public service committee thursday, april 18, 2013 · folding machine lease paid by check 02/25/2013...

ALLAN, *Kojzarek, Davoust, Gillam, Haimann, Scheflow & Vazquez

PUBLIC SERVICE COMMITTEE Thursday, April 18, 2013

10:30 A.M. (or immediately following Administration Committee meeting)

AGENDA

1. CALL TO ORDER

2. APPROVAL OF MINUTES: March 21, 2013

3. FINANCE (Carlstrom) • Monthly Reports (attached)

4. RECORDER (Wegman)

• Monthly Report (attached) • Chicago Tribune News Article re: Mortgage Fraud Schemes

5. COLLECTOR (Rickert)

• Monthly Report (attached)

6. SUPERVISOR OF ASSESSMENTS (Armstrong) • Monthly Report (attached) • RESOLUTION: Authorizing Exception to the County Financial Policies regarding

Personnel Hiring (Office of Supervisor of Assessments)

7. COUNTY CLERK (Cunningham) • Monthly Report (attached) • Update on 4/9/2013 Consolidated Election

8. REGIONAL OFFICE OF EDUCATION (Dal Santo)

• Monthly Report

9. EXECUTIVE SESSION (if needed)

10. OTHER BUSINESS

11. PUBLIC COMMENTS

12. ADJOURNMENT - to Supervisor of Assessments Office immediately following

Kane County Purchasing Card InformationPublic Service Committee

Statement Due Date 4/29/20130 COUNTY CLERR'S OE -

L_Trnqn Qe_______ Merchant Nane_____ ______ ___________ Akithonal lnfoInatfon _____ T,action AqcA(3t03/27/2013 LUMASTROBE MIDLAND PARK 240.3803/27/2013 MENARDS BATAVIA BATAVIA 10.19

Department Total 250.57

Committee Total 250.57

4/5/2013 Page 1 of 1

Public Services Accounts Payable by GLDistribution

Payment Date Range 03/01/13 - 03/31/13

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date GIL Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 150 - Treasurer/ CollectorSub-Department 150 - Treasurer/ Collector

Account 60000 - Office Supplies1024 - Ice Mountain Direct 03C012178199 Kane County Treasurer Paid by Check 03/12/2013 03/18/2013 03/18/2013 03/25/2013 28.42

1 # 0121781991 # 329227

Account 60000 - Office Supplies Totals Invoice Transactions 1 $28.42

Sub-Department 150 - Treasurer/Collector Totals Invoice Transactions 1 $28.42

Department 150 - Treasurer/Collector Totals Invoice Transactions 1 $28.42Department 170 - Supervisor of Assessments

Sub-Department 170 - Supervisor of AssessmentsAccount 53070 - Legal Printing

3574 - MailFinance (formerly Neopost N3834155Leasing)

Account 53110 - Employee Training4701 - Jennifer A. Fiene 03052013

Folding Machine Lease Paid by Check 02/25/2013 03/04/2013 03/04/2013 03/11/2013 285.00Payment 3/1/13- # 3289213/29/13 LeaseNo.N12072007

Account 53070 - Legal Printing Totals Invoice Transactions 1 $285.00

Dreamweaver Paid by Check 03/05/2013 03/11/2013 03/11/2013 03/25/2013 145.11class/Chicago # 329191

Account 53110 - Employee Training Totals Invoice Transactions 1 $145.11

Paid by Check 03/05/2013 03/11/2013 03/11/2013 03/25/2013 79.10# 329191

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 1 $79.10

Paid by EFT # 03/06/2013 03/11/2013 03/11/2013 03/25/2013 105.6817439


Sub-Department 170 - Supervisor of Assessments Totals Invoice Transactions 4 $614.89

Department 170 - Supervisor of Assessments Totals Invoice Transactions 4 $614.89

Paid by Check 03/13/2013 03/11/2013 03/11/2013 03/25/2013 32.61# 329323


Account 53120 Employee Mileage Expense4701 - Jennifer A. Fiene 03052013 Dreamweaver

class/Chicago

Account 60000 - Office Supplies4506 - Mark D. Armstrong 03062013

3/5/13 employeeluncheon

Department 190 - County ClerkSub-Department 190 - County Clerk

Account 60000 - Office Supplies3465 - Petty Cash-County Clerk 03132013 reimburse petty cash

Run by Finance Reports on 04/08/2013 09:17:14 AM Page 1 of 7

Paid by Check# 328725Paid by EFT #17288Paid by EFT #17292Paid by EFT #17293Paid by EFT #17321Paid by EFT #17328Paid by Check# 328862Paid by EFT #17357Paid by EFT #17369Paid by EFT #17387Paid by Check# 328976Paid by EFT #17392

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

02/26/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/01/2013 03/01/2013 03/01/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

03/11/2013

138.00

138.00

726.00

294.00

1,296.75

286.20

258.00

726.00

153.00

1,029.00

276.00

72.00




Department 190 - County ClerkSub-Department 190 - County Clerk

Account 60010 - Operating Supplies3378 - Batavia Access Television (BATV) 098362 County Board Minutes- Paid by Check 02/22/2013 03/01/2013 03/01/2013 03/11/2013 15.00

Feb'13 # 32875103062013 operating supplies Paid by Check 03/06/2013 03/11/2013 03/11/2013 03/25/2013

# 32918303132013 reimburse petty cash Paid by Check 03/13/2013 03/11/2013 03/11/2013 03/25/2013

# 32932331645 Notary stamp- Stan Paid by Check 03/05/2013 03/12/2013 03/12/2013 03/25/2013

Bond # 329334 -1173332 Cash register paper- 2- Paid by Check 03/13/2013 03/13/2013 03/13/2013 03/25/2013

ply. # 329371Account 60010 - Operating Supplies Totals Invoice Transactions 5

4300 - Susan Ericson

3465 - Petty Cash-County Clerk

3204 - Rayco Marking Products

2369 - Transact Technologies Inc

88.80

52.98

20.50

114.58

$291.86Account 60050 - Books and Subscriptions

3465 - Petty Cash-County Clerk 03132013 reimburse petty cash Paid by Check 03/13/2013 03/11/2013 03/11/2013 03/25/2013 41.58# 329323

Account 60050 - Books and Subscriptions Totals Invoice Transactions 1 $41.58

Sub-Department 190 - County Clerk Totals Invoice Transactions 7 $366.05Sub-Department 191 - Elections

Account 50100 - Election Judges and Workers8858 - Albert J. Stramel 3/4/2013-A Election worker

8859 - Ronald L. Barclay 3/4/2013 Election worker

8640 - Lauren E. Behnke 3/4/2013 A Election worker

6514 - Shannon T. Bell 3/4/2013 Election worker

4989 - Brett J. Feltes 3/4/2013-A Election worker

1271 - Frank's Employment Inc (Frank's 82598 Election workers.Temporaries)5407 - Andrew Harvey 3/4/2013 Election worker

6513 - Robin E. Kerner 3/4/2013 Election worker

7778 - Daniel Robert McArthur 3/4/2013 A Election worker

5371 - Michael T. Payne 3/4/2013 Election worker.

8731 - Shane Thomas Pease 3/4/2013 Election worker

3940 - Richard Poulton 3/4/2013 Election worker





Department 190 - County ClerkSub-Department 191 - Elections

Account 50100 - Election Judges and Workers8726 - Nicholas Pronenko 3/4/2013 Election worker Paid by Check 03/0112013 03/01/2013 03/01/2013 03/1112013 456.00

# 3289864270 - Barry Thomas 314/2013 Election worker Paid by EFT # 03101/2013 03/01/2013 03101120 13 03111/2013 135.00

174193899 - George i. Timm 3/4/2013-A Election worker Paid by Check 03/01/2013 03/01/2013 03/01/2013 03/11/2013 222.00

# 3290313993 - Amy C. Tomas 3/4/2013 Election worker Paid by EFT # 03/01/2013 03/01/2013 03/01/2013 03/11/2013 708.00

174218640 - Lauren E. Behnke 3/18/2013 Election worker Paid by EFT # 03/18/2013 03/13/2013 03/13/2013 03/25/2013 624.00

171466514 - Shannon T. Bell 3/18/2013 Election worker Paid by EFT # 03/18/2013 03/13/2013 03/13/2013 03/25/2013 243.00

174484989 - Brett J. Feltes 3/18/2013 Election worker-Mileage Paid by EFT # 03/18/2013 03/13/2013 03/13/2013 03/25/2013 92.10

174794989 - Brett J. Feltes 3/18/2013-A Election worker Paid by EFT # 03/18/2013 03/13/2013 03/13/2013 03/25/2013 936.00

174791271 - Franks Employment Inc (Franks 82632 Election workers-truck Paid by EFT # 03/05/2013 03/12/2013 03/12/2013 03/25/2013 987.39Temporaries) drivers 17483

3959 - Raymond C. Harvey (Grandt)

3/11/2013

Election worker Paid by Check 03/11/2013 03/12/2013 03/12/2013 03/25/2013

258.00# 329211

3070 - George Huber 3/11/2013

Election worker Paid by EFT # 03/11/2013 03/12/2013 03/12/2013 03/25/2013

180.0017493

6513 - Robin E. Kerner 3/18/2013 Election worker Paid by EFT # 03/18/2013 03/13/2013 03/13/2013 03/25/2013

597.00

175065371 - Michael T. Payne 3/18/2013


480.0017546

5371 - Michael T. Payne 3/18/2013-A

Election worker- Paid by EFT # 03/18/2013 03/13/2013 03/13/2013 03/25/2013

10.74MIleage 17546

3993 - Amy C. Tomas 3/18/2013


585.0017571

Account 50100 - Election Judges and Workers Totals Invoice Transactions 27

$11,907.18Account 50340 - Software Licensing Cost

8674 - DFM Associates 37025 ElMS monthly Lease- Paid by Check 03/01/2013 03/01/2013 03/01/2013 03/11/2013 8,800.00Elections # 328816

1263 - Hart Intercivic Inc 052730 Desktop computers Paid by EFT # 02/21/2013 03/01/2013 03/01/2013 03/11/2013 8,520.00refurbishes(Win2K) 17337

Account 50340 - Software Licensing Cost Totals Invoice Transactions 2 $17,320.00Account 52140 - Repairs and Maint- Copiers

1135 - Konica Minolta Business Solutions 223910738 BIZHUBC650- per copy Paid by Check 03/02/2013 03/12/2013 03/12/2013 03/25/2013 291.58charge # 329259

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $291.58




Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date GIL Date Received Date Payment Date Invoice AmountFund 001 General Fund


Account 52190 - Equipment Rental3987 - Penske Truck Leasing Company LP C040884505 Truck rental- Elections Paid by Check 02/27/2013 03/01/2013 03/01/2013 03/11/2013 693.65

Account 52190 - Equipment Rental Totals Invoice Transactions 8

3987 - Penske Truck Leasing Company LP C040930691







# 328977Truck rental- Elections Paid by Check

# 328977Truck rental- Elections Paid by Check

# 328977Truck rental- elections Paid by Check

# 329318Truck rental-elections. Paid by Check

# 329318Truck rental-elections. Paid by Check

# 329318Truck rental- elections. Paid by Check

# 329318Truck rental- elections. Paid by Check

# 329318

02/27/2013 03/01/2013 03/01/2013

02/27/2013 03/01/2013 03/01/2013

03/01/2013 03/12/2013 03/12/2013

03/01/2013 03/12/2013 03/12/2013

03/01/2013 03/12/2013 03/12/2013

03/01/2013 03/12/2013 03/12/2013

03/01/2013 03/12/2013 03/12/2013

03/11/2013

03/11/2013

03/25/2013

03/25/2013

03/25/2013

03/25/2013

03/25/2013

532.65

693.65

382.25

442.20

370.54

336.85

235.60

$3,687.39Account 53070 - Legal Printing

3245 - Paddock Publications Inc/Daily 00315T01/0033 Cosolidated primary Paid by Check 02/04/2013 03/01/2013 03/01/2013 03/11/2013 3,609.00Herald 13T election-inserts # 3289684886 - Shaw Suburban Media 0213130571 Public test notice - Paid by Check 02/28/2013 03/12/2013 03/12/2013 03/25/2013 102.80

Feb'13 election. # 329342

Account 53070 - Legal Printing Totals Invoice Transactions 2 $3,711.80Account 53100 - Conferences and Meetings

8859 - Ronald L. Barclay 3/4/2013-A Election worker- Paid by EFT # 03/01/2013 03/01/2013 03/01/2013 03/11/2013 36.73Mileage 17288

Account 53100 - Conferences and Meetings Totals Invoice Transactions 1 $36.73Account 53120 - Employee Mileage Expense

8858 - Albert). Stramel 3/4/2013 Election worker-Mileage Paid by Check 03/01/2013 03/01/2013 03/01/2013

03/11/2013# 328725

8640 - Lauren E. Behnke 3/4/2013 Election worker- Paid by EFT # 03/01/2013 03/01/2013 03/01/2013

03/11/2013Mileage 17292

4989 - Brett J. Feltes 3/4/2013 Election worker- Paid by EFT # 03/01/2013 03/01/2013 03/01/2013

03/11/2013Mileage 17321

3959 - Raymond C. Harvey (Grandt) 3/4/2013 Election worker- Paid by Check 03/01/2013 03/01/2013 03/01/2013

03/11/2013Mileage # 328863

7778 - Daniel Robert McArthur 3/4/2013 Election worker- Paid by EFT # 03/01/2013 03/01/2013 03/01/2013

03/11/2013Mileage 17369

3899 - George J. Timm 3/4/2013 Election worker- Paid by Check 03/01/2013 03/01/2013 03/01/2013

03/11/2013Mileage # 329031

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 6

36.73

25.43

81.93

45.20

39.55

66.67

$295.51


Department 210 - RecorderSub-Department 210 - Recorder

Account 60000 - Office Supplies1242 - Source One Office Products 365055

1242 - Source One Office Products 365258

rubber finger, stapler Paid by Check# 329353

notary stamps Paid by Check# 329353



Vendor Invoice No, Invoice Description Status Held Reason Invoice Date Due Date GIL Date Received Date Payment Date Invoice AmountFund 001 - General Fund


Account 60010 - Operating Supplies3374 - Kane County Sheriff 018 Gas purchase 12/1/12- Paid by Check 02/28/2013 03/01/2013 03/01/2013 03/11/2013 216.23

2/28/13- Elections # 3289032006 - Uline 49288735 Poly Mailer- elections Paid by EFT # 02/15/2013 03/01/2013 03/01/2013 03/11/2013 562.05

174241024 - Ice Mountain Direct 13B8103848662 Water Paid by Check 03/12/2013 03/12/2013 03/12/2013 03/25/2013 55.33

# 3292251806 - Minuteman Press 38668 Spanish voting form-3 Paid by Check 02/28/2013 03/13/2013 03/13/2013 03/25/2013 487.72

part NCR # 329292Account 60010 - Operating Supplies Totals Invoice Transactions 4 $1,321.33

Account 60020 - Computer Related Supplies8252 - OnlineTechStores.com (aka 367225 Printer cartridge-SuppliesOutlet.com) Elections

Paid by EFT # 03/12/2013 03/12/2013 03/12/2013 03/25/2013 32.3517543

Account 60020 - Computer Related Supplies Totals Invoice Transactions 1 $32.35

Sub-Department 191 - Elections Totals Invoice Transactions 52 $38,603.87

Department 190 - County Clerk Totals Invoice Transactions 59 $38,969.92

03/07/2013 03/15/2013 03/15/2013 03/25/2013 14.28

03/13/2013 03/15/2013 03/15/2013 03/25/2013 75.50


Sub-Department 210 - Recorder Totals Invoice Transactions 2 $89.78

Department 210 - Recorder Totals Invoice Transactions 2 $89.78

Fund 001 - General Fund Totals Invoice Transactions 66 $39,703.01Fund 150 - Tax Sale Automation

Department 150 - Treasurer/CollectorSub-Department 160 - Tax Sale Automation

Account 52140 - Repairs and Maint- Copiers1338 - Image-Pro Services & Supplies Inc 22756 Kane County Treasurer Paid by Check 02/26/2013 03/06/2013

#232-3565 # 3292361135 - Konica Minolta Business Solutions 223929069 Kane County Treasurer Paid by Check 03/04/2013 03/08/2013

Acct# 827125 # 329259Account 52140 - Repairs and Maint- Copiers Totals

03/06/2013 03/25/2013 228.86

03/08/2013 03/25/2013 25.32

Invoice Transactions 2 $254.18

Run by Finance Reports on 04/08/2013 09:17:14 AM Page of 7



Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date GIL Date Received Date Payment Date Invoice AmountFund 150 - Tax Sale Automation

Department 150 Treasurer/ CollectorSub-Department 160 - Tax Sale Automation

Account 60000 - Office Supplies2459 - J P Cooke Company 219307 Kane County Treasurer Paid by Check 01/23/2013 03/07/2013 03/07/2013 03/25/2013 770.13

Job#713939 # 329241

Account 60000 - Office Supplies Totals Invoice Transactions 1

Sub-Department 160 - Tax Sale Automation Totals Invoice Transactions 3

Department 150 - Treasurer/Collector Totals Invoice Transactions 3

Fund 150 - Tax Sale Automation Totals Invoice Transactions 3Fund 160 - Vital Records Automation

Department 190 - County ClerkSub-Department 200 - Vital Records Automation

Account 52130 - Repairs and Maint- Computers1313 - Sentinel Technologies Inc M346886 Maintenance 4/1/13- Paid by EFT # 03/15/2013 03/13/2013 03/13/2013 03/25/2013

4/30/13 17564

Account 52130 - Repairs and Maint- Computers Totals Invoice Transactions 1Account 52140 - Repairs and Maint- Copiers

1135 - Konica Minolta Business Solutions 223910737 BIZHUB600- per cony Paid by Check 03/02/2013 03/12/2013 03/12/2013 03/25/2013charge # 329259

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1

$770.13$1,024.31$1,024.31$1,024.31

84.00

$84.00

31.70

$31.70

159.90

235.83

235.83

$631.56$747.26$747.26$747.26

16,500.00

$16,500.00

Paid by EFT # 03/08/2013 03/13/201317543Paid by EFT# 11/12/2012 03/12/201317568Paid by EFT # 11/12/2012 03/12/201317568

Account 60020 - Computer Related Supplies TotalsSub-Department 200 - Vital Records Automation Totals

Department 190 - County Clerk TotalsFund 160 - Vital Records Automation Totals

03/13/2013

03/12/2013

03/12/2013

Invoice Transactions 3Invoice Transactions 5Invoice Transactions 5Invoice Transactions 5

Account 60020 - Computer Related Supplies8252 - OnlineTechStores.com (aka 370487 Toner cartridgesSuppliesOutlet.com)8234 - Supplies Now Inc S12243 Toner

8234 - Supplies Now Inc S12244 Toner

03/25/2013

03/25/2013

03/25/2013

Fund 170 Recorder's AutomationDepartment 210 - Recorder

Sub-Department 220 - Recorder's AutomationAccount 50150 - Contractual /Consulting Services

3286 - IT-Stability Systems LLC 2013-042 monthly support April Paid by EFT # 02/08/2013 03/15/2013 03/15/2013

03/25/20132013 17500

Account 50150 - Contractual /Consulting Services Totals Invoice Transactions 1




Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date GIL Date Received Date Payment Date Invoice AmountFund 170 - Recorder's Automation

Department 210 - RecorderSub-Department 220 - Recorder's Automation

Account 52130 Repairs and Maint- Computers2369 - Transact Technologies Inc 1171055 printer repair Paid by Check 02/22/2013 03/15/2013 03/15/2013 03/25/2013 214.21

# 329371Account 52130 - Repairs and Maint- Computers Totals Invoice Transactions 1 $214.21

Account 52140 - Repairs and Maint- Copiers1119 - Gordon Flesch Company Inc 1N10311549 copier mtc 01/29/13- Paid by EFT # 03/01/2013 03/15/2013 03/15/2013

03/25/2013 8.67

02/26/13

17485Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $8.67

Account 60010 - Operating Supplies2083 - Bi-State Business Solutions (aka 1NV46918Postal Source)2369 - Transact Technologies Inc 1170436

1106 - Lason MPB / HOV Services LLC

306861

2161 - Vanguard Archives LLC 171024

Ti Casette Ribbon 3 Paid by CheckPack red # 328758Casette-12 Pack Black Paid by CheckRibbon # 329034microfilm storage Feb Paid by EFT #13 17517media storage Paid by EFT #03/01/13-03/31/13 17574

02/18/2013 03/04/2013 03/04/2013

02/14/2013 03/04/2013 03/04/2013

02/28/2013 03/15/2013 03/15/2013

03/01/2013 03/15/2013 03/15/2013

03/11/2013

239.27

03/11/2013

174.01

03/25/2013

385.63

03/25/2013 45.00

Account 60010 - Operating Supplies TotalsAccount 60020 - Computer Related Supplies

2676 - Quest Software, Inc. 1-8VFQXO Kane County Recorder Paid by EFT # 02/07/2013 03/04/2013Desktop Authority 17395Professional 02/28/13-02/

1282 - Imprint Enterprises Inc 285424 HP Laser Jet toner Paid by EFT # 03/08/2013 03/15/2013Cartridges (black) 78A 17495

1282 - Imprint Enterprises Inc 285436 HP Laser Jet toner Paid by EFT # 03/08/2013 03/15/2013Cartridges (black) 78A 17495

Account 60020 - Computer Related Supplies TotalsSub-Department 220 - Recorder's Automation Totals

Department 210 - Recorder TotalsFund 170 - Recorder's Automation Totals

Grand Totals

Invoice Transactions 4 $843.91

03/04/2013

03/11/2013

487.50

03/15/2013

03/25/2013

415.00

03/15/2013

03/25/2013 81.00

Invoice Transactions 3 $983.50Invoice Transactions 10

$18,550.29Invoice Transactions 10

$18,550.29Invoice Transactions 10

$18,550.29Invoice Transactions 84 $60,024.87


DRAFT Public Service Committee Revenue Report - Summary*Through March 31, 2013 (33.3% YTD)

Current Total

YTD Actual Total %Month Amended

Transactions Received

Transactions BudgetsuII(l( lector 11

001 General Fund 52,200 500 0.96%150 Tax Sale Automation 60 147,549 241 0.16%

170 Supervisor of Assessments 12,814 87,075 29,587 33.98%001 General Fund 12,814 87,075 49J!87 33.98%i

001 General Fund

64,435 1,075,083 410,462 38.18%160 Vital Records Automation

11,076 179,288 48,530 27.07%

210 Recorder 229,026 3,142,927 983,067 31.28%001 General Fund 195,758 2,095,100 843,716 40.27%170 Recorder's Automation 29,820 1,009,727 124,767 12.36%171 Rental Housing Support Surcharge 3,448 38,100 14,584 38.28%

Grand Total 317,410 4,684,122 1,472,386 31.43%

* Does not include unposted transactions for the month of March 2013

DRAFT Public Service Committee Expenditure Report - Summary*Through March 31, 2013 (33.3% YTD, 34.6% Payroll)

Current TotalYTD Actual YTO Total %

Month Amended

Transactions Encumbrances Used

Transactions Budget

40,848 713,757 173,947 0 24.37%39,598 566,208 167,061 0 29.51%

1,249 147,549 6,885 0 4.67%001 General Fund150 Tax Sale Automation

001 General Fund

64,595 1,171,572 301,296

6,051 26.23%

208,985 2,400,891 845,440001 General Fund

200,644 2,221,603 809,588

2,281 36.54%160 Vital Records Automation

8,342 179,288 35,852

11,451 26.38%

001 General Fund 58,826 880,473 254,707 0 28.93%170 Recorder's Automation 32,152 1,009,727 232,778 0 23.05%171 Rental Housing Support Surcharge 2,509 38,100 10,350 0 27.16%

230 Regional Office of Education 18,468 291,292 85,627 .iels001 General Fund 18,468 291,292 85,627 690 29.63%

Grand Total 421:2 6,505,812 1,904,144 20,474 29.58%

* Does not include unposted transactions for the month of March 2013

DRAFT Public Service Committee Expenditure Report - Detail*Through March 31, 2013 (33.3% YTD, 34.6% Payroll)

CurrentMonth

Transactions

TotalAmended

Budget

YTD Actual YTDTransactions Encumbrances

Total %Used

Personnel Services- Salaries & Wages

36,888

479,544

147,550

30.77%Personnel Services- Employee Benefits

2,662

58,782

18,384

31.27%Contractual Services

20

23,500

733

3.12%Commodities

28

4,382

394

9.00%

150 jISaIe Automation 1,249 147,549 11 J 0 4.67°/a

Personnel Services- Salaries & Wages 209 12,000 209 0 1.74%Personnel Services- Employee Benefits 16 2,287 16 0 0.70%Contractual Services 254 67,062 3,017 0 4.50%Commodities 770 8,200 770 0 9.39%Capital 58,000 2,874 0 4.95%

Personnel Services- Salaries & Wages

55,079

804,684

238,588

0


6,559

171,194

46,021

0


2,651

175,694

15,109

5,729

11.86%Commodities

306

20,000

1,578

322

9.50%

001 GalJnd - 2,221,603 809,588 21Personnel Services- Salaries & Wages

88:287

1 1 208,016 361,875 0


8,708

220,879 60,706 0


101,791

588,181 272,078 0

46.26%Commodities

1,858

204,384 114,929 2,281

57.35%Capital

143 0 0

0.00%

100ifaLRecord T Automation 8,3 2 JI7$,288 - 35,852 11,451 26.38%1Personnel Services- Salaries & Wages 4,870 60,138 18,970 0 31.54%Personnel Services- Employee Benefits 936 11,857 3,652 0 30.80%Contractual Services 1,725 58,314 4,306 11,085 26.39%Commodities 812 28,250 2,245 366 9.24%Capital 20,000 6,679 0 33.40%Contingency and Other 729 0 0 0.00%

GenerEundPersonnel Services- Salaries & WagesPersonnel Services- Employee BenefitsContractual ServicesCommodities

58,826 880,473 _254,107

52,809 715,420 210,449

5,927 160,030 42,867

2,743 493

90 2,280 898

0 29.42%0 26.79%0 17.96%0 39.40%

170 RôrdsJAutomatin _?,15L 1,009,727232,778 c?3.O5%1Personnel Services- Salaries & Wages 10,736 196,791 48,722 0 24.76%Personnel Services- Employee Benefits 2,866 58,725 15,309 0 26.07%

Contractual Services 16,723 389,211 82,757 0 21.26%

Commodities 1,827 115,000 3,986 0 3.47%

Capital 250,000 82,004 0 32.80%

DRAFT Public Service Committee Expenditure Report - Detail*Through March 31, 2013 (33.3% YTD, 34.6% Payroll)

Current Total

YTD Actual YTD Total %Month Amended

Transactions Encumbrances Used

Transactions Budget

RiiiH&ing Support SZiharge 2,509 38100 ibiso 0 2711Personnel Services- Salaries & Wages 2,014 25,674 8,048 0 31.35%Personnel Services- Employee Benefits 495 7,775 2,302 0 29.61%Contractual Services 1,203 0 0 0.00%Contingency and Other 3,448 0 0 0.00%

001 G'neralFundPersonnel Services- Salaries & WagesPersonnel Services- Employee BenefitsContractual ServicesCommodities

18,468 291,292

17,820 233,264

647 41,02314,5502,455

85,627 690 29.63%81,087 0 34.76%

4,521 0 11.02%

0 0 0.00%

18 690 28.85%

Grand Total - 426,382 6,505,812 1,904,144 20,474 29.58%

* Does not include unposted transactions for the month of March 2013, including the last payroll.

KANE COUNTY RECORDER'S OFFICESANDY WEGMAN

MONTHLY TOTALS OF REVENUE ACTIVITYMARCH 2013

34140 Financing Statements34150 Recordings34160 Certified Copies34170 Revenue Tax Stamps34190 RHSPS-County38000 Bank Interest

$7,000.00 $ 1,398.00

$1,275,000.00 148,422.75

$55,000.00 3,294.90

$720,000.00 39,182.00

$38,000.00 3,442.00

$100.00 18.37

3,078.00 43.97%

530,328.45 41.59%

12,074.53 21.95%

283,587.25 39.39%

14,569.50 38.34%

77.90 77.90%

$2,333.10 $744.90

424,957.50 105,370.95

18,331.50 (6,256.97)

239,976.00 43,611.25

12,665.40 1,904.10

33.33 44.57

TOTAL $2,095,100.00 $195,758.02 $843,715.63 40.27% $698,296.83 $145,418.80

MONTHLY RECORDER REPORTMARCH 31, 2013

FEES COLLECTED

General RecordingsFinancing Statement FeesGeneral PhotoRHSPS-CountyInterest paid on Checking AccountInterest paid on Revenue Account

FEES COLLECTED - PAID TO COUNTY

COUNTY PORTION OF REAL ESTATE TAX REVENUEAmount Collected by Kane County RecorderAmount Collected by Chicago TitleTOTAL COUNTY TAX REVENUE PAID TO TREASURER

149,260.75560.00

3,294.903,442.00

8.2310.14

156,576.02

39,182.000.00

39,182.00

TOTAL COLLECTED FOR GENERAL FUND 195,758.02

STATE PORTION OF REAL ESTATE REVENUEAmount Collected by County RecorderAmount Collected by Chicago Title Company

TOTAL STATE TAX REVENUE

FEES COLLECTED FOR RECORDER'S RECORD FUND (AUTOMATION FUND)RRF @ FeesGIS

TOTAL COLLECTED FOR RECORDER RECORD FUND

Documents Recorded without Fee

Submitted By:

Received By:

78,364.000.00

78,364.00

22,317.007,439.00

29,756.00

23

Dated:

COMPARISON REPORT OF RECORDERMARCH 2012 VS MARCH 2013

CATEGORIES

Total Collected For General Fund

Total County Tax Revenue

Fees Collected and Paid to County

-Recording Fees Collected for Gen. Fund

-Financing Statement Fees

-Photo Copies

-RHSPS-County

-Interest

Total Collected For Recorder Record Fund

RRF © Fees

GIS

Total State Tax Revenue

2012

164,747.49

35,844.25

128,903.24

118,991.50

725.00

5,591.87

3,583.50

11.37

31,444.00

23,583.00

7,861.00

71,688.50

2013

195,758.02

39,182.00

156,576.02

149,260.75

560.00

3,294.90

3,442.00

18.37

29,756.00

22,317.00

7,439.00

78,364.00

DIFFERENCE

31,010.53

3,337.75

27,672.78

30,269.25

(165.00)

(2,296.97)

(141.50)

7.00

(1,688.00)

(1,266.00)

(422.00)

6,675.50

Statistics

Total Documents Recorded - Filed

7,879

7,462

(417)

Real Estate Docs Recorded

7,821 7,402

(419)

Financing Statements Filed

40

37

(3)

Deed with Declarations for Revenue Stamps 581

698

117

Number of Documents Recorded without Fee 18

23

5

Average Number of Daily Documents 358

373 .15

Number of Working Days 22

20

(2)

April

2012May

2012

Recorder's Office Business Report

Total Collected For General Fund

Total County Tax RevenueFees Collected Paid to County

-Recording Fees Collected (Gen. Fund)-Financing Statement Fees-Photo Copies

-RHSPS-County-Interest

Total Collected For Recorder Record FundRRF @ FeesGISTotal State Tax Revenue

StatisticsTotal Documents Recorded - FiledReal Estate Documents RecordedFinancing Statements FiledDeeds w/Declarations for Revenue StampsNumber of Documents Recorded w/o FeeAverage Number of Daily Documents

Number of Working Days

March March

2012 2013

164,747.49 195,758.02

35,644.25 39,182.00

128,903.24 156,576.02

118991.50 149,260.75

725.00 560.00

5,591.87 3,294.90

3,583.50 3,442.00

11.37 18.37

31,444.00 29,756.00

23,583.00 22,317.00

7,861.00 7,439.00

71,688.50 78,364.00

7,879 7,462

7,821 7,402

40 37

581 698

18 23

358 373

22 20

April

2013

0.000.000.000.000.000.000.000.000.000.000.000.00

0000000

May

2013

0.000.000.000.000.000.000.000.000.000.000.000.00

000000

0

FY12

TOTAL

640,070.40182,387.15457,683.25

425,442.462,130.00

17,458.4512,613.00

39.34109,184.0081,888.0027,296.00

364,809.00

27,41227,176

1202,087

116

33482

FYI 3TOTAL

843,715.63283,587.25560,128.38531,166.45

2,240.0012,074.5314,569.50

77.90124,596.0093,447.0031,149.00

567,174.50

31,28731,007

1422,663

138401

78

-'ISIS]S1115]

•I•I•]S111S]

S1s11]SISIS]

11S11]

Recorder's Office Business Report

Total Collected For General FundTotal County Tax RevenueFees Collected Paid to County

-Recording Fees Collected (Gen. Fund)

-Financing Statement Fees

-Photo Copies-RHSPS-County

-InterestTotal Collected For Recorder Record Fund

RRF © FeesGIS

Total State Tax Revenue

StatisticsTotal Documents Recorded - FiledReal Estate Documents Recorded

Financing Statements FiledDeeds w/Declarations for Revenue StampsNumber of Documents Recorded w/o FeeAverage Number of Daily Documents

Number of Working Days

December January February March2012 2013 2013 2013

219,012.81 218,123.61 210,821.19 195,758.0249,926.00 76,957.00 117,522.25 39,182.00

169,086.81 141,166.61 93,298.94 156,576.02

161,440.00 133,768.50 86,697.20 149,260.75

620.00 615.00 445.00 560.00

3,398.09 2,720.84 2,660.70 3,294.90

3,609.00 4,042.00 3,476.50 3,442.00

19.72 20.27 19.54 18.37

31,084.00 33,932.00 29,824.00 29,756.0023,313.00 25,449.00 22,368.00 22,317.00

7,771.00 8,483.00 7,456.00 7,439.00

99,852.00 153,914.00 235,044.50 78,364.00

7,822 8,514 7,489 7,462

7,734 8,444 7,427 7,402

37 39 29 37

649 730 586 698

51 31 33 23

412 405 416 373

19 21 18 20

May2013 Total

0.00 843,715.630.00 283,587.25

0.00 560,128.38

0.00 531,166.45

0.00 2,240.00

0.00 12,074.53

0.00 14,569.50

0.00 77.90

0.00 124,596.000.00 93,447.00

0.00 31,149.00

0.00 567,174.50

31,287

2. 31,007

2. 142

2. 2,663

2. 138

2. 401

0 78

Totals Collected by the Recorder's Office by Fund

December January February March April May June July August September October November FY20132012 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 11 TOTAL

COUNTY001 General Fund 219,012.01 218,123.61 210821.19 195758.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 843,715.63loo County Automation 677.50 271.00 948.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,897.00101 Geographic Information Systems 122,012.00 133,222.00 117,238.00 115,524.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 487,996.00170 Recorder's Automation 31,084.00 33,932.00 29824.00 29,756.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 124,596.00171 Rental -Housing Support Surcharge 3609.00 4,042.00 3476.50 3,442.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 14,569.50

Totals Collected for County 376,395.31 389.59061 362308.19 344,480.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,472,774.13

STATEReal Estate Tranfer Tax 99,852.00 153,914.00 235,044.50 78,364.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 567,174.50Rental Housing Support Surcharge 64,962.00 72,756.00 62,577.00 61,956.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 262,251.00

Totals Collected for State 164,814.00 226,670.00 297,621.50 140,320.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 829,425.50

1800

1600

1400

1200

.tiiiI I2004 2005 2006 2007

1000

800

600

400 I

200

• Jan-March

Kane County Foreclosures

2009 2010 20112008 201;

Dozens of desperate homeowners thought the offer was the last, best hope to keepa roof over their heads. But investigators say the deal was a sophisticated scam.

- ZBIGNIEW BZOAK/TRIBUNE PHOTO

Mario Contreras and his wife, Laura, began having trouble making payments three years ago on the Aurora home they share with theirfour children. The couple are victims of an alleged mortgage fraud scheme Involving Washington National Trust.

misplev lovedtrust sUflti itijmei

BY MARY ELLEN PODMOLIKTribune reporter

- More than 50 struggling Chicago-areahomeowners last year placed their faithand their savings into the hands ofWashington National Trust, which prom-ised to save their homes from foreclosure.

The homeowners, most of them His-panic and living in Aurora, paid thousandsof dollars in upfront fees. They wrotehardship letters, detailed their financesand signed quitclaim deeds transferringownership of their homes to WashingtonNational.

• "I thought everything was going fineuntil (a state investigator) came to thedoor:' said Mario Contreras, one of the

TRIBUNE WATCHDOG

victims of an alleged mortgage rescuescheme so sophisticated that it involvednotary publics who officially stampeddocuments that were then filed in countyoffices and courts.

State and federal investigators con-firmed they are conducting a criminalinvestigation of Washington NationalTrust. The man at the center of theallegations is believed to be connected toan extremist anti-government movementand is wanted on a 2-year-old arrestwarrant in Georgia for mortgage rescuefraud.

The Illinois Department Of Financialand Professional Regulation, which re-ferred its probe to criminal investigators,believes it is the department's largest caseof mortgage rescue fraud in terms of thenumber of people victimized.

From the first II homeowners contactedby the state, Washington National received$56,500 in upfront fees and propertytransfers of homes valued at almost$895,000.

Almost since the housing crisis began,unscrupulous individuals have sought toprofit from the misfortunes, of desperate,unsuspecting homeowners, emptyingtheir pockets while promising assistance

Please turn to Page 12

I-

4!i; " ' •• k :,'J. ___\.A

/ uI&

..,

4

I ll .. ._f

A

L.

r.tri.

NUCCI0 DII

Martinez and his wife. Perla, of Aurora, hoped Washington National could help them save their home from foreclosure. The cc, 15, (from left) Cesar, 10, and Noe, 7, were surprised to hear their house was scheduled for auction.

A

p

0

Contreras said. "He said, fl. Itfeanything goes wrong, Ii' depagoing to give you money out' shorof my pocket My compa4 • able.is a trust They are investorsy unsThey are investingmoney in'the community,so theb dcudon'tneedtopaytaxes. It's. : 'C Vnew federal progrant Trugt ihescme, trust me, trust me.'"

Contreras decided t) judgetrust Rayas. a'l In

to

Continued from Page 1

that never materializes. \time has passed, the peoi Ibehind the schemes ha.grown more cunning. LIdeceptions more sóphisti-.cated and the victims nb iwilling to take any last-di " 1chance to save their homec:

Unraveling the harn:won't be easy. Strugglitighomeowners are furthei.behind iii their payments;and their lenders' hands.may be tied.

In June2012, papers filed.with the Cook County Re-.corder of Deeds, and signed.by "Sovereign King Bey"identified Washington Na-tional Trust as an "unincori,porated association indige.nous business" that istected and governed l.International Law Unitéd.National Declaration on theRights of Indigenous I'co-pies?'

Sovereign King Bey and.King Bey ae two aliases -listed on an arrest warrantissued in May 2011 in Geoi..

• gia for Melvin Tonrelle BD1Ton four counts of felonymortgage fraud. Thecharges allege that

B1'.

llnow 36, deliberatelyrepresented ershipproperties in FayeCounty Ga.

In September 2011, tFBI issued a bulletin on tlgrowing threat that the sô)ereign citizen move presents to law enibrement authorities.

The FBI warned thsovereign citizens' belief.lead them to activities thatdefraud banks and partici-pation in white-coihircrimes that can include.mortgage, mail, bank andwire fraud.

"They believe that they.govern themselves andthey're not forced to follow:the laws of the UnitedStates," said Maj. DavidMoorman of the FayettCounty Sheriff's Depart-ment, which issued the ar-rest warrant for Bell.

Washington National,operating out of an officebuilding in downtown Au-rora and listing a headquarters address on LakeStreet in downtown chi- ,eago, through word ofmouth and a website that isstill operational, promisedl*uneowners that it couldStop foreclosure proceed-ngs.

Only later would desper-ate homeowners like Con-treras find out that theaddress was a UPS Storelocation, and their homeswere far from saved. . dw

Contreras, a landscap$and his wife, Laura, thr'years ago began havirrgtrouble making payment.on the Aurora home theyshare with their four cl'1-dren. Contreras said hismortgage servicer, Citi-mortgage, advised him tofind a housing counselor tohelp him secure a lomodification. He nevé4sought the assistance of.5

government- approvnonprofit counselor.

f Li.Citimortgage initiatforeclosure proceedinagainst Contreras in Ca4;201L A co-worker told hiabout Washington Nation,and Contreras said he melast spring, with CarlosRayas, a licensed mortgageloan originator, filled o4r'paperwork and gave RayadfJcashier's check for $5,125. :t

In 'July, Contreras hi!fl'IlSgiVIflgs and filed a coth2:plaint with the Illinois at-torney general's office.

Nevertheless, Contrerasigned a quitclaiin deed thatransferred his home's own'ership tights to WashihgtqiNational. He was told thai,:he would begin paying$800)a month to Washingto%National and that in le$than six years, the prope$

himwould be deeded back

Among the documen1filed for Contreras in t1i)Kane County recorder's ofice in October was one)alleging fraud and breachcontract by CitimortgaAlso filed was the quitclaintjdeed and a promissory not&for more than $159,000 tobe paid to Washington Na-tionaL

The language in thepromissory note raised •ared flag with the countyrecorder's office, whichcontacted the state Depart-ment of Financial and Pro-fessional Regulation. It "didnot pass the smell test," saidManuel Flores, the depart-ment's acting secretary.

"You're sitting down talk- 'ing with someone whospeaks your language. Thetrust goes up:' Contrerassaid.

On Dec. 26, Mario Panto-ja, director of consumerservices for the state De-"partment of Financial andProfessional Regulationmet with Contreras, who atfirst didn't believe whatPantoja told him.

"It took a little bit ofconvincing:' Pantoja said. .lHe said he explained toContreras that he had con-tacted his bank and that it,

not spoken with anyoneat Washington National.Washington National, Pan-,toja said, had people like,,1Contreras "in their pocketThey had them convinced'that they were a bank,, theywere 100 percent legitimate'and they had their bestinterests at heart."

Contreras learned that.:• Washington National is un-• licensed, that it is' illegal for.

an entity to get upfront feesfor mortgage modificationservices, and that his home"

• was still in foreclosure.

direci1\with him, a(in the midst of,a triamodification. liehasexpectation of gtthe mono heing'ton National...

Investigators •:vorkiiig with an info

who'tiey said had go$5OO finder's fee fclient brought-to Wai

Foreclosure notices kept tOfl Natiernalatbearriving at Contreras' home,and he went to some of thehearings, telling the courthe was getting help from,'Washington National.. Atone, Contreras said, a judgetold him that the help hewas getting wasn't enough.

"The whole time Carlosis telling me, 'You need to'have confidence in me,' "

'We soon discovered a pat-tern?'

From July to the end ofDecember, at least 54 quit.claim deeds were filed uiKane, DuPage, Kendall andWill counties, transferringownership of homesWashington National. OnOct. 12 alone, 23 quitclaiideeds were ified with Ka'County.

its do' c.iat Bel1fortgage

NotifiWbyithe St

ppeared before

lid -ei-pi ,thesued ofentiimd

fftird-ti that

ra SO

tere,

\\/-' •

b2

---1 Aurora,.

KANE

KENDALL

DUPAGE- *

WILL

V

,.@................

Navarro declined to comi-ment. Saltijeral referred the

Thbun:retcan.attorneyswhôdid notspond to a reqüforcoment. Efforts t Lreach Monica Hernande2,idehtifiéd.tbpthe. state,Bell!s fiancee; Gladys :Hienandez. 'byas and:'Bell

also

The U.S. PostaldonService confiriileading a federal inLion of, Washingto

oq

mnt wther. 1'iis,.attoniey generac&a&•thi'•illhidiPolice also confirm(re.'investigating W:on Natiônal....

All

i Au-Well-

Chicago-area liousenolus targeteuMore than 50 homeowners, most in the Aurora area, are believed by authorities to havebeen cheated out of their homes by Washington National Trust. Many of the families live,..,in areas with a high concentration of Hispanic homeowners.

HISPANIC HOUSEHOLDS' BY CENSUS BLOCK GROUP 2

For 2010, as a percentage of all D TALI

owner-occupied households "-_\

AREA

D Less than lO%

: More than 6o%I

.=lvlctlm

1'-

lie notilcensed to pract

Homeowners.,

ttae . servicers iod have to grapjrith. thorny, legal Assuecause the properties

c.sth} eñible.foDtli,iortge payments;

Iese-turn-to Nøxt Pag

ont/nued fromrevious Page

13 Chicago DibuqoL- -

•a ik 11There are legitimate

)mpanies that buy dis essed mortgages ,from .'-nders at a discoiint:;and - -ien work with homthwn- 'j \ ':s to write down the value [JJ - - •_ q1f%1• -the loan and make pay- -.tents more affordable. But

tose transactions do notvolve paying any fee fore service or signing awer of attorney or aiitclaim deed. -4"Organizations like thesep up with names that "s -pear to be reputable: saidiss Cross, a senior vice i -' •- . - ______esident at Wells Fargome Mortgage "They

und official. The storyey tell is: plausible andople, unfortunately, payney upfront"

Had it not been for thevestigation, mortgagempanies would haveen unaware of the train-of the homeowners' ;iri-

est in the properties until - -- -- - - - - -ourt-ordered auction at ZBIGNIEW BZDAK/TRIBUNE PHCTCend of the foreclosure Co eiie Vazquez made an appointment with Washington National when her Aurora home was In foreclosure In 2010. She

icess. said a real estate agent at the company told her that her lender had committed fraud by giving her a 30-year mortgage.[fatransfer of ownershiperest was fraudulent, Tips to avoid mortgage rescue fraud own the land, so they don't "If we had a customer ativeying it back to home- pay taxes and you're going the eleventh hour thatners will be possible, but N Seek help from a housing counselor certified by the U.S. to he under their name so missed an opportunity toburden of that .under- Department of Housing and Urban Development. Most you're going to be free of preserve homeownershiing will fall fl'eron the home- o free or low-cost services. A state-run website, taxes' as a result of unsavotners, not the mortgage keepyourhomelllinois.org, offers information on assist- Martinez said he worked activity, we will work witlvicers, said Daniel Lind- ance available to delinquent borrowers, with Monica Hernandez, that customer," said Jo:an attorney at LAF, N Do not pay upfront fees for mortgage modification serv- paid Washington National nathon Meade, a senior vice

rnerly the Legal Assist- ices. It is illegal for firms or individuals, other than at $5,125, wrote the required president at Fifth Third:e Foundation of Met- torneys who are practicing law, to charge fees in advance, hardship letter and signed a Bank.ohtan Chicago.. . quitclaim deed that was For Connie Vazquez andYou can't just go down to N Read everything you are asked to sign. Don't let yourself filed in August. By Decem- her family, the meeting withrecorder's office and file be pressured or swayed by guarantees to save your home. ber, the couple became wor- state investigators came tooiething and have it re- N Do not sign a power of attorney or any document that tied when they weren't get- late. On a blustery morningred," Lindsey said, appears to transfer your ownership rights to anyone prom- ting any other information last month, Vazquez met aVhile two of their three ising a mortgage modification or assistance, from Washington National. representative for her more played outside on a

Report potential. fraud-to the hothnes. :

of the lilmois, In January, according to gage servicer, Chase Bank,wy day last month, a • Martinez, Washington Na- outside the family's Auroravous - Ernesto Martinez Department of Financial and Professional Regulation, tional called him and told home. With her adult sonshis wife, Perla, sat at 800-532-8785, or the Illinois attorney general's office, him that if someone from standing nearby in tears.r dining room table and 866-544-7151. the state called, to not talk she handed over the keys tvied about the looming .A week later, Martinez was the white Cape Cod-styleclosure auction date, set Mary Ellen podmohk contacted by authorities home where they grew up.Fhursday. ____________________________________________ - and shortly thereafter, a where the family dog is!artinez,- a carpenter, . legal assistance attorney buried in the backyard.)tiated one mortgage he was working with Wash- it looked pretty good," said told them the house was With her home in fore-lification in 2010 but fell ington National. Martinez Martinez, who explained scheduled for auction April closure since October 2010nd again and stopped attended a court hearing on the pitch he got. "They buy 11. when her husband, Fer-ing payments in De- his case and told the judge the loan and they sell it to Made aware of the. cir- -nando, lost his job as aunion'be r' 2011 In June, Fifth he was working with a me at half-price. It was cumstances by the Tribune, painter, Vazquez knew sheci Bank filed a foreclo- company to prevent the pretty good The cherry on Fifth Third postponed the was runmn out of dr-i nt

Washington National lastsummer, she made an ap-pointment.

Vazquez said she onlydealt with Monica Hernan-dez, who told her thatWashington National couldhelp with her loan and thather lender had committedfraud by giving her a 30-year mortgage.

Vazquez said she wasworried about the lackqualifications for the pgram, but the document,looked legitimate and noth-mg seemed amiss at thcAurora office, except that allthe doors were kept locked.

"This was the last chancI had:' she said.

She signed the doei-ments, paid $7,625, stoppedtrying to work with Chaseas directed, and brought hermail from Chaseto Hernan-dez. She didn't go to court

appearances,on getting bafive years by]month to Wtional.

In late November, nflknownst to her, her ho4was repossessed by Chafe."There were no more 14terS, no more notmng;' vazquez said. "I thought, 'oh.all right, they've taken careof it.'"

Since mid-January 46-'has texted back, and forthwith Hernandez, in a futilt.attempt to get back heimoney.

Chase, unaware that Va-tez had quitcialined the

lbme to Washington Na-tJpnal, gave her $3,600 in ach-for-keYS transactionthat is frequently offered toforeclosed homeowners.ThE bank was unaware ofthe quitclaim deed when itmade the offer, a Chasespokeswoman said.

Vazquez, now. living in asmall apartment in Aurora,said she feels most sorry forthe families with youngchildren that she saw in theoffices of Washington Na-tional.

"It's just such an in-justice:" Vazquez said. "Itdidn't happen to rich peo-ple. It happened to poorpeople who have less mon-ey to spare. You can'tbounce right back fromthat?'

[email protected]

COUNTY OF KANEOFFICE OF THE TREASURER

DAVID J. RICKERT, CPAGeneva, Illinois 60134

Phone: (630) 232-3565Fax: (630) 208-7549

To: Public Service Committee

From: David J. Rickert

Date: April 18, 2013

Subject: March Report

Dear Committee Members,

Attached are the following reports:

. 2012 Property Tax Collections Summary

The Treasurer's Web Page Activity Report as of 04/08/13

Current Projects

Please contact me for additional information concerning these reports.

Sincerely,

Ocx,J

David J. Rickert, CPATreasurer of Kane County

Total 2011 Property Tax Due $1,157,839,375

Total 2011 Property Tax Collected

$1,157,012,480

Total Internet E-Check Payments $26,452,062

Total Internet Credit Card Payments $6,821,143

Total Discover Card Payments $1,374,927

Total Credit Card & E-Check Fees $182,578

Total Lockbox Payments $315,886,362

Total Number of Parcels 191,935

Apr 13VISITS

TotalAverage Per DayAverage Visit LengthLast HourTodayThis Week

1,395,4893481:28

50149

2,436

PAGE VIEWS

TotalAverage Per DayAverage Per VisitLast HourTodayThis Week

2,558,4375051.568

2053,538

County of KaneOffice of County Treasurer

David J. Rickert, CPA

Current Projects:

Continue collection of Mobile Home bills that were mailed out on March l with a duedate of May 1 SI

Coordinating with Vendors and Banks in updating files for the 2012 Real Estate TaxCollection Year

Staff training and updating office policies and security measures

COUNTY OF KANECOUNTY ASSESSMENT OFFICEMark D. Armstrong, CIAO

Supervisor of AssessmentsHolly A. Winter, CIAO/l

Chief Deputy Supervisor of Assessments

Memorandum

County Government Center719 Batavia Avenue, Building C

Geneva, Illinois 60134-3000(630) 208-3818

www.KaneCountyAssessments.org

To: The Honorable Chairperson Deborah Allan and the

Public Service Committee of Kane County Board

From: Mark D. Armstrong, CIAO

Date: April 12, 2013

Re: Monthly report

The monthly and year-to-date summaries of other work performed by the Kane County

Assessment Office during March 2013 are as follows:

DeedsTransfer DeclarationsName/Address ChangesHomestead Exemption App.Homestead RemovalsSenior Exemption App.Senior Freeze ApplicationsVeteran/Disabled ExemptionsAssessment CorrectionsCertificates of ErrorSubdivisions

Total Documents Processed

Revenue/Sale of DataWeb Site VisitsWeb Page ViewsOn-Line Property LookupsTelephone InquiriesProperty Tax Appeal Board Film,

New E-News Subscribers

Public Presentation Attendance

1,541787505181294

6447

32000

3,793

$4,523

11,35923,68059,006

2,396

12

107

126

2,5341,5094,165

223

LA 44962

2,71949

75408

12,472

$17,013

32,11568,925

127,8035,392

166

365

204

1,5761,4341,032

96201162

-15734

001

4,379

$011,54222,90947,285

1,667

82

61

147

1,5761,4348,374

765733322

U -2994

it 4902

13,320

$12,267

32,23563,530

141,9984,361

1,046

193

185

Please let me know if you require anything further on any of these topics.

Our Mission: An equitable assessment for every parcel.

AGENDA ITEM EXECUTIVE SUMMARY I 113-Agenda Item#

(F,_ (f 0GANtZ0 \\" Ij —*•.--- fi

Resolution Name

Ordinance

AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIESREGARDING PERSONNEL HIRING(Office of Supervisor of Assessments)

Presenter/Sponsor:

Budget Information: Was this item budgeted?

If not budgeted, N/Aexplain fundingsource

IMark Armstrong

X Yes LI No LI N/A Appropriation Amount:

SUMMARY: IThis would authorize the establishment of a new, part-time position of clerical assistant within the Office of the SupervisorAssessments. Despite the large increase in volume of assessment complaints over the past seven years, the actual headcount has been reduced by 25%.

is position is needed to assist with clerical duties that do not need the expertise of certified personnel; see attached jobscription for details. As a part-time position, there would be wages, but no benefits.

Attachments: IJob Description

Detailed information available from:Staff Name: Park Armstrong Phone: 630-208-3823 I

Resolution/Ordinance Tracking:

Assigned Committee:Public Service Sentto: Finance/Budget on: L04/18/2013

If Other, specify:

Committee Remarks:

Next Committee: Finance/Budget Sent to: Executive on: 04/24/2013

If Other, specify:

Committee Remarks:

Next Committee: Executive Sentto: ICountyBoald on: Fi/20E]

Committee Remarks:

County Board Date: 105/14/2013 I

COUNTY OF KANECOUNTY ASSESSMENT OFFICE

County Government Center

Mark D. Armstrong, CIAO

719 Batavia Avenue, Building CSupervisor of Assessments

Geneva, Illinois 60134-3000

Holly A. Winter, CIAO/l

(630) 208-3818Chief Deputy Supervisor of Assessments www.KaneCountyAssessments.org

Job Description

Position Part-Time Clerical Assistant

Level

Information Processor I (Non-Supervisory, Non-Exempt)

Primary Function The primary function of the Part-Time Clerical Assistant is tosupport the administrative tasks of the County Assessment Officeby performing basic clerical functions.

Secondary Function The secondary function of the Part-Time Clerical Assistant is tosupport special projects as assigned by the management staff.

Supervisory Relationships This position reports to the Production Manager and the ChiefDeputy Supervisor of Assessments. This position does notsupervise any positions.

Distinctions This position differs from other related jobs such as DataSpecialist by level of complexity, and the diversity and scope oftasks performed.

Examples This position will:• Enter data into assessment administration systems.• Receive, process, and distribute incoming and outgoing mail.• File and retrieve a high volume of records in an accurate and

timely manner.• Copying and/or scanning high volumes of documents.• Maintain quality and accuracy in all aspects of workload.• Assist in other areas as needed and perform other special

projects as assigned.

Physical Requirements The physical requirements of this position include:• Manual dexterity allowing for use of keyboards, telephones,

calculators, and other related administrative systems.• Ability to lift and transport equipment and file boxes of up to 50

pounds.

Our Mission: An equitable assessment for every parcel.

Job Description for Part-Time Clerical AssistantPage 2of2

• Ability to walk down steps to exit the building in case ofemergency.

• Ability to talk, hear, and see.• Ability to sit (including appurtenant reaching, twisting, and

bending) is required about 70%-80% of the time.• Ability to stand (including appurtenant walking, stooping,

reaching, twisting, and bending) is required about 20%-30% ofthe time.

Skill Requirements The skills required for this position include:• Develop and maintain a working knowledge of keyboards,

telephones, calculators, and other related administrativesystems.

• Maintain good communication skills, including the ability toread, write, and speak English fluently, and work with diversepersonalities.

• Develop and maintain a working knowledge of computersoftware used in the position, including, but not limited toMicrosoft Word, Microsoft Outlook, Microsoft Excel, DevNetAssessor, and Kane CAD.

Working Conditions

Minimum Qualifications

Typical working conditions consists of a normal officeenvironment; little exposure to noise, dust, or adverse conditions.

The following minimum qualifications are required:High school diploma or GED.

Rev. March 2013

Employee's signature Chief Deputy Supervisor of Assessments' signature

Date

Date

Supervisor of Assessments' signatureDate

STATE OF ILLINOIS COUNTY OF KANE

RESOLUTION NO. 13 -____

AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDING PERSONNEL HIRING

(Office of Supervisor of Assessments)

WHEREAS, on September 9, 2008 (Resolution No. 08-278) the Kane County Board had deemed it necessary to adopt by Resolution a moratorium on the hiring of new county personnel and the replacement of existing or future personnel vacancies; and WHEREAS, the Office of Supervisor of Assessments need an adequate number of personnel to collect, compile, analyze, audit and develop statistical documentation to meet mandated requirements for legal, uniform, correct and timely preparation of the assessment roll; and WHEREAS, the total number of personnel in the Office of Supervisor of Assessments has decreased from 20 in 2006 to 15 in 2013; and WHEREAS, the workload handled by the Office of Supervisor of Assessments has increased over the past seven years; and WHEREAS, the Office of Supervisor of Assessments must complete its work in a timely manner, otherwise, future real estate tax bills will not be mailed on time; and WHEREAS, the addition of a part-time Clerical Assistant working no more than 25 hours per week will alleviate the burden on the existing staff; and WHEREAS, the request is made that the Kane County Board allow an exception to the hiring moratorium, as the continuance of a shortage of staff will have a negative operational impact on the Office’s ability to function as mandated; and WHEREAS, funding for the new position are available in in the fiscal year budget. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Supervisor of Assessments is here by authorized to establish the part time position of Clerical Assistant, post the position, interview and hire to fill the position.

of 2, Res. #13-

Line Item Line Item Description Was

personnel/item/service approved in original

budget or a subsequent budget revision?

Are funds currently available for this

personnel/item/service in the specific line item?

If funds are not currently available in

the specified line item, where are the funds

available? 001-170-170-40000 Salaries and Wages Yes Yes N/A

Passed by the Kane County Board on May 14, 2013.

______________________________________ ___________________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____ 5Hire-SpvofAssess

From the Office ofJohn A. CunninghamKane County ClerkASSUMED NAME

MONTH ,YEAR -

JANFEBMARAPRMAYJUNJULAUGSEPOCTNOVDEC

TOTAL

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024

43 38 58 3544 43 57 4274 45 65 4859 58 5355 70 5250 60 4754 49 4869 43 6056 47 5047 31 3747 40 3439 43 37

637567 598 125 0 0 0 0 0 0 0 0 0 0 0

M\VITAL\NEW FOLDER\STAT REPORTS 1 4/10/2013

TAX REDEMPTION/EXTENSION STATS

REDEMPTION/TAX BUYER CALLSJAN FEB MAR APR MAY JUNE I JULY AUG SEPT OCT I NOV IDEC TOTALS

2008 1325 932 1083 1153 799 670 629 751 727 582 1286 975 10912

2009 940 1206 889 568 766 505 514 504 256 1193 1636 1421 10398

2010 919 940 1180 916 706 533 478 586 614 617 1398 977 9864

2011 1067 974 1194 1006 849 578 570 836 548 858 1575 947 11002

2012 826 717 745 720 589 602 576 529 476 848 1078 744 8450

2013 998 826 1 605 2429

TAX EXTENSION CALLSJAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 79 45 79 118 109 51 61 28 56 27 44 18 715

2009 17 11 43 49 31 15 17 5 11 25 9 9 242

2010 6 3 23 19 30 6 7 13 12 8 8 15 150

2011 3 8 8 26 6 5 4 15 4 15 16 9 119

2012 5 0 1 4 1 11 1 12 6 7 20 1 10 1 19 95

2013 25 8 1 18 1 1 1

SPANISH CALLS/COUNTERJAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 14 7 19 10 9 11 10 5 11 22 14 12 144

2009 1 18 14 6 10 17 0 0 19 11 2 5 103

2010 3 8 12 6 10 6 11 3 4 5 5 8 81

2011 5 3 10 7 2 6 3 2 1 4 2 1 46

2012 2 3 2 2 10 1 2 1 0 1 2 1 3 4 0 2 32

2013 5 6 5 1 1 1 1 1

TRANSFER TO OTHER COUNTY DEPTSJAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 69 63 66 58 285 87 102 108 97 131 37 22 1125

2009 7 1 58 43 62 26 101 82 78 100 601 12 630

2010 17 26 54 26 105 21 20 19 40 168 27 71 594

2011 57 58 128 81 84 73 51 67 79 79 39 23 819

2012 21 13 38 1 30 294 68 12 28 27 85 19 40 675

2013 3 16 26 1

PLATSJAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 9 6 4 9 3 9 17 5 5 2 2 1 0 71

2009 0 4 6 2 1 5 10 0 2 1 1 2 34

2010 1 4 7 1 3 6 2 4 14 3 6 1 52

2011 1 2 2 1 7 1 0 3 2 4 4 3 30

2012 4 3 4 4 5 4 2 6 2 10 3 31 50

2013 3 5 3 1 1 1 1 1 1 1

MISCELLANEOUS CALLSJAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 23 35 80 55 114 39 85 63 30 313 63 6 906

2009 29 3 1 75 38 20 7 48 27 10 6 10 274

2010 11 6 6 38 7 3 5 15 12 0 0 46 149

2011 33 19 31 10 38 20 28 16 89 9 27 41 361

2012 22 21 1 15 1 20 1 37 1 39 1 5 9 1 12 44 29 16 289

2013 6 22 1 18 1 1 1 1 1 1 1 1

Tax District Budgets Filed To DateJAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT I NOV IDEC TOTALS

2008 0 0 0 0 0 0 0 129 0 0 93 151

2009 156 156 12 16 31 42 42 44 89 107 126 166

2010 1 2 6 13 19 23 37 93 19 14 2 5

2011 3 _2_ 6 21 9 21 11 14 12 11 1 8 119

2012 0 0 1 9 1 13 1 13 1 23 1 14 9 1 11 8 3 13 116

2013 1 1 6

Tax District Levies Filed To DateJAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 0 0 0 0 129 0 0 9 0 0 27 164

2009 164 164 164 0 0 0 0 0 3 7 124 164

2010 0 0 0 0 0 0 0 0 0 8 17 98

2011 0 0 0 0 0 0 0 1 1 3 24 156

2012 0 0 0 0 0 1 0 0 1 1 2 18 117

2013 0 0 0 1 1 1

COUNTER JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 66 52 58 35 30 45 14 23 14 16 42 38 433

2 .009 25 37 35 85 4 25 25 40 20 25 99 78 498

2010 34 24 50 26 20 20 16 12 14 23 79 30 348

2011 14 24 46 52 9 21 14 17 26 23 58 50 354

2012 20 45 23 84 24 43 11 11 23 40 66 40 430

2013 19 34 64

MAILED IN JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 350 476 306 365 125 110 111 101 111 102 396 553 3106

2009 566 475 358 320 143 173 70 80 190 142 480 605 3602

2010 442 271 465 656 198 185 199 127 135 144 512 403 3737

2011 436 306 469 397 218 140 106 282 99 157 513 813 3936

2012 268 255 291 449 134 165 99 94 104 162 513 269 2803

2013 450 243 370 1

TOTAL JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

2008 416 528 364 400 155 155 125 124 125 118 438 591 3539

2009 591 512 393 405 147 198 95 120 210 167A579683 4100

2010 476 247 515 630 218 205 215 139 149 167433M

2011 450 247 515 630 227 161 120 299 125 180863

2012 288 292 314 533 158 208 106 105 127 202309

2013 469 277 434

FAL CLERK FEES$240,652.00 2008

$278,800.00 2009

$277,780.00 2010

$291,720.00 2011

$219,028.00 2012$0.00 I

MONTHLY REPORT OF THE KANE COUNTY CLERK

February 2013

2012 2012 2013 2013VTD MONTH RECEIPTS MONTH YTD

$352.00 $110.00 Civil Union Licenses $22.Oö $220.00

$12,188.00 $4,598.00 Marriage Licenses $3,696.001 $11,462.00

$3,971.00 $1,520.00 Notary Comm & Certificates $1,040.00 $3,249.00• $1,109.50 $426.00 Assumed Business Names $330.00 $821.50

$10,200.00 $3,475.00 Passport Fees $2,875.00 $9,175.00$82,456.00 $29,675.00 Certified Copy Fees $31,103.00 $84,491.00$90,848.00 $17,340.00 Tax Redemption Fees $16,524.00 $48,960.00

$905.01 $157.22 Election fees $356.00 $1,364.95$31,613.85 $12,686.75 Tax Extension fees $20,123.89 $35,183.50

$525.60 $159.90 Miscellaneous Fees $347.00 $1,123.00

$3.97 $1.21 Interest: Fee Account $1.22 $3.69

$239.37 $62.28 Interest: Tax Redemption Fund $55.61 $166.86

$16,212.00 $6,208.00 State Death Surcharge Fund $13,564.00 $37,388.00

$80.00 $25.00 State Civil Union Domestic Violence Fund $5.00 $50.00

$2,770.00 $1,045.00 State Marriage Domestic Violence Fund $840.00 $2,605.00$35,610.00 $12,918.00 Vital Records Automation Fund $13,596.00 $37,444.00

$0.00 $0.00 Death Surcharge Reimbursement $0.00 $0.00

$289,084.30 $90,407.36 TOTAL RECEIPTS $104,478.72 $273,707.50$150.00 $0.00 NSF Checks $0.00 $41.00

$288,934.30 $90,407.36 TOTAL $104,478.72 $273,666.50

DISBURSEMENTSTo_ Kane _County Treasurer

$234,412.30 $70,211.36 General Fund $76,473.72 $196,220.50

$16,212.00 $6,208.00 State Death Surcharge Fund $13,564.00 $37,388.00

$80.00 $25.00 State Civil Union Domestic Violence Fund $5.00 $50.00

$2,770.00 $1,045.00 State Marriage Domestic Violence Fund $840.00 $2,605.00

$35,610.00 $12,918.00 Vital Records Automation Fund $13,596.00 $37,444.00

$289,084.30 $90,407.36 TOTAL DISBURSEMENTS $104,478 $273,701

Submitted by: Received by:John A. Cunningham Debra AllanKane County Clerk Public Service Committee

Date: March 21, 2013

Page 1

0

COUNTY CLERK - MONTHY REPORTFebruary 2013

2012 2013

Page 2

John A. CunninghamKANE COUNTY CLERK719 S. Batavia Ave.. Bldg. BGeneva, IL 60134

Elections DepartmentPhone: (630) 232-5990FAX: (630) 232-5870

www.kanecountyelections.org

COUNTY OF KANE

April 12, 2013

On April 9, 2013 the Kane County Clerk's Office conducted the 2013 Consolidated Election. Overall, theelection was a success, but voter turnout was low.

For the April 9th 2013 Consolidated Election, Kane County managed 225,967 registered voters, 228precincts, 20 early voting locations, and 94 election day vote centers. The Clerk's Office had573 elections judges, 59 election workers, and county staff working during this election. The Clerk'sOffice also deployed 1356 pieces of equipment to 114 early voting and election day polling places.

Overall, the unofficial voter turnout was low with approximately 13% or 29,338 of the 225,967registered voters casting ballots including absentee, early, and election day. Of the 29,338 ballots cast,2.3% or 5,216 ballots were cast during early voting and 0.1% or 302 ballots were cast by absenteevoters.

The Kane County Clerk's Office is completing the official results and final report for the Illinois StateBoard of Elections. The Clerk's Office will submit the official results and final report by April 30, 2013.

Regarding procedures and operations, the Clerk's Office made a significant effort to improve polling placeor vote center security utilizing a special detail of Sheriffs Deputies and police officers from other LawEnforcement Agencies in Kane County at school buildings to provide additional security and addressconcerns expressed by school officials and the general public. The additional security helped to make thepolling places safer for voters and the children attending school.

The close of the 2013 Consolidated Election concludes a long stretch of elections that presenteda tremendous challenge to the Clerk's Office including presidential, consolidated primary, andconsolidated elections during a period of six months.

Thank you to everyone who helped to make the elections successful,

Registration and TurnoutCompleted Precincts: 228 of 228

Total Registered Voters

225,967

Precinct Registration

225,967

Precinct Ballots Cast

23,820

10.5%

Early Ballots Cast

5,216

2.3%

Absentee Ballots Cast

302

0.1%

Total Ballots Cast

29,338

13.0%