protocols for student symposiums (1)
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Protocols for Regional Student Symposiums
Mary deManbey, Program Manager CBIA Education Foundation
May 8, 2014
Why Create a Student Symposium?
Benefits
Appreciation for the manufacturing process Essential understandings of careers Current workplace practices and technologies Opportunity for students to network Opportunity to promote educational career pathways Exposure to your college campus and what you have to offer
Manufacture Your Future Statewide Symposium
RCNGM Symposiums: Historical Background
CBIA/RCNGM events in 2006 & 2008 – Statewide Recreation of a factory floor (pods)
PODS CNC CAD/CAM Metal Stamping Wire/Spring Electroplating Lasers Injection Molding
Manufacture Your Future Statewide Symposium (cont.)
RCNGM Symposiums: Historical Background
3,000 students, three days Inkind services (marketing, communications, public affairs) Financial support from RCNGM Support from companies, financially and physically
Drawbacks •Cost •Resources •Inkind services
RCNGM Manufacture Your Future Regional Symposiums
Workshops, Exhibitors at Community Colleges
2010 - 2013
First Steps – Determine: Audience (who to invite and why) Model Venue
Regional Symposium Models
Manufacturing Process Model 10-minute sequential presentations – how a product is made Company exhibits/demos College tour (if time) Highly structured/scheduled
Workshop Model 40-minute workshop presentations held concurrently Company exhibits/demos held concurrently General assembly (space/time allowing)
Comparing the Models
Manufacturing Process Model Workshop Model
PROS The Whole Picture – mfg process Interaction with exhibitors CONS Scheduling Buses late – student traffic jams Not enough time for exhibitors
PROS Diversity of subject matter Student choice More time with exhibitors CONS Miss the whole picture
Examples of Possible Workshops
Introduction to Laser Scanning Mastercam 101 Forging Designs for Jet Engine parts Lean Manufacturing 101 Introduction to Fuel Cell Technology Introduction to Rapid Prototyping Basics of Aerodynamics and Acoustic Testing Introduction to CNC Machining How Does Engineering Fit Into the Manufacturing World
Choosing a Venue
College/University/Technical High School
Central location Manufacturing or engineering program focus 5-6 classrooms together w/AV equipment Space for vendors w/electric outlets General assembly area (to accommodate up to 300 students) Consider gyms, libraries
Preliminary Steps
Clear about goals Scheduling – set reasonable date and a snow date (try to avoid winter months) Walk-through Assess potential challenges, such as:
Scheduling Outlets IT support School calendars No funding for buses Parking issues Ordering food Insurance
Soliciting Presenters and Exhibitors
Chamber of Commerce or business association Industry consortiums (ex.: Aerospace Components Manufacturers) Target specific companies to offer what you want (ex.: 3-D printing) Tech high schools, other universities (instructors) Attend conferences (connect w/speakers) Marketing materials
TIP: Persistence pays
Where to Begin
Soliciting Schools (student participants)
Research local schools, contact: School/career counselor Technology depts. Robotics clubs Science/ math department heads Manufacturing , CAD, Welding dept. heads at tech high schools Sometimes the principal
TIP: Persistence pays
Where to Begin
Next Steps: Working with Schools
Determine if transportation is an issue Time requirements (students participate generally for 2 ½ hours) Staggered scheduling is critical (note any time requests) Follow-up, follow-up, follow-up
TIP: Persistence pays
What to Consider
Next Steps: Prior to the Event
Venue coordinator/contact Student volunteers Posters/Signage (including the day’s agenda) Nametags Food vendor Proof of insurance (in some instances) Security and/or medical personnel on site (in some instances)
TIP: Persistence pays
What You Will Need
Why Have Student Volunteers
Room Coordinator Lunch Distributors Announcer Tour Guide(s) Registration Table Floater
TIP: Persistence pays
Suggested Volunteer Assignments
(Traffic Control, Public Relations)
Next Steps: Prior to the Event
Recruit student volunteers Gather/make posters/signage (including the day’s agenda) Food order Roster of Needs to exhibitors/presenters Workshop description handouts School schedules to the schools Times/directions to presenters/exhibitors Raffle prizes purchased
TIP: Persistence pays
Two Weeks Before
Next Steps: Prior to the Event
Send press release out Nametags All signs made Send pre-surveys to teachers Organize post-survey package for teachers Reminder to all participants Send pre-survey to teachers
TIP: Persistence pays
One Week Before
Next Steps: Prior to the Event
Security at the venue (check with venue coordinator) Let vendors know when they can set up Final count to food vendor Send bus contact information to school coordinator (if providing transportation) Make sure IT expert available day of the event Volunteer training/instructions (if possible)
TIP: Persistence pays
One Week Before (cont.)
Next Steps: Prior to the Event
Final walk-through Signs on tables Include stamp pad and stamp if raffle prizes given Signs outside classrooms Make sure there is a registration table w/nametags, handouts Meet with student volunteers for training (if possible)
Day Before the Event
Next Steps: Prior to the Event
TIP: Be Prepared for School Delays
Day of the Event
Meet with student volunteers Meet with IT support person Meet/greet exhibitors/speakers Be sure teachers are given post-surveys, raffle prize info Make sure exhibitors/speakers have water
Breathe……..
(and don’t forget to have fun….)
…But don’t panic…
Relax………
Following the Event
Follow-up with teachers re: post-surveys Follow-up with raffle-prize winners Send thank-you notes/emails to presenters/exhibitors Send thank-yous to volunteers Compile pre and post survey information
Pat Yourself on the Back
For More Information
Contact:
Mary deManbey, Program Manager CBIA Education Foundation 350 Church Street Hartford, CT 06103 [email protected] (860)244-1975