put an end to workforce time theft
TRANSCRIPT
Put an End to Workforce Time TheftINTRODUCING EPAY SYSTEMS’ FACIAL RECOGNITION FOR TIME
CLOCKS AND MOBILE APP
Our
Featured
Speakers
for Today’s
Webinar
Michelle Lanter Smith
Chief Marketing Officer
EPAY Systems
John Gaudiuso
Sales Engineer
EPAY Systems
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Agenda
What We’ll Cover in Today’s Discussion
• Common forms of time theft and best practices to prevent it
• Pros and cons of various biometric options
• An introduction to EPAY's new facial recognition time clock
and mobile app
• Ways to identify potential time theft and operational problem
sites
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EPAY Systems Overview
CHICAGO BASED
TECH COMPANYFOUNDED 2001
SERVING HOURLY
WORKFORCE
ENVIRONMENTS
PROVIDER OF INTEGRATED HUMAN
CAPITAL MANAGEMENT
TECHNOLOGY 75,000+ WORKSITES
FREE PREMIUM CUSTOMER
SUPPORT 24 HOURS/DAY
7 DAYS/WEEK
365 DAYS/YEAR
INDUSTRY LEADER
THE MOST FLEXIBLE CLOUD
BASED TIME & LABOR
MANAGEMENT TECHNOLOGY
99% CUSTOMER
RETENTION
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EPAY Human Capital Management
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BENEFITS
ADMINISTRATION
PAYROLL & TAX
MANAGEMENT
TIME & LABOR
MANAGEMENT
HR
MANAGEMENT
APPLICANT
TRACKING
PERFORMANCE
MANAGEMENT
The Big Cost of Time Theft
Time Theft and Loafing Cost to U.S. Companies
$400 Billion in
Lost Productivity
$
Forms of Time Theft
Long Breaks
Early/Late Arrivals
Buddy Punching
$98B
The average employee steals 4 hours and
5 minutes of work time every week.
4 lost hours per week =
16 lost hours per month =
2 lost work days per month!
2 lost work days per month =
24 lost work days per year =
nearly 5 weeks of lost work time
per year . . . PER EMPLOYEE
Do the Math
What Does This Look Like for You?
5 x your weekly payroll = lost to time theft every year
A. < $50,000 per year
B. $50,000 - $250,000 per year
C. $251,000 - $1,000,000 per year
D. $1,100,000 - $5,000,000 per year
E. > $5,000,000 per year
Best Practices
Create clear, specific time and attendance policies
Create procedures for enforcing your policies
Use time collection devices equipped with biometrics
Utilize good reporting and analytic tools
How to Crack Down on Time Theft
Clear Communication is Key
Use employee manual to outline consequences of:
▪ Tardiness
▪ Cell phone use
▪ Unauthorized breaks
Have employees sign manual as acknowledgement of understanding
Update policies as new challenges arise
Communicate Oral and Written Time & Attendance Policies
Enforce Your Policies
Put firm procedures in place when time and attendance policies are not followed
Consider implementing Employee Points system
▪Automatically tally points for absences, late arrivals, early departures as compared to the schedule
▪Can accumulate points positively or negatively
▪Can customize based on your companies policies
Use Workforce Management Technology
Biometric Time Clocks
▪Fingerprint recognition
▪Facial recognition
Mobile Time Tracking App
▪Facial recognition
▪Geo-tracking
Workforce Analytics
▪Get a quick way to identify punch exceptions across your sites including potential forms of time theft
Polling Question
A. Fingerprint biometrics
B. Eye or retina biometrics
C. Facial recognition biometrics
D. We currently don’t use any form of biometrics
What form of biometrics does your company currently use and for what purpose?
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Mix & Match
Time
Collection
Options
Or for Just a Few
Employees (IVR)
BIOMETRIC TIME
CLOCKS
MOBILE TIME TRACKING
APP WITH GPS
TELEPHONE (INTEGRATED
VOICE RESPONSE)
ONLINE TIME
TRACKING
Time & Labor Payroll
EPAY HCM
3rd Party
ERP,
Financial,
Accounting
Systems
Integration
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Pros & Cons of Fingerprint Recognition
Pros Cons
• Cracks down on buddy
punching
• Works for the majority of
the workforce
• Fingerprints act as a
unique identifier
• Registration takes a long
time
• Only one person can clock
in at a time
• 7% of the population
doesn’t have a fingerprint
• Obstructed fingers will
create an error
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The Answer? Facial Recognition Technology
• Speedy registration
• Fast clock in and out
process
• Clock more than one
person in at a time
• Cover 100% of the
workforce
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Introducing EPAY Facial Recognition Solutions
Mobile App Version 5.1 WalTer T16 Time Clock
Introducing T16 Biometric Time Clocks
Next generation processor with expanded memory
Plug & play—no IT required!
Facial recognition
Fingerprint reader, Magstripe card reader,
HD camera, thermal printer
Built to withstand harsh environments
Multi-lingual: English, Spanish, Polish, French
Touchscreen and keyboard
Wi-Fi, Wireless, LAN, Dial-up/Analog
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Time ClockLIVE DEMONSTRATION
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From Smartphone to Time Clock
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Mobile Punch FeaturesGPS location verification and geo-fencing
Time/task allocation
Employee timesheet sign off
Fields for mileage, tips, supplies tracking
Bar code and QR code scanner
Offline punch mode and group punch option
Facial recognition
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Two-way messaging
Real time
integration with EPAY TIME
AND LABOR
Also available in SPANISH
Mobile Time Tracking AppLIVE DEMONSTRATION
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Time and Labor Management System: Feature Overview
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Mix and match data
collection options
Flexible pay rule set
up for real time
labor tracking
Scheduling
Employee
performance
tracking
Track and Manage Staff
Control Labor
Costs
Get Insight and
Compliance
Out of the box and ad-
hoc reports
Compliance reports
and alerts
ACA reporting
Workforce analytics
and actionable
intelligence
Budgets and job
costing
Overtime monitoring
Real time alerts and
messaging
Employee self-
service (no more
printed paystubs)
Workforce Analytics…At Your Fingertips
Greater Visibility at Senior Management Level:
See trends across worksites from your HR/financial data and CRM/ERP systems—
no need for an additional business intelligence tool.
Improved Compliance with Labor Laws:
Pinpoint areas of potential compliance risk and identify work sites that would
benefit from additional training.
More Accurate Timekeeping:
Quickly identify “punch exceptions” which could be indicating time
theft at your worksites and drill down into specific details.
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No Additional Software Required!
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See site(s) performance against
KPIs.
Receive alerts to potential
compliance, performance and
budget issues.
Mitigate issues proactively and
put improvement plans in
place.
Workforce Performance Indicator Dashboard
Time Changed Punches
Time Correction Lag in Days
Punch Exceptions
Overtime Hours
Timesheet Rate Modifications
Manual Punches
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Workforce Performance Indicator Scorecard
Rate Changes
Missed Punches
Time correction
lags
Grade the Performance of Your Sites
• Compare performance across all work sites
• Pinpoint areas of potential risk/performance problems
• Identify common factors among high and low performing
Sites/Employees/Managers
• Put action plans in place
Weighted
Sites Score
Site A
Site B
Site C
Site D
5
3
2.5
1
}Scorecard
Workforce Performance Indicator DashboardLIVE DEMONSTRATION
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Summary of Features
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Reports that discover, visualize, and analyze operational KPIs
Assign filters, conditions, and sequences and allow clients to isolate and
analyze subsets of their analytics data.
• Drill down to view data by week; day
• View data across one site or multiple site
Identify operational KPIs – develop performance scorecards at the
organization, site, manager, and personnel levels.
• Give only certain users access
• Ability to push out to middle managers
16.1 Months**Average ERP implementation
6 Months or LessAverage EPAY implementation
for under 25,000 employees
✓ Flexible Training
✓ Automated Integration
EPAY vs. Other Leading Providers
Bluespeed Makes Implementation and
Deployment a Breeze
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•Automated Integration with Payroll, ERP, HRIS Systems
•24/7/365
•On-Demand Training
•Private Cloud
•Dedicated Servers
▪ Up to 68% Lower Cost Per User
▪ Up to 97% Lower Implement-ation Cost
▪ No Upfront, Maintenance or Upgrade Costs
▪ Automated Integration with Payroll, ERP, HRIS Systems
▪ 24/7/365
▪ On-Demand Training
▪ Online Case Submission
▪ Dedicated Client Relationship Manager
▪ Capture Split Shifts, Pay Differentials,State Regs, Union Rules & More
▪ Private Cloud
▪ Dedicated Servers
▪ 99.95% Server Uptime
▪ Encryption
▪ Monitoring
MoreAffordable
Free Premium Support
Pay Rule Flexibility
Top Tier Security & Infrastructure
EPAY vs. Other Leading ProvidersFast
Implementation
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Schedule a Personal
Demonstration of EPAY Time
and Labor Management
Contact:
See More EPAY Time and Labor Features in Action
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Thank you for joining us today!
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