public engagement masterclass 26: risk assessment · 2015-08-11 · masterclass 26: risk assessment...

Public Engagement

Masterclass 26: Risk Assessment

Professor Vanessa Toulmin

Richard Eyre, Sheffield City Council

Tom Fleming, Health and Safety

Introduction to the Public Engagement and Impact Team

• Introduction to the Public Engagement and Impact Team

• The masterclass series

• What we can do to help

© The University of Sheffield

What is Public Engagement?

• “Public engagement describes the myriad of ways in which the activity and benefits of higher education and research can be shared with the public. Engagement is by definition a two-way process, involving interaction and listening, with the goal of generating mutual benefit”

National Coordinating Centre for Public Engagement

“Thanks SO much. I had fun and learnt a lot”

Audience feedback

• The University’s Good Research and Innovation Practices policy

www.sheffield.ac.uk/ris/grip

• Minimum accepted practices in public engagement

• Higher practices to aspire to

11/08/2015 © The University of Sheffield

Faculty Support

Arts & Humanities Amy Carter

Engineering Sara Unwin

Medicine, Dentistry and Health

Nicola Strafford

Science Greg Oldfield

Social Sciences Amy Carter

Fran Marshall

Impact Cliona Boyle


Contact [email protected]

Web resources

• Key source of information

• Main aspects of public engagement

• More coming soon…



http://www.sheffield.ac.uk/ris/publicengagement/ resource/toolkits/index

Masterclass series

Masterclass title Date 21: What to think about when organising your public engagement event

24 February 2015

22: Working in partnership with others 25 March 2015

23: Coordinating large scale public engagement 29 April 2015

24: Public Engagement or Widening Participation/ Outreach? 27 May 2015

25: Grant writing and impact 24 June 2015

26: Writing a risk assessment for your event 29 July 2015

27: How to identify, approach and work with stakeholders 30 September 2015

28: How to communicate your event

28 October 2015

29: Storytelling in public engagement 25 November 2015

30: Some ideas about how to evaluate your public

engagement event

16 December 2015



Outline of session

2pm Welcome

2.10 - 2.40pm Professor Vanessa Toulmin

2.40 - 3pm Tom Fleming

3.00pm Break

3.10 – 3.30pm Group Exercise

3.30-3.50pm Richard Eyre

3.50 – 4.00pm Round up and questions


Professor Vanessa Toulmin

Risk Assessments – where to start?

• A risk assessment should identify potential risks and actions to minimise the potential for them to happen

• Internal event – University risk assessment form

• External event – be lead by the needs and usage of the venue. You may need a long lead in time


You need to consider:

• Public and audience

• Venue and context

• Artist/ event



Festival of the Mind

Spiegeltent Risk Assessment

• What is the main consideration for a risk assessment in an external venue?

• Considered all aspects of having the tent in the city centre: including Capacity numbers for Spiegeltent, flooring and stairs, emergency fire evacuation, lighting, roof material within the Spiegel tent, venue compound & toilets, tables and chairs, entrance to the tent and anti-social behaviour.



• Risks were rated according on chance of happening,

how severe the risk could be

• Actions put in place to minimise the risks

What is the

Hazard

What is the

Potential

Harm

Who is at

Risk

Existing Control/ Proposed

Control Measures

Likeli

hood

Severity Risk

Rating

Capacity

numbers for

Spiegeltent

Main

entrances

Front of the

tent

Emergency

exit point

located at

the rear of

the tent

General Public

Members of

University

Staff

Volunteers for

the festival

Removal of the booth in the

entrance to the tent during the

evening events.

SIA security staff at the

entrance during evenings.

Ticketed events

Clickers to ensue the capacity

of people are monitored in to

the tent.

Stewards with access to the

fire extinguishers close by.

Maximum capacity in the

evening is 250

Shutter doors will be removed

from 6:00 pm each evening

1

1

2

Dangerous science – risk assessment example


Hazards2

List what

could cause

harm from

this activity

e.g. working at

height, trip

hazard, fire,

etc.

Who

exposed

List who

might be

harmed

from this

activity

e.g. staff,

contractor

s

contributor

public, etc

Risk3

For each

hazard,

decide

level of

risk as if

you

were to

do the

activity

without

your

controls

Control measures

For each hazard, list the measures you will be taking to minimise

the risk

identified

e.g. appointing competent persons, training received, planning

and

rehearsals, use of personal protective equipment, provision of

first aid,

etc.

Risk3

For each

hazard,

now decide

level of

risk once all

your

controls are

in place

Working with

Flash

Cotton

.

ALL

HIGH

Likely,

Severe

Flash cotton is a commercially available explosive, but if handled

correctly is very safe. The flash cotton is only of danger when it is fully

dry, in the wet state it is regarded as a flammable solid.

Therefore the flash cotton will be kept wet whenever possible. When

wet it will be stored in its small plastic bags, in a non-conduction sealed

box. In the COSHH cupboard if there is one.

When needed only the amount required will be dried using the pyrex

bowl, heat proof tile and hairdryer. Once dry it will be kept in a non-

conductive, open bowl away from sources of ignition, and members of

the public. It will be labelled so other partners with access to the area

will not touch.

Any excess flash cotton will be wetted again and stored as above. SDS

sheet for flash cotton and string should be read in conjunction with this

RA

LOW

Unlikely,

Moderate

Public Lecture Risks

• What is the reputational risk to the University?

• Is it valid research?

• Who is the audience?

• Is your lecture about something controversial?


Wondershow

http://www.youtube.com/watch?v=lhvouU1S0WM

http://www.youtube.com/watch?v=lhvouU1S0WM

Public engagement mishaps

• Member of staff fell down stairs of yellow bus (Mobile University)

• Electricity generator failure cause tent to collapse on audience (Mobile University)

• Aggressive behaviour by public (Tramlines)

• Evaluation poster got defaced

(Tramlines)


Public engagement mishaps

• Student got finger caught between 2 magnets (Tramlines)

• Speaker not turning up

• Lost children

• Protestors

• Weather


Group exercise

• You have been asked to take responsibility for assessing risk at a public lecture involving a panel of speakers followed by a poster exhibition and drinks reception in a community centre.

• What would you need to do before and during the event?

• What do you need to include in your risk assessment?


Richard Eyre

Sheffield City Council

Tom Fleming

Health and Safety

For further information contact:

[email protected]

@UniShefEngage

#GetEngaged


To Discover And Understand.

public engagement masterclass 26: risk assessment · 2015-08-11 · masterclass 26: risk assessment...

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