public works committee city hall – 200 ne moe street 2nd floor conference … · 2019. 8. 14. ·...

The committee may add and discuss other items not listed on the agenda. IT IS REQUESTED THAT ATTENDEES LIMIT THE USE OF SCENTED PRODUCTS (PERFUME, COLOGNE, HAIR SPRAY, AFTER SHAVE, LOTION, FABRIC SOFTENER, ETC.). FRAGRANCES CAN BE TOXIC SUBSTANCES TO SOME PEOPLE, CAUSING RESPIRATORY OR NEUROLOGICAL DISABLING ALLERGIC REACTIONS. THIS REQUIREMENT IS CONSISTENT WITH THE AMERICAN WITH DISABILITIES ACT FOR A BARRIER-FREE ENVIRONMENT. To request an alternative format of the printed agenda, contact the City Clerk’s office at 360.394.9880. Para solicitar un formato alternativo de la agenda impresa, comuníquese con la oficina del City Clerk al 360.394.9880.

Public Works Committee City Hall – 200 NE Moe Street 2nd Floor Conference Room

Subject Meeting Agenda Date August 14, 2019

Recorder Start Time 5:00 PM

Committee Chair David Musgrove End Time 7:00 PM

Committee Members David Musgrove (DM) Gary Nystul (GN) Connie Lord (CL)

Staff Present

Agenda

No. Topic Action/Recommendation/Discussion

1. Administrative:A. Questions & Concerns of the Committee B. Agenda and Extended Agenda Review C. Mayor, Department Head and Staff Reports D. Approval of Minutes: 7/24/19, 8/5/19 and 8/8/19 E. Future Meeting Conflicts

2. Agenda Items:1. Bernt Road Closure

2. Harborview Short Plat Vacation and Concomitant Agreement Release

3. Westside Well Pilot Study

4.Mid Biennium Review (PW/BLDG/ENG)5.Sewer Financial Plan6.

Alasund Meadows Pump Replacement

Future Agenda Items


No. Item(s) Responsibility Anticipated Meeting Date

1. PMC – Transportation Development Code Update August

2. a. Speed Limit Policy b. Speed Hump Policyc. Street Lightingd. Street Connectivitye. Cross Walks/Green Plastic

3. 2022 KCTP Capacity Improvements – Costs/Poulsbo share August

4. Long Range Plans & Legal Options for the Old Dump Site August 5. Assets for the Retiring PW Facility August 6. August PW emergency prep and status overview

________________________________ Reviewed by Mayor Erickson



Subject Meeting Agenda Date July 24, 2019

Recorder DKL Start Time 5:00 PM


Committee Members David Musgrove (DM) Gary Nystul (GN) Connie Lord (CL) - Absent

Staff Present Mike Lund (ML), Andrzej Kasiniak (AK), Diane Lenius (DL) Shannon Wood (SW), Becky Erickson, (BE), Debbie

THE MEETING MINUTES ARE A SUMMARY OF THE AUDIO THAT IS AVAILABLE. DM REQUESTED WE INSERT A STANDARD NOTE ON ALL FUTURE MINUTES

Agenda


1. Administrative:

A. Questions & Concerns of the Committee No concerns B. Agenda and Extended Agenda Review ML – added a budget amendment request for

Rapid Flashing Beacons and Meters. ML suggested scheduling the Well site visit August 8th at 4:00 PM. The PWC will meet at City Hall to ride to site. PWC will invite council members and request that Rhiannon send notice of quorum so that all interested council members may attend.

C. Mayor, Department Head and Staff Reports AK – noted that we finished Forest Rock Lane, we have a request via the Mayor from citizens to install two additional speed signs. AK and DL had a meeting with Karla to discuss the next comprehensive plan and update of functional plans. Our 5 utility plans need to be updated for the new population allocations and new UGA. We would like to start it soon. The first two plan updates would be sewer and transportation. You will see a request for funds in 2020 and 2021. DM – I understand that the plans need to be done by 2023 and the utility plans need to be done to show infrastructure for the population. AK – agreed and noted the EIS would need to address the


Agenda

No. Topic Action/Recommendation/Discussion utilities as well. The EIS would need to have the alternatives. The sewer will be the most work. It will look at siphon, Westside, package plant and other alternatives. As you know, we are reviewing our financial plan for the sewer. The first input from our consultant shows that everything is fine. We are working on new program requests and will present them to PWC after we review with the requests with the mayor. We are working on the TIB application for Finn Hill. This may include a chip seal with an overlay with a fog seal. ML – Cartagraph will go live this week. It will be a good tool to have. DM – is there any external access? Or is it strictly internal for now. ML – strictly internal. ML will look at garbage compactors. The city of Olympia is using compactors downtown. ML – noted that the mural under the bridge got tagged. The team is working to see if they can get the graffiti off with chemicals recommended by the artist. Graffiti resistant coating was originally applied to the art. DM – noted that he drove up and down Forest Rock and the speed hump seems harsher than the previous one. AK – confirmed the existing speed hump was replaced. DM – noted that it looks great. The speed hump is harsher than it used to be. I cannot drive it at the speed that I used to drive it. DM has been impressed with how buttery smooth roads are when complete. This one seems to have humps and bobbles. Why is there a radar speed sign on the hill? Can we move it up into the neighborhood? Just throwing that out for consideration. AK noted that we had a neighborhood meeting and the concerns were expressed about people heading down the hill. Additional speed signs will be added in the neighborhood per the mayors request. DM – if the point is safety. He doesn’t believe the safety issue is on the hill. It is in the neighborhood. DM noted everything else seems to be working there and we have been spoiled by that. AK


Agenda

No. Topic Action/Recommendation/Discussion noted that paving on that steep of grade is challenging, the bump does wear down. GN– is it true that narrow lanes slow traffic down? AK – yes.

D. Approval of Minutes: 7/10/19 PWC moved and approved meeting minutes. E. Future Meeting Conflicts None>

2. Agenda Items:

1. Building Department Code Update

DL- In alignment with the action items we set out to accomplish when we took on the building department; we hired Jeannie Vaughn, highly qualified with a wealth of experience and knowledge to update our PMC section. This is our last item in the business plan. She reviewed our code and developed a matrix, identifying which of our codes related to the international building codes. She also rated our codes in relation whether they are more stringent or in conflict or missed code updates. This independent review explains why some of the new inspectors are having difficulty with interpretation and implementation. Jeannie provided some examples of how Gig Harbor and Bremerton have written their codes. It is set up to align with the international codes. They are not specifically written for the city but are written as amendments to the standard international codes. We would like to apply this method when we go to rewrite. Another find is that we are consistent with in our fire code with other local jurisdictions. DM: Is it the format that is required? DL: There are some sections that you can modify and some that you cannot. There are also some sections you can choose


Agenda

No. Topic Action/Recommendation/Discussion not to adopt. AK: She [Jeannie] has a wonderful perspective regarding the codes and policies. She was explaining about the fire code and how it is a reflection of your community’s acceptance of risk. You can have more risk with less regulation and with less risk your code might be more stringent. They are also dependent on how big your fire department is and their accessibility. She [Jennie] is exceptional at explaining the codes and the power you have in them. DM: I think there is value in them and hidden tools that we need to be aware of, it would be valuable for the entire council to be a part of that workshop. DL: We learned on how building departments are structured. How community development and building departments work together. Everything from details on addressing, policy decisions, and redevelopment of existing structures. Our recommendation is to rewrite PMC Chapter 5, you will see this in the new program request, using outside resources. Jeannie would be a great resource and include a method to engage with the construction community by going through the Kitsap Building Association or a small advisory group. Gig Harbor has an advisory group. We could also choose not to include the community. In the middle would be touching base with the KBA. Understanding the impact to redevelopment especially in the downtown or oldtown areas as a result fo the code as it stands. Group discussed the requirement to adopt


Agenda

No. Topic Action/Recommendation/Discussion the code every 3 years. No Action Taken


Agenda


2. Schedule 2019 Sanitary Sewer Rehabilitation Project Award committee meeting

AK – we will be opening bids for the sewer manhole project on August 1st. We do not have PWC on the 7th. Therefore, we would like to have a special PWC meeting to be able to recommend award the bids on the 7th. Action: PWC agreed to a meeting on Monday August 5th @ 4:00 PM

3. Review of 2018 Financial Statements

GN reviewed the statement of net position. Water and Sewer look good. Garbage and Storm Drain are not bad. There is general information on how much we have in investments. Good to see that Water, Sewer and Storm have no debt. Sewer has debt. DB – noted that it is better than we had originally plan. AK – noted that water looks best and we have some big expenses coming with the tanks and treatment plant. AK noted upcoming investments in sewer infrastructure and capacity. Even though sewer has a lot of reserves, it is the most difficult utility to create strategies to provide the best solutions for our customers. DB noted that she meets with Finance and Engineering a couple times a year to make adjustments to the financial strategy. AK – noted that Finance is very helpful and we look at 6 years together, even though we budget for two years. DB – It provides a good visual picture of what happens to the cash. It is good to see that they are not anticipating big sewer increases. DM asked about the $5M debt identified for sewer. DB noted that was part of the plan and rates were set to pay that back. GN – are the reservoirs including seismic valves. AK - The answer is yes. GN – noted the


Agenda

No. Topic Action/Recommendation/Discussion operating budget shows a loss in water and storm. DB noted adjustments to depreciation, dept.’s are fully staff and direct allocation has changed. Everything ran as it was supposed to. AK – noted we book the depreciation before we have the full benefit of the new revenue from the customers. GN /DB – noted that we book the depreciation at final plat and it is partially booked that year. DB – noted that we have been catching up with a lot of capital projects that have been delayed for years. Building a sustainable fund balance to support future costs. AK – noted that the finance statement shows the contributions from developers and rates. No Action Taken.


Agenda


Added Topic – Rapid Flashing Beacons

ML- presented the removal of stop signs on Caldart and the addition of Rapid Flashing Beacons. They are trying to determine the best way to alleviate the traffic and back up as a result of the stop signs but maintain pedestrian safety. *gave visuals of roads and traffic signals* Requesting budget amendment for $15,000 to clean up the intersection and install rapid flashing beacons. DB: Noted process and this approval will go on the consent agenda. ACTION: PWC moved and approved to put on consent agenda.

Added Topic - Meters

ML – noted that we are ready to do the last order for the meter replacement project. We have a quote for $220K and we have $280K in the budget. So this is within the budget available. No Action Taken

Future Agenda Items




2. a. Speed Limit Policy

b. Speed Hump Policy c. Street Lighting d. Street Connectivity e. Cross Walks/Green Plastic


4. Long Range Plans & Legal Options for the Old Dump Site August 5. Assets for the Retiring PW Facility August 6. Water Filtration and Pump Station Visit August 7. Site Visit to Lincoln Well #2 WTP August 8. PW emergency prep and status overview August/Sept





Recorder Lindsey Carlson Start Time 4:00 PM


Committee Members David Musgrove (DM) Gary Nystul (GN) Connie Lord (not present)

Staff Present Andrzej Kasiniak, Diane Lenius, Charlie Roberts, Lindsey Carlson, Gary McVey (Guest)

THE MEETING MINUTES ARE A SUMMARY OF THE AUDIO THAT IS AVAILABLE.

Agenda


1. Administrative:A. Questions & Concerns of the Committee B. Agenda and Extended Agenda Review C. Mayor, Department Head and Staff Reports D. Approval of Minutes: E. Future Meeting Conflicts

2. Agenda Items:

1. Contracts Award for 2019 Sanitary Sewer Rehabilitation Projects

AK: Presented the results of the bid opening for the 2019 Sanitary Sewer Rehabilitation Projects. Low bidder was: Schedule A: Pro-Vac at $179,738.00 Schedule B: Insituform $176,853.59. Bids were considerably lower than Engineer’s Estimate. Anticipated start date is after Labor Day. Request recommendation for council approval to award contracts. ACTION: PWC move to approve contract award to council.

2. Finn Hill Overlay (added by AK) AK: Proposed TIB grant application strategy for Finn Hill overlay project (2


Agenda

No. Topic Action/Recommendation/Discussion part: 1) Olhava to Rhododendron 300k 2) Viking Ave to SR3 550k). The road is ideal for overlay project due to current condition and traffic level. We are applying for the grant in a two part process so that it may look more favorably (if there is money for one part but not the other). Requested recommendation on how to approach matching funds of $213 required by grant ($75+$138) that are currently not in the budget. Requesting permission to apply for the TIB grant from Council. ACTION PWC approves to take this request to Council for consideration.

3. Bernt Rd Closure

Contractor will come back and fix the failing trenches and overlay. 10 day 24 hr closure from 8/15. One week in advance notice of road closure. DL gave brief history on the Burnt Rd Project. NO ACTION AT THIS TIME

Future Agenda Items




Recorder Start Time 4:00 PM


Committee Members David Musgrove (DM) Gary Nystul (GN) Connie Lord (CL)

Staff Present Mike Lund (ML), Keith Svarthumle (KS), Ryan Golden (RG), Sev Hoiness (SH), Shannon Wood (SW)

Agenda


1. Administrative:A. Questions & Concerns of the Committee N/A B. Agenda and Extended Agenda Review N/A C. Mayor, Department Head and Staff Reports N/A D. Approval of Minutes: N/A E. Future Meeting Conflicts N/A

2. Agenda Items:

1. Lincoln Well #2 Site Visit

Public Works Committee assembled at City Hall, 4:00 pm for carpool to Lincoln Well #2 Treatment plant site. A brief overview was given by KS. In depth workings of the treatment plant were provided by Sev Hoiness, Certified Level 2 Treatment Plant Operator. A flush of the filtering system was performed during the visit. By installing this treatment station, water quality has improved so significantly that line flushing has gone from a twice a year need to one flush every other year practice. Complaints of discolored water


Agenda

No. Topic Action/Recommendation/Discussion from this well system have decreased from weekly calls to one or two a year. Staff thanked the Public Works Committee and Council at large for making clear, clean water for the citizens possible. KS-Westside Well Treatment plant is scheduled for start in Spring 2020 and completion by the end of that year.

Future Agenda Items

POULSBO PUBLIC WORKS COMMITTEE AGENDA SUMMARY

MEETING DATE: 8/14/2019

AGENDA ITEM: Bernt Road Repaving and Road Closure EXHIBITS: STAFFED BY: Anthony Burgess

SUMMARY STATEMENT: Staff will provide an update on the Bernt Road trench work and repaving.

RECOMMENDED ACTION: No action proposed.



AGENDA ITEM: Harbor View Concomitant Agreement Release and Short Plat Vacation EXHIBITS: STAFFED BY: Anthony Burgess

SUMMARY STATEMENT: Staff will be discussing the Harbor View Concomitant Agreement Release and Application for Short Plat vacation.

RECOMMENDED ACTION: Recommend Approval of Harbor View Concomitant Agreement Release a n d S h o r t P l a t Vacation to City Council.

PPOOUULLSSBBOO PPUUBBLLIICC WWOORRKKSS CCOOMMMMIITTTTEEEE AAGGEENNDDAA SSUUMMMMAARRYY


AGENDA ITEM: Alasund Meadows Pump Replacement EXHIBITS: STAFFED BY: Mike Lund

SUMMARY STATEMENT: Public Works Department to request replacement of sewer pump at Alasund Meadows Pump Station Pump Cost $8,477 Estimated Shipping $2,500 Estimated Tax $988 Total Requested $12,000

RECOMMENDED ACTION: Recommend approval of BA for $12,000 to Council

QuotationDate

8/6/2019

Quotation #

3218

To: City of Poulsbo710 NE Iverson StreetPoulsbo, WA 98370

Triangle Pump & Equipment, Inc.PO Box 2890Battle Ground, WA 98604

Contact: Keith

Terms Net 30

Expires

9/5/2019

Salesperson: Jerry Moon

FOB

Triangle PumpPhone#:

Total

Upon the terms and conditions on both sides of this form and accompanying materials, Triangle Pump & Equipment, Inc.,is pleased to offer the following quotation for your review.

The above order Quotation is subject to Triangle Pump and Equipment Inc.'s standard terms andconditions and credit approval which are attached and made part of this agreement. We appreciateyour interest in our products and services. Please do not hestitate to contact us with any questions orconcerns.

The pricing in this quotation does not include any local, state, or federal taxes. If applicable, taxes will be included on the Invoice.

From: Triangle Pump & Equipment, Inc.

Please Remit Purchase Orders To:PO Box 2890

Battle Ground, WA 98604Fax: 360-887-9540 [email protected]

Ph(360)887-9530 / Fax(360)887-9540

[email protected]

Fax #

360-887-9540

Email

360-887-9530

Phone # Web Site

Item Description / Leadtime {Weeks} QtyPrice TotalPentair/Myer... 4RCX150M4-23 (alternate to 4VEX150M4-23, which is no longer

available). 4" discharge, 3" solids, 15 HP, 1750 RPM, 230V/3PH.

Please note: the pump is not non-overloading across the entirecurve. Please maintain discharge pressure above 85' TDH.

18,477.00 8,477.00

Freight is not included in price.Lead time: 5 - 6 weeks.Sales Tax 762.94 762.94

$9,239.94



AGENDA ITEM: Westside Well Pilot Study EXHIBITS: STAFFED BY: Diane Lenius

SUMMARY STATEMENT: Staff to discuss results of Westside Well Pilot Study.




AGENDA ITEM: Sewer Financial Plan EXHIBITS: STAFFED BY: Andrzej Kasiniak

SUMMARY STATEMENT: Director of Engineering to discuss Sewer Financial Plan.




AGENDA ITEM: Mid-Biennium Budget Review EXHIBITS: STAFFED BY: Mike Lund/Andrzej Kasiniak

SUMMARY STATEMENT: Staff to review the mid-biennium budget requests for Public Works/Engineering/Building Departments

RECOMMENDED ACTION: Discussion

public works committee city hall – 200 ne moe street 2nd floor conference … · 2019. 8. 14. ·...

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