purchase order no: 05854096 (40) dated: 19/09/2014 m/s … · 2017-01-04 · purchase order no:...

Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD

ECL of 21

EASTERN COALFIELDS LTD. ( A Subsidiary of Coal India Limited)

Chairman-Cum-Managing Director’s Office,

Materials Management Department,

Sanctoria, P.O. Dishergarh -713 333,

Dist-Burdwan (W.B.), India

Phone No. 0341-2523606 & FAX 0341-2522061 / 2520459

E-mail: [email protected] CIN-010101WB1975GOI030295

Purchase Order No: 05854096 (40) Dated: 19/09/2014

To, Registered with A/D

M/s EIMCO ELECON (INDIA) LTD., Phone No: 02692-230502

ANAND SOJITRA ROAD, E-mail: [email protected]

VALLABH VIDYANAGAR, GUJRAT – 388120. FAX: 02692-236506

(Please quote Purchase Order No. & Date in all your correspondence)

Type of Tender : Domestic Open tender

Whether Govt. /PSU : Private

Category of Firm : Heavy/ Large Scale Industry

Dear Sir,

Sub: Formal Order for Supply of DGMS Approved 1.5 Cu. Mtr. Capacity, Std. Height LHD

With Gate End Box

Ref: 1) E- tender no: ECL/PUR/E/51211129&51311040/LHD/101 opened on 10.12.2013

(offline) &11.12.13(online)

2) Your Offer No. EIM/UGM-TYRE/761 dated 28.11.2013, online offer against E-

tendering and your subsequent letters ending with letter no. ASN/ECL/12364 dated

12.03.2014 & email dt 17.09.2014

4) LOI ref no: ECL/PUR/51211129&51311040/LHD/2299 dated 28.03.2013

01. Scope of supply:

Total order value: Rs. 43,98,880.33 ( Rupees Forty Three Lakhs Ninety Eight Thousand Eight

Hundred Eighty and Paisa Thirty Three only)

s/no Description of Item Electro Hydraulic Standard Height Load Haul

Dump machine complete with 525 ± 6% V FLP

Electricals including Gate End Box.

Machine should have valid DGMS approval.

Detailed technical Specifications mentioned in

Annexure X.

1 Quantity 1 no.

2 Basic Price (in � ) 38,38,800.00

3 Excise Duty @ 10.30% (in � ) 3,95,396.40

4 CST @ 2% (in � ) 84,683.93

5 Freight Charges (in � ) 80,000

6 Packing, Forwarding, Transit

Insurance & Other Charges (in � ) 0.00

7 Landed Price 43,98,880.33


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• MAKE : EIMCO ELECON (INDIA) LTD.

• Brand Name : Model 811 Electro-Hydraulic Flame-proof DGMS approved Load Haul

Dump Machine (Standard Height) having 1.5 Cu. Mtr. SAE Heaped capacity Push Plate

Type Front Discharge Bucket, equipped with continuously rated duty condition, 37 KW

FLP Induction Electric Motor suitable for 525 Volts +/- 6%, 3 Phase, 50 Hz, A.C. System

including Gate End Box.

• Material Code: 13751062/ 23900750692

02. Price: The above prices are on F.O.R. Destination basis and shall remain FIRM till

completion of supply.

03. Excise Duty & Educational Cess: Shall be payable at actual on submission of documentary

evidence within the scheduled delivery period. Current rate is 10.30% (including Educational

Cess & Higher Education Cess).

Refund/credit, if any, obtained shall be passed on to ECL which shall be certified by your

auditor. Any increase in Excise Duty within the original delivery period may be considered on

the basis of merit after receipt of request from you with supporting documents. No increase in

Excise Duty beyond the scheduled delivery period will be admissible. However, in case of

decrease in Excise Duty within and beyond the original delivery period, the same will be

applicable.

04. Sales Tax: concessional CST shall be payable at the rate of 2% against “C” form. Any

increase in concessional CST within the original delivery period may be considered on the basis

of merit after receipt of request from you with supporting documents. No increase in CST

beyond the scheduled delivery period will be admissible. However, in case of decrease in CST

within and beyond the original delivery period, the same will be applicable.

05. Packing and Forwarding charges: Nil

06. Freight charges, up to destination: Shall be payable at a ceiling limit of Rs.80,000.00 per

unit.

07. Insurance charges, up to destination: Nil. Safe delivery of the consignment to consignee

will be your responsibility at your cost & risk.

08. Security Deposit: You shall have to furnish a Security Deposit for 10% (Ten Percent)

of the total ordered value on landed basis (FOR Destination) i.e. Rs. 4,39,888.00 (Rupees

Four Lakhs Thirt Nine Thousand Eight Hundred Eighty Eight only) towards Security

Deposit. Security money may be submitted in the form of Bank Guarantee in our prescribed

format enclosed as Annexure-A or in the form of Bank Draft of any Scheduled/Nationalized

Bank payable at Asansol drawn in favor of “Eastern Coalfields Limited”. The Security Deposit

has to be submitted within 15 days of placement of order. The Security Deposit will be kept

valid till completion of supply.

If so desired, Security Cum Performance Bank Guarantee may also be submitted in prescribed

format enclosed an Annexure – C (Format for Security cum Performance Bank Guarantee) in

place of Separate Security money and Performance Bank Guarantee. The same has to be

submitted within 15 days of placement of order. Security Cum Performance Bank Guarantee has

to be kept valid at least for 24 months and has to be extended till completion of

Guarantee/Warranty period.


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09. Delivery: LOI no. ECL/PUR/51211129&51311040/LHD/2299 dated 28.03.2013

stipulated delivery within 4 to 5 months from the date of issue of order. However early delivery is

acceptable & appreciable. Against LOI Complete machine was delivered to Sodepur Central

Stores, ECL on 05.04.2014 vide invoice no. 11132239 dated 29.03.2014 and pa slip no. 11190

dated 29.03.2014

10. Consignee: Dy. General Manager (Stores), Sodepur Central Stores, ECL, PO: Sunderchak-

713360, Dist.: Burdwan, West Bengal.

11. Paying Authority: General Manager (Finance)-I/C, ECL, CMDs Office, Sanctoria, P.O.

Dishergarh-713333, Dist. Burdwan (West Bengal).

12. Terms of Payment: 100% payment shall be made within 21 (twenty one) days of receipt and

acceptance of materials by the consignee or submission of bills together with documents

stipulated in the order, whichever is later.

Payment would be made through e-payment, the details for which shall be as under:

A) Name of the Payee in Block Letters EIMCO ELECON (INDIA) LIMITED

B) Address Anand- Sojitra Road, Vallabh

Vidyanagar - 388120, Dist. : Anand,

Gujarat, India

C) Bank A/c No. of Payee A/C NO. : 00000010201747608

D) Name of the Bank STATE BANK OF INDIA

E) Name of the Branch & Branch Code SP.COMMERCIAL BRANCH,

ANAND, BRANCH CODE : 4084

F) PAN CARD No. of Payee AAACE4645C

G) INDIAN FINANCIAL SERVICE CODE (IFS Code) SBIN0004084

13. Submission of Bills: You shall have to submit bills (five copies) to the consignee along with

the consignment and challan along with the requisite document, specified in Order. The

consignee shall then send SR Notes, Challan, Inspection Note and Three copies of bills

(including original) and any other requisite documents to the Paying Authority.

a) The following additional information should be incorporated in your invoice as per Central

Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of Central Excise

Rules.

i) Name of the Consignor

ii) Address of the Consignor

iii) Centralized Central Excise Registration No. of Consignor

iv) Address of Corporate Office

v) Central Excise Division

vi) Central Excise Range

vii) Commissionerate

viii) TIN No. & VAT No.

ix) Name and address of the Consignee

x) Central Excise Registration No. of Consignee

xi) Central Excise Range, Division and Commissionerate of Consignee

xii) Description and classification of goods

xiii) Time and Date of removal

xiv) Mode of Transport and Vehicle Registration No. & RR No.

xv) Rate of Duty

xvi) Quantity and Value of Goods

xvii) Excise Duty, Primary Edu. Cess & S.H. Edu.Cess


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xviii) Invoice should in Triplicate. (Original for buyers, Duplicate for Transporter and

Triplicate for Consignor/Assessee).

b) Information relating to ECL to be incorporated by you in your invoices :

a) Centralized Central Excise Registration No. of ECL: AAACE7590EEM001

b) Address of Corporate Office: Office of CMD, Eastern Coalfields Limited, Sanctoria-713

333.

c) Central Excise Division: Asansol II, Senraleigh Road, Asansol-713 305

d)Central Excise Range : Kulti, X-10, South Road, Burnpur- 713325

e) Commissionerate: Bolpur (West Bengal).

f) TIN No. & VAT No. : 19741701222 & 19741701028.

g) Centralized Service Tax Registration No. of ECL : AAACE7590EST007

Separate bills (five copies)/Challan should be raised for each consignment.

One copy of the Dispatch documents of the each consignment should invariably be forwarded to

this Office, ECL, HQ. Sanctoria.

Following documents, duly authenticated by you, wherever required, should be submitted along

with Bill(s) –

I. 100% Bill(s) in Quintuplicate duly pre-receipted and stamped.

II. Receipted challan

III. Copy of the Consignment note

IV. Price Certificate

V. Price Fall Clause Certificate

VI. Any other documents specified in the order

14. Mode of Dispatch: Materials shall be dispatched by Road freight paid.

It shall be your responsibility to arrange for the stores being sufficiently and properly packed for

transport by road so as to their being free from loss or injury on arrival at destination. The

packing of the stores shall be done at your expense. Way Bill, if required, may be obtained from

consignee for which a request may be sent to them indicating following details –

I. TIN/VAT No.

II. CST No.

III. Full address with pin code

IV. PAN No.

15. Inspection:

i. No initial inspection will be made. Final inspection will be made at the consignee’s end

after receipt of the materials and the same shall be final and binding upon the supplier.

ii. If any stores are rejected, consignee will have liberty to:-

a) Allow the supplier for satisfactory replacement of the rejected part within a specified

time and supplier will bear the cost of replacement such as freight etc. and any such

replacement will be without being entitled to any extra payment.

b) Buy elsewhere the quantity of stores similar to those rejected at the risk and cost of the

supplier.

c) Terminate the contract whether in part or whole. Rejected part / quantity shall have to be

removed by the supplier within 15 days of receipt of intimation of rejection.

16. DGMS Approval: Machine along with electrical must be accompanied with notarized copy of

valid DGMS approval certificate, failing which the consignment shall be liable for rejection.


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17. Guarantee/Warranty:

Machine should be guaranteed for a period of 12 months from the date of installation or 18

months from the date of receipt and acceptance of materials whichever is earlier against any

manufacturing defects/ bad workmanship, etc.

The supplier warrants that the goods supplied under the contract are new, unused of the most

recent improvement in design and materials unless provided otherwise in the contract. The

supplier further warrants that all goods supplied under this contract shall have no defect arising

from design, materials or workmanship (except when the design and/ or materials is required by

the purchaser's specification) or from any act or omission of the supplier, that may develop

under normal use of any act or omission of the supplier, that may develop under normal use of

the supplied goods in the conditions prevailing in the country of final destination.

18. Performance Guarantee / Availability 18. a. Performance Bank Guarantee: You will have to furnish a Performance Bank Guarantee

on any nationalized/scheduled bank in India valid for the period of Guarantee/Warranty for 10%

landed value of the materials including taxes and other levies etc. on order as a coverage towards

the suppliers performance against the contract, in the standard format enclosed in Annexure-B.

The Performance Bank Guarantee must be submitted within 3 weeks of placement of formal

order and is to be sent directly by the bankers to the office of GM (MM) by registered post. No

payment will be done without submission of Performance Bank Guarantee. The validity of PBG

may be extended in case the tendered items do not work satisfactorily within the validity of the

PBG. The Bank Guarantee should be furnished on a Non-Judicial Stamp paper worth �.100/= or

more and as per the standard format of ECL. The stamp paper for the purpose of Bank Guarantee

must be in the name of the issuing Bank. The total value of the PBG shall be Rs. 4,39,888.00

(Rupees Four Lakhs Thirty Nine Thousand Eight Hundred Eighty Eight only)

18. b. Guaranteed Performance Availability: You have to ensure that availability of each machine is not less than 75% of the total production

shift hours over a period of 12 months from the date of commissioning.

For every 1% fall in availability below 75%, 1% value of the equipment will be deducted from

the performance Bank Guarantee for 10% landed value of the order, to be submitted by the

tenderer against individual machine.

In case, fall in percentage availability below 75% exceeds 10%, the equipment will be rejected

outright and the tenderer will have to refund the full amount.

The following formula shall be adopted while calculating percentage availability: -

% Availability = [ (X) – (Maintenance Hours + Break Down Hours)] / (X) x 100.

Where (X) = Actual working days (may vary between 310 to 350 days) x 24 Hours.

19. Manufacturer’s Guarantee and Test Certificate: Manufacturer’s Guarantee and Test

Certificate should be furnished by you along with the supply.

20. Price Certificate: You will have to certify on the bill that the prices charged are not higher

than that applicable to all your customers including Coal Company and other Indian Govt.

Deptt./Organization/DGS&D/CIL and its Subsidiaries etc.

21. Price Fall Clause: (A) The prices charged for the stores to be supplied under the purchase

order by the supplier shall in no event exceed the lowest price at which supplier sells the stores

or offers to sell the stores of identical description to any customer during the tenure of the supply

order.

(B) If any time during the said period, the supplier reduces the sale price, sells or offers to sell

such stores to any other customer at a price lower than the ordered price, they shall forthwith


ECL of 21

notify such reduction of sale or offer to sell to us to enable us to amend the rates of the order.

22. Liquidated Damages In the event of failure to delivery or dispatch the stores within the stipulated date/period in

accordance with the samples and/or specifications mentioned in the supply order and in the event

of breach of any of the terms and conditions mentioned in the supply order, we have the right:

a) To recover from you, as agreed, liquidated damages, a sum not less than 0.5% (half

percent) of the price of any stores which you have not been able to supply as aforesaid

for each week or part of a week during which the delivery of such stores may be in

arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15%.

a) To purchase elsewhere, after due notice to you, on your account and risk the stores not

supplied or other of a similar description without canceling the supply order in respect of

the consignment not yet due for supply or

b) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at

your risk and cost and also

c) To extend the period or delivery with or without penalty as may be considered fit and

proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages

referred to in clause (a) above.

d) To forfeit the security deposit full or in part.

e) Whenever under this contract a sum of money is recoverable from and payable by you,

Coal India Limited and its subsidiary companies shall be entitled to recover such sum by

appropriating, in part or in whole by deducting any sum or which at any time thereafter

may become due to you in this or any other contract. Should this sum be not sufficient to

cover the full amount recoverable, you shall pay Coal India Limited and its subsidiary

companies on demand the remaining balance. You shall not be entitled to get any gain on

any such purchase.

23. Force Majeure: If the execution of the supply order is delayed beyond the stipulated in this

supply order as a result of outbreak of hostilities, declaration of an embargo or blockade, or fire,

flood, acts of nature or any other contingency beyond your control due to the act of God then

Eastern Coalfields Limited may allow such additional time by extending the Delivery period, as

it considers to be justified by the circumstance of the case and our decision shall be final. If and

when additional time is granted by ECL the supply order shall be read and understood as if it had

contained from its inception the delivery date as extended.

24. Identification Mark: Manufacturer’s distinctive identification mark and manufacturing year

should be embossed/punched/or otherwise legibly indicated on the visible non-wearable place of

the items except Nuts & Bolts because of lack of space for punching/embossing on these items.

Only tag is to be attached in each of the above items i.e. nut & bolts indicating therein part

number, description, year and month of manufacture.

25. After Sales Service:

You have to provide after Sales & Service as and when required by ECL.

• You shall have to maintain a Depot and service center in and around Asansol / Ranigunj

Coalfield with service facility as and when required by the users throughout the life of the

machine and you shall have to ensure free commissioning of the machine in the

underground and free training for maintenance of LHD to ECL personnel.

• You shall also have to ensure free commissioning of the machine in underground and

free training for operation & maintenance of the machine to ECL personnel.


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26. Terms and conditions of Notice Inviting Tender and/ or Tender Documents are an integral

part of this Purchase Order.

27. Any terms and conditions not specifically mentioned in the order, shall be governed by the

General Terms & Conditions of Supply of Stores” as mentioned in Enclosure 6 of the tender

documents. Further, any terms and conditions not specifically mentioned anywhere in the

“General Terms & Conditions of Supply of Stores”, shall be governed by the provisions of the

Purchase Manual which is available in the web-site of Coal India Limited namely –

www.coalindia.in.

28. Jurisdiction: Any dispute arising out of this contract shall come under the sole jurisdiction

of Court at Asansol, West Bengal.

Encl : Annexure –X (Technical specifications)

Annexure – A (Format for Guarantee Bond for Security)

Annexure – B (Format for Performance Bank Guarantee)

Annexure – C (Format for Security cum Performance Bank Guarantee)

Yours faithfully,

For and on behalf of Eastern Coalfields Limited

Asst. Manager (MM) (Pur) Chief Manager (MM)(Pur)

Copy to:

1. CVO/GM (E&M)/GM (MM)(Stores)/GM(Fin.)IC, ECL(HQ).

2. Progress Cell, ECL (HQ) – This is covered against IC No. 51211129 dated 11.01.2013 &

51311040 dated 18.06.2013. B.C No: CB/EM/P&M/14-15/88 dated 03.09.14 and F.C

No: GM(F)/LHD/14-15/61 dt 10.09.2014 for Rs. 43,98,880.33

3. Dy.FM (Bills) ECL (HQ). email: [email protected]

4. Dy. General Manager (Stores), Sodepur Central Stores, ECL, PO: Sunderchak-713360,

Dist.: Burdwan, West Bengal

5. GM (MM) –CIL/WCL/CCL/BCCL/SECL/NCL/MCL/NEC.

6. Asstt. Commissioner, Commercial Taxes, Central Section, 14, Beliaghata Road, Kolkata



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Detailed Technical Specifications Annexure X

SL.

NO. DESCRIPTION

Offer of M/s EIMCO ELECON

(INDIA) LTD

S/N

TECHNICAL SPECIFICATION OF 1.5 Cu. M.

CAPACITY, STANDARD HEIGHT LHD WITH GATE

END BOX

Technical specification for Model

811 Electro-Hydraulic Flame-proof

DGMS approved Load Haul Dump

Machine (Standard Height) having

1.5 Cu. Mtr. SAE Heaped capacity

Push Plate Type Front Discharge

Bucket with Gate End Box.

1

Electro Hydraulic STANDARD HEIGHT Load Haul

Dump machine complete with 525 ± 6% Volt FLP

electricals including Gate End Box. Machine should have

valid DGMS approval.

Model 811 Electro-Hydraulic Flame-

proof DGMS approved Load Haul

Dump Machine (Standard Height)

having 1.5 Cu. Mtr. SAE Heaped

capacity Push Plate Type Front

Discharge Bucket, equipped with

continuously rated duty condition, 37

KW FLP Induction Electric Motor

suitable for 525 Volts +/- 6%, 3

Phase, 50 Hz, A.C. System including

Gate End Box.

2 The machine shall have minimum payload capacity of 2

tones and bucket capacity of 1.5 Cu. Mtr. Confirmed.

3

The machine should be of 4 wheel drive with heavy duty

type tyres (9.00 x 20 Tube type hard rock lug tyres) for

easy fittings in underground.

Confirmed.

4

The maximum dimension for the machine should be such

that it can be maneuvered easily at right angles in the

galleries of height 2.5M and width of 3.5M and can

perform its duty - requirement as mentioned below at Sl.

No. 9.

There should not be problems in

operation in clear 2.5 m height and

3.5 m width of the galleries and will

perform its duty requirements as

mentioned at Sl. No. 9. The turning

circle for right angle turn is explained

on enclosed G A Drawing. The

overall length (in carry position) of

the machine is 6.2 mtr.

5 Ground Clearance: Not less than 170 mm from bottom

most part of the machine. Confirmed.

6 Ambient Temperature: 45ºC Noted.

7 Humidity: 98% Noted.

8 Travel Speed: 0 to 8 KmpH(variable) at level. Grade Curve enclosed.


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9

Duty Requirement: For use in highly gassy underground

coal mines with mucky floor condition in Board & Pillar

development & depillaring coal faces to scoop & load

Run Of Mine coal in standard height coal tub/belt

conveyor/chain conveyor continuously.

Noted and Confirmed.

10 Bucket Arrangement: Front Discharge Bucket suitable for

above mentioned (Sl. No. 9) work.

Push Plate Type Front Discharge

Bucket will be fitted on the machine.

11

The machine should have the Electrical motor of suitable

KW rating 1480 RPM(approx.) 3Ph Induction Motor with

IP 55 protection. The motor should be flame proof

complying with IS/IEC 600791:2007 with latest

amendment, if any, for use in highly gassy coal mines.

The class of insulation of the motor should be class-F.

Above motor should be suitable for operation with 525 ±

6% V, 3Ph, 50 ± 3% Hz power supply. Motor shall be

such placed that minimum dismantling of other

accessories are required while replacing the motor.

The machine will be equipped with

all electrical approved by DGMS,

Flameproof to IS/IEC : 60079-1:

2007 with latest amendment. The

Electric Motor is rated as 37 kW (50

HP) , 525 + / - 6% Volts, 50 Hz, 3

Phase, Class "F" insulation .

12

Plug & Socket on the machine shall be DGMS approved,

suitable to receive Flexible Trailing Cable of 25 sq mm

size, Type FT 7, confirming to relevant IS amended up to

date.

Confirmed.

13

The machine should be Electro Hydraulic operated with

intrinsically safe control panel. The machine should be

equipped with "ON BOARD” Flame Proof Control panel

for supply of power with “OFF LOAD” isolator and push

button station for starting and stopping located at suitable

place on the machine to avoid vibrations to the electronic

circuit & operational ease also. Isolator shall be fitted

such that its minimum clearance from its any bottom part

to the ground not less than 0.5 Mtr.

Machine will be equipped with ON-

BOARD OFF-LOAD Isolator and

Push Button Station for controlling

GEB from the machine.

14

The machine should be provided with 12/24 V, suitable

DGMS approved FLP head lights 2 in front & 2 in rear

with replaceable suitable Halogen lamp and FLP lighting

transformer of suitable rating, mounted properly. Head

light fitting's stand should be robust.

Machine will be equipped with 24 /

12 Volt two front and two rear

DGMS approved FLP headlights

with replaceable halogen bulbs.

15

The device (machine) should be provided with DGMS

approved Audio Visual Alarm as pre start warning

suitable for highly humid condition.

Machine will be equipped with

Audio Visual Alarm system approved

by DGMS as warning before the

movement of the machine.

16

The machine should be provided with DGMS approved

"Automatic Random Reeling" Cable reeling system with

a reel drum to accommodate at least 120 mtrs. Length in

operation, type FT-7, 5 core , 25 sq mm. cable having

over all dia of about 45 mm (approx). An effective end

sensor (Limit switch) for trailing cable reel drum has to

be provided to safe guard against complete un-winding of

the cable. Reeling motor should be suitably placed to

avoid damage from hitting.

DGMS Approved Automatic

Random Laying Cable Reel System

(without cable) provided on Model

811 is of Hydraulically operated, self

winding, equipped with cable reel

valve for automatic tension

controlling and limit switch to cut-off

power in case of un-winding of the

cable beyond safe limit to prevent

overstretching. The cable reel can

accommodate approx. 120 mtrs.

cable in operation Type FT7, 25 sq.

mm. (45 mm OD) as per IS : 14494-

1998. (Trailing Cable is not a part of

Cable Reeler).


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17

The slip-ring and brush gear of cable reel attachment

should be suitable for power rating and continuous

working of the machine.

The slip-ring and brush gear of cable

reel attachment shall be suitable for

power rating and continuous working

of the offered machine.

18

All Electricals should be designed to meet voltage

variations of + or - 6% and frequency variation of + or -

3%. All the Electricals and fittings should confirm to

relevant provisions of Indian Standards, CEAR 2010 and

Coal Mines Regulations 1957 as "amended" and

applicable in the highly gassy coal mines in India.

All wiring for lighting circuit and

control circuit is carried out by

pliable armored lighting and control

cables as per IS:14494-1998 to safe

guard the same from mechanical

damages. All Electrical will be

designed to meet voltage variations

of +/- 6% and frequency variation of

+/- 3%. Electrical and fittings on the

machine shall confirm to IS/IEC and

Coal Mines Regulations 1957 as

"amended" and as applicable in gassy

mines of India.

19

All hoses should be DGMS approved fire resistant for use

in underground coal mines. Lay out of hoses shall be such

that they are not get hit during operation of the machine.

All hoses shall be DGMS approved

fire resistant hoses for underground

use. Layout of hoses shall be such

that they do not get hit during

operation of the machine.

20

Sitting arrangement system should be ergonomical &

should be adjustable in height and position, should be

provided for the operator at appropriate place so that

during operation in normal condition/ sharp turn/

steering/ maneuvering, etc safety of the operator remains

ensured. Safety belt for the operator shall be provided.

Adjustable canopy of suitable size & strength for

protection of operator over its seating position should be

provided.

Machine will be equipped with

operator seat with horizontal as well

as vertical adjustments. Operator seat

is centrally located on the machine

with a cross seating arrangement in

such a way that the operator can have

complete view of the machine at any

time on either of the side of the

machine. Safety belt for the operator

shall be provided if Fire retardent

safety belt is available in the market.

Suitable canopy of size and

adjustment for operator shall be

provided.

21

Guard to protect Electrical, Hydraulic item, radiator etc.

should be provided for safety from fall of lumps,

boulder/stone, etc.

Protection Guards on Oil Cooler,

Lights, Hydraulic Items etc. will be

provided.

22 Design of the machine should be such that it allows ease

of maintenance like that of Filter, lubricating points, etc.

Model 811 is designed in such a way

that it allows ease of maintenance.

23

(a)

Transmission Filter: Suitable transmission filter with all

respect shall be provided. Confirmed.

(b) Suction strainer: Suitable Suction Strainer with all respect

shall be provided. Confirmed.


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(c) Return Filter: Suitable return filter with all respect shall

be provided. Confirmed.

24

Approximate weight of any major components shall not

be more than 2000 Kg & shall be provided with suitable

provision for lifting & handling in such a manner that the

same can be lowered in to the shaft having standard cage

(cage shall be removed for lowering, if required) without

disturbing other shaft fittings.

Noted. However, cage dimensions

are required so that proper provision

of lifting and lowering can be done

on the offered machine.

25

Power Train: The machine should be provided with latest

Series, Power shift transmission with 3 forward and 3

reverse speed with clutch modulations. The motor and

transmission axis should be in line and coupled with tyre/

gear coupling 4 wheel drive should be equipped with

heavy duty Axles with no spin differential on both the

Axles.

Model 811 is equipped with 20000

Series, CLARK (Dana Spicer)

Power-shift Transmission with three

forward and three reverse speeds

with cluth modulation. The motor

and transmission axis are in line and

coupled with flywheel /housing. Four

wheel drive Model 811 LHD is

equipped with heavy duty CLARK

(Dana Spicer) (imported) axles with

"No Spin Differentials" on both the

axles.

26

Service & Parking Brake: The machine should be

provided with both, service and parking brakes. The

service brakes (independent circuits for front and rear

Axles) on all four wheels should be hydraulically

operated self adjusting, liquid cooled fully enclosed, disc

type brakes with accumulator reserve with sufficient

capacity. Parking brake should of spring applied

hydraulically released on all wheels of both Axles.

Parking brake should function as an emergency brake in

case of pressure drop and POWER OFF to the motor. The

parking brakes should be provided on all wheels of front

and rear Axles (One of them fail safe) which will allow

machine to standstill at above indicated gradient without

rolling down including break-system.

Model 811 LHD is equipped with

both, service and parking brakes. The

service brakes (independent circuit

for front & rear axles) on all four

wheels is hydraulically operated,

self-adjusting, liquid cooled, fully

enclosed, disc type brakes with

accumulator reserve with 2 ltr.

capacity. The parking brake is spring

applied, hydraulically released, on all

wheels of both axles. Parking brake

shall function as an emergency brake

in case of pressure drop and POWER

OFF to the motor. Parking brake

shall be provided on all wheels of

front and rear axles (all of them fail

safe) of CLARK (Dana Spicer) Axles

(Imported). Skidding due to natural

phenomenon cannot be handled by

brakes.

27

The steering bucket operation and cable reeling etc.

should be by hydraulic system and the machine should be

provided with suitable hydraulic pumps, motors and oil

tank with suitable integrated filtration system &

protection etc.

The steering, bucket operation and

cable reeling etc. is operated by

hydraulic system and the macihne is

provided with suitable rating of

motor and hydraulic pump. Machine

is equipped with return line filter of

efficient filtration of the fluid prior to

entering these systems.

28

Main Hydraulic system of machine should be suitable to

work with Fire Resistant Oil - Type HFB 68, DGMS

approved FRH Oil.

Main hydraulic system of the

machine is suitable to work with ISO

type HFB-68 or HFDU-68 Fire

Resistant Oil.


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29

The machine should be provided with suitable cooling

system with cooler, fan etc. of adequate capacity. Cooler

should be provided for hydraulic and transmission oil for

effective cooling.

Machine is equipped with large

capacity oil cooler for hydraulics as

well as for transmission for lower

operating temperatures. Oil cooler

system incorporates mechanically

driven fan.

30

Stability of the machine: The machine should also be

stable while manoeuvring the cross gradient, curves in

steep gradient of seams up to 1 in 6 gradient and 1 in 7

cross gradient.

Wider wheels with lower center of

gravity make the machine more

stable on cross gradient. Model 811

equipped with 1.5 Cu. Mtr. SAE

Heaped Capacity Push Plate Type

Front Discharge Bucket, which will

be suitable for working in inline

gradient of 1 in 6 and cross gradient

like 1 in 7 gradient.

31 Transmission: Suitable for acceleration of the machine

shall be provided.

Suitable system for Transmission

acceleration of the offered machine

shall be provided.

32

Control Circuit arrangement with machine should be such

that it can be started by operator from machine itself,

keeping GE Box at far end i.e. 100 Mtrs.(minimum).

Confirmed. Through Push Button

Station.

33 Further the following should be provided : We confirm as under :

A Operator in position switch should be provided for safety

of the operator

Foot Operated "Operator in Position"

Switch will be provided.

B Hoses fail safe check valves in lift and roll back rams

Hose Fail Safe Check Valves on Lift

and Roll Back Cylinders will be

provided.

C All pins should be locked properly. Confirmed.

D

Pressure guage, Temperature indicator, Fluid level

indicator alongwith float switch to be provided at

appropriate place with low fluid level cut-off switch &

having temperature adjustable range/limit 65º to 75ºC.

The design of equipment & cooling system be such that

fluid temperature does not exceed permissible limit under

continuous operation at full load in before mentioned

condition/environment.

Confirmed. Pressure gauge,

Temperature switch, float swicth etc.

will be provided.

E

The machine should be centrally articulated design with

about 45⁰ articulation and rear axle should have

oscillation of about 15⁰

Machine is of centrally articulated

design with 45 deg. of articulation on

either side. Machine rear axle is

mounted on bolster with +/- 8 deg.,

total 16 deg. Oscillation.


ECL of 21

F

Self sealing coupling and hand pumps should be fitted on

machine to prevent dust ingress while filling and drawing

of oils

Sealf sealing coupling and hand

pumps are fitted on the machine to

prevent dust ingress in to the system,

while filling and draining of

hydraulic oils.

G

The machine should be supplied with 1st fill of DGMS

approved FRH Oil, Type- HFB 68 and extra 40

Ltrs.(approx.) in suitable container to make up loss of the

same during the process of dismantling at surface,

lowering in U/G & then re-commissioning.

The offered machine will be supplied

with 1st fill of DGMS approved FRH

oil, Type HFB - 68 from the factory.

Extra 40 Ltr. (approx.) HFB-68 oil in

suitable container shall be supplied

with the machine.

H (i) Notarized copy of DGMS approval is to be attached with

offer

Notarized Copy of valid DGMS

approval for offered machine is

enclosed.

(ii) Details of DGMS approval No. & date, item wise. DGMS Approval No. : 321/46 dated

09.01.2013.

I

PROVENNESS - Tenderer shall offer only such

equipment that has proved in service either in coal mines

in India or in other countries and that has the approval of

DGMS, Dhanbad, India.

Copy of Past Experience, Order

copies of offered machine,

Population List etc. is enclosed with

the offer.

J

GUARANTEED PERFORMANCE AVAILABILITY:

Shall have to ensure that the availability of each LHD

shall not be less than 75% of the total production shift

hours over a period of 12 months from the date of

commissioning. For every 1% (One Percent) fall in the

availability below 75%, 1% (One Percent) value of the

equipment will be deducted from the performance bank

guarantee (for 10% landed value of the order to be

submitted by the bidder/supplier). In case, fall in

percentage availability below 75% exceeds 10%, the

equipment shall be rejected outright and bidder/supplier

has to refund the full amount. The following formula

shall be adopted while calculating the availability-

Agreed.

% Availability = [{ X - (Maintenance Hrs. + Breakdown

Hrs.)} x 100]/ X Noted.

Where, X = Actual working days (may vary between 310

to 350 days) x 24 Hours. Noted.

34 GENERAL TERMS: We provide the required details as

under :

34.1

(a)

You must mention the source and type of major

components/ sub- assemblies to be fitted in the machine.

Axles - 176/123 Series of Dana

Spicer, Italy. Transmission -

Powershift type 20000 Series from

Dana Spicer, Belgium.

Electric Motor - 37 kw from

LHP/CGLtd. Hydraulic Pump -

Gear Type from Parker.


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Driveline from Dana, Italy.

Hydraulic Cylinder - Double Acting -

Canara / Wipro / Dantal or

equivalent.

(b) The components/sub- assemblies should be of proven in

respect of bought out items.

The sub-assemblies / components

would be of proven nature in respect

of bought-out items.

( c ) The model number and make along with name of the

country of origin in case of imported nature of item. As mentioned at 34.1(a) above.

34.2 Indigenous components/spares, which are used, should be

proven nature in Indian Condition

The indigenous components/spares

would be of proven nature in Indian

Condition.

34.3 Make, Model, Sl. No, etc. should be engraved/ embossed

legibly at easily visible place on the supplied machine. Noted.

34.4 AFTER SALES SERVICE:

We have highly experienced field

service staff for after sales service of

the equipment offered by us with

prompt supply of spare parts,

majority of which are being supplied

from indigenous production from our

spare parts depot located very near to

the mines. Our spare parts depot and

service station at Asansol/Dhanbad

will meet the demand of spares

immediately to ECL collieries.

(a)

Shall have to maintain a Depot and Service Center in and

around Asansol/Raniganj Coalfields with service facility

as and when required by the users throughout the life of

the machine.

Our service engineers are also

stationed at various mine sites around

Asansol to look after the installations

and to carry out periodical check up

of the machines supplied in this area

and help expedite maintenance /

repair of the equipment supplied.

(b)

Shall also have to ensure free commissioning of the

machine in underground and free training for operation &

maintenance of the machine to ECL personnel.

The machine will be commissioned

by our service engineer / technician

in good working condition, free of

charge, provided all the necessary

facilities of providing

accommodations, transport facilities

to and fro the job site for our service

engineer / technician, supply of

cranes, skilled & semi-skilled labor

and all diesel, oil, lubricating oil etc.

and such other materials needed

while commissioning, testing and

instructions etc. are to be arranged by

the buyer at their cost. Our service

engineer / technician stationed very

near to your mine sites will

commission the machines and also


ECL of 21

impart spot training to ECL operation

and maintenance personnel for the

operation and maintenance of the

equipment supplied. After

completion of commissioning, our

service engineer / technician will

make periodical visits. All Eimco

Elecon's products are covered by

comprehensive training program for

operators and maintenance personnel.

While operators are usually trained at

site, maintenance training will be

arranged either at works or at

customer's sites. The company also

periodically arranges Group

Refresher Training for clients with

large population of machines. The

cost of training will be free.

However, to and fro rail / air fares

will be to your account. We will

provide lodging & boarding to your

officers during training at our works.

34.5 Along with each machine the following items must be

supplied:

Along with each machine the

following items will be supplied :

34.6

Supplier should furnish notarized copy of valid DGMS

approval for use of equipment in under ground highly

gassy coal mine including all FLP electricals

Confirmed.

34.7

Tool Kit: One set tool kit for normal repairs &

maintaining the machine including special tools required

for disassembly and assembly of the machine should be

provided

Tool kit as per enclosed list for

normal repair and maintenance of the

machine will be supplied with each

machine.

34.8 3 sets of operators service manuals and parts catalogues

should be supplied, along with each machine

03 sets of Operation and

Maintenance Manuals and Spare

Parts' books will be provided with

each machine.

34.9 Manufacturer's test certificate & Guarantee/Warranty

should be provided along with the supply. Confirmed.

GATE END BOX We confirm as under :

1

STANDARDS: Gate End Boxes are for use with 1.5

Cu.M Bucket capacity LHD machine in highly gassy,

humid (98% approx.) underground coal mines. The GEB

should have valid approval of DGMS, Dhanbad, India.

Confirmed.

(a) FLP Enclosure - IS/IEC 60079 - 1 : 2007 and any

amendment till date. Confirmed.


ECL of 21

(b) General Performance design and Rating - IS 1822 and

any amendment till date. Confirmed.

( c ) Should comply all relevant provisions as per CEAR 2010

amended up to date.

Shall comply to IS/IEC and Coal

Mines Regulations 1957.

(d)

Rating & Duty: Of suitable KW rating to operate offered

Induction motor of suitable rating with 1.5 Cu.M Bucket

capacity LHD with 525 ± 6% V, 3Ph, 50 ± 3% Hz power

supply for continuous operation.

Confirmed. 37 kW.

2 TECHNICAL DETAILS: We confirm as under :

(a) FLAME PROOF, AIR BREAK TYPE. Confirmed.

(b) POWER SUPPLY : 525 ± 6% VOLTS, 3 PHASE, 50 ±

3% C/s. Confirmed.

( c ) Control circuit should be designed for Local operation. Confirmed.

(d) Provision for interlocking with Auxiliary Ventilation Fan. Confirmed.

3 CONSTRUCTION: We confirm as under :

(a) The GEB is of welded steel construction. The enclosure

shall of 2 compartments Confirmed.

(b) COMPARTMENT- 1: Comprising of - Confirmed.

(i) ISOLATOR: TP OFF Load reversing having three

positions forward - Off - Reverse Confirmed.

(ii) RATING: 300 Amps. Mechanically interlocked with the

front cover and electrically interlocked with the contactor Confirmed.


ECL of 21

(iii) BUS BAR: TP THROUGH GOING COPPER BUS BAR

RATING 400 AMPS Confirmed.

(iv) AMMETER: Suitably scaled and fitted at front door Confirmed.

( c ) COMPARTMENT - 2: Comprising of - Confirmed.

(i) CONTACTOR: TP Air break contactor of L&T make

ML10 for AC4 duty Confirmed.

(ii) The operating coil shall operate at the mains supply Confirmed.

(d)

OVERCURRENT PROTECTION: TP

Thermal/Electronic type over load relay with time lag

arrangement with a setting range of 60-150% of full load

current, suitable for working in extreme humid & watery

condition inside coal mines. (Oil dash pot type Overload

relay is not acceptable)

Confirmed.

(e) SHORT CIRCUIT PROTECTION: Instantaneous

tripping of power from G.E.B. in case of Short Circuit. Confirmed.

(f)

PILOT CORE PROTECTION: In case of a short circuit

between earth & pilot core in the outgoing side, contactor

should automatically open & stop power to the motor & it

can't be started till fault is removed.

Confirmed.

(g) Should have Under/No voltage Protection. Confirmed.

(h)

EARTH LEAKAGE PROTECTION: Earth leakage relay

operating through core balance transformer with a setting

of 100 to 750 mA range. Adjustable setting of primary

leakage current with test/reset switch & indicating lamp.

ELR must have mechenical latching mechanism. The

reset of which shall be secured against un-authorized

operartion.

Confirmed.

(i) Test/reset switch & indicating lamp should be fitted at

front door. Confirmed.

(ii) Local START/STOP push button should be fitted at front

door. Confirmed.

(iii) INDICATION- Shall be as per norms. Confirmed.

(iv)

Potential Transformer of suitable VA rating,

80VA(Minimum) having tapping of 525V, 500V,480V

on Primary side and 30V, 12.5V, 7.5V tapping on

Secondary side

Confirmed.


ECL of 21

(f)

(i) INCOMING CABLE BOXES to suit PVCDWA cable

of required size with respect to suitable rated capcity of

offered Electric Motor

Confirmed.

(ii) 02 Sets of Auxiliary terminals with terminal box,

cable - sealing box, each suitable for 2.5 sq mm

PVCDWA cable , having blanking covers also.

Confirmed.

(g) Single phasing preventer (current operated) Confirmed.

(h)

Outgoing restrained PLUG & SOCKET of required

Capacity(Amp) & Voltage grade having valid DGMS

approval, suitable for 25 sq mm, type FT 7 Trailing cable

Confirmed.

(i)

Shall have fitted with proper rated cable terminal box for

required size of power cables for incoming, through

going and outgoing are suitable for 200Amp (minimum)

with blanking cover.

Confirmed.

(j) OPERATING SAFETIES: We confirm as under :

(i)

The front door shall be mechanically interlocked with the

isolator so that compartment can be opened only if the

isolator is in "OFF" position. Minimum ground clearance

from the bottom most part of equipment should be 150

mm.

Confirmed.

(ii)

The tripping of the isolator should be mechanically &

electrically interlocked with the early break contact which

acts on the main tripping device(contactor)

Confirmed.

(iii)

Should have Electrical & Mechanical Interlock in

between Isolator & Control circuit and in between

Isolator & Front cover respectively as per standard

practice.

Confirmed.

4 GENERAL TERMS: We confirm as under :

4.1 Make of offered GEB should be proven in nature as

applicable in ECL's proven criteria. Confirmed.

4.2 Along with GEB, following must be supplied- Along with each machine the

following will be supplied :

i

Notarized copy of valid DGMS Approval of related

manufacturer for use in underground highly gassy coal

mines.

Confirmed.

ii Circuit diagram - 01 no. Confirmed.

iii Tool Kit - 1 set. Included in List of Tool Kit

submitted for machine.

iv Manufacturer's test certificate & Guarantee/Warranty

should be provided along with the supply. Noted.



ECL of 21

Annexure ‘A’ Guarantee Bond for Security

In consideration of M/s Eastern Coalfields Ltd. (A subsidiary of Coal India Ltd.), Sanctoria, P.O. Dishergarh, Dist.

Burdwan (hereinafter called “The Company”) having agreed to exempt M/s _______________________________

(Name and address of Contractor(s) (hereinafter called “the said contractor(s)”) from the demand, under the terms

and conditions of an Agreement / Order no. __________________________________ dated _______________

made between the company and the said contractor(s) for ______________________________ (insert the job

description of the agreement/order) (hereinafter called “the said Agreement”) of security deposit for the due

fulfillment by the said contractor(s) of the terms and conditions contained in the said Agreement, on production of a

Bank Guarantee for Rs ________________ (Rupees ___________________________________ only) we

___________________________ (indicate the name of the Bank with Address) (hereinafter referred to as “the

Bank”) at the request of the contractor(s) do hereby undertake to pay the Company an amount not exceeding

Rs ____________ against any loss or damage caused to or would be caused to or suffered by the Company by

reason of any breach by the said contractor(s) of any of the terms or conditions contained in the said Agreement.

2. We ______________________ (indicate the name of the Bank) do hereby undertake to pay the amounts due and

payable under this guarantee without any demur, merely on a demand from the Company stating that the amount

claimed is due by way of loss or damage caused to or would be caused to or suffered by the Company by reason of

breach by the said contractor(s) of any of the terms and conditions contained in the said Agreement or by reason of

the said contractor(s) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive

as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this

Guarantee shall be restricted to an amount not exceeding Rs __________________.

3. We undertake to pay to the Company any money so demanded notwithstanding any dispute or disputes raised by

the said contractor(s) in any suit or proceeding pending before any court of Tribunal relating thereto our liability

under this present being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder and

the said contractor(s) shall have no claim against us for making such payment.

4. We, ______________________ (indicate the name of the Bank) further agree that the guarantee herein contained

shall remain in full force and effect during the period that would be taken for the performance of the said Agreement

and that it shall continue to be enforceable till all the dues of the company under or by virtue of the said Agreement

have been fully paid and its claims satisfied or discharged or till the company certifies that the terms and conditions

of the said Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges

this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the

____________________ we shall be discharged from all liability under this guarantee thereafter.

5. We _________________________ (indicate the name of Bank) further agree with the Company that the

Company shall have the fullest liberty without our consent and without affecting in any manner our obligations

hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the

said contractor(s) from time to time, or to postpone for any time or from time to time any of the powers exercisable

by the Company against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to

the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being

granted to the said contractor(s) or for forbearance, act or omission on the part of the Company or any indulgence by

the Company to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to

sureties would, but for this provision, have effect of so relieving us. The Bank further agrees that in case this

guarantee is required for a longer period and it is not extended by the Bank beyond the period specified above, the

bank shall pay to the Company the said sum of Rs _________________ or such lesser sum as may then be due to

the Company and the Company may demand.

6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the said contractor(s).

7. The Bank has under its constitution power to give this guarantee and Mr. ________________ (Designation) who

has signed it on behalf of the Bank has authority to do so.

8. We ______________________ (indicate the name of Bank) lastly undertake not to revoke this guarantee during

its currency except with the previous consent of the Company in writing.

Dated the _____________________ Day of _________________

_____________________________

Signature of the Authorized Person

For and on behalf of the Bank


ECL of 21

EASTERN COALFIELDS LIMITED

(A SUBSIDIARY OF COAL INDIA LIMITED)

OFFICE OF THE CHAIRMAN-CUM-MANAGING DIRECTOR

SANCTORIA, POST-DISERGARH, DIST-BURDWAN (WB)

Annexure ‘B’ =/ LETTER OF PERFORMANCE GUARANTEE/=

Messer’s --------------------------- a company having its registered office at -------------------------------------------

(hereinafter called the said seller) has entered into an agreement no.-------------dated------------- (hereinafter called

the said contract) with Eastern Coalfields Limited, having its registered office at Sanctoria, Post – Disergarh, Dist –

Burdwan (West Bengal)(Pin-713333) (hereinafter called the purchaser) to supply equipment on the terms and

conditions contained in the said contract.

(1) It has been agreed that hundred percent (100%) payment of the value of the equipment will be made to the said

seller in terms of the said contract on the said seller furnishing to the purchaser a Bank Guarantee for the sum of Rs.-

----------(Rupees------------------------------)equivalent to -------% (------percent) of the value of the equipment

supplied by the said seller, as security for the due and faithful performance of the terms of the said contract and

against any loss or damage caused to or would be caused to or suffered by the purchaser by reason of any breach by

the said seller of any of the terms or conditions contained in the said contract.

The ------------------Bank having its office at --------------------------------has at the request of the said seller

agreed to give the guarantee hereinafter contained.

(2)We -------------------------Bank do hereby undertake to pay the amounts due and payable under this guarantee

without any demur, merely on a demand from the purchaser stating that the amount claimed is due by way of loss or

damage caused to or would be caused to or suffered by the purchaser by reason of any breach by the said seller of

any of the terms or conditions contained in the said contract or by reason of the said seller’s failure to perform the

said contract. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the

Bank under this guarantee. We shall not withhold the payment on the ground that the said seller has disputed its

liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal proceeding is

pending between the purchaser and the said seller regarding the claim. However, our liability under this guarantee

shall be restricted to an amount not exceeding Rs.-------------------

(3) We ------------------------- Bank, further agree that the guarantee herein contained shall come into force from the

date hereof and shall remain in full force and effect during the period that would be taken for the performance of the

said contract and that it shall continue to be enforceable till at the dues of the purchaser under or by virtue of the said

contract have been fully paid and its claims satisfied or the purchaser certifies that the terms and conditions of the

said contract have been fully and properly carried out by the said seller and accordingly discharges the guarantee.

Unless a demand or claim under this guarantee is made on us in writing on or before the ------------(date)--------------

(month) from the date of the Bank Guarantee, we shall be discharged from all liabilities under this guarantee

thereafter.

(4) We ----------------(Bank), further agreed with the purchaser that the purchaser shall have the fullest liberty

without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and

conditions of the said contract or to extend time of performance by the said seller from time to time or to postpone

for any time or from time to time any of the powers exercisable by the purchaser against the said seller and to

forbear or enforce any of the terms and conditions relating to the said contract and we shall not be relieved from our

liability by reason for any such variation or extension being granted to the said seller or for any forbearance act or

omission on the part of the purchaser, or any indulgence by the purchaser, to the said seller or by any such matter, or

thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.

The Bank further agrees that in case this guarantee is required for a longer period and it not extended by the Bank

beyond the period specified above, the Bank shall pay to the purchaser the said sum of Rs ------------or such lesser

sum as may then be due to the purchaser and as the purchaser may demand.

(5) We -------------- Bank, lastly undertake not to revoke this guarantee during its currency except with the

previous consent of the purchaser, in writing.

(6) The Bank has under its constitution power to give this guarantee and Mr. ……………,

……………….(designation ), who has signed it on behalf of the Bank has authority to do so.

(7) This Bank guarantee will not be discharged due to change in the constitution of the Bank or the said seller.

Dated ……………… day of …………..20

For …………………………. Bank

(Signature of the authorized person

For and on behalf of the Bank)


ECL of 21

ANNEXUE –C Guarantee bond for Security cum Performance

In consideration of M/s Eastern Coalfields Ltd. (A subsidiary of Coal India Ltd.), Sanctoria, P.O. Dishergarh, Dist.

Burdwan (hereinafter called “The Company”) having agreed to exempt M/s _______________________________

(Name and address of Contractor(s) (hereinafter called “the said contractor(s)”) from the demand, under the terms

and conditions of an Agreement / Order no. __________________________________ dated _______________

made between the company and the said contractor(s) for ______________________________ (insert the job

description of the agreement/order) (hereinafter called “the said Agreement”) of security deposit for the due

fulfillment by the said contractor(s) of the terms and conditions contained in the said Agreement, on production of a

Bank Guarantee for Rs ________________ (Rupees ___________________________________ only) we

___________________________ (indicate the name of the Bank with Address) (hereinafter referred to as “the

Bank”) at the request of the contractor(s) do hereby undertake to pay the Company an amount not exceeding

Rs ____________ against any loss or damage caused to or would be caused to or suffered by the Company by

reason of any breach by the said contractor(s) of any of the terms or conditions contained in the said Agreement.

2. We ______________________ (indicate the name of the Bank) do hereby undertake to pay the amounts due and

payable under this guarantee without any demur, merely on a demand from the Company stating that the amount

claimed is due by way of loss or damage caused to or would be caused to or suffered by the Company by reason of

breach by the said contractor(s) of any of the terms and conditions contained in the said Agreement or by reason of

the said contractor(s) failure to perform the said Agreement and/or failure/malfunctioning of the materials/machines

supplied within the warranty period or such other or further extended period required for enforcing the warranty.

Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under

this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs

__________________.

3. We undertake to pay to the Company any money so demanded notwithstanding any dispute or disputes raised by

the said contractor(s) in any suit or proceeding pending before any court of Tribunal relating thereto our liability

under this present being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder and

the said contractor(s) shall have no claim against us for making such payment.

4. We, ______________________ (indicate the name of the Bank) further agree that the guarantee herein contained

shall remain in full force and effect during the period that would be taken for the performance of the said Agreement

and/or performance of the materials/machines supplied till expiry of the warranty period and that it shall continue to

be enforceable till all the dues of the company under or by virtue of the said Agreement/warranty have been fully

paid and its claims satisfied or discharged or till the company certifies that the terms and conditions of the said

Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges this

guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the

____________________ we shall be discharged from all liability under this guarantee thereafter.

5. We _________________________ (indicate the name of Bank) further agree with the Company that the

Company shall have the fullest liberty without our consent and without affecting in any manner our obligations

hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the

said contractor(s) from time to time, or to postpone for any time or from time to time any of the powers exercisable

by the Company against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to

the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being

granted to the said contractor(s) or for forbearance, act or omission on the part of the Company or any indulgence by

the Company to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to

sureties would, but for this provision, have effect of so relieving us. The Bank further agrees that in case this

guarantee is required for a longer period and it is not extended by the Bank beyond the period specified above, the

bank shall pay to the Company the said sum of Rs _________________ or such lesser sum as may then be due to

the Company and the Company may demand.

6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the said contractor(s).

7. The Bank has under its constitution power to give this guarantee and Mr. ________________ (Designation) who

has signed it on behalf of the Bank has authority to do so.

8. We ______________________ (indicate the name of Bank) lastly undertake not to revoke this guarantee during

its currency except with the previous consent of the Company in writing.

Dated the _____________________ Day of _________________

_____________________________

Signature of the Authorized Person

For and on behalf of the Bank