pv cp 11.04.2002 pe-5/cp/pv/2002-10 conference of ...€¦ · organisation of the part-session on...

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PE-5/CP/PV/2002-10

CONFERENCE OF PRESIDENTS

MINUTES

of the meetings of

Thursday, 4 April 2002

from 3 p.m. to 5.30 p.m.

Paul-Henri SPAAK Building, Room 6 B 01

BRUSSELS

and

Wednesday, 11 April 2002

from 3 p.m. to 5.30 p.m.

Louise Weiss Building, Room 1,1

STRASBOURG

PART TWO

11 April 2002

(3.00 - 5.30 p.m.)

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CONTENTS

Page

1. Adoption of draft agenda ......................................................................................................... 8

2. Approval of minutes of meeting of 13 March 2002 ................................................................ 9

3. Resolution winding up the debate on 24 April 2002 on the Council statement

on Council reform and transparency ........................................................................................ 10

4. Organisation of the part-session on 24 April 2002 .................................................................. 11

5. Adoption of the preliminary draft agendas for the May I (Monday 13 to

Thursday 16) and May II (Wednesday 29 and Thursday 30) 2002 part-sessions ................... 12

6. President’s announcements

6.1. Initiatives relating to the situation in the Middle East .................................................... 14

6.2. Report of the President’s visit to the Czech Republic .................................................... 15

6.3. Report on the meeting of 5 April 2002 of the interinstitutional working

group on EP-Council relations ....................................................................................... 16

6.4. Interinstitutional agreement on access by the Parliament to sensitive

information of the Council in the field of security and defence policy .......................... 18

6.5. Letter from Jim NICHOLSON, Chair of the US delegation, on holding

the interparliamentary meeting in Madrid from 20 to 22 April 2002 ............................ 20

6.6. Appointment of the Management Board and Executive Director of the

European Food Safety Authority .................................................................................... 21

7. Letter of 11 March 2002 from the Egyptian Ambassador to the European

Union to the President on the organisation of a seminar on security, peace and

human rights in the Middle East .............................................................................................. 22

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8. Letters of 12 March 2002 and 11 April 2002 from Mr BROK on the Election

Coordination Group's recommendations concerning the despatch of observers

to the elections to be held in Sierra Leone, Colombia and Algeria ......................................... 23

9. Proposals for decisions without debate

9.1. Letter of 4 March 2002 from Mr BROK on the despatch of a delegation

to Iran – Parliament resolution of 13 December 2001 on EU relations

with the Islamic Republic of Iran ................................................................................... 25

9.2. Letter from Mr MONTESA, Ambassador of the Philippines to the EC, on

a proposal from the Philippines Senate offering to host the ASEP II

meeting in Manila during the summer of 2002 – letter from Mr BROK

concerning the composition of Parliament's delegation ................................................. 26

9.3. Letter of 1 March 2002 from Mrs JACKSON, Chairman of the

Committee on the Environment, Public Health and Consumer Policy

requesting the President to ask the authorisation of the Council

Presidency and the President of the Commission of a parliamentary

delegation up to 25 Members to the EU delegation to the World Summit

on Sustainable Development to be held in Johannesburg from 26 August

to 4 September 2002 ....................................................................................................... 27

9.4. Letter of 9 April 2002 from Mrs PALACIO, Chair of the Conference of

Committee Chairs, requesting authorisation of an own-initiative report

and a "COS" report ......................................................................................................... 28

10. Urgent matters and any other business

10.1. Letter of 14 March 2002 from Mr GALEOTE, Chairman of the

delegation for the Maghreb countries and the Arab Maghreb Union

requesting authorisation that Libya be incorporated in the competencies

of the delegation for the Maghreb countries and that a working group of

the delegation could be sent to Libya from 15 to 22 June 2002 ..................................... 29

10.2. Letter of 3 April 2002 from Mr WESTENDORP and Mr SCHWAIGER

requesting authorisation for an ad hoc delegation to participate in a public

symposium on the "Doha development agenda and beyond" on 29-30

April 2002 in Geneva .................................................................................................... 30

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10.3. Letter from Sir Jack STEWART-CLARK of 25 March 2002 on sending a

delegation to the Interparliamentary Conference on Synthetic Drugs,

Tokyo, 23-25 April 2002 ................................................................................................ 31

10.4. Letter of 21 March 2002 from Mr PODESTÀ on the summary of the

preparatory Troika held on 8 March 2002 and proposals for the XXVIth

COSAC meeting on 12 to 14 May 2002 in Madrid ....................................................... 32

10.5. A note of 5 April 2002 from the President to the Conference of

Presidents on the President’s meeting on 20 March 2002 with

Mr AKYOL, the Head of the Mission of Turkey to the European Union .................... 33

11. Items for information ............................................................................................................... 34

12. Date and place of next meeting ................................................................................................ 35

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CONFERENCE OF PRESIDENTS

MINUTES

of the meeting of 11 April 2002

STRASBOURG

Mr Pat COX, President of the European Parliament, opened the meeting at 3.03 p.m.

Present:

Mr Pat COX, President

Political group chairmen

Mr POETTERING (PPE-DE)

Mr BARÓN CRESPO (PSE)

Mr WATSON (ELDR)

Mrs FRASSONI (Verts/ALE)

Mr WURTZ (GUE/NGL)

Mr BIGLIARDO (acting) (UEN)

Mr BLOKLAND (EDD)

Also present:

Mr PRIESTLEY, Secretary-General

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Invited for Item 3-5:

Mr DAUL replacing Mrs PALACIO VALLELERSUNDI, chairman of the Conference of

Committee Chairmen

Invited for Items 6.4, 8 and 9:

Mr BROK, Chairman of the Committee on Foreign Affairs, Human Rights, Common Security

and Defence Policy

Invited for Items 3-5:

The Council

represented by Mr WALL

Mrs LIPPE

The Commission

represented by Mr MASSANGIOLI

Mr SAGREDO

The Economic and Social Committee

represented by Mr de OLIVIEIRA

*

* *

Office of the President

Mr JENSEN

Mr SUAREZ MELLA

Mrs SUTTIE

Mrs DE VICENTE

Mrs ÅSENIUS

Office of the Secretary-General

Mr AGUIRIANO NALDA

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Secretariat

DG I Mr RØMER/Mr PORTA/Mrs STENSBALLE/Mr DREXLER/

Mrs DUCLOUX

DG II Mr NICKEL/Mr PERILLO/Mrs DAVIES

DG III Mr ROLVERING/Mr HARLEY/Mr DUCH GUILLOT

DG VIII Mr VANHAEREN

Legal Service Mr GARZÓN CLARIANA

Political groups

Mr WELLE/Mr PEDERSEN/Mr LICANDRO (PPE-DE)

Mrs VERGER/Mrs RYAN/Mr HILLER (PSE)

Mr BEELS (ELDR)

Mrs TSETSI/Mr BEHREND (Verts/ALE)

Mrs D'ALIMONTE/Mr SQUARCINA (GUE/NGL)

Mr PRETA (UEN)

Mrs VANGRUNDERBEECK/Mr BOYD (EDD)

Mr BUGALHO (NI)

Mr KYST, Mr LANE, Mrs VANDENBOSCH, Mr CALINOGLOU and Mrs PRODE acted as

secretary to the meeting.

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1. Adoption of draft agenda

The Conference of Presidents

- noted the draft agenda (PE 315.627/BUR.);

- adopted the agenda as shown in these minutes.

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2. Approval of minutes of meeting of 13 March 2002

This item was postponed to a forthcoming meeting.

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3. Resolution winding up the debate on 24 April 2002 on the Council statement on Council

reform and transparency


- noted a letter of 10 April 2002 to the President from Mr NAPOLITANO, Chair of

the Committee on Constitutional Affairs, on the above subject (PE 315.693/BUR.);

- heard statements by Mr POETTERING, Mr BARÓN CRESPO, Ms FRASSONI,

Mr BIGLIARDO, Mr WATSON, Mr WURTZ and Mr BLOKLAND;

- decided, on a proposal from the President, to authorise the Committee on

Constitutional Affairs to prepare, by 12.00 Tuesday, 19 April 2002, a draft

resolution winding up the debate on the Council statement on Council reform and

transparency, this draft resolution to be the subject, where necessary, of amendments

tabled by the political groups.

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4. Organisation of the part-session on 24 April 2002


- decided that a debate on the situation in the Middle East, with the participation of

Mr SOLANA and Mr PATTEN, would be held from 15.00 to 16.00 hours, and the

debate on Council reform, also with the participation of Mr SOLANA be held from

18.00 hours.

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5. Adoption of the preliminary draft agendas for the May I (Monday 13 to Thursday 16) and

May II (Wednesday 29 and Thursday 30) 2002 part-sessions


- noted the following documents;

- a note from Mr RØMER of 11 April 2002 on the 2002 part-sessions

(PE 315.692/BUR.)

- a letter from Mrs PALACIO of 9 April 2002 on the recommendations of the

Conference of Presidents for the forthcoming part-sessions (PE 315.684/BUR. +

annex);

- considered, on an item-by-item basis, the preliminary draft agenda for the May I

(13-16) and the May II (20-30) 2002 part-sessions and adopted it, with the following

changes:

MAY I (13-16)

Monday

- decided to advance the debate on the BOUWMAN Report on the protection of

workers in the event of the insolvency of their employer

Wednesday

- confirmed that the debate on Council and Commission statements on small nuclear

weapons would be wound up with a resolution

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May II (29-30)

Wednesday

- decided that the Commission be asked to make a statement on the outcome of the

EU-Latin America Summit

*

* *

- decided that the CORBETT Report on general reform of the Rules of Procedure

would be voted not later than the June part session (10-13 June), with the political

group chairs to inform the President, following their meeting on 24 April 2002,

whether or not there was a consensus to table the Report in either the May I

(13-16 May) or May II (29-30 May) part-session.

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6. President’s announcements

6.1. Initiatives relating to the situation in the Middle East


- noted information given by the President on the possibilities of a visit by Mr BURG,

President of the Knesset, and Mr ALA, President of the Legislative Council of the

Palestinian Authority, to the European Parliament on 24 April 2002 and agreed that

the President could convene, prior to the mini-session on that day, a meeting of the

Conference of Presidents open to all Members should this visit materialise;

- invited, on a proposal of the President, the secretaries general of political groups to

contact the President’s Private Office with proposals on implementing Parliament’s

resolution to send a high-level delegation to the region.

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6.2. Report of the President’s visit to the Czech Republic


- noted the President’s report on his visit to the Czech Republic on 21-22 March 2002;

- heard Mr BROK, Chair of the Committee on Foreign Affairs, Human Rights,

Common Security and Defence Policy, on the Committee’s strategy vis-à-vis its

Report on progress in the enlargement negotiations due to be adopted in the June

part-session and its proposal that an external study be commissioned to examine

certain legal aspects relating to compliance by the Czech Republic with the acquis

communautaire;

- heard statements by Mr POETTERING, Mr BARÓN CRESPO and Mr WURTZ in

support of the proposal of Mr BROK and the Committee on Foreign Affairs, Human

Rights, Common Security and Defence Policy on the commissioning of an external

study;

- recommended that the Bureau authorise an external study on certain legal aspects

relating to compliance by the Czech Republic with the acquis communautaire.

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6.3. Report on the meeting of 5 April 2002 of the interinstitutional working group on EP-

Council relations


- noted a note from the Secretary-General on the meeting of 5 April 2002 of the

interinstitutional working group on EP-Council relations (PE 315.678/BUR. +

annexes);

- heard a statement by the Secretary-General who pointed out that the original EP-

Council working group had been extended to include the Commission and that

meetings at the political level would be preceded by preparatory meetings attended

by senior officials of the three institutions. The Secretary-General said that advance

information would be given to key Committee Chairs by the Commission on its

programme on better regulation, which it hoped to adopt before the end of May. The

Seville European Council meeting would decide on the next steps in this area. He

thought it highly probable that work on better regulation would need to be enshrined

in an interinstitutional agreement;

- heard Mr BARÓN CRESPO who welcomed progress made in the area of better

regulation and suggested that appointments to the working groups at the political

level with a view to holding a meeting with the Commission on this subject be

finalised at a subsequent meeting of the Conference of Presidents;

- heard Mr POETTERING who endorsed the proposal made by Mr BARÓN

CRESPO;

- heard Ms FRASSONI who said that interinstitutional dialogue would begin only at

the Seville European Council meeting and welcomed the idea that better regulation

be formalised in an interinstitutional agreement;

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- endorsed the setting up of a high-level technical group on interinstitutional

cooperation;

- invited the Spanish Presidency to an extraordinary meeting before the end of the six-

monthly term, in order to review the work carried out and decide on the further steps

to be taken;

- endorsed the holding of a meeting of the technical group followed by a meeting at

political level during which the Commission would set out the broad lines of its

better regulation action programme, in early May;

- decided to re-examine the possible composition, mandate and working methods of

an interinstitutional working group on better regulation at a subsequent meeting.

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6.4. Interinstitutional agreement on access by the Parliament to sensitive information of the

Council in the field of security and defence policy


- noted the following documents:

- a letter from Mr BROK of 11 April 2002 on an interinstitutional agreement on

access to documents (PE 315.694/BUR. + annex)

- a letter from Mr DE MIGUEL of 11 April 2002 on an interinstitutional

agreement on access to documents (PE 315.698/BUR.);

- heard Mr BROK who informed the Conference that he had reached agreement with

Mr DE MIGUEL the previous day on the text on access by the Parliament to

sensitive information of the Council in the field of security and defence policy. He

explained that as part of this agreement the Council would withdraw its declaration

in its minutes and he would recommend that Parliament discontinue its legal action

against the Council's security regulation. The agreement would only come into force

when security measures were adopted by Parliament comparable to those of the

other institutions;

- heard Mr WATSON who pointed out that the agreement negotiated with the Council

did not cover the third pillar and he hoped that this would be rectified in a future

agreement. He suggested that the President write to Mrs PALACIO, Chair of the

Civil Liberties Committee, requesting information on negotiations for an agreement

governing access to sensitive information in the third pillar;

- heard Mr BROK who confirmed that it was the intention of the Spanish Presidency

to proceed as soon as possible to a similar agreement covering the third pillar;

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- welcomed the agreement reached on 10 April 2002 by Mr BROK and

Mr DE MIGUEL on the above interinstitutional agreement;

- decided to give its formal approval to the draft interinstitutional agreement at its

meeting on 8 May 2002, subject to the Council having given its approval by then,

and to examine withdrawing Parliament's action before the Court of Justice against

the security regulations of the Council;

- invited the President to write to Mrs PALACIO, Chair of the Civil Liberties

Committee, requesting information on progress in negotiations for a similar

agreement governing access to sensitive information in the third pillar.

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6.5. Letter from Jim NICHOLSON, Chair of the US delegation, on holding the

interparliamentary meeting in Madrid from 20 to 22 April 2002


- noted a letter from Mr Nicholson, Chair of the US delegation, on holding the

interparliamentary meeting in Madrid from 20 to 22 April 2002 (PE 315.682/BUR.);

- decided to authorise, as a one-off case, the US delegation to hold its

interparliamentary meeting over the weekend of 20-22 April 2002 in Madrid only.

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6.6. Appointment of the Management Board and Executive Director of the European Food

Safety Authority


- noted a letter of 3 April 2002 to the President from Mrs JACKSON, Chair of the

Environment Committee, on the appointment of the Management Board and

Executive Director of the European Food Safety Authority (PE 315.690/BUR. +

annex);

- instructed the responsible committee to initiate the procedures relating to these

appointments with final decisions to be taken by the Conference of Presidents.

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7. Letter of 11 March 2002 from the Egyptian Ambassador to the European Union to the

President on the organisation of a seminar on security, peace and human rights in the

Middle East



- a note of 10 April 2002 from the Secretary-General on sending a Parliamentary

delegation to attend the seminar on security, peace and human rights in the

Middle East to be held in Cairo (PE 315.689/BUR.)

- a letter of 13 March 2002 from Mr POETTERING on the seminar on security,

peace and human rights in the Middle East to be held in Cairo in May 2002

(PE 315.648/BUR.)

- a letter of 11 March 2002 from Mr AWAAD, the Egyptian Ambassador to the

European Union, to the President on the organisation of a seminar on security,

peace and human rights in the Middle East (PE 311.756/BUR. + annex);

- heard statements by Mr WURTZ and Mr POETTERING;

- decided to approve sending a delegation of three Members, appointed by the

political groups on the basis of the rolling d'Hondt system, to attend the seminar on

security, peace and human rights in the Middle East to be held in Cairo, this seminar

to be held during the first ten days of May but however so as not to coincide with the

May I part-session.

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8. Letters of 12 March 2002 and 11 April 2002 from Mr BROK on the Election Coordination

Group's recommendations concerning the despatch of observers to the elections to be held

in Sierra Leone, Colombia and Algeria



- a letter of 11 April 2002 from Mr BROK concerning the despatch of observers to

the elections to be held in Algeria (PE 315.702/BUR.)

- a letter of 3 April 2002 from Mr BALFE on the possibility for the old Members

to participate in election observation missions (PE 315.674/BUR.)

- a letter of 2 April 2002 from Mr BROK on election observation in Timor, Sierra

Leone and Colombia (PE 315.675/BUR.)

- a letter of 18 March 2002 from Mr PATTEN asking Mr BOWIS to lead a

Parliamentary delegation to East Timor in April 2002 (PE 315.644/BUR.)

- a letter of 12 March 2002 from Mr BROK on the minutes of the "Elections

Coordination Group" (PE 315.625/BUR. + annexes);

- heard Mr BARÓN CRESPO who said that it was the view of his group that, despite

the volatility of the situation in Colombia, Parliament should send a delegation to

observe the elections. He pointed out that EU Ambassadors would be able to provide

the necessary logistical support for the delegation;

- heard Mr POETTERING and Ms FRASSONI who endorsed the proposal to send an

election observation delegation to Colombia;

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- heard Mr BROK who commended to the Conference of Presidents the decision

taken by the Election Coordination Group the previous day to recommend that a

Parliament delegation be sent to observe elections in Algeria. Mr BROK also

pointed out that the general rule was that Parliament election observation

delegations be composed of five Members appointed on the basis of the rolling

d'Hondt system;

- heard Ms FRASSONI who requested that a flexible approach be adopted in the

application of the rolling d'Hondt system in order to take account of the interests and

expertise of political groups;

- heard Mr BIGLIARDO who said that the d'Hondt system penalised smaller groups;

- heard Mr POETTERING who suggested that the secretaries-general of the political

groups consider how flexibility might be introduced into the rolling d'Hondt system;

- decided to send an observer team to Sierra Leone composed of five Members

appointed by the political groups on the basis of the rolling d’Hondt system;

- decided to send an observer team to Colombia composed of five Members appointed

by the political groups on the basis of the rolling d’Hondt system;

- decided to send an observer team to Algeria composed of five Members appointed

by the political groups on the basis of the rolling d’Hondt system;

- decided to refer the proposals on modifying Article 21, paragraph 3-6 of the

Implementing Provisions Governing the Work of Delegations to the Foreign Affairs

Committee.

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9. Proposals for decisions without debate

9.1. Letter of 4 March 2002 from Mr BROK on the despatch of a delegation to Iran –

Parliament resolution of 13 December 2001 on EU relations with the Islamic Republic of

Iran


- noted a letter of 3 March 2002 from Mr BROK on the despatch of a delegation to

Iran (PE 315.634/BUR. + annexes);

- decided, without debate, to send an ad hoc delegation to Iran before the summer, the

delegation to be composed of six members appointed by the political groups on the

basis of the rolling d’Hondt system, those six members to include Mr GAHLER,

rapporteur of the Foreign Affairs Committee on relations with Iran and Mr BROK

who would lead the delegation.

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9.2. Letter from Mr MONTESA, Ambassador of the Philippines to the EC, on a proposal from

the Philippines Senate offering to host the ASEP II meeting in Manila during the summer

of 2002 – letter from Mr BROK concerning the composition of Parliament's delegation



- a letter of 7 March 2002 from Mr BROK on the composition of Parliament's

delegation in Manila (PE 315.632/BUR.)

- a letter of 11 December 2001 from Mr MONTESA, Ambassador of the

Philippines to the EC, on a proposal from the Philippines Senate offering to host

the ASEP II meeting in Manila during the summer of 2002 (PE 315.571/BUR.);

- decided, without debate, to approve holding the second Asia-Europe parliamentary

meeting (ASEP II) in the Philippines, this meeting to take place in July or August

2002.

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9.3. Letter of 1 March 2002 from Mrs JACKSON, Chairman of the Committee on the

Environment, Public Health and Consumer Policy requesting the President to ask the

authorisation of the Council Presidency and the President of the Commission of a

parliamentary delegation up to 25 Members to the EU delegation to the World Summit on

Sustainable Development to be held in Johannesburg from 26 August to 4 September 2002


- noted the above mentioned letter of 1 March 2002 from Mrs JACKSON

(PE 315.638/BUR.);

- decided, without debate, to agree to Mrs JACKSON’s request the President write to

the Council and Commission seeking the inclusion of 25 MEPs as members of the

EU delegation to attend the first part of the Johannesburg conference of 26 August

to 4 September so that their presence does not coincide with the September I plenary

session.

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9.4. Letter of 9 April 2002 from Mrs PALACIO, Chair of the Conference of Committee

Chairs, requesting authorisation of an own-initiative report and a "COS" report


- noted a letter of 9 April 2002 from Mrs PALACIO on the proposals of the

Conference of Committee Chairs requesting authorisation of two own-initiative

reports (PE 315.683/BUR.);

- noted, without debate, the above letter requesting authorisation, in derogation of

Article 2 of its decision of 9 December 1999 and Article 3, sub-paragraph 4, of its

decision of 15 June 2000, for the Agriculture Committee to draw up an own-

initiative report on agriculture and enlargement and the Development Committee to

draw up a "COS" report on global partnership and sustainable development.

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10. Urgent matters and any other business

10.1. Letter of 14 March 2002 from Mr GALEOTE, Chairman of the delegation for the

Maghreb countries and the Arab Maghreb Union requesting authorisation that Libya be

incorporated in the competencies of the delegation for the Maghreb countries and that a

working group of the delegation could be sent to Libya from 15 to 22 June 2002


- noted the above letter of 14 March 2002 from Mr GALEOTE, Chairman of the

delegation for the Maghreb countries and the Arab Maghreb Union

(PE 315.636/BUR.);

- heard Mr POETTERING who supported the two proposals put forward by

Mr GALEOTE and suggested that sending a Parliament delegation to Libya would

not incur the criticism of the United States;

- heard Mr WURTZ who also supported the proposals put forward by Mr GALEOTE;

- heard Mr WATSON, Mr BARÓN CRESPO and Mr BIGLIARDO who requested

more time to reflect on these proposals so that the Conference of Presidents could

take a decision at a subsequent meeting.

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10.2. Letter of 3 April 2002 from Mr WESTENDORP and Mr SCHWAIGER requesting

authorisation for an ad hoc delegation to participate in a public symposium on the "Doha

development agenda and beyond" on 29-30 April 2002 in Geneva


- noted the above mentioned letter of 3 April 2002 from Mr WESTENDORP and

Mr SCHWAIGER (PE 315.676/BUR.);

- heard statements by Mr BARÓN CRESPO and Mr POETTERING;

- decided to authorise a delegation of three members chosen from among those MEPs

who participated at the WTO Ministerial Conference in Doha (Qatar) in November

2001 to attend the session of the symposium on WTO and the role of

parliamentarians scheduled for 10.00 to 13.00 hours on 30 April 2002.

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10.3. Letter from Sir Jack STEWART-CLARK of 25 March 2002 on sending a delegation to

the Interparliamentary Conference on Synthetic Drugs, Tokyo, 23-25 April 2002


- noted a letter from Sir Jack Stewart-Clark of 25 March 2002 on sending a delegation

to the Interparliamentary Conference on Synthetic Drugs, Tokyo, 23-25 April 2002

(PE 315.681/BUR. + annex);

- decided as a matter of principle to turn down the request of Sir Jack STEWART-

CLARK, former MEP, to represent Parliament at the Interparliamentary Conference

on Synthetic Drugs, Tokyo, 23-25 April 2002.

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10.4. Letter of 21 March 2002 from Mr PODESTÀ on the summary of the preparatory Troika

held on 8 March 2002 and proposals for the XXVIth COSAC meeting on 12 to 14 May

2002 in Madrid



- a letter of 1 April 2002 from Mr BORREL inviting Mr PODESTÀ to the next

COSAC meeting 12 to 14 May 2002 in Madrid (PE 315.668/BUR.)

- a letter of 21 March 2002 from Mr PODESTÀ on the summary of the preparatory

Troika held on 8 March 2002 and proposals for the XXVIth COSAC meeting on

12 to 14 May 2002 in Madrid (PE 315.640/BUR.);

- heard Ms FRASSONI who suggested that a rotation system be set up to allow

smaller groups to be represented on Parliament's delegations to COSAC meetings;

- decided that Parliament’s delegation to the XXVIth COSAC meeting, to be held in

Madrid from 12 to 14 May 2002, be composed of the three permanent members

(two Vice-Presidents responsible for relations with the parliaments of the Member

States and the chairman of the Committee on Constitutional Affairs), with the three

other members appointed by the political groups on the basis of the rolling d’Hondt

system taking account of the committees competent for matters foreseen on the

agenda of the COSAC meeting.

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10.5. A note of 5 April 2002 from the President to the Conference of Presidents on the

President’s meeting on 20 March 2002 with Mr AKYOL, the Head of the Mission of

Turkey to the European Union


- noted the above note of 5 April 2002 (PE 315.673/BUR);

- noted information provided by the President on his meeting with Mr AKYOL, the

Head of the Mission of Turkey to the European Union as well as the programme of

the ad hoc delegation, due to visit Turkey from 7 to 10 May 2002.

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11. Items for information



ANNEX 1

- a letter from Mrs PALACIO VALLELERSUNDI dated 9 April 2002 requesting

authorisation to draw up own-initiative (INI) reports (PE 315.685/BUR.)

In accordance with the Conference of Presidents' decision of 9 December 1999

laying down the procedure for the authorisation of own-initiative reports

within the meaning of Rule 163 of the Rules of Procedure, requests which the

Conference of Committee Chairmen has referred to the Conference of

Presidents 'shall be deemed to have been authorised, save where the

Conference of Presidents delivers an opinion to the contrary, one month at the

latest following the referral'.

ANNEX 2

- letter from Mrs PALACIO VALLELERSUNDI dated 9 April 2002 requesting

authorisation to draw up reports based on documents transmitted for information

(COS-reports) (PE 315.686/BUR.).

PV CP 11.04.2002

PE 315.700/BUR.

EN EN

35

12. Date and place of next meeting


- decided to hold its next meeting in Brussels on Thursday, 8 May 2002, from 3.00 to

5.30 p.m.

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The meeting closed at 5.18 p.m. on Thursday, 11 April 2002.

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