire precautions will be subject to ongoing assessment and will include: • Waste storage and disposal • Segregated storage of flammable substances • Storage of fuel • Hot Works permits • Provision of fire fighting equipment, and training in fire fighting procedures

and emergency preparedness. 11.3 Oil and Fuel Spills Refer to CP 310.62 - Oil and Fuel. The Oil Spill Action notice is displayed in the site office and communicated to

personnel during their site induction.

Due to the sensitivity of the site, ALL plant and equipment refuelling, servicing and repair must be carried out in the designated area in the site compound. Equipment that has the potential to fail and spill oil must be charged with biodegradable oil. Plant that breaks down or runs out must be recovered to the site compound wherever possible, or extra precautions agreed prior to

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refuelling on site. Secure storage of all P&E out of hours is also mandatory to prevent incidents through vandalism.

The Oil Spill Action notice is displayed in the site office and communicated to personnel during their site induction.

Arrangements for dealing with any oil or fuel spills comprise booms, spill kits, disposal points and a pro-active training programme to ensure staff are able to respond rapidly and efficiently.

All operatives are required to be trained in the use of spill kits within 2 weeks of starting on site. A mock spill exercise is to be undertaken within 1 month of starting on site.

11.4 First Aid Refer to CP 310.06 - First Aid. The First Aid notice is displayed in the site office and communicated to

personnel during their site induction. First aid arrangements comprise a trained first aider on site at all times. The

first aid kit will be located in the site office Details of the nearest A&E hospital and a map of the route are displayed in

the site office. 11.5 Incident Management The Site Manager will respond immediately to any safety or environmental

incident and ensure emergency response plans are implemented. Refer to CP 302.07 - Accident and Incident Management.

Emergency and contact telephone numbers for key organisations and

personnel are provided on the Contacts sheet (associated document A). 11.6 Accident and Incident Reporting All injuries, dangerous occurrences and industrial diseases are reported in

accordance with RIDDOR. Refer to CP 302.07 - Accident and Incident Management.

Subcontractors are required to comply with these requirements and inform

JCE of any accident or incident.

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Details of all injuries are entered into the Accident Book, which is located in the site office

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12 SITE SET-UP AND TRAFFIC MANAGEMENT 12.1 Site Set-Up and Traffic management plan Refer to the Site Set-Up Plans for north and south ponds (associated

document H).

Traffic Routes have been agreed with Crawley Borough Council and these can be seen in the Traffic Route (associated documents L) For site access arrangements see the Traffic Management Statement (associated document J). These will be in accordance with the Section 278 agreement with West Sussex County Council.

An agreement to repair damage to the highway will be made under Section 59

of the Highways Act 1980. 12.2 Site Offices and Welfare Facilities Site offices and welfare facilities comprise office facilities, messing and full

welfare facilities, along with secure container storage and material storage areas.

The following provisions for welfare are made in addition to minimum legal requirements:

- high standards of housekeeping for welfare facilities - separate chairs in rest facilities (benches are not acceptable) - shower facilities in a separate lockable room with space for changing - large hand basins - a skin care protection/cleansing/restoring system in the toilet facilities - a dispenser for sun barrier cream (April to September).

12.3 Security Arrangements All working areas will be fenced securely to prevent unauthorised access. All

offices and stores will be lockable anti vandal construction. All machinery will be secured in the compound during non working hours. A full time out-of-hours security presence will be maintained.

12.4 Vehicle and Pedestrian Routes Arrangements for managing traffic movements/pedestrian access on site will

comprise segregated walking routes wherever possible

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The public right of way identified to the west of the north pond will be temporarily closed during the construction period and a diversion installed along Drummond Road and Hyde Drive

12.5 Visitors Visitors to site are directed to the site office and required to enter their details

in the Visitor’s Book on arrival. Visitors are only permitted to visit the area of the works unaccompanied if they have received a site induction. Refer to CP 310.03 - Visitors.

12.6 Public Protection

Arrangements for protecting the public will be in accordance with HSE Guidance HS (G) 151 ‘Protecting the Public’ and will generally comprise Heras fencing around the compound, storage and works areas with clear signage. All plant movements on site will be controlled by banksmen and will take place at walking pace.

12.7 Temporary Fencing and Hoarding Access points are clearly marked and signed to exclude non-authorised

personnel. Open excavations to be fenced and signed. It is proposed that the entire perimeter of the ponds will be fenced to prevent

public access during the desilting and construction operations fence to be double clipped heras or deer fencing

12.8 Storage Facilities Secure lockable container storage to be provided in both North and South

compounds. Separate areas designated for storage of reinforcement, pipework, boardwalk materials etc within the two main compounds

12.9 Oil and Fuel Handling Refer to CP 310.62 - Oil and Fuel. Facilities for handling oil and fuel comprise of dedicated and fenced areas for

fuelling. All fuel storage will be positioned in a constructed impervious bund capable of holding the fuel capacity stored plus 10%. The bund will not be provided with a draining facility but will require any residue/spillage to be

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removed by tanker to an appropriate disposal site. All isolated stationary plant will have appropriate drip trays provided.

Mobile plant will be well maintained with recorded maintenance service history available. All items will be checked prior to the start of the working shift and inspections, observations recorded. Any plant found to be at fault will be removed if possible to a holding area. If not practicable appropriate spill equipment etc. will be utilised until repaired.

12.10 Waste Management Refer to CP 310.11 - Waste. Types and quantities of waste generated on site are detailed in the Site Waste

Management Plan (SWMP) (associated document K). Subcontractors are made aware of the arrangements for managing and segregating waste, set out in the SWMP, and their responsibility to comply with them.

Facilities for managing waste comprise segregated skips in the site compound

for separating recyclable wastes from packaging, domestic waste from the offices and inert waste. Control of waste is a topic covered in the site induction.

Currently the proposals for the silt removal plan to reuse all of the silt

generated from the north pond either refilling the borrow in the pond bed after removal of clay or filling behind the new wall construction. 25% of the silt from the south pond will be reused on site along the banks and creating a new island. The remainder will be spread on local agricultural land in accordance with Environment Agency guidance and exemptions

12.11 Deliveries West Sussex CC have informed us of the preferred routes to both the north

and south site and these will be notified to all deliveries and collections made to site. Traffic routes are attached (associated document L)

Deliveries will only be made during off peak hours to avoid local congestion

and school entry and exit times. Removal of silt from the south pond will be timed to exclude peak hours and

school times. Removal will be limited to 20 lorries per day for the duration of the works.

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13 MONITORING 13.1 Inspection and Testing The requirements for checking the works, including those of subcontractors,

are detailed in the Inspection and Test Plan (associated document F). Refer also to CP 302.04 - Inspection and Testing.

13.2 Audits and Site Inspections Members of the quality, safety and environment (QSE) team make regular site

visits to carry out integrated audits, and safety and environmental inspections. Refer to CP 303.01 - Audits and Inspections.

On this project, safety and environmental site inspections are carried out

fortnightly In addition, the Site Manager and Regional Manager carry out inspections

using the Site Evaluation form to monitor the performance on site. 13.3 Client Satisfaction Client satisfaction is monitored to ensure the client’s requirements are being

met and any apparent weaknesses are highlighted. Refer to CP 303.03 - Client Satisfaction.

13.4 Non-conformances and Complaints Significant problems concerning nonconforming work and materials are

identified and appropriate corrective action is taken. Any complaints notified are similarly dealt with. Refer to CP 302.06 – Non-conformances and Complaints.

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14 DOCUMENTS AND RECORDS 14.1 Document Control The requirements for controlling documents and maintaining them in the site

filing system are described in CP 307.04 - Documents and Records - Site. 14.2 Reference Documents In addition to the Company Procedures Manual, the following documents are

available on site or via JCE’s intranet (J-Net) to provide further information:

- Construction Site Safety (GE700) - Environmental Good Practice on Site (CIRIA) - Environment Agency Pollution prevention guidelines (PPGs)

14.3 Site Records Site records that need to be maintained and reviewed, and the responsibility

for doing so, are detailed on the Site Records Responsibilities sheet (associated document G).

14.4 Health and Safety File The CDM Co-ordinator is responsible for compiling the Health and Safety File.

The Site Manager will provide as-built drawings, records and other information as requested by the CDM Co-ordinator.

Documentation to be maintained and provided for the Health and Safety File

(to be agreed with the CDM Co-ordinator) as the works progress will include

- Adequate information about any aspect of the project which might affect the health and safety of any person at work carrying out construction works or cleaning work in or on the structure or of any person who may be affected by the work of such a person at work.

- A list of suppliers together with the literature, test certificates, COSHH assessments and all maintenance details.

- Risk assessments for maintenance and future construction. - As constructed drawings. - Other information that would be of use to any maintenance, future

construction or maintenance design on the structure.

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15 OUTLINE WORKING METHODS Tree Clearance & Devegetation

Dam Crest and Compound Area – One operative will climb the tree(s) to be worked on. The operative(s) working in the trees will be tethered to either the subject tree or a neighbouring individual at all times unless this increases the risk of injury; alternative method on these occasions will be discussed, recorded and implemented. All brush and timber to be chipped where chipper capacity allows and removed from site unless the client request any arisings to be left. All efforts will be made to ensure that no material of any type will obstruct pathways or waterways. The site will be left clean, level and tidy. North Pond Waterborne Tree Clearance – All small willow trees to be felled. Debris to be moved across the dam and arisings chipped. A small boat will be used to access the areas along with the flotation pontoons. A second boat will be on site as a safety precaution. No non-swimmers will be allowed on boats and life vests will be worn at all times when working at or on the water. South Pond and Water Gardens – Clear all scrub and vegetation. Crown lifting of highlighted trees to open views. All debris to be moved from the edge of the lake and chipped into enclosed transit trucks

North Pond

To carry out construction of the new concrete wall and weir/outfall arrangement the north pond will require to be drained A Temporary dam to be installed adjacent to the railway culvert to enable the north pond to be drained and the south pond to stay in water Fish Rescue will be carried out to transfer fish from the north pond to the

south pond by netting or potentially electro fishing techniques in accordance with Environment Agency guidelines for Electric Fishing best practice

The pond will be drained by opening the existing draw down penstock which will drain the pond sufficiently to be able to access the construction area for the new outfall weir

Following draining off the north pond, silt will be excavated using a low ground bearing excavator initially within the area of the new secondary weir. This silt will be stored in the pond bed and allowed to drain

1st phase will be construction of the new outlet culvert and energy dissipation basin connecting into the existing downstream flows followed by the construction of the new spillway and outlet weir This will require excavation

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within the existing bank to locate the new weir structure on a suitable foundation and install the Precast concrete culverts. It is expected that a 50 tonne mobile crane will be needed for installation of these culverts

The reinforced concrete structures will be constructed using traditional insitu formwork and concreting methods

Excavated material will be retained on site for use as backfill to the structures on completion

During this phase any water flow across the pond bed from the south lake will

be discharged through the existing drawdown A new drawdown facility is incorporated within this structure and on

completion the water flow will be channelled through this new facility. The existing penstock will then be sealed and the construction of the retaining wall along the front of the existing dam crest will commence Pond bed to be excavated to a level to provide suitable foundation for the wall structure On completion of this wall, clay and silt excavated from the bed of the north pond will be used to form the new dam core and backfill behind the new wall to form the proposed new profile. With the dam strengthening complete, refilling of the pond will commence by closing the new draw off to restrict water flow. Constant monitoring will be required to ensure a flow downstream subject to an incoming flow from the south pond When the north and south ponds have equalised in level the temporary dam adjacent to the railway can be removed South Pond The desilting operations in the south pond are planned to be carried out with the pond remaining in water using a silt pusher The construction of temporary haul roads on grassland to the east of south

pond, with access from Bewbush Drive, will allow construction of Silt drying areas adjacent to haul road, avoiding existing tress and shrub areas

Two reception areas to excavate silt from south pond following silt pushing operations across the pond will be formed

To enable the silt pusher to work efficiently, the water level will require

lowering between 200-500mm and this will be achieved by adjustment of the temporary dam height.

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The silt pusher will push the silt across to the two reception areas where the silt will be removed using a long reach excavator and transported to the drying areas by dumptruck.

10 no drying areas are to be constructed based on a 10 day drying cycle and

a limit of 20 lorries per day removing silt from site. To assist in the drying process silt will be turned over everyday by machine

The new Island and bank realignment on the western side is to be formed

using willow fascines and coir rolls. To install these a floating pontoon will be introduced into the pond along with an excavator which will also assist in dredging the silt from the pond and placing it behind the fascines