Promotion & Tenure Promotion & Tenure WorkshopWorkshop

April 16, 2008April 16, 2008

AgendaAgenda• What is and when is the Mid-Tenure Review? What is and when is the Mid-Tenure Review? • When do I apply for Tenure/Promotion to When do I apply for Tenure/Promotion to

Associate Professor?Associate Professor?• Can I delay my Tenure Review?Can I delay my Tenure Review?• When do I apply for Promotion to Professor?When do I apply for Promotion to Professor?• How does the review process work? What is How does the review process work? What is

the time table?the time table?• How do I get the External Review?How do I get the External Review?• How should my Review Packet be organized?How should my Review Packet be organized?• What areas are evaluated and what artifacts What areas are evaluated and what artifacts

should I include in the packet?should I include in the packet?• Your QuestionsYour Questions

What is and when is the What is and when is the Mid-Tenure Review? Mid-Tenure Review? • Mid Tenure Review is an opportunity Mid Tenure Review is an opportunity

for you to receive formal feedback for you to receive formal feedback from your department committee, from your department committee, department chair, and dean regarding department chair, and dean regarding your progress toward tenure.your progress toward tenure.

• Mid Tenure Review generally occurs Mid Tenure Review generally occurs in the Third Year of your six year in the Third Year of your six year probationary period. Exact year is probationary period. Exact year is specified in your annual contract.specified in your annual contract.

What is and when is the What is and when is the Mid-Tenure Review?Mid-Tenure Review?

• Your Department Chair is responsible for Your Department Chair is responsible for initiating the Mid-Tenure Review. However, if initiating the Mid-Tenure Review. However, if he/she has not already discussed it with you, he/she has not already discussed it with you, go and talk with your chair ASAP.go and talk with your chair ASAP.

• Process for the review is the same as the Process for the review is the same as the process for applying for Tenure and process for applying for Tenure and Promotion. You must submit an evaluation Promotion. You must submit an evaluation packet to your chair by October 15packet to your chair by October 15thth. An . An external review is not required, but would be external review is not required, but would be beneficial.beneficial.

When do I apply for Tenure When do I apply for Tenure and Promotion to Associate and Promotion to Associate Professor?Professor?• Tenure Review generally occurs Tenure Review generally occurs

during 6during 6thth year of Tenure-track status year of Tenure-track status• Exact year of the review is Exact year of the review is

designated in your contract.designated in your contract.• Application for Promotion to Application for Promotion to

Associate Professor generally occurs Associate Professor generally occurs at the same time as Tenure Review, at the same time as Tenure Review, although the decisions are separate.although the decisions are separate.

Can I delay my Tenure Review?Can I delay my Tenure Review?• Faculty may request a delay in tenure review due to Faculty may request a delay in tenure review due to

external demands, such as external demands, such as • Serious IllnessesSerious Illnesses• Pregnancy, Adoption, Foster child carePregnancy, Adoption, Foster child care• Substantial Caregiver responsibilitiesSubstantial Caregiver responsibilities• Military Service, Legal Issues, etc.Military Service, Legal Issues, etc.

• Faculty member submits application, and Faculty member submits application, and appropriate documentation to appropriate documentation to Department Chair Department Chair Dean Dean Provost ProvostProvost makes final decision.Provost makes final decision.

• Delaying Tenure review moves Mid-Tenure and Delaying Tenure review moves Mid-Tenure and Tenure Review dates back by one year. Tenure Review dates back by one year. Expectations for Tenure review do not change.Expectations for Tenure review do not change.

• Only one Delay is generally permitted.Only one Delay is generally permitted.• Delay cannot be used to postpone an expected Delay cannot be used to postpone an expected

difficult or negative tenure review.difficult or negative tenure review.

Eligibility to Apply for Eligibility to Apply for Promotion to Associate Promotion to Associate ProfessorProfessorMust teach full time as Assistant Professor at Must teach full time as Assistant Professor at

MWSU for at least:MWSU for at least:– six yearssix years*, if you hold the appropriate *, if you hold the appropriate

terminal degree or “have made exceptional terminal degree or “have made exceptional contributions to the university or the contributions to the university or the profession”profession”

– ten yearsten years, if you have MA+30 status, if you have MA+30 status– fourteen yearsfourteen years, otherwise. PG, p.75, otherwise. PG, p.75

* 5 yrs, if hired before July 1, 2005 and have earned tenure or are applying for tenure at the same time.

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Performance Levels for Performance Levels for Promotion to Associate ProfessorPromotion to Associate Professor

• Strong teaching effectiveness when Strong teaching effectiveness when compared with other MWSU faculty.compared with other MWSU faculty.

• Continuous, significant growth in Continuous, significant growth in scholarship/creative activityscholarship/creative activity

• Active, constructive service to benefit Active, constructive service to benefit students, the institution, the students, the institution, the discipline/profession and/or communitydiscipline/profession and/or community

When do I apply for When do I apply for Promotion to Professor?Promotion to Professor?• A minimum of 5 years full time experience as A minimum of 5 years full time experience as

Associate Professor at MWSU (application Associate Professor at MWSU (application made during 5made during 5thth year). year).– Absence without pay does not count toward Absence without pay does not count toward

minimum timeminimum time– Sabbatical Leave or reassigned time does Sabbatical Leave or reassigned time does

count toward 5 years experience.count toward 5 years experience.• Must hold appropriate terminal degree in the Must hold appropriate terminal degree in the

discipline of faculty appointment discipline of faculty appointment •Under Under exceptionalexceptional cases, a candidate may cases, a candidate may

be considered without the terminal degree.be considered without the terminal degree.

Performance Levels for Performance Levels for Promotion to ProfessorPromotion to Professor

• High quality teaching when compared High quality teaching when compared with other MWSU faculty.with other MWSU faculty.

• Significant professional service to Significant professional service to benefit students, the institution, the benefit students, the institution, the discipline/profession, and/or the discipline/profession, and/or the community.community.

• A pattern of consistent, significant A pattern of consistent, significant professional growth.professional growth.

How does the review process How does the review process work? work?

• Annual ReviewsAnnual Reviews– Self Evaluation:Self Evaluation: You set annual goals and You set annual goals and

analyze your efforts in teaching, service, and analyze your efforts in teaching, service, and professional development.professional development.

– Chair Evaluation: Chair Evaluation: Department Chair reviews your Department Chair reviews your Self Evaluation and offers his/her assessment of Self Evaluation and offers his/her assessment of your efforts in teaching, service, and scholarship.your efforts in teaching, service, and scholarship.

– Dean / Provost Evaluation:Dean / Provost Evaluation: Dean and Provost Dean and Provost review Self and Chair Evaluations and offer review Self and Chair Evaluations and offer comments.comments.

How does the review process How does the review process work?work?• Mid Tenure ReviewMid Tenure Review

• After two years teaching, candidate After two years teaching, candidate prepares initial tenure packet to show prepares initial tenure packet to show progress toward tenure.progress toward tenure.

• Packet is reviewed by Department Packet is reviewed by Department CommitteeCommittee

Department ChairDepartment Chair Dean Dean • Each reviewer writes a letter to applicant Each reviewer writes a letter to applicant

to advise on strengths and weaknesses. to advise on strengths and weaknesses. Particularly on areas that may need Particularly on areas that may need improvement to meet standards required improvement to meet standards required for tenure.for tenure.

How does the review process How does the review process work?work?• Tenure and Promotion ReviewTenure and Promotion Review

• Applicant prepares evaluation packet for Applicant prepares evaluation packet for submissionsubmission

• External Reviewer submits evaluation of External Reviewer submits evaluation of professional developmentprofessional development

• Packet is reviewed by Department CommitteePacket is reviewed by Department Committee Department Chair Department Chair Dean Dean P&T Committee P&T Committee Provost Provost

• Each reviewed recommends/not recommends Each reviewed recommends/not recommends applicant and submits letter to application applicant and submits letter to application informing him/her of their recommendation and informing him/her of their recommendation and reasoning.reasoning.

Responses to EvaluationsResponses to Evaluations

• Candidate can submit a written response to Candidate can submit a written response to each of the evaluations.each of the evaluations.

• Response must be submitted by 4:30 pm, on Response must be submitted by 4:30 pm, on the day specified in the evaluation time table.the day specified in the evaluation time table.

• Response is submitted to the person who Response is submitted to the person who receives the packet after the evaluator.receives the packet after the evaluator.

• Responses are then included in the packet.Responses are then included in the packet.

Review Process Time TableReview Process Time Table ASAP – Chair requests confidential external reviews ASAP – Chair requests confidential external reviews Due: Due:

10/1710/17Oct 15 – Candidate submit packet to Department ChairOct 15 – Candidate submit packet to Department ChairOct 17 – Chair submits packet to Department Committee Oct 17 – Chair submits packet to Department Committee Dec 1 – Department Committee returns packet to Chair and Dec 1 – Department Committee returns packet to Chair and

delivers recommendation to candidate. delivers recommendation to candidate. Jan 7 – Department Chair submits packet to Dean and Jan 7 – Department Chair submits packet to Dean and

delivers recommendation to candidate. delivers recommendation to candidate. Feb 1 – Dean submits packet to Provost and delivers Feb 1 – Dean submits packet to Provost and delivers

recommendation to candidate. recommendation to candidate. Feb 3 – Provost submits packet to P & T CommitteeFeb 3 – Provost submits packet to P & T CommitteeApr 4 – P & T Committee returns packet to Provost andApr 4 – P & T Committee returns packet to Provost and

delivers recommendation to candidate. delivers recommendation to candidate. May 5 – Provost submits packet to President and delivers May 5 – Provost submits packet to President and delivers

recommendation to candidate. recommendation to candidate. May – President submits recommendation to Board of Governors.May – President submits recommendation to Board of Governors.

How do I get the External How do I get the External ReviewReview??• Chair and candidate confer on 2-3 peers to perform Chair and candidate confer on 2-3 peers to perform

reviewreview• Candidate submits brief disclosure statement to Candidate submits brief disclosure statement to

chair, giving any knowledge/relationships to chair, giving any knowledge/relationships to proposed reviewersproposed reviewers

• Candidate provides chair with packet of scholarly Candidate provides chair with packet of scholarly work to submit to reviewer.work to submit to reviewer.

• Chair contacts reviewers to solicit confidential Chair contacts reviewers to solicit confidential review.review.

• Confidential reviews (at least one) are returned to Confidential reviews (at least one) are returned to chair (by Oct 17) and included in packet by dept. chair (by Oct 17) and included in packet by dept. chair.chair.

• Confidential reviews are removed from packet by Confidential reviews are removed from packet by Provost before packets are returned to candidate.Provost before packets are returned to candidate.

Department Committee ReviewDepartment Committee Review

• Department Chair appoints committee (with Department Chair appoints committee (with consultation from candidate)consultation from candidate)

• Committee Membership:Committee Membership:– From candidate’s discipline, or allied From candidate’s discipline, or allied

disciplinesdisciplines– Tenured facultyTenured faculty– Committee should be smallCommittee should be small

• Members review the candidate’s packet and Members review the candidate’s packet and submit their evaluation to candidate and to submit their evaluation to candidate and to department chair.department chair.

• Where possible, same committee serves for Where possible, same committee serves for Mid Tenure Review and Tenure Review.Mid Tenure Review and Tenure Review.

Appearance before Promotion Appearance before Promotion & Tenure Subcommittee& Tenure Subcommittee• The candidate has the option of appearing The candidate has the option of appearing

before the subcommittee reviewing his or her before the subcommittee reviewing his or her evaluation package to briefly discuss materials evaluation package to briefly discuss materials documented in the evaluation package. documented in the evaluation package.

• Applicants will not have the option of appearing Applicants will not have the option of appearing before the entire Promotion/Tenure Committee. before the entire Promotion/Tenure Committee.

• No new materials may be introduced. No new materials may be introduced. • To exercise this option, the candidate must To exercise this option, the candidate must

notify the Promotion/Tenure Committee notify the Promotion/Tenure Committee Chairperson in writing by February 3. Chairperson in writing by February 3.

The Evaluation PacketThe Evaluation Packet

• One three-ring notebook, not to exceed One three-ring notebook, not to exceed TWO INCHESTWO INCHES in thickness. in thickness.– All material should be easily accessible All material should be easily accessible

without having to be removed to be read.without having to be removed to be read.– Tabbed index dividers are encouraged to Tabbed index dividers are encouraged to

help evaluators locate documentationhelp evaluators locate documentation– Plastic page protectors are not required.Plastic page protectors are not required.

• A second notebook containing ALL A second notebook containing ALL student evaluations received during the student evaluations received during the rating period, or for the most recent five rating period, or for the most recent five years.years.

Organization of the PacketOrganization of the Packet• Table of Contents Table of Contents • Introductory Narrative Introductory Narrative

– Explain to reviewers why you are qualified for tenure Explain to reviewers why you are qualified for tenure and/or promotion.and/or promotion.

– Include qualitative and quantitative comparisons which Include qualitative and quantitative comparisons which demonstrate your performance in relation to other demonstrate your performance in relation to other departmental and institutional faculty.departmental and institutional faculty.

– Analyze, explain, and Analyze, explain, and contextualizecontextualize data presented in data presented in terms of teaching, scholarly/ creative activity, and service.terms of teaching, scholarly/ creative activity, and service.

– Reference specific documentation as evidence in your Reference specific documentation as evidence in your narrative.narrative.

• Curriculum VitaCurriculum Vita• Sections for Teaching, Service, and ScholarshipSections for Teaching, Service, and Scholarship

– Narrative at the beginning of each section presenting your Narrative at the beginning of each section presenting your analysis of the included documentation. Why and how is analysis of the included documentation. Why and how is the documentation significant?the documentation significant?

– Artifacts. well organized, referenced artifactsArtifacts. well organized, referenced artifacts

Required Documentation Required Documentation •Annual Evaluation Forms (All since Annual Evaluation Forms (All since

Hire or Last Promotion):Hire or Last Promotion):– Faculty Self-evaluationFaculty Self-evaluation– Chairperson Annual EvaluationChairperson Annual Evaluation– Annual Evaluation Form Annual Evaluation Form

•Curriculum VitaCurriculum Vita•Mid Tenure EvaluationMid Tenure Evaluation•All Student Evaluation Forms from All Student Evaluation Forms from

last last five yearsfive years of evaluation of evaluation period.period.

Evidence of Teaching QualityEvidence of Teaching Quality

• Narrative explaining and synthesizing the Narrative explaining and synthesizing the artifacts supporting the candidates teaching artifacts supporting the candidates teaching effectiveness.effectiveness.– Syllabi, teaching resource guides, web materials, Syllabi, teaching resource guides, web materials,

posted notes, and other teaching materialsposted notes, and other teaching materials– Creative, challenging, and competent student learning Creative, challenging, and competent student learning

evaluation measures such as examinations, quizzes, evaluation measures such as examinations, quizzes, writing assignments, and other assignments writing assignments, and other assignments appropriate for the subject matterappropriate for the subject matter

– Copies of graded material that shows appropriate rigor Copies of graded material that shows appropriate rigor and engagement in the assessment of student workand engagement in the assessment of student work

– New course preparation or course component, special New course preparation or course component, special pedagogical practices, and/or special tutorial/ pedagogical practices, and/or special tutorial/ individualized workindividualized work

– Curriculum developmentCurriculum development

Evidence of Teaching Quality Evidence of Teaching Quality (continued)(continued)

– Records of advising, and/or counselingRecords of advising, and/or counseling– Peer evaluations from colleaguesPeer evaluations from colleagues– Letters of support from studentsLetters of support from students– Evidence of student learning opportunities beyond the Evidence of student learning opportunities beyond the

classroom that are relevant to the discipline such as a classroom that are relevant to the discipline such as a film program, a class trip, a campus event, or some film program, a class trip, a campus event, or some similar co-curricular opportunitysimilar co-curricular opportunity

– Documentation showing participation in campus Documentation showing participation in campus initiatives related to teaching such as learning initiatives related to teaching such as learning communities, honors programs, and applied learningcommunities, honors programs, and applied learning

– Documentation showing respect for students.Documentation showing respect for students.

Evaluation of ServiceEvaluation of Service

• Narrative describing and synthesizing the Narrative describing and synthesizing the artifacts supporing the candidates service.artifacts supporing the candidates service.

• Service is typically from a variety of the Service is typically from a variety of the following areas:following areas:– Service to StudentsService to Students– Service to InstitutionService to Institution– Discipline/ProfessionDiscipline/Profession– CommunityCommunity

Evidence of Service to Evidence of Service to StudentsStudents

• Examples of student projects not associated Examples of student projects not associated with the faculty member’s assigned workloadwith the faculty member’s assigned workload

• Notes, slides, and or programs for out-of-class Notes, slides, and or programs for out-of-class seminars to students on academic and seminars to students on academic and student affairs topicsstudent affairs topics

• Documentation of academic advising Documentation of academic advising (including number of advisees) and mentoring (including number of advisees) and mentoring activities such as sponsorship of independent activities such as sponsorship of independent student work.student work.

Evidence of Service to Evidence of Service to InstitutionInstitution

• Documentation showing leadership provided for a Documentation showing leadership provided for a committee or an academic unit, such as reports, committee or an academic unit, such as reports, memos, and so forth memos, and so forth ((i.e., This PowerPoint may i.e., This PowerPoint may appear in my Promotion Packetappear in my Promotion Packet))

• Documentation showing membership on Faculty Documentation showing membership on Faculty Senate or active membership on a Faculty Senate or active membership on a Faculty Senate, institutional, or departmental committee, Senate, institutional, or departmental committee, such as bills proposed, assignments completed such as bills proposed, assignments completed and so forthand so forth

• Documentation of representation of the Documentation of representation of the institution on a community project or in a institution on a community project or in a partnership project.partnership project.

Evidence of Service to DisciplineEvidence of Service to Discipline

• Documentation of accreditation activitiesDocumentation of accreditation activities• Documentation of professional journal Documentation of professional journal

editorship or serving as a peer reviewer or editorship or serving as a peer reviewer or jurorjuror

• Documentation of professional conference, Documentation of professional conference, panel, or event organizationpanel, or event organization

• Documentation showing elected office in a Documentation showing elected office in a professional societyprofessional society

• Documentation showing other work in a Documentation showing other work in a professional associationprofessional association

Evidence of Service to CommunityEvidence of Service to Community

• Program from presentations or performances Program from presentations or performances open to the publicopen to the public

• Documentation from economic or community Documentation from economic or community development activitiesdevelopment activities

• Documentation showing service as a board Documentation showing service as a board member for a community non-profit member for a community non-profit organizationorganization

• Documentation showing program consultationDocumentation showing program consultation• Documentation showing work with area Documentation showing work with area

literacy groupsliteracy groups• Written or video work in non-academic media Written or video work in non-academic media

outlets.outlets.

Evidence of Evidence of Scholarship/Creative ActivityScholarship/Creative Activity

• Narrative that explains and synthesizes the artifacts Narrative that explains and synthesizes the artifacts included in support of scholarship/creative activityincluded in support of scholarship/creative activity

• All evidence of scholarship or creative activity must All evidence of scholarship or creative activity must be accompanied by, or show evidence of, peer be accompanied by, or show evidence of, peer review.review.

• Types of Scholarship Activity:Types of Scholarship Activity:– Scholarship of DiscoveryScholarship of Discovery– Scholarship of IntegrationScholarship of Integration– Scholarship of ApplicationScholarship of Application– Scholarship of TeachingScholarship of Teaching

Evidence of Scholarship of Evidence of Scholarship of DiscoveryDiscovery• A published article, monograph, or book that A published article, monograph, or book that

advances understanding (Such artifacts have been advances understanding (Such artifacts have been reviewed by peers in the publication process)reviewed by peers in the publication process)

• Original research presented in an academic paper Original research presented in an academic paper or other academic venue (Such artifacts have been or other academic venue (Such artifacts have been judged by peers in the review process as worthy of judged by peers in the review process as worthy of public discussion)public discussion)

• Artifacts such as poems, paintings, theatrical Artifacts such as poems, paintings, theatrical productions (or other works of original expression) productions (or other works of original expression) that have been reviewed in a jury processthat have been reviewed in a jury process

• A successful grant application for basic research/ A successful grant application for basic research/ scholarly/ creative activity.scholarly/ creative activity.

Evidence of Scholarship of Evidence of Scholarship of IntegrationIntegration• Published article or textbook or a juried Published article or textbook or a juried

presentation that summarizes or synthesizes presentation that summarizes or synthesizes earlier scholarly work and/or crosses disciplinary earlier scholarly work and/or crosses disciplinary boundaries.boundaries.

• A published book or software review or a review A published book or software review or a review article. article.

• Presentations selected for a scholarly/professional Presentations selected for a scholarly/professional meeting which present a critique or frame a meeting which present a critique or frame a position (paper) in a scholarly/professional debateposition (paper) in a scholarly/professional debate

• Published bibliographiesPublished bibliographies• Artifacts that are published or presented that Artifacts that are published or presented that

provide critical analysis of scholarly projects, provide critical analysis of scholarly projects, artistic exhibits or performances, or museum artistic exhibits or performances, or museum exhibitsexhibits

• Successful grant applications for projects that Successful grant applications for projects that integrate already existing scholarly resources.integrate already existing scholarly resources.

Evidence of Scholarship of Evidence of Scholarship of ApplicationApplication

• Artistic exhibits or performances, or Artistic exhibits or performances, or museum exhibitsmuseum exhibits

• Publications or juried presentations that Publications or juried presentations that focus on applications or practical problems focus on applications or practical problems in the fieldin the field

• Activities to acquire or maintain Activities to acquire or maintain certification for disciplinary specialties certification for disciplinary specialties (process should be described)(process should be described)

• Consulting (peer reviewed)Consulting (peer reviewed)

• Successful grant applications for projects Successful grant applications for projects that focus on application problemsthat focus on application problems

Evidence of Scholarship of Evidence of Scholarship of TeachingTeaching

• Publications or juried presentations that Publications or juried presentations that focus on issues of pedagogy or any aspect focus on issues of pedagogy or any aspect of the instructional mission of the of the instructional mission of the institutioninstitution

• Written studies or reviews (that include a Written studies or reviews (that include a peer review element), which focus on peer review element), which focus on assessmentassessment

• Successful grant applications for projects Successful grant applications for projects that focus on practical problems linked to that focus on practical problems linked to any dimension of instruction.any dimension of instruction.

Questions?Questions?