pto general membership meeting thursday, may 22 nd, 2014 coming together is a beginning; keeping...
TRANSCRIPT
PTO General Membership Meeting
Thursday, May 22nd, 2014
Coming together is a beginning;
Keeping together is progress;
Working together is success.
Henry Ford
Prayer and Opening Statements
• Father Del– Opening Prayer– Gospel Reading & Discussion– Introduction/Opening Statements
OVERVIEWST. VERONICA PARISH AND SCHOOL
Christ is at the center of everything we do.Worship, Academics, Outreach, Fellowship, Everything!
We Live, Proclaim and Teach the Gospel of Jesus Christ
Father Del (Shepherd)
Parish Council (Advisory Board)
Faith Formation
Commission
Stewardship Commission
Education Commission
Finance Commission
Worship Commission
• REP• VBS• Bible Study• Nursery• RCIA• Rosary Makers• Young Adults• Youth Ministry• Sacramental
Preparation
• Hospitality/Greeters• Families Helping
Families• Holy Name Society• Seniors• Outreach• 1st Sunday
Fellowship
• School Administration
•PTO• Athletic Boosters• Fine Arts Boosters• Boy/Girl Scouts
• Baptism• Marriage Ministry• Marriage Prep• Bereavement• Eucharistic
Adoration• Lectors• Ushers• Music Ministry• Prayer Ministry• Etc.
• Parish Budget Oversight
• Fiduciary Compliance
Archdiocese of Cincinnati
BENEFITS OF A PARISH SCHOOL
• Part of a Church or Parish
• Responsive to the Archdiocese
• Guided by Religious beliefs
• Exceptional faith-based Educational Experience
• Families with similar beliefs and moral values
• Tuition off-set by Parish donations for BOTH Parish and Non-Parish families
Benefits of a “Parish” School
Tonight’s Agenda Jennifer
• PTO 2014-15
Managing the PTO Crisis ( Cindy )
Mission/Vision ( Jennifer)
New Structure: Board Introduction (Penelope)
Goals and Objectives (Penelope )
Financial Perspective (Grant)
• Survey/Next Steps (Jennifer)
• Questions/Discussion (All)
• Closing Prayer (Father Del )
Note cards on
tables
PTO 2014-2015
Managing the PTO Crisis Cindy
• Critical Issues
PTO President Resigned No President Elect in Place Consistently Poor/Low Attendance at PTO meetings Low Volunteerism Generally Poor Communication (across all channels) Generally Lethargic feeling towards PTO and it’s endeavors
Managing the PTO Crisis
• Crisis Management Vet Potential Board Candidates/Volunteers
Appoint Volunteers to Critical Positions Similar Attitudes about Moving PTO Forward
Shown willingness to take on projects and work well as leaders and team members
Willing to commit an extraordinary amount of time to the PTO’s new mission and objectives
Three (3) Planning meetings held from April 30- May 14
(Meeting minutes to be posted)
PTO Mission/Vision Jennifer
Our Mission:The St. Veronica PTO is a Parish Ministry committed to establishing a close relationship between home and school encouraging all to live, teach and proclaim the Gospel of Jesus Christ.
Our Vision:The PTO is an inclusive, faith-based ministry that provides opportunities for all parents and staff to work together to strengthen the St. Veronica School community and foster the learning and spiritual growth of our children and families. This ministry strives to support the school, the students, the teachers and all parents of St. Veronica as they work together to promote Catholic and Academic excellence and encourage fellowship.
President
President Elect
Vice President Events
Volunteer Coordinator
Recording Secretary
Co-TreasurersPublic Relations
PTO Structure Penelope
Vice President Fundraising
Communications Coordinator
President
President Elect
Volunteer Coordinator
Recording Secretary
Co-TreasurersPublic Relations
Notable Change to Structure
Communications Coordinator
Vice President Events
Vice President Fundraising
•More frequent and family-focused events
•More inclusion between parish/school
•More purpose-driven fundraising
•Adopting a Less is More attitude
President Jennifer Highfield
President ElectPenelope Frigon
Volunteer Coordinator
Recording Secretary
Co-TreasurersPublic Relations
PTO 2014-2015 Board Members
Communications Coordinator
VP-EventsMichelle Trefz
VP – FundraisingBerta Velilla
Laura Wolfram Lisa Frye Grant Dibert and Open Seat
Lisa BernardOpen Seat
• Increase TRANSPARENCY
• Improve COMMUNICATION
• Provide more opportunities for INPUT AND FEED-BACK • (i.e. survey)
• Promote FELLOWSHIP among all families
• Establish PURPOSE-DRIVEN FUNDRAISING
PTO 2014-15: Our goals and Objectives
2011-2012 2012-2013 2013-2014$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Income
Expense
PTO – Finances by School Year Grant
PTO – SURVEY RESULTS/NEXT STEPSJENNIFER
Please tell us about your PTO membership status :
Current Member
Never a Member
Past Member
0 10 20 30 40 50 60 70 80
Membership Status
Membership Status
Please describe your PTO meeting attendance:
I attend all meetings
I attend between 1-4 meetings
I attend between 5-9 meetings
I do not attend meetings
0 10 20 30 40 50 60 70
Attendance
Attendance
What is important to you about PTO? (check all that apply):
Social
Volunteer/Fundraisers
Getting to know families
Learn what is going on in school
0 10 20 30 40 50 60 70 80 90 100
Importance
Importance
What is important to you about PTO? (Additional comments)
• Be an example to my children about volunteerism, friendship and community
• Supporting the teachers' needs in the classroom. Most teachers supplement materials from their own pockets. To build upon all of the things/attitudes that makes St. Veronica such a great school
• Support teachers and kids
What current fundraisers do you enjoy the most? (check all that apply):
Rewards Cards
Box Tops
Magazine Drive
Market Day
Spring Carnival
Santa's Shop
Scrip Cards
Split the Pot
Euchre Night
Monthly Dinners
0 10 20 30 40 50 60 70 80 90
Fundraisers
Fundraisers
What fundraisers would you like to see take place? (check all the apply):
Walk-a-thon
Larosa's Buddy Cards
Vendor Night
Buy It In Clermont Discount Books
School Wide Talent Show
Out of Uniform Loyalty Card (Fridays Only)
Casino Night
Other
0 10 20 30 40 50 60 70
Fundraisers
Fundraisers
Fundraising. . .Some thoughts from our members!
• St. Veronica 5K Run/Walk • Cookie dough fundraiser sale • Parent's night out (activities at school for the
children like a babysitting program....would be great at Christmas time!)
• Mother-Son dance • Would rather pay higher dues with fewer
fundraisers
What would encourage you to attend more PTO meetings? (check all that apply):
Alternating Meeting Days
Social Hours
Babysitting
Discussing current school events staff
Update on PTO events from Chairpersons
Grade level update from teachers in person
0 10 20 30 40 50 60
Encouragement
Encouragement
Out of the current PTO funded events, which would you support most? (check all that apply) :
Busing for Field Trips
Art Supplies, Speech Team, Right to Read
Professional Development
Religious Pamphlets
School Technology
Teacher Appreciation Gifts
0 10 20 30 40 50 60 70 80
Current Events
Current Events
Additional PTO Funded Events
• Extras that are not provided to teachers. Things above and beyond the regular running of the school.
• Everybody Counts and other similar programs.
• School Directory
Additional Comments
• Friendlier vibe: a Welcoming environment•
• Update on current fundraisers while in the process of “building”
• Post meeting minutes
• A different meeting space: Meeting somewhere other than cafeteria
• Hearing directly from the principal
Which PTO communication do you find most effective?
Flyers
Website
0 10 20 30 40 50 60 70 80 90
Communication
Communication
Action Steps based on Survey Results
• Changing PTO meeting space: 2014-2015 school year general meetings will now be held at the Parish Ministry Center, alternating days.
• Social hours prior to meetings: We want to provide a welcoming atmosphere to all St. V families! Please come and socialize prior to meeting start times. This is a chance to get to know different families within the parish school.
• Communication: We are currently working to better address getting communication out consistently, updating the PTO website, making sure approved minutes are on website, and items are shared in a timely manner.
• Events and Fundraisers: We are working on determining new events and replacing fundraisers for the 2014-2015 school year.
PTO – Next Steps
• Events/Fundraisers for next year• Touch-base with new Principal!!• More family/parish-inclusive events for next
calendar year and what we hope to achieve• Change structure of fundraisers:–Less is More: 1-2 strong and successful
fundraisers–Purpose-Driven Fundraising: Clearly
established fundraising objectives
QUESTIONS/DISCUSSION
Cards on tables !!
CLOSING PRAYER