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Phone No.: 0172 6626612/ Fax: 01726626640 /web site: www.prbdb.gov,in / Email: office@prbIifMIQJ'.JnE:IHameklAccounts of PMGSYlMonthly For NRRDAIUnspent Balance Letter.doc

Qtee"PRBDB,MohalL

tyAtr",r

The Balance Sheet with required schedule of Administrative

Expenses Funds Account of PMGSYfor the year 2013-2014 is enclosed

herewith for further necessary action at your end.

DA: As above

SUBJECT:- AUDIT REPORT ON THE ACCOUNTOF PMGSY ADMINISTRATIVEEXPENSESFUNDSFORTHEYEAR2013-2014 OFPUNJABSTATE.

Dated: 08/12/2014Memo no. ]~ 77

Director (F&A),Government of India,Ministry of Rural Development,National Rural Roads Development Agency,15 NBCCTower, 5th Floor,Bhikaji Cama Place,New Delhi - 110066.

To

Punjab Roads &. Bridges Development BoardSCF 61-62, Phase-2, S.A.S Nagar (Mohali)

c. The Balance Sheet and the Receipt and Payment Accouagreement with the books of account.

b. In our opinion, proper books of account as required by law have been kept by the Board sofar as appears from our examination of those books.

a. We have obtained all the information and explanations which to the best of our knowledgeand belief were necessary for the purpose of our audit;

An audit involves performing procedures to obtain audit evidence about the amounts and disclosuresin the financial statements. The procedures selected depend on the auditor's judgment, including theassessment of the risks of material misstatement of the financial statements, whether due to fraud orerror. In making those risk assessments, the auditor considers internal control relevant to the Board'spreparation and fair presentation of the financial statements in order to design audit procedures thatare appropriate in the circumstances, but not for the purpose of expressing an opinion on theeffectiveness of the Board's internal control. An audit also includes evaluating the appropriateness ofaccounting policies used and the reasonableness of the accounting estimates made by management,as well as evaluating the overall presentation of the financial statements. We believe that the auditevidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Wereport on the accounts of the Board, subject to the Notes on Accounts as per schedule-I that-

Our responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with the Standards on Auditing issued by the Institute ofChartered Accountants of India. Those Standards require that we comply with ethical requirementsand plan and perform the audit to obtain reasonable assurance about whether the financial statementsare free frommaterial misstatement.

AUDITORS' RESPONSIBILITY

The Management is responsible for the preparation of these financial statements that give a true andfair view of the financial position and financial performance of the Board accordance with theAccounting Standards and in accordance with the accounting principles generally accepted in India.This responsibility includes the design, implementation and maintenance of internal control relevantto the preparation and presentation of the financial statements that give a true and fair view and arefree frommaterial misstatement, whether due to fraud or error.

MANAGEMENT'S RESPONSIBILITY FOR THE FINANCIAL STATEMENTS

We have audited the attached consolidated financial statements of The PUNJAB BOARDS &BRIDGES DEVELOPMENT BOARD, SCF 61-62, PHASE-II, SECTOR-55, MOHALl, PUNJABwhich comprise the consolidated Balance Sheet as at March 31, -2014, the Statement of Receipt &Payments Accounts of the Board for the year ended in respect of PRADHAN MANTRI GRAMSADAK YOJANA (ADMIN FUND), and a summary of significant accounting policies and otherexplanatory information.

REPORT ON THE FINANCIAL STATEMENTS

Independent Auditors' Report

cP rtnerMembership No.: 089331

Date: 04.12.2014Place: CHANDIGARH

(c) The Transactions of the Board, except as detailed otherwise, elsewhere in the report, which havecome to our notice have been within the delegated powers and budget approved by the Board

(b) In the case of the Receipt and Payment Account, of the Surplus of the Board for the yearended on that date; and

(a) In the case of the Balance Sheet, of the state of affairs of the Board as at March 31, 2014;

In our opinion and to the best of our information and according to the explanations given to us, theaforesaid financial statements give the information required by the Act in the manner so required andgive a true and fair view in conformity with the accounting principles generally accepted in India:

OPINION

The Board has been formed under Act for development of Roads & Bridgesinfrastructure in the state of Punjab, it has been funded by Central Govt. underP.M.G.S.Y., as an autonomous Board and its main objective is constructionMaintenance and strengthening of Rural Roads. Accordingly, it is not commercialorganization operating for profits. Hence, it follows generally accepted accountingprincipal in respect of accounting policies not specifically referred to hereinaboveas applicable to such organizations.

6. OTHER ACCOUNTING POLICIES

5. SEGMENT REPROTING

The Board is an apex body of Constructing/Upgrading of Roads & Bridges andConstructing/ Up-gradation of Rural Roads along with Sign Roads etc., which incontext of A.S-17 'Segment Reporting' issued by the ICAI is considered onlyreporting segment. So separate reporting is not necessary.

The Board follows Double Entry system of Accounting.

4. RECOGNITION OF REVENUE/EXPENDITURE

The Board does not charge Depreciation on the Roads Constructed.

3. DEPRECIATION

Fixed Assets are stated at cost of constructing Rural Roads, up-gradation of Roadsincluding expenses related to construction and up-gradation of Rural Roads inPunjab.

2. FIXED ASSETS

The Financial Statements are prepared under the historical cost convention as agoing Concern on hybrid system of accounting and in accordance with theAccounting Standard issued by the Institute of Chartered Accountants of India.

1. BASIS OF ACCOUNTING

(A) SIGNIFICANT ACCOUNTING POLICIES

PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD MOHAll CHANDIGARH

9)

8) Previous years figures have been regrouped & re-casted wherever considerednecessary.

7) Deferred Tax Assets Liabilities: The Board is exempted from taxation under theprovision of section 10 (23C}(iiiab) of the Income Tax Act 1961. In view of thisthere are no disclosure for Deferred Tax Asset/Liabilities as required byAccounting Standard 22.

6) Related Party Disclosures: The Board is an autonomous body set up by Govt ofPunjab having no individual interest. Therefore, there are NIL disclosure underthis head, as required by the Accounting Standard 22.

5) Expenses vis-a-vis Budget: In case of various expenses incurred, all theexpenses are within the budgetary limits and in respect of special items, notcovered the Budget expenditure has been incurred only after obtaining priorapproval of the Board.

4) The Board has been set up by Govt. of Punjab, as an apex body for constructingupgrading rural roads under, PMGSY scheme in the state of Punjab and byvirtue of provision of a section 10 (23C)(iiiab) of the Income Tax Act, 1961 it isexempt from payment of income tax and therefore, no provision for taxationhas been made in the accounts.

3) The Closing balance of Cash book of the PIU's have been"taken as reported andas per books of accounts of concerned PIU's.

2) In the opinion of the Management the Current Assets (Including, Stocks, Storesand Consumables, as valued by the management), Loans & Advances areapproximately of the value stated, if realized in the ordinary course ofbusiness.

1) Contingent Liabilities not provided for FY2013-14 : (F.Y2012-13: NIL)

(8) NOTES TO ACCOUNT

J

DATED:-04.12.2014PLACE:- CHANDIGARH

Assistant Controller (F&A)

COMPILED FROM THE RECORDS & OTHERDOCUMENTS PROVIDED BY THE VARIOUSDIVISION AND BOARDNOTE -AS PER OUR SEPARATE REPORT OFQ:t,

Pb. Road &. Bridge Dev. BoardSAS.Nagar, MohaliLo.-..._............ '"

NOTES ON ACCOUNT AS PER ANNEXURE ATTACHED

ASSETS Schedule Current Year Previous YearI Cash in Chest with SRRDA -2 Cash in Chest with PIUs 5,54,21200 7.09.52000

3 Bank Balance 2,81,55,451.89 1.87 88.395 89

4 lmprest with Staff

5 Current Assets AI (PMGSY/SCH/F-52E-ADM) · -6 Durable Assets A2 (PMGSY/SCH/F-52F-ADM) 73,05,152 00 71.49.00000

7 Unreconciled Bank Authorization - -

TOTAL 3.60.14.815.89 2..66.46.915.119

Line No. CAPITAL FUND AND LIABILITIES Schedule CURRENT YEAR PREVIOUS YEAR1 Central Administrative Expenses Fund Ll (PMGSY/SCH/F-52A-ADM) 3,03,74,708 89 2,18.39.751.89

2 State Administrative Expenses Fund LI (PMGSY/SCH/F-52A-ADM) · -3 Surplus Fund (from interest & other Receipts) L2 (PMGSY/SCH/F-52B-ADM) 3,40,635.23 1,11.00423

4 Interest Income L2 (PMGSY/SCH/F-52B-ADM) 52,88,815 77 46,85.503 77

5 Deposits Repayable L3 (PMGSY/SCH/F-52C-ADM) · -6 Current Liabilities L4 (PMGSY/SCH/F-52D-ADM) 10,65600 10.65600

TOTAL 36014.815.89 2.66.46,915.S9

PMGSY ADMINISTRATIVE FUNDSTATE BALANCE SHEET

PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD, MOIIALI(Referred to in Paragraph 13-4.3 of the Accounts Manual of Administrative Expenses Fund)

CONSOLIDATED BALANCE SHEET AS AT 31.03.2014

PMGSY-F-2-ADM

DATED:-04.12.2014PLACE:- CHANDIGARH

Assistant Controller (F&A)

'. J '~kt.'''I~'PISlBoarQ

Ass CA. ASIM I~ I'ARTN[!'I~.t'/ M.NO. OS J

c,~Pb. Road & Bridge Dev. BoardSAS, Nngar, Mohali

* To be used only IIIAnnual Balance Sheet

,SCImDULE - L4 CURRENT LIABILITIES Current Year Previous Year

Unpaid Bills OutstandingBills Outstanding for more than Six Months .Number of Parties : Amount - -Statutory Liabilities - -Amount Reed, From Division XEN 10,656.00 10.656.00

Total 10.656.00 10,656.00

* To be used 1'1111)'InAnnual Balance Sheet

SCHEDULE - L3 DEPOSITS REPA YAHLE Current Year Previous Yea I'Balance as per the Balance Sheet of the Previous yearAdd: Received During the year - -Less: Refunded during the year - -Closing Balance - -

Details of Deoosits Outstanding for over Three Years - -Total - -

+ 1o be Llsctl.onlyIII I\IIIIU~13~lnnctl Sheet

SCHEDULE - L2 SURPLUS FUNDS AND MISCELLANEOUS INCOME Current Year Previous Year

Opening Balance (A)Add: Transfer of surplus from Income & Expenditure Account (B) - -Interest from Bank ( Board) 52,12,076 77 46.08,764 77Interest from Bank ( Divisions) 76,739.00 76.73900Mis. Receipts ( Board) 47,75023 16,30423Mis, Receipts ( Divisions) 2,92,88500 94.700.00Received from Divn. XEN - -

Deduct : Transferred to the SRRDA during the year (C) - -Total (A) + (II) - (e I 56.29.451.00 47,%.SOJI.OO

". ~

SCHEDULE - LI (Administrative Expenses Fund) Current Year Previous' carPART: I C!':NTRALADMINISTRATIVE EXPENSES FUNDOpening Balance 4039327400 3985327400'Add: Funds Received from MORD Pay & Accounts Officers 10550000.00 54000000Total 5094327400 4030327400

Funds from GOI - -Deduct as per Income & Expenditure AccountBalance of which :a) Assets per Contra 20568565 II 18553522 I Ib) Forms part of Bank Balance, deposits & Current Assets - -

PART: II STAT!': ADMINISTRATIVE EXPENSES FUNDOpening Balance - -Add: Funds Received SO FAR - -Total - -Deduct as per Income & Expenditure AcconntBalance of which :a) Assets per Contra - -b) Forms part of Bank Balance, deposits & Current Assets - -

TOTAL {AI 3.03.74.708.89 2.18 ..39.751.89

Assistant Controller (F&A)For PUi~j<'GI\I..~_" 0. uiJu::l~~ Litio'<lIJpllli;n

Chl~

Pb. Road & Bridge Dev. BoardSAS. Nagar, Mohali

DATED:-04.12.2014PLACE:- CHANDIGARH

BANK BALANCE Current Year Previous YearBOARDBank Balance 2,81,55,451 89 1,87,88,395 89DivisionsCash 5,54,212.00 7,09.520 00Bank Balance - -

Total 2,87,09.663.89 1.94.97,915.89

SCHEDULE - A2 DURABLE ASSETS Current Year Previous Year

DURABLE ASSETS - -Opening Balance 71,49,000.00 71,49,000.00Add: Additions during the Year I 56,152.00 -

Closing Balance 73,05.152.00 71,49.000.00

SCHEDULE - At CURRENT ASSETS Current Year Previous Year

A.) Misc. Advancesi) Considered Safe -ii) Considered Un- Safe - -

iii)TDS - -iv) Consultation Fees ( Soil Testing) - -v) Work Done by Contractor - -vi) Refunded by PRBDB - -vii) Transfer to DPIUs -

Total - -

DATED:-04.12.2014PLACE:- CllANDTGARH

i)j

1I0R R. K. DICEPAK AND COMPANYCHARTERICD >\C'COAssistant Controller (II&A)

Particulars SRRDA Amount ALL DPIUs. Amount State (Col. 2+3)

1 2 3 4Part I. Administrative Expenses Funds from Govt. of India.ExpensesAudit & Accounts - - -

Travelling Expenses 22,94,128.00 22 43.852.00 45,37.980.00Telephone Expenses 3,28,066.00 2.49455.00 5.77.521.00Office Expenses 20,60,407.00 7938477.11 99,98.884.11Advertisement Charges - 15644.00 15.644.00Internet Expenses 1,71,310.00 1 25798.00 2,97.108.00Computer Main!. 23,916.00 558366.00 5.82.282.00Fax & Postage 1 24,193.00 44809.00 1.69,002.00Office Fitting - -Hire of Vehicle (3,500.00) (3500.00)Office Buidling Rent - - -Workshop I Conference I Meeting I Seminar 2682535.00 - 2682,535.00Stationary 907608.00 8,03,501.00 1711109.00TOTAL Expenses taken to the Balance Sheet 85,92,163.00 1,19,76,402.11 2,05,68,565.11Part II, State Administrative Ex~enses Fund (from the State Govt. Expenses)

(List the expenses Account head wise)

TOTAL Expenses taken to the Balance Sheet 85,92,163.00 1,19,76,402.11 2,05,68,565.11

III, Surpluses

Income

Miscellaneous Income 47,750.23 76,739.00 1,24,489.23

Interest Income 52,12,076.77 2,92,885.00 55,04,961.77

Total 52,59,827.00 3,69,624.00 56,29,451.00Carried to the Surpluses and Reserves in the Balance Sheet) 52,59,827.00 3,69,624.00 56,29,451.00

PMGSY-F-1-(I&E-2)PMGSYADMINISTRATIVEEXPENSESFUND

Income & Exependiture Account (SRRDA)for 2013-2014(Referred to in paragraph 13.4.2 of the Accounts Manual of Administrative Expenses Fund)

Name of SRRDA Punjab Roads & Briges Development Board. Mohali

DATED:-04.12.2014PLACE:- CHANDIGAUH

1'1 ,~ ~O"I'jl": A ~i!l'ant·ronO·!l1',,(Ii' .A'I'CUIVII~' r I _,lj'"S'_''' ."< ," •• '\'i'.f..U, t ~

Pb. Road & Bridge Dev. BoardSAS. Nagar, Mohali

BALANCEASPERCASHBOOK 2,81,55,451.89ADD CHEQUESISSUEDBUT NOT PRESENTED

DIVISION NAME CHEQUENO CHEQUEDATE AMOUNTProvincialDivisionFaridkot 480032 03/09/2013 3,640.00ProvincialDivisionFerozepur 240188 31/01/2014 19,992.00

ConstructionDivisionNo.2 Kapurthala 240426 31/03/2014 849.00ConstructionDivisionNO.1 Ludhiana 700478 27/03/2014 2,400.00

SRRDA 605419 12/02/2014 5,263.00SRRDA 605435 26/03/2014 1,910.00 34.054.00

2,81,89,505.89

BALANCEASPERPASSBOOK 2,81,89,505.89

BANK RECONCILATIONASON 31-03-2014

PMGSY ADMINISTRATIVE FUND

For Punjab f';'jC:~~C ~)i!:";~~ '-"~\t;i(JpmentBoard

~ll~~

-- - -- -Sr, No. Account No. Account Type Balance-

1 10506608056 Current Account Rs.1,17,18,200/-- -- - - -- -

2 31382972583 Linked FDR Rs. 1,64,71,305/-- -

GROSS TOTAL Rs.2,81,89,505/--

I

t

This is to certify that the balance standing to the credit of Current &

Fixed Deposit Accounts (Admin Funds) of above account holder as

on 31st March, 2014, is as per the details given below:

SCF 61-62, PHASE2

SECTOR54,

MOHALI, 160055

Address of Customer

PUNJABROADS& BRIDGES DEV. BOARDName of Customer

80397440045CIF No.

TO WHOM IT MAY CONCERN

Dated: 13th September, 2014

-~~q):, State Bank of India

State Bank of India,sco 27-28A, Sector 7C,Madhya Marg, ChandigarhPhone: 0172-4568712, Fax: 0172-5019240Branch Code:3246.Email: sbL03246@sbLco.in

jj' iJ 11 j'r)/( • rI it ,It L' 11' tl}'

w.' ."I.,lilt..lIllJoard

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J. '1,.01 I L h

~Pb. ROEHJ &. iJridge Dev. Board,SAS. Nagar, Mohali

[:\llnrl1cklAcClllll1ls11II'MClSYIIISI)M(;,~Y211;J.~(III\.I\I)lvIN\II(·',([11111 h,",h~111\ ",' I,k- 1

(iii) It has been checked and ensured that assistance released by the Government of India forimplementation of the programme (including administrative expenses) has not been diverted

(ii) It has been ensured that physical and financial performance under PMGSY has beenaccording to the requirements as prescribed by the Government of India.

(i) The Agency's statement of accounts for the year 2012-2013 duly audited by the CharteredAccountant has been received and accepted

3. Certified that I have satisfied myself that the conditions on which funds were sanctioned havebeen duly fulfilled / are being fulfilled and that I have exercised the following checks to seethat the money has been actually utilized for the purpose for which it was sanctioned.

Kinds of checks exercised:

2. It is certified that a sum of Rs. 0.19crore only has been utilized by PRBDBduring 2013-2014 for the purpose torwhich it was sanctioned. It is furthercertified that the unspent balance ofRs. 2.82 crore remaining at the end ofthe year will be utilized for theProgramme next year.

Certificated that a sum of Rs. 1.05crore only was received as grants - in- aid from Government of India duringthe year as per details given on themargin. Rs. 1.88 crore being theunspent balance of the previous year2012-2013, has been brought forwardfor utilization duri ng the yea r 2013-2014. Interest receipt of the Agencyduring the year 2013-2014 was Rs.0.07 crore. Other miscellaneousreceipts of the Agency during the yearwere Rs. NIL crore. (as per detailsattached).

der

14

4

--

Agency: Punjab Roads & Bridges Develol2men

Board, Mohali.

State: Punjab

A. Unspent Balance as on 01/04/2013

(Beginning of the FY): Rs. 1.88 Crore.

B. Grants received during the year 2013-201

from Government of India,

S.No. Letter No.& Date AmountjRs. in Crore)

1 Letter No. P-17029/1/2006/P-111 1.05dt 25/09/2013 ell. No. 500594dt 12/09/13 NRRDA, New Deihlfor Procurement of modernsurveys & investigationequipments and qualityassurance equipments underWorld Bank RRP-II

- - --- Total 1.05

C. Interest received during the year 2013-20

Rs. 0.07 Crore.

D. Other miscellaneous receipts, if any, un

PMGSY: Rs. NIL Crore.

E. Total funds available RS.3.00 Crore.

UTILIZATION CERTIFICATE FOR THE YEAR 2013-2014 UNDERPRADHAN MANTRI GRAM SADAK YOJANA (ADMINISTRATIVE FUNDS)

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E:\HarneklAccounts of PMGSy\Monthly For NRRDA\BRS PMGSY Wor~\31·03-2014 RECONCILATION FOLDERIADMN FUNDS BRS 2012-2013 -20'13-14

~Pb. Road & Bridge Oev. BoardSAS_ Nagar, Mohali

e~,_~-o/Controller FinancePunjab Roads & Bridges Dcv BoardSCF.61.S2,Phase 2,SAS Nagar, Mohali [Chandlqarh)

BANK RECONC IllATION srATEMENT ADMN FUNDS 2013·20'14 Ale '10,fiQ6Il'OG066 -_.I

Sr. Previous Months Previous Ch.No. Date Ch. No. Particulars Not Cleared (C) Cheques Not No. Cleared on

ICleared (E) -, -

12 03/09/2013 480032 Provincial Division Faridkot 3,640005 31/01/~O14 240188 Provincial Division Ferozepur 19,992.00 05-04-201/123 31/03/2014 240426 Construction Division No.2 Kapurtha 849.00 05-04-201429 27/03/2014 700478 Construction Dlvision No. 1ludhlal1~ 2,400.00 O/-Oft 20!4101112/02/2014 605419 SRRDA 5.2G3.00 03-04·201,1116 26/03/2014 605435 SRRDA 1,910.00 02-04·;)01.1

ToUlI 34,DSIt{]O .G.Tofa I Cheques Not Clflar(Ja 34,1l5!1.aO