property disposal project september 28, 2006. 2 current property disposal process: unable to meet...
TRANSCRIPT
Property Disposal Project
September 28, 2006
2
Current Property Disposal Process: Unable to Meet Goals p.3
Analysis of Greensheet Data: Inefficient Process for Property Disposal p.4
Analysis of Greensheet Data: Most Winning Bids are <$20 p.5
Proposed Property Disposal Process p.6
Proposed On/Off Campus Listing: Rice Classifieds Website Screenshots p.7
Agenda/Table of Contents
3
Current Property Disposal Process:Unable to Meet Goals
1. Redistribute valuable property within university
2. Ensure compliance with research accounting rules
3. Extract remaining residual value of property
4. Account for disposed property
Goals of Property Disposal Process Problems with Property Disposal
1. Too many low-value ($5) items listed on Greensheet
2. Greensheet cumbersome and slow
3. No physical storage space
4. Greensheet software outdated
The Greensheet process is not efficient for property disposal at Rice UniversityThe Greensheet process is not efficient for property disposal at Rice University
4
Analysis of Greensheet Data:Inefficient Process for Property Disposal
Note: (1) Data from previous four greensheets (Jul 2005, Sep 2005, Feb 2006, and Apr 2006)
Redistribute valuable property within university
Total Listings for One Year (1) 1,185 # of Interdepartmental Transfers 0
Extract remaining residual value of property
Ensure compliance with research accounting rules
Total Listings for One Year (1) 1,185 # Reviewed by Research Accounting 19
# of Items Listed # % # of Items Sold # %PC Related 1,037 88% PC Related 265 87%Non-PC Related 148 12% Non-PC Related 41 13%
Total Listings 1,185 100% Total Listings Sold 306 100%
$$ of Items Listed $$ % $$ of Items Sold $$ %PC Related 16,525 67% PC Related 7,005 29%Non-PC Related 8,040 33% Non-PC Related 1,840 7%
Total Amount Listed 24,565$ 100% Total Amount Sold 8,845$ 36%
5
Analysis of Greensheet Data:Most Winning Bids are <$20
Count of Winning Bids by Dollar Range
63
95
40
26
33
19
68
45
3 3-
10
20
30
40
50
60
70
80
90
100
$0 to
$5
$5 to
$10
$10
to $
15
$15
to $
20
$20
to $
25
$25
to $
30
$30
to $
35
$35
to $
40
$40
to $
45
$45
to $
50
$50+
Range
Cou
nt
Note: Data from previous four greensheets (Jul 2005, Sep 2005, Feb 2006, and Apr 2006)
66% of Winning Bids under $20
6
Proposed Property Disposal Process
Start
On Campus Listing:
FS or WTBEnd
Compliance Check with Research
Accounting
Off Campus Listing:
FS
Sale and Deposit
Eligible for Building CleanupProcess
Listing posted for two weeks. If “sold” then buyer/seller process IDT.
If not “sold” Seller can then:
•Re-list item
•Hold item
•Send for Compliance Check
Benefits
•Capture higher value items
•Real-time
•No additional seller work
•Ability to list WTB’s
Process
Automate asset tag check against research funds
Benefits
Reduced manual lookups
Process
Listing posted for two weeks. If “sold” then seller deposits sale to department account.
If not “sold” Seller can then:
•Re-list item
•Hold item
•Dispose item
Benefits
•Potential to use salvage company or Dell recycle program in the future
•Ability to convert to EBay
Note: FS- For Sale, WTB- Want to Buy
7
Proposed On/Off Campus Listing:Rice Classifieds Website Screenshots
Home Page
Detail Listings Listings Search
Item Posting