province: eastern cape title:first quarter ncop report quarter 1: hearings on conditional ...

PROVINCE: Eastern CapeTITLE: FIRST QUARTER NCOP REPORT

QUARTER 1: HEARINGS ON CONDITIONAL SPENDING

PERIOD: APRIL 2011 - JUNE 2011

PRESENTED BY: MRS XOLISWA TOM

04/22/23 1NCOP first quarterly report conditional grant 2011 2012

Conditional grant 2011/2012:

Total Siyadlala Schools Legacy

63,570 17,988 16,349 29,233

04/22/23 NCOP first quarterly report conditional grant 2011 2012

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• Purpose: To facilitate Mass participation within communities and schools through selected activities, empowerment of communities and schools in conjunction with relevant stakeholders.

• Objective: To promote mass participation programmes and support civil society structures so to create opportunities for all sporting communities across the age spectra to live a physically active life style.

• Outcome: Increased and sustained participation in sport through mass participation.

Purpose & Objective of Conditional Grant

Government priorities addressed through the programmes

• Improve the health profile of the province• Quality basic education, skilled and capable

workforce to support an inclusive growth path.• Intensifying the fight against crime and

corruption.• Building cohesive, caring and sustainable

communities.


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Conditional Grant Outputs

1. Improve sector capacity in schools and communities through training provision.

2. Sustainable mass participation structures established in all sporting codes.

3. Mass participation schools and communities supported through provision of resources.

4. Marginalised groups supported through sport programme management and provision of resources.

5. Programme monitored and evaluated by federations and DSRAC.


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Staff within Province allocated to Conditional Grant (current situation)


Conditional Grant Implementation2011/2012

1. Implementation is in line with the new focus of SRSA to deal with all schools and wards in the province.

2. Sport Assistants (volunteers in communities) 501 will be appointed dealing with schools and sport structures.

3. Out of 613 wards in the province, 501 wards will be serviced by the conditional grant.


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Implementation of Conditional grant


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Sport Councils and Federations are working together with DSRAC

Each district budget 3,250

Total district budget for implementation: 22,750m

Administration staff appointed (6%) : 3,21616 contracted personnel

Field workers appointed: 501 Budget: 12,462,876

Fieldworkers (sport assistants)Appointed in wards

501 sport assistants will be appointed in 613 wards

Administration Staff within District allocated to Conditional grant Q1

Title Prov. Amathole

A. Nzo OR Tambo

Chris Hani

Joe Gqabi Cacadu NMM

Permanent staff

14 16 6 6 6 6 5 6

Admin (6%)

9 1 1 1 1 1 1 1

Sport Assist.

0 0 0 0 0 0 0 0


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Sport Assistant

Responsibilities: 1. Compile data base in relation to sport and recreation activities in

the ward.2. Monitor and Evaluate sporting activities in the ward supported

through the grant funding.3. Assessment of sport resources in the ward.4. Liaise with sport structures, ward councillor and community

development workers on programmes and projects in the ward.


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Sport Assistants appointed- End July 2011

DISTRICT PERSONNEL (1sport assistant per ward)

TOTAL NO OF WARDS IN EC

Progress to date

ALFRED NZO 77 90 Recruitment process will be finalised the last week in August 2011

AMATHOLE 126 165 125 sport assistants appointed

CACADU 51 55 48 Sport assistants appointed

CHRIS HANI 93 97 Recruitment process still in progress

NMMETRO 10 54 7 sport assistants appointed

O.R.TAMBO 105 110 100 sport assistants appointed

JOE GQABI 39 42 39 sport assistants appointed

TOTAL 501 61304/22/23 NCOP first quarterly report conditional

grant 2011 201211

MPP SPORT ASSISTANTS


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District Local municipality

Total No of Wards

MPP staff appointed

Amathole Amahlati 20 19

Buffalo City 45 10

Great Kei 06 06

Mbashe 24 24

Mnquma 31 30

Ngqushwa 14 14

Nkonkobe 21 19

Nxuba 04 04

Alfred Nzo Sport AssistantsDistrict Local municipality Total No of Wards MPP staff

appointed

Alfred Nzo Umzimvubu 32 29

Mbizana 21 20

Ntabankulu 11 10

Matatiele 26 18


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Chris Hani Sport AssistantsDistrict Local municipality Total No of Wards MPP staff

appointedChris Hani Emalahleni 14 13

Engcobo 15 15

Inkwanca 01 01

Intsika Yethu 23 21

Inxuba Yethemba 09 09

Lukanji 24 23

Sakhisizwe 06 06

Tsolwana 05 05


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Joe Gqabi Sport AssistantsDistrict Local municipality Total No of Wards MPP staff

appointedJoe Gqabi Elundini 16 16

Gariep 04 3

Maletswai 06 4

Senqu 16 16


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NMMETRO Sport AssistantsDistrict Local municipality Total No of Wards MPP staff

appointed

NMMetro Nelson Mandela 54 10

NMMetro is the biggest sporting district in the province and the structures are better organised.


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OR Tambo Sport AssistantsDistrict Local municipality Total No of Wards MPP staff

appointedOR Tambo Ingquza 25 23

King Sabathe Dalindyebo

32 30

Mhlontlo 17 16

Nyandeni 23 23

Port St. Johns 13 13


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Cacadu Sport AssistantsDistrict Local municipality Total No of Wards MPP staff

appointedCacadu Blue Crane 05 04

Ndlambe 09 09

Baviaans 01 01

Makana 12 11

Sundays River Valley

07 07

Kou Kamma 04 04

Ikwezi 01 01

Camdeboo 06 04


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First Quarter: Major Achievements


Legacy Schools MPP Siyadlala

1. Distribution of equipment and kit: Buffalo City, Butterworth, Willowvale, Ngqutu, Ngculu, Centane, Mzwini.

2. Support given to the SA Games Programme. Districts were hosting provincial trials, together with federations.

3. Organised basic coaching clinics softball and netball in Mdantsane.

4. Hosting of Cacadu netball Championship Tournament in Somerset East.

5. MPP contributed to the public service Week in Karoo through equipment provision to schools and clubs.

1. Distributed equipment to schools in Butterworth, Elliotdale, Willowvale, Mount Coke.

2. Organised District Mini Olympics in Aliwal North (400 participants).

3. Joe Gqabi area partnerships were forged with Love Life and SASKO -sport leagues.

4. The EC Team were selected for the 14 World Gymnaestrada in Lausanne (93 participants)

1. Conducted Golden Games workshops in Grahamstown for volunteers working with the elderly.

2. Cacadu attended the Indigenous games festival in Alferd Nzo.

3. A football programme for 30 coaches were held in Ndlambe (Port Alfred) through the Stars in the Eyes Foundation (Dutch).

4. Organised a Metlife Mall/ DSRAC Fun Run & Road Running Race in King Williams town.

5. Organised Boxing Promotions tournaments with ECABO- EL and Mdantsane.

6. EC: referee fitness testing were held in East London.

List Sport and Recreation Programmes under Conditional Grant by Districts Q1

Siyadlala School Sport MPP Legacy1. Indigenous Games Leagues 1.Establish and maintain

school sport circuit structures

1.SA Games Team Selection and Preparation

2.Support grass roots leagues of federations and events

2. Procurement of kit and equipment for schools

2. Support Sport Councils

3. Provide kit and equipment to clubs

3. Support school sport events

3. Organise coaching clinics

4. Support and sustain structures 4. Support schools u/19 football league

4. Support EC Netball Regional Structures

5. Develop partnerships with NGO’s

5. Support and sustain school sport structures

5. Development programmes organised in conjunction with federations (rugby, netball, football)

6. Golden Games implementation 6. Implement Junior Dipapadi

6. Procurement of equipment to sport clubs (club development)04/22/23 20NCOP first quarterly report conditional

grant 2011 2012

List communities where Grant programmes were implemented in Quarter 1

District Local municipalityCommunity Ward

Nelson Mandela Metro MotherwellZwideGelvandaleUitenhage

56291044

Joe Gqabi ElundiniSenqu

4 – 162-5,9,11,13,14

Cacadu MakanaNdlambeBlue CraneKouga

3,61,5,9MnandiHumansdorp

OR Tambo KSDNyandeniPort St John

NgangelizweNtlazaTombo

Amathole MnqumaBuffalo City

- Nqamakwe- Mdantsane

Alfred Nzo Umzimvubu (Mbizana)Umzimvubu Matatiele

3,712,6,10,8,1-3,5,704/22/23 21NCOP first quarterly report conditional

grant 2011 2012

Strategic Challenges and Corrective ActionQuarter 1

Challenges Corrective Action By whom By when DSRAC officers,

School sport Teachers and

Education officials not working together

Meeting set between all stakeholders

District Management

31 August 2011

Non availability of storage for

equipment at schools

Meeting set up between DOE and DSRAC to address the

problem

District Management 31 August 2011

M&E of the conditional grant

programme

Employ officials who will monitor grant programmes

District Management 31 August 2011

Age cheating by federations and

school structures

Planning a workshop with all stakeholders to address the

problem

District management 31 August 2011

Late approval of district business

plans

Proper planning District management September and October

2011Shortage of personnel

in districtsHiring of personnel - district

set up meeting with Head office

District management 31 August 2011


Partnerships developed through Grant funding in Quarter 1

Partner Comments

Border Athletics Annual fun run and 10km race. To promote the establishment of athletics clubs in the King Williams Town area. Ginsberg, Bisho, Middeldrift, Keiskammahoek, Dimbaza, Needs Camp, Mount Coke. Bantu bonke (Ginsberg) hosted the event.

Border Cricket Developing coaches, umpires and scorers. Support the Rural cricket league through providing cricket balls and pilot a girls u/16 schools league programme. Developing a concept on how to keep schools cricket sustainable in rural areas.

EP and Border Rugby

Evaluation of Super 12 club competition between the top 6 clubs of Border and EP rugby. Supporting the Sub-Union leagues with providing incentives and equipment. Support the women leagues in Border (2) and EP (1).

Border Aquatics Assist with the establishment of clubs in Queenstown, King Williams Town, Engcobo, Mthatha, Aliwal North. To kickstart a league in November 2011 through level 0 competitions.


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Training completed for the First Quarter

Code Type Beneficiaries Target Provider Federations

Boxing Fitness Conditioning

KWT, EL,A. North 60 ECABO

Cricket Umpires/ScorerGrade 1

Mthatha, Mlungisi, KWT, Alice

160 Border cricket

Cricket Coaching Level 1 KWT, Mlungisi, Alice, Mthatha

120 Border cricket

Swimming Technical officiating

KWT, Mthatha 40 Border Aquatics

Football Referee Fitness Testing

East London venue: provincial course for all referees

97 SAFA National


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Benefits of trainingTraining received Success storiesBoxing: Fitness Conditioning

60 clubs benefitted, whereby coaches were trained in the latest fitness conditioning methods

Cricket scorers trained 27 Scorers are part of the Scorers Association of Border whereby they will receive a stipend when participating.

Cricket umpires 24 youth umpires included in the programme of Border Cricket, whereby they will receive a stipend , when they officiate in matches when season starts.

SAFA Referees DSRAC supported the training of 97 referees by Eastern Cape Referees Association and SAFA National, whereby the referees are currently participating in the Local Football Associations (LFA’s) - Dimbaza LFA, Zwelitsha LFA, Bredbach LFA, Bisho LFA and NEFA LFA. Due to the training referee structures were formed in the abovementioned areas.

Swimming new clubs were established in KWT, Engcobo, Mthatha, Queenstown, Zwelitsha, whereby a Level 0 competition will be established for swimmers


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SPORTS CONDITIONAL GRANT Q1R' 000

Econ Classification Projections Expend VarianceComp. of Employees 3 967 624 3 343 Goods & Services 9 374 5 157 4 217 Mach. & Equipment 78 16 62 TOTAL 13 419 5 797 7 622 The Sports Grant started the year at a very low pace due to the late signing of

the business plan and the transfer of funds by SRSA. Processing of payments has moved speedily thereafter such that expenditure

on G & S was at R187 thousand at end May but at R5.1 million at end June.


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SPORTS CONDITIONAL GRANT Q1

R' 000Econ Classification Budget Expend Balance %Comp. of Employees 17 164 624 16 540 3.6 Goods & Services 46 084 5 157 40 927 11.2 Mach. & Equipment 322 16 306 5.0 TOTAL 63 570 5 797 57 773 9.1


Recovery plan to address under expenditure

Payment of commitments for the following projects:1. World Gymnaestrada 2,0002. SA Games Preparation 1,0003. Indigenous Games Programmes 7004. Capacity Building Programmes 8005. League incentives for structures 5006. Provision of kit and equipment 1,0007. Induction and training of Sport Assistants 1,20004/22/23 NCOP first quarterly report conditional

grant 2011 201228

Comparison Goods and Services 2010/11 vs 2011/12

Budget Projections Q1 expenditure

Balance

2010/2011 Q1 44 556 ------- 11 937 32 625

2011/2012 Q1 46 084 9 374 5 157 40 927

To date end of July 2011

46 084 12 045 11 518 34 566

The improvement in July 2011 was due to the payment catch-up plan that we embarked on.


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Variance Explanation

1.Late transfer of funds by SRSA (30 April 2011)

2.Due to the late approval of the Business Plan, implementation started at a very slow pace.

3.Recruitment process of sport assistants started late due to prolonged consultations with sport councils, federations and local municipalities.


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