r.- pp after discussion, if^wasl ... - city of langfordand~minutes...consuming proje toitmonth. all...

NEW BUSINESS7. a) Presentation - Lawn Bowling

Dave Mathie from the Juan de Fuca Lawn Bowling Club was on hand to present a cheque toWSPR as a token of their commitment to keep the legacy of the Commonwealth GamesFacility alive by assisting with the upkeep of the bowling greens.

Mr. Mathie noted that in 2009 they will be hosting the Canadian National Lawn Bowling ;Championships at JdF and we hope to show the rest of Canada that we have the beat greensIn Canada. We will need the help and support of WSPR with this huge undertalcilig. and wishto meet with your Administrator at a later date to discuss this important event..

Mr. Mathie thanked Karen Frost for all her help with the Clubhouse and any issues that havearisen during the year and he also thanked the Greenskeepers for their hard work inmaintaining the bowling greens.

MOVED/SECONDED by Directors Kahakauwila and Hamilton that the Board receive thisreport for information.CARRIED.

b) Relocation of Colwood Farmer's MarketMembers from the Colwood Farmer's Market So`lety:were on hand to put forward a requestto host a Farmers Market on the grounds of the.Jdir Recreation Centre in 2009.

The Society organized a successful marl t`at Colwood Comers this past year and would nowlike to "expand outreach and commurtty engagement by moving closer to where families arealready gathering." They would likeld'hold the weekly event on the lawn, adjacent to the JdFRecreation Fitness Studio on-Wedne(day's from 4:00 pm to 7:00 pm from June through mid-October. it

The Board discussed options and put forward a request to possibly move the site to the farend of the parking 19t across from the Library to ensure safety for patrons and vendors

After discussion, If^waslr.- pp

MOVED/SECONDED by Directors Aubrey and Kahakakuwila that the Colwood Farmer'sMarket S'ocletyhost a Farmers Market on the ground of the JdF site for 2009 but look atoptions.tbm1^ove the site to the far end of the parking lot across from the Library to ensuresafety fof patrons and vendors.CARRIED.

8. N/AOLD BUSINESS

West Shore Parks and Recreation Sodety - Board of Directors Minutes- November20. 2008 4

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FOR INFORMATION9. a) Human Resources - Staffing Report

The Manager, Human Resources presented the staffing report dated November 12, 2008 forthe period of October 1 - November 12, 2008.

MOVEDISECONDED by Directors Sifert and Hamilton that the Human Resources StaffingReport be received for information.CARRIED.

b) Administrator 's ReportThe Administrator presented the staffing report dated November 13, 2008 and noted that asthe cold and wet weather descends again we find ourselves struggling with"aging-einfrastructure and related issues such as leaking roofs , buckling arena floor and-rats ! All themore reason we are counting on support for the updating and retrofitting of the JdF Centre inthe upcoming budget.

On a more positive note, staff have been doing a wonderful job&l^h the United Way kick off.The goal this year is to reach $4,700 with staff donations and payroll deductions, and we arewell on our way to this goal.

tOther events included:-On November 26t", West Shore Parks and Recreatipn Will be recognized by the CanadianCancer Society for its participation in a pilot project, to help employees quit smoking in the"Quit to Win" program. .

-In October, staff also enjoyed an evening ofr"Night Golf" organized by the WellnessCommittee.

-Administration had a meeting with oui insurance broker from Aon Reed Stenhouse this monthin order to clarify the numerous polijesrthat we hold.

-Some time has been spent gveFrthe,pest few weeks working with Langford Parks staff toassess the viability of develbpingja bid for a BC Summer Games proposal for the years 2012or 2014. At this time, there dbesmot seem to be an Interest from those other municipalities.

-Langford Parks had the Grand'Opening of their new artificial turf field and West Shore Parksand Recreation loaned them some bleachers until theirs arrive In the near future.

-The completion of tK6,,2009 Budget and presentation to the Finance Committee was a timeconsuming proje toitmonth. All staff are to be commended for their extremely cooperativeand helpful It tti to the new budget system and their support to Administration.

-Praise is a sd4tTe to our Food and Beverage department staff who have had to assumeresponsj: ility, f& the department during the absence of the Coordinator and AssistantCoordin tor:'

-Thee gjea hyrFoods Initiative continues to be an exciting new project that will soon transformthe'd&'concession into a healthier environment with a new atmosphere . We have had

. wonderful support from the community for this change and hope to highlight our project asthe way of the future".

-An exciting event for Bear Mountain Arena this month was the hosting of the InternationalCongress and Convention Centre Association which highlighted Victoria as a conventiondestination to delegates from around the world . The Bear was transformed into a gorgeouswinter wonderland and we received many compliments on the helpfulness of maintenancestaff in the transformation.

-Centennial Centre was the site of a lovely "Chili Chow Down" hosted by the CommunityDevelopment section to introduce staff to the newly spruced up Centre. A wonderful mural by

West Share Parks and Recreation Society - Board of Directors Minutes - November 20. 2008 5

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local artist, Kyle Peppier has been completed In the preschool area, and fresh paint, furnitureand accessories make it an extremely welcoming space for additional community programs.

-The bathroom renovations are underway upstairs (beside the lounge). Linda thanks the Mtce.Crew for their outstanding work and noted that the new washrooms will be the trademarkstandard for the West Shore.

-As a closing comment, I would like to thank the out going members of the West Shore Parksand Recreation Society Board for their dedication to the recreational needs of this comra)unity,and their personal support of staff and administration. Your contributions make this a'L,eryspecial place to work, and we are all grateful for your volunteer time.

MOVED/SECONDED by Directors Seaton and Saunders that the Administrators Report bereceived for information. ...CARRIED.

IN CAMERA10. MOVEDISECONDED by Directors Kahakauwila and Seaton that.at 7:55 p.m . the Board enter

into an In Camera Session.CARRIED.

The Board rose from its In Camera session at 8:15 p.m;: and rose without reporting.

ADJOURNMENT11. The meeting adjourned at 8:15 p.m.

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Making a differen ce-together

DEC L 4 [6U8

ADMINISTRATION 8 FINANCECITY OF LANGFORD

MINUTES OF THE INAUGURAL MEETING OF THE CAPITAL REGIONAL DISTRICT BOARD,held Wednesday , December 10, 2008 In the Board Room , 625 Flsgard Street , Victoria. BC

PRESENT: Directors : D. Blackwell. S. Brice , J. Brownoff, C. Causton, V. Derman, B. Desjardins,J. Evans, A. Finall, D. Fortin, K. Hancock, G. Hendren, M. Hicks, G. Hill, F. Leonard, M.Loveless (for Director Cross), P. Lucas, J. Mar, J. Mendum , J. Ranns , D. Saunders, C.Thornton-Joe, L. Wergeland and G. Young. Also Present : Alternate Directors D.Bennett and C. Green

Staff: K. Daniels, J. Balogh, R. Estock, J. Hull, D. Kalynchuk, B. Lapham,S. Norton, A. Orr, L. Rushton, R. Sharma and C. Thiel (Recorder)

INAUGURAL MEETING

1. CALL TO ORDER - CHIEF ADMINISTRATIVE OFFICER

Mr. Kelly Daniels, Chief Administrative Officer, called the meeting to order at 1:32 p.m. andwelcomed Directors, both new and returning. It was noted that the first regular meeting of theBoard in 2009 will be on January 14'".

2. OATHS OF OFFICE AND ALLEGIANCE

Oaths of Office and Allegiance were taken by Directors.

3. ELECTION OF CHAIR OF THE BOARD (pursuant to Section 792 of the LocalGovernment Act)

Mr. Daniels called for nominations for the position of Chair of the Capital Regional DistrictBoard for 2009. He noted that only one nominator is required and no seconder is necessary.

Director Causton nominated Director Brice.

Director Brice accepted.

Director Hill nominated Director Young.

Director Young accepted.

Mr. Daniels called for nominations a second and third time and hearing none declarednominations closed. Both nominees spoke to their nominations. Ballots were distributed,collected and counted by Ms. Thiel and Ms. Norton.

Following the counting of ballots, Mr. Daniels declared Director Young Chair of the Board for2009.

Chair Young assumed the Chair.

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CRD Board Minutes -2- December 10, 2008

4. ELECTION OF VICE CHAIR ( pursuant to Section 792 of the Local Government Act)

Chair Young called for nominations for the position of Vice Chair of the Board for 2009.

Director Derman nominated Director Hill.

Director Hill accepted.

Chair Young called for nominations a second time.

Director Evans nominated Director Blackwell.

Director Blackwell declined.

Chair Young called for nominations a third time and hearing none declared nominationsclosed.

The Chair declared Director Hill Vice Chair of the Board for 2009 by acclamation.

5. SCHEDULE OF REGULAR BOARD MEETINGS

MOVED by Director Brownoff, SECONDED by Director Hill,that the regular Board meetings for 2009 be scheduled on the secondWednesday of each month.

During discussion Director Causton asked if consideration could be given to going back to twoBoard meetings each month , on the second and fourth Wednesdays.

The Chair agreed to be guided by the Board and to ask staff to provide comment on probablelength of meetings and business that is facing the Board.

MOVED by Director Causton, SECONDED by Director Ranns,that the motion be amended to the effect that the Board accept the initialschedule up to the end of January , 2009 , with the proviso that the issue of thenumber of meetings per month will be on the agenda for the January 1emeeting.

CARRIED

REGULAR BOARD MEETING

1. APPROVAL OF THE AGENDA

MOVED by Director Causton, SECONDED by Director Wergeland,that the agenda and supplementary agenda be approved.

CARRIED

2. APPROVAL OF MINUTES OF THE MEETING OF NOVEMBER 12, 2008

MOVED by Director Evans, SECONDED by Director Brownoff,that the minutes of the meeting of November 12, 2008 be adopted.

CARRIED

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3. REPORT OF THE CHAIR - no report.

4. PRESENTATIONSIDELEGATIONS - none.

5. REPORTS OF COMMITTEES

It was pointed out that the Travel Choices Select Committee and the Greater Victoria Coalitionto End Homelessness should be added to the list of Committees and Commissions to whichthe Chair makes appointments

5.1 Core Area Liquid Waste Management Committee - November 26, 2008

1. #ESP 08-98 - Macaulay and Clover Point Wastewater and Marine EnvironmentProgram 2007 Annual Report

MOVED by Director Blackwell, SECONDED by Director Brownoff,1) that the executive summary and summary brochure of the report,

Macaulay and Clover Point Wastewater and Marine EnvironmentProgram 2007 Annual Report, be received for information;

2) that the Marine Monitoring Advisory Group letter report, Review of the2007 Macaulay and Clover Point Wastewater and Marine EnvironmentProgram, be received for information; and

3) that the report, Macaulay and Clover Point Wastewater and MarineEnvironment Program 2007 Annual Report, be forwarded to the Ministryof Environment.

CARRIED

2. #EHQ 08-95 - Core Area and West Shore Wastewater Treatment - ContractExtension and Scope Change for Provision of Consultation Services

MOVED by Director Blackwell, SECONDED by Director Brice,that Associated Engineering BC Ltd., with CH2M Hill and Kerr Wood Leidal, beawarded a contract extension to 30 June 2009 in the amount of $260,000 tocarry out planning and engineering work related to the peer review process,public consultation and finalizing of the Distributed Wastewater ManagementReport.

CARRIED

3. #EE5 08-97 - Core Area and West Shore Wastewater Treatment Project - December2008 Progress Report to the Minister of Environment

MOVED by Director Blackwell, SECONDED by Director Brice,that the draft progress report on the Core Area and West Shore wastewatertreatment project be approved and forwarded to the Minister of Environment.

During debate, the following points were made:• the report does not address a blank sheet approach with respect to the best

architecture or fundamental design, but makes the assumption that the existing systemarchitecture is the best way to go; comparative studies have not been done;

• not enough study has been done on alternatives and there should be informationincluded on integrated management resource and status of reports regardingMcLaughlin vs. Macaulay;

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• the report takes a foundation position that the architecture should reflect theestablished Infrastructure ; we need to look at architecture that is best suited now and

Into the future;• the report does not reflect the philospophy of the City of Colwood which wants to

create its own energy expansion plan and its own utility.

Mr. Kalynchuk commented that substantial Information will be provided to the Core AreaLiquid Waste Management Committee over the next several months , including reports onIntegrated resource management , the tanker farm site, and investigation of the systemconfiguration . He noted that there will be a briefing for the Core LWM Committee at aworkshop on Dec . 17th from 9 - Noon . Draft peer review questions will be provided to theCommittee prior to a January meeting and feedback is welcome on those questions. Mr.Kalynchuk emphasized that the progress report to the Minister is Intended to provide thestatus on what has been done and decisions made to date and is due by December 31°1.

The Chair Indicated that committee members may want to put forward questions for thepeer review process which address matters of concern.

MOVED by Director Hill, SECONDED by Director Brownoff,that the motion be amended to add the following:

"and that a letter of transmittal be attached to this report that clearly sets out thenewness of some members and our interests that may materially alter some ofthe components and the foundations of this report."

The main motion, as amended, was then put,

5.2 Electoral Area Services Committee - December 3, 2008

CARRIED

CARRIED

1. Management of the Shirley Fire Protection Service Area

MOVED by Director Hicks, SECONDED by Director Evans,that Bylaw No. 3584, "Shirley Fire Protection Service Area Management BylawNo.1, 2008", be Introduced and read a first time.

MOVED by Director Hicks, SECONDED by Director Evans,that Bylaw No. 3584 be read a second time.

MOVED by Director Hicks, SECONDED by Director Evans,that Bylaw No. 3584 be read a third time.

MOVED by Director Hicks, SECONDED by Director Evans,that Bylaw No. 3584 be adopted.

CARRIED

CARRIED

CARRIED

CARRIED

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MOVED by Director Hicks, SECONDED by Director Evans,that notice be accepted of the termination of the agreement made on the 15° ofDecember 2005 with the Shirley Volunteer Fire Protection Society formanagement of the Shirley Fire Protection and Emergency Response ServiceArea.

CARRIED

2. Amending the Southern Gulf Islands Harbour Commission Regulation Bylaw

MOVED by Director Hicks, SECONDED by Director Evans,that Bylaw No. 3586, "Capital Regional District Southern Gulf Islands SmallCraft Harbours Regulation Bylaw No. 1, 2000. Amendment Bylaw No. 5, 2008",be Introduced and read a first time.

CARRIED

MOVED by Director Hicks, SECONDED by Director Hancock.that Bylaw No. 3586 be read a second time.

MOVED by Director Hicks, SECONDED by Director Hancock,that Bylaw No. 3586 be read a third time.

3. Towns for Tomorrow Grant Program

CARRIED

CARRIED

MOVED by Director Hicks, SECONDED by Director Evans,that the Board support the Juan de Fuca Electoral Area's Port Renfrew fire hallproject going forward for the Towns for Tomorrow grant application.

CARRIED

5.3 Juan de Fuca Land Use Committee - November 18, 2008

1. Development Permit Applications

a) DP-29-08 - Lee - 5709 East Sooke Road

MOVED by Director Hicks, SECONDED by Director Mar.that Development Permit (DP-29-08) for the construction of a single familydwelling with detached garage on that part of Lot 6. Section 84 and 96, SookeDistrict, Plan 1999, shown on Plan attached to DD232971 except parts in Plans10117 and 3328 RW, be approved subject to the following conditions:a. that the site plan (Attachment 3) recommendations stated in the

environmental report (Attachment 4) be set as conditions of thedevelopment permit and secured by restrictive covenant.

b. That fencing be erected to delineate the 15m floodplain setback asdefined in Part 5 of Bylaw No. 2040.

c. That a post-construction report be submitted to staff confirming that therecommendations in the environmental report have been met.

CARRIED

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2. Development Permit Applications with Variance

a) DP-18-08 - J . Scott - 6724 Mark Lane

MOVED by Director Hicks, SECONDED by Director Mar,that the Steep Slope and Foreshore Development Permit (DP-18-08) andvariance to reduce the rear yard setback from 6.0 m to 3.4 m for the proposedconstruction of a deck, on Lot 18, Section 43, Plan 14620, Highland District, beapproved subject to the following conditions:

a. that the proposed construction of a deck complies with the Willis PointOfficial Community Plan Steep Slope and Foreshore DevelopmentPermit Area Guidelines;

b. that the. recommendations stated In the geotechnical report (Attachment3) and the site plan (Attachment 2) be set as conditions of theDevelopment Permit; and

c. the current landscape screen be extended to include the lower deckarea to allow for privacy to both parties.

CARRIED

b) DP-21-08 - R. Scott - 7048 Mark Lane

MOVED by Director Hicks, SECONDED by Director Mar,that the Steep Slope and Foreshore Development Permit (DP-21-08) and therequest to relax the rear yard setback from 6.0 m to 2.7 m for the purpose ofexpanding an existing deck shown on Attachment 2 on Lot 35, Section 43,Highland District, Plan 8166, be approved subject to the following conditions

a. that the proposed construction of an expansion to an existing deck complywith the Willis Point Official Community Plan Development Permit AreaGuidelines; and

J. that the recommendations stated In the geotechnical report (Attachment 3)and the site plan (Attachment 2) be set as conditions of the DevelopmentPermit.

CARRIED

c) DP-23-08 - Adamic - 6630 Tideview Road

MOVED by Director Hicks, SECONDED by Director Mar,that the Foreshore Development Permit (DP-23-08), Floodplaln Exemption andrequested variance to relax the rear yard setback from 10 m (32.8 ft) to 7.16 m(23.5 ft) for the proposed construction to a single-family dwelling and for anexisting accessory building and the requested variance to relax Section 4.17 ofBylaw No. 2040 to permit a 2.0 m high fence to the front of the front buildingline, on Lot 7, Section 12, Plan 13981, Sooke District, be approved subject tothe following conditions:

a. that the proposed addition to a single family residence comply with the EastSooke Official Community Plan Foreshore Development Permit AreaGuidelines;

b. that the recommendations stated In the C.N. Ryzuk & Associates report(Attachment 5) and the site plan (Attachment 6) be set as conditions of thedevelopment permit and floodplain exemption; and

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c. that a variance be approved to relax the permitted total floor area foraccessory buildings from 80 m2 to 216.47 m2 for the purpose of correcting amiscalculation in the original Board of Variance permit (BVJ-22-02).

CARRIED

3. Development Variance Permit Applications

a) DVP-22-07 - Little - 9662 West Coast Road

MOVED by Director Hicks, SECONDED by Director Mar,that Development Variance Permit application (DVP-22-07) for that Part of Lot87, Renfrew District, Lying to the East of a Boundary Parallel to the EasterlyBoundary of said Lot and extending from a point on the Northerly Boundary ofsaid lot distant 10 chains from the North East Comer of said lot and to theSouth of the Northerly Boundary of Plan 109 RW, except Part in Plan 16260, torelax the height of accessory buildings from 4.0 m (13.1 ft) and the total floorarea of accessory buildings from 250 m2 (2,691 ft2) to 808.7 m' (8705 ft') for thepurpose of converting an existing dwelling to an accessory building and to relaxthe side yard setback for accessory buildings from 1.0 m (3.3 ft) to 0.89 m (2.9ft) for the purpose of legalizing an existing woodshed, be approved.

CARRIED

b) DVP-23-08 - Burnette - 2616 Seaside

MOVED by Director Hicks, SECONDED by Director Mar,that Development Variance Permit application (DVP-23-08) for Lot 65, Section81, Renfrew District, Plan 26044, to relax the total floor area for accessorybuildings from 80 m2 to 103.67 m2, as indicated on the applicant's proposedbuilding layout, as shown in Attachment 3, be denied and that the conditions ofDVP-08-07 be enforced.

CARRIED

4. Rezoning Application

Director Saunders cited conflict of interest with the upcoming item and left the meeting.

a) Z-04-08 - CRD - Strata Lots 1, 2 and 4, Plan VIS6519

MOVED by Director Hicks, SECONDED by Director Mar,that Bylaw No. 3576, "Sooke Land Use Bylaw, Amendment Bylaw No. 94,2008" be introduced and read a first time.

MOVED by Director Hicks, SECONDED by Director Mar,that Bylaw No. 3576 be read a second time.

CARRIED

CARRIED

MOVED by Director Hicks, SECONDED by Director Mar,that in accordance with the provisions of Sections 890 and 891 of the LocalGovernment Act, the Director for the Juan de Fuca Electoral Area, or AlternateDirector , be delegated authority to hold a public hearing with respect to Bylaw3576, "Sooke Land Use Bylaw, Amendment Bylaw No. 94, 2008".

CARRIED

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Director Saunders returned to the meeting.

5,4 Parks Committee - November 19, 2008

1. Proposed 2009 Event Schedule for Elk/Beaver Lake

MOVED by Director Causton, SECONDED by Director Evans,that the 2009 event schedule for Elk/Beaver Lake (Attachment 3), as approvedby the Elk/Beaver Lake Recreational Use Advisory Group, be approved andrecommended to Transport Canada.

CARRIED

5.5 Regional Water Supply Commission - November 19, 2008

1. Appointments to the Water Advisory Committee

MOVED by Director Evans, SECONDED by Director Blackwell,that the Board appoint the following representatives to the Water AdvisoryCommittee for a term to expire on December 31, 2010:

Brian MacNeil (reappointed), representing Resident/Ratepayersassociations;Debra Stokes, representing Fish Habitat;Kirk Stinchcombe, representing Resident/Ratepayers associations;Lori Waters, representing Resident/Ratepayers associations.

6. ADMINISTRATION REPORTS

CARRIED

Director Causton indicated that he has recently been appointed to the UBCM executive and until he isclear on his role, he will be declaring conflict of interest on matters related to UBCM. DirectorCauston left the meeting.

6.1 UBCM Community Health Promotion Fund Grant Application from SEAPARC

MOVED by Director Evans, SECONDED by Director Mar.that the Board approve the Sooke and Electoral Area Parks and RecreationCommission's grant application and project for $24,980 for the 2009 "UBCMCommunity Health Promotion Fund".

CARRIED

6.2 UBCM Healthy Food and Beverage Sales Grant from SEAPARC

MOVED by Director Evans, SECONDED by Director Mar,that the Board approve the Socks and Electoral Area Parks and RecreationCommission's grant application and project for $7,500 for the 2009 "UBCMHealthy Food and Beverage Sales Grant".

CARRIED

Director Causton returned to the meeting.

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6.3 Proclamation of Election Results for Juan de Fuca , Salt Spring Island and SouthernGulf Islands Electoral Area Directors ; Bylaw 3564 (Salt spring Liquid Waste); Bylaw3525 (Sooke Museum); and Election of Nominees to the Juan de Fuca Land UseCommittee and Advisory Planning Commissions

MOVED by Director Blackwell, SECONDED by Director Hill,that the Chief Election Officer's proclamation of results of the election onNovember 15, 2008 be received.

CARRIED

6.4 Appointments to the Capital Region Housing Corporation Board

MOVED by Director Evans, SECONDED by Director Hill,that the Chair of the Capital Regional District be authorized to act as theshareholder representative and appoint the Capital Region HousingCorporation Board for 2009 and a community representative for the term ofJanuary 1, 2009 - December 31, 2010.

CARRIED

6.5 Bylaw No . 3587 to Authorize the Borrowing of $430,000 for Upgrading Water Treatmentand Water System for the Lyall Harbour /Boot Cove Water Service

MOVED by Director Hancock, SECONDED by Director Blackwell,that Bylaw No. 3587, "Lyall Harbour/Boot Cove Water Service LoanAuthorization Bylaw No. 1, 2008" be introduced and read a first time.

CARRIED

MOVED by Director Hancock, SECONDED by Director Blackwell,that Bylaw No. 3587 be read a second time.

MOVED by Director Hancock, SECONDED by Director Blackwell,that Bylaw No. 3587 be read a third time.

7. BYLAWS AND RESOLUTIONS

CARRIED

CARRIED

7.1 Bylaw No . 3558, "Traffic Safety Commission Establishment Bylaw No . 1, 1990,Amendment Bylaw No . 2, 2008"

MOVED by Director Evans, SECONDED by Director Hill,that Bylaw No. 3558 be adopted.

CARRIED

7.2 Bylaw No. 3525, "Sooke Region Museum Service Establishment Bylaw No. 1, 2008"

MOVED by Director Evans, SECONDED by Director Blackwell,that Bylaw No. 3525 be adopted.

CARRIED

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7.3 Bylaw No . 3564, "Salt Spring Island Liquid Waste Disposal Facilities Loan AuthorizationBylaw No. 1, 2008"

MOVED by Director Hendren , SECONDED by Director Hill,that Bylaw No . 3564 be adopted.

CARRIED

7.4 Appointments to Salt Spring Island Liquid Waste Disposal Local Service Committee

MOVED by Director Hendren, SECONDED by Director Blackwell,that Peter Lake and George Ehring be appointed for a term to expire December31, 2010.

CARRIED

7.5 Appointments to Salt Spring island Transportation Commission

MOVED by Director Hendren, SECONDED by Director Blackwell,that Bob Fenske. Kiml Hendess and Jean Taylor be appointed for a term toexpire December 31, 2010.

CARRIED

7.6 Appointments to Ganges Sewer Local Services Committee

MOVED by Director Hendren, SECONDED by Director Blackwell.that Gary Utter and Rod Scotvold be appointed for a term to expire December31, 2010.

CARRIED

7.7 Appointment to Pander Islands Parks and Recreation Commission

MOVED by Director Hendren, SECONDED by Director Blackwell,that Lorelle Posten be appointed for a term to expire December 31, 2009.

CARRIED

7.8 Appointments to Satuma Island Parks and Recreation Commission

MOVED by Director Hendren, SECONDED by Director Blackwell,that Ingrid Gaines. Graeme Bregani, James Bevis and Allen Olsen beappointed for a term to expire December 31, 2010.

CARRIED

7.9 Appointments to Traffic Safety Commission

MOVED by Director Hendren, SECONDED by Director Blackwell,that Colleen Woodger, S/Sgt. Andrew Isles, Chris Foord, Supt. Grant Brilz, AlanPerry and Chief Paul Herres be appointed for a term to expire December 31,2009 and Judy Dryden, Dr. B. Leadbeater, Julie Duhame, Dr. R. Stanwick, BarbMcLintock and Joe Cardle be appointed for a term to expire December 31,2010.

CARRIED

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7.9 Appointments to Galiano Island Parks and Recreation Commission

MOVED by Director Hendren. SECONDED by Director Blackwell,that Don McKinnon, Mario Szijarto, Travis Beaulieu and Rose Marie Umana beappointed for a term to expire December 31, 2010.

7.10 Peninsula Recreation Commission

CARRIED

MOVED by Director Mar, SECONDED by Alternate Director Loveless,that Don Hunter and Councillors Ruby Commmandeur, Caidne Green(Alternate), Cliff McNeil-Smith, Kenny Podmore (Alternate) and Ron Kubek beappointed for a term to expire December 31, 2009.

7.11 Saanich Peninsula Wastewater Commission

CARRIED

MOVED by Director Mar, SECONDED by Alternate Director Loveless,that Councillors Mervyn Lougher-Goodey, Steve Price (Alternate), Adam Olsen,Peter Chandler and Bob Shaw (Alternate) be appointed for a term to expireDecember 31, 2009.

CARRIED

7.12 Salt Spring Island Parks and Recreation Commission

MOVED by Director Mar, SECONDED by Alternate Director Loveless,that Ron Chamney, Jon Suk, Gregg Dow and Stanley Shapiro be appointed fora term to expire December 31, 2010.

CARRIED

8. NEW BUSINESS

Ballots for Election of Chair

MOVED by Director Causton, SECONDED by Director Evans,that the ballots for election of Chair be destroyed.

9. MOTION TO MOVE IN CAMERA

CARRIED

MOVED by Director Brice, SECONDED by Director Brownoff,that the Board close the meeting and move in camera in accordance with theCommunity Charter, Part 4, Division 3, 90(1)(a) personal information about anidentifiable individual who is being considered for appointment by the regionaldistrict.

CARRIED

The Board convened the in camera portion of the meeting at 2:30 p. m. and resumed in open sessionat 2:36 p.m. to rise and report.

10. RISE AND REPORT

The Board reported on the following:

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• Appointments to Juan de Fuca Land Use CommitteeSteve Grundy, Ted Mahler, George Miller, Heather Phillips, Patricia Sloan and DarrenWright were appointed for a term to expire December 31, 2011.

Appointments to Otter Point Advisory Planning CommissionWayne Fritz, Sid Jorna, Sandy Sinclair, Gerry Neidermeiser and David Evans wereappointed for a term to expire December 31, 2011.

Appointments to Shirley/Jordan River Advisory Planning CommissionDominique Bernardet, Sonja deWit, Barbara Ferrett, Fiona McDannold and JaneMunro were appointed for a term to expire December 31, 2011.

Appointment to Port Renfrew Advisory Planning CommissionMike Conlin, Tom Wyton, Mark Kuzman, Brick Betsworth and Rob Wilson wereappointed for a term to expire December 31, 2011.

• Appointments to Willis Point Advisory Planning CommissionDavid Lawrie, Lois Lovo, Lorraine Pommen and Larry Resnick were appointed for aterm to expire December 31, 2011.

• Appointments to East Socks Advisory Planning CommissionLayton Engwer, Jeri Grant, Kay Lovett, Rhonda Underwood and Yale Shap wereappointed for a term to expire December 31, 2011.

11. ADJOURNMENT

MOVED by Director Evans, SECONDED by Director Hill,that the meeting adjourn at 2:36 pm.

CERTIFIED CORRECT:

CHAIR CORPORATE OFFICER

CARRIED

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Capital Regional Hospital DDtrl[t

MINUTES OF THE INAUGURAL MEETING OF THE CAPITAL REGIONAL HOSPITAL DISTRICTBOARD, held Wednesday , December 10, 2008 in the Board Room , 625 Fisgard Street, Victoria,BC

Directors : D. Blackwell, S. Brice, J. Brownoff, C. Causton. V. Darman, B. Desjardins, J. Evans, A.Finall, D. Fortin, K. Hancock, G. Hendren, M. Hicks, G. Hill, F. Leonard, M. Loveless(for Director Cross), P. Lucas, J. Mar, J. Mendum, J. Ranns, D. Saunders, C.Thornton-Joe, L. Wergeland and G. Young. Also Present : Alternate Director D.Bennett

Staff: K. Daniels, J. Balogh, R. Estock, B. Lapham, S. Norton, A. Orr, R. Sharma andC. Thiel (Recorder)

1. CALL TO ORDER - CHIEF ADMINISTRATIVE OFFICER

The Chief Administrative Officer called the meeting to order at 2:37 p.m.

2. ELECTION OF CHAIR (pursuant to Section 13 of the Hospital District Act)

Mr. Daniels called for nominations for the position of Chair of the Hospital District Board for2009.

Director Causton nominated Director Hill.

Director Hill accepted.

Mr. Daniels called for nominations a second and third time and hearing none, declarednominations closed and declared Director Hill Chair of the Hospital District Board for 2009 byacclamation.

Chair Hill assumed the Chair.

3. ELECTION OF ACTING CHAIR ( pursuant to Section 13 of the Hospital District Act)

Chair Hill called for nominations for the position of Acting Chair of the Hospital District Boardfor 2009.

Director Causton nominated Director Young.

Director Young accepted.

The Chair called for nominations a second and third time and hearing none , declarednominations closed and declared Director Young Acting Chair of the Hospital District Board for2009 by acclamation.

P136

Capital Regional Hospital DistrictBoard Minutes -2. December 10, 2008

5. ADJOURNMENT

MOVED by Director Brownoff, SECONDED by Director Causton,that the meeting adjourn at 2:39 p.m.

CERTIFIED CORRECT:

CHAIR CORPORATE OFFICER

CARRIED

P137

CITY OF LANGFORD

RESOLUTIONS OF THE PLANNING , ZONING AND AFFORDABLE HOUSING COMMITTEEMEETING

Monday, January 12, 2009

1. Rezoning Application - 3458 Happy Valley Road[Application to Rezone from AGI (Agriculture 1) to R2A (One- and Two-FamilyResidential A), RS3 (Residential Small Lot 3 ) and RM3A (Apartment A) inOrder to Create a 6-lot Residential Subdivision and a 9-unit Townhouse Project](Z-06-32)

That Council

1. Direct staff to prepare a bylaw to amend the zoning of the subject property at 3458 HappyValley Road from AG1 (Agriculture 1) to R2A (One and Two Family Residential A), RS3(Residential Small Lot 3) and RM3A (Apartment A) subject to the following terms andconditions:

a)That the owner agrees to provide as a bonus for increased density on that portion ofthe subject property designated for single-family residential development, the followingcontributions per lot at the time of subdivision:

i) $2,500 toward the General Amenity Reserve Fund;

ii) $2,500 toward the City Park Reserve Fund;

iii) $100 toward the Community Archeological Assessment Fund;iv) $1,500 toward the ALR Acquisition Fund;v) $1,000 toward the South Langford Fire Hall Fund;vi) $400 toward Bilston Creek Enhancements Fund:

vii) $300 toward Traffic Guards School Fund;viii) $500 toward the Fire Truck Fund; andix) $500 toward the Affordable Housing Reserve Fund.

b) That the owner agrees to provide, as a bonus for increased density on that portion ofthe subject property designated for multi-family residential development, thefollowing contributions per dwelling unit at the time of building permit:

i) $2,500 toward the General Amenity Reserve Fund;

ii) $2,500 toward the City Park Reserve Fund;iii) $100 toward the Community Archeological Assessment Fund;iv) $1,500 toward the ALR Acquisition Fund;v) $1,000 toward the South Langford Fire Hall Fund;vi) $400 toward Bilston Creek Enhancements Fund;

vii) $300 toward toward Traffic Guards School Fund;

viii) $500 toward the Fire Truck Fund; and

ix) $500 toward the Affordable Housing Reserve Fund;c) That the owner agrees to provide as a bonus for increased density, $18,370.37 at

time of subdivision toward the South Langford Drainage Study;

CON'T ON PAGE 2

P138 File No. 0550-25 P&Z

Resolutions of the Planning , Zoning & Affordable Housing CommitteeJanuary 12.2009

Page 2 of 4

d) That the applicant provide the following items prior to public hearing:i) Building elevation drawings of the residential lots 1-6 demonstrating a front

facade oriented towards Happy Valley Road (i.e. front door entranceway.gables , substantial window area , all culminating in an attractive, interestingfacade); and

it) A comprehensive riparian area assessment report by the project biologistconfirming trail location , construction and connection to the Galloping GooseRegional Trail, work relating to the alteration of the creek, and a riparianreplanting scheme;

e) That the applicant provide a Section 219 Covenant, prior to bylaw adoption, thatagrees to the following:

I) That prior to subdivision approval, the owner dedicates ( as amenity land) to theCity of Langford, the 752m2 (8,094ftz) of SPEA along the total length of thesouthern lot line, to establish a public trail and to preserve the green space;

ii) That prior to subdivision approval, the owner dedicates to the City of Langfordthe 10% amenity land dedication as shown on the plans attached;

iii) That prior to subdivision approval, the owner construct a trail to municipalstandards (including fencing on both sides of the trail) in the SPEA along thesouthern property line connecting the future sidewalk on Happy Valley Road toconnect to the Galloping Goose Trail and work is to be done in consultationwith, and to be supervised by, the project biologist at the owner's expense;

iv) That the owner agrees to construct the residential dwellings on Lots 1-6 insubstantial conformance to the plans presented at Public Hearing, to thesatisfaction of the City Planner;

v) That the property owner provide full frontage improvements along Happy ValleyRoad to Subdivision and Servicing Bylaw No. 500 standards, to the satisfactionof the City Engineer prior to subdivision approval;

vi) That the property owner construct cul-de-sac improvements on the adjacentproperty to the north;

vii)That the owner provides a 5 meter wide road dedication along the entire HappyValley Road frontage, to be dedicated to the City of Langford prior tosubdivision approval;

viii) Register a nuisance easement on title to allow for legal noise nuisance fromSouth Vancouver Island Rangers, and general nuisance associated withneighbouring agricultural uses;

ix) That the underside of the floor system of any area used for habitation or storagewill be 0.6 in above flood elevation, as required by Sec. 3.16 of Zoning BylawNo. 300; and

x) Full servicing (sewerldrain/water) to 3450 Happy Valley Road (Lot 10, PID No.026-908-484, VIP82261) in the adjoining development to the north inaccordance with the standards of Subdivision and Servicing Bylaw No. 500, andto the satisfaction of the City Engineer as a condition of subdivision.

2. That staff be directed to investigate the viability of a crosswalk at Happy Valley Road andFlatman Avenue,

3. That staff investigate whether the proposed access to the proposed subdivision as well asthe access to the subdivision to the north are in appropriate locations and provideappropriate access.

CON'T ON PAGE 3

P139 File No . 0550-25 P&Z

Resolutions of the Planning , Zoning & Affordable Housing CommitteeJanuary 12, 2009

Page 3 of 4

2. Rezoning Application - 894 Walfred Road(Application to Rezone from GR2 [Greenbelt Residential 2) to a NewResidential Zone to Allow a Nine-Lot Residential Subdivision) (Z-08-19)

That Council;

1. Direct staff to prepare a bylaw to amend the zoning of the subject property from GR2(Greenbelt Residential 2) to a new residential zone (eg: R4 - Residential 4, 4 units per acre)in order to allow for the subdivision of the property as shown on the plan presented by theapplicant and allow for secondary dwellings in detached accessory buildings on the sameproperty, subject to the terms and conditions stated below;a) That as amenity for increased density on the subject property, the applicant agrees to

provide the following contributions per lot (8) at the time of subdivision:i) $2,500 toward the General Amenity Reserve Fundii) $2,500 toward the City Park Reserve Fundiii) $100 toward the Community Archaeological Assessment Fundiv) $1500 toward the ALR Acquisition Fundv) $1000 toward the South Langford Fire Hall Fundvi) $400 toward Bilston Creek Watershed Enhancement Programvii) $300 toward School Crossing Guards Reserve Fundviii) $500 toward the Equipment Replacement Reserve Fundix) $500 toward the Affordable Housing Reserve Fund

b) That the applicant provide a Lot that is closer to the 10% as amenity land and providethe remaining portion as cash in lieu to be assessed to the satisfaction of the ClerkAdministrator to be secured prior to final adoption, to the satisfaction of Council;

c) That prior to first reading, the applicant will provide a design that demonstrates (showingwheel path) an adequate fire truck turnaround, complete with grades and adjacent lotcontour information, on lots 8 and 9, to the satisfaction of the City Engineer;

d) That prior to first reading, the applicant will provide confirmation that a "workingeasement" of 2 metres will be established on the neighbouring property to the North (896Walfred Road) to facilitate roadway construction;

e) That the applicant provide elevation drawings, prior to public hearing, showing theproposed renovations to the existing house;

f) That the applicant provide elevation drawings, prior to public hearing, showing the formand character of the proposed dwellings on the new lots;

g) That the applicant provide a tree retention plan prepared by a qualified arborist, prior topublic hearing, showing which trees maybe retained post-development, and the impactof removing trees that cannot be retained post-development;

h) Direct staff to draft a bylaw to amend Zoning Bylaw No. 300 to designate all dwellingunits with accessory detached dwelling units as intensive residential development;

i) That Council consider a variance for the requirement that the applicant provide asidewalk as part of the frontage improvements:

j) That the applicant provide, prior to bylaw adoption, a Section 219 covenant, registered inpriority over all other charges on title, that agrees to the following:

I. That no secondary dwellings in detached accessory buildings are to be built untilthe City has adopted form and character design guidelines for this type ofbuilding;

ii. That the applicant provide a nuisance easement in favour of the SouthVancouver Island Rangers property;

CON'T ON PAGE 4

P140 File No . 0550-25 P&Z

Resolutions of the Planning. Zoning & Affordable Housing CommitteeJanuary 12, 2009

Page 4 of 4

Iii. That the applicant provide a nuisance easement in favour of Agriculture inHappy Valley;

iv. That as a condition of subdivision, frontage improvements will be provided toSubdivision and Servicing Bylaw No . 500 standards and to the satisfaction of theCity Engineer;

v. That the applicant will contribute $38,757. 50, at the time of subdivision , towardthe South Langford Storm Drainage Fund;

vi. That the applicant will dedicate, with the subdivision plan submitted for finalapproval, 3 metres by the length of the subject property's Walfred Road frontageas road dedication;

vii. That the applicant will construct a 1.8 metre wide hard surfaced trail in the abovementioned road dedication area as part of the required frontage improvements tothe satisfaction of the City Engineer;

viii. That the City will release the easement for temporary turnaround on lots 8 and 9once the road has been extended for future access to lands beyond; and

ix. That the applicant provide a stormwater management and drainage study to thesatisfaction of the City Engineer prior to public hearing, and that any downstreamdrainage improvements required to mitigate stormwater flows from the subjectproperty be provided as a condition of subdivision.

3. Rezoning Application - 2894 Amy Road(Application to Rezone from Gill [Greenbelt 1] to P2 [Community Institutionallto Allow a Tourist Information Centre) (BYLAW NO. 1206; Z-08-35)

That Council:1. Give first reading to Bylaw No . 1206 as presented; and2. That off-street parking for any proposed new Tourist Information Centre be provided

to the satisfaction of the City Engineer and the City Planner.

P141 File Na 0550-25 P&Z

CITY OF LANGFORDPlanning and Zoning2nd Floor, 877 Golds(ream AvenueLangford, BC V9B 2X9

Planning DepartmentYearend Report for 2008

Date:

File:

Subject:

January 19, 2009

0640-30

Planning Department Development Activity

App lications Received to Date

email: p1& nnilg(d3disrftIengfadbccawebste: htlp1/dkhktlangfoA.Mce

plennipphone: (250) 4746919plennng (ax (250) 3913436

Type ofAlipllcatl6ri

94. 95 , 96 . 97 98 99 00' 01 OP.• '.03 04 06 06 OT 08 Dec Total

AIR 0 3 4 1 2 2 1 0 3 3 1 1 6 0 5 0 32

DI's 7 14 24 22 24 24 22 34 46 60 47 61 65 71 56 3 577

Amended DPs 0 1 0 0 0 1 0 9 6 10 12 17 16 15 19 1 106

DVPS 3 9 6 12 17 11 19 21 29 40 36 38 15 29 19 1 304

OCPs 4 6 7 16 16 11 8 12 8 12 17 16 18 23 2 0 176

SDPS 0 0 0 0 0 0 0 0 32 28 29 51 76 74 53 5 343

AmendedsDPs 0 0 0 0 0 0 0 0 2 0 0 0 2 3 1 0 8

sfata Ccnv. 2 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 4

TIPS 0 0 0 0 0 0 0 1 0 0 1 1 1 0 0 0 4

Zoning 10 15 15 28 24 19 24 23 27 22 38 31 37 48 35 4 396

TOtai 26 48 56 79 83, 68, 76 100 153 175 181 216 236 263 190 14 1950

Application Received. Issued Civic-Address Proposal

1. DP-07-369 5 Dec 08 11 Dec 08 623 Treanor Avenue Amend landscaping

2. DP-08-54 5 Dec 08 2795 Kingswood Road Two-lol subdivision

3. DP-08.55 5 Dec 08 704 GoldsVeam Avenue Chevron upgrades

4. DP-08-56 11 Dec08 2499 Prospector Way DP Areas - 6 lots

5. SDP-08-09 1 5 Dec 08 15 Dec 08 2612 Socks Road Sandwich board sign for Church

6. SDP-08-50 16 Dec 08 201.784 GoldsVeam Avenue Window sign for Cotwood Design Group

7. SDP-08-51 17 Dec 08 18 Dec 08 107-755 GoldsVeam Avenue Westwlnd Medical Clinic

P:NIannTg1064030 - Monthl y Repom2008WonM1y Report - Dead=

P138

January 19, 2009Page 2 of 8

Application Received , Issued Civic Address Proposal

8. SDP-08-52 29 Dec 08 876 Langford Parkway Signage for Six Mile Furniture

9. SDP-08-53 31 Dec 08 2745 Veterans Memorial Parkway Freestanding sign for Reflections

10. DVP-08-19 5 Dec 08 3677 Ridge Pond , 955, 959, 963 WildRidge Way

Vary lot widths

it. Z-08-32 4 Dec 08 2695 Tanhlll Place RM Zone for Apartments

12. Z-08-33 11 Dec08 1245 Parkdale Drive Text amendment

13. Z-08-34 9 Dec 08 Omnibus No. 17 Text amendments

14. Z-08-35 30 Dec 08 2894 Amy Road GB1 to P2 for kiosk

Applications In ProcessAgricultural kSign DevelopmentDevelopment OCP ZoningApp Reserve Development Variance - s

Amendments AmendmentsAPPllrations Permits: Permits Permits

110 20 I 22 12 1

Applications Issued in DecemberAgricultural Development

Land Reserve PermitsApplications

0 2

.Sign DevelopmentDevelopment Variance

Permits . Permits

3 2

OCPAmendments

0

65

ZoningAmendments

1

Total

Total

8

Project Status . Report

Project Start Date ExpectedFinish Date Comments.

Design Guidelines for RS3,

i.Modular and Fee-SimpleTownhouses . Review& 27 Mar Winter 2008 In review . Guidelines to be amended In next zoning

amendment of all other 2007 omnibus.

guidelines.

Terms of Reference for2. Environmentally Sensitive DP Feb 2007 Summer 2008 Update application requirements , in particular for RAR.

Submissions (Update)

3. Local Area Plan for South Nov 2007 Fall 2006 Biologists report received , work on finalizing road and lotSide of Walfred - Happy layout.Valley to Jacklin

P41P1enning'a64040 - Monthly Repwn2008Wonrh y Repod - Doc.docx

P139


Project Status Re 'ortProject start boo ran Comments:

4. Streetscape Design Review July 2008 Winter 2008 Development ongoing.

5. Affordable Housing 2003 Ongoing 4 as of - October 2008 . (total will be 34) 1 expected to becompleted on January, 2009 : Affordable Home OwnershipWorkshop October 25. 2008.

6. Climate Action Plan 1 Aug 2008 Fall 2008 Development ongoing.

7. Current Business Park Land May 2007 Fall 2008 Need to add vacant land Inventory ; total summary finishedSummary and to be updated for 2008.

8. Community Profile 15 Jan Winter 2008 Project started : work to proceed as time permits.2007

9. Economic Development 15 Jan Ongoing Insert new photos; updated as needed.Brochure 2007

10. Archaeological Overview 15 Jan TBD Phase I (draft AOA) has been completed. Phases 2Assessment (Sacred Areas) 2007 through 4 are stalled as It has been difficult to set meeting

times with local First Nations to address long-term planninginitiatives . Working on brochure , Inclusion of a map inOCP. draft protocols with local First Nations, etc.

11. Housing Inventory JUL 2008 Winter 2008 To compile a complete Inventory of housing , by type, inLangford for future planning purposes.

12. Municipal Lands Inventory JUL 2008 Winter 2008 To compile a complete inventory of City of Langford ownedlands, including parks.

13. Heritage Inventory JUL 2008 Fall 2008 To update existing Heritage Inventory with new Informationprovided by CRD. Application for grant funding.

14. Procedures Bylaw 28 Feb TBD Work to commence when Sign Bylaw Update has been2007 completed and as time permits.

15. Sign Bylaw 14 Jun Winter 2008 Currently undergoing review by municipally contracted2006 solicitors .

16. Parking Study 2001 Fall 2008 Development ongoing.

17. Green Transportation Plan May 2006 Spring 2009 Planning and Zoning Committee suggests that updated(to replace 1998 Bicycle bicycle plan be expanded and presented as a'GreenPlan) Transportation Plan', in keeping with active transportation

policies of new OCP. This will be a collation of bicycleroutes , safe routes to school , trail and walking routes, aswell as facilities for bicycling and transit A summer Co-opstudent , was hired to complete the initial stages and willwork under contract to complete the Plan.

18. Building Communities July 7. TBD Partnership with the West Shore Arts Council.through Arts and Heritage 2008

P:WeanfrtW 84040 - Manlhy Repmfl200awonNy Report. Dead=

P140


la Ittr_eai: 1:_

19. UBCM Awards applications Summer 2008 2 applications completed . Award for innovation received forJoint OCP with City of Colwood.

20. CIP Awards applications Oct 2008 TBD Development ongoing.

21. FCM-CH2M Hill Sustainable Fall 2008 Winter 2008 Currently compiling award applications for severalCom'ty Awards initiatives.

22. PIBC Awards for Excellence Fab 2009 TBD OngoingIn Planning

23. WSTourlsm Committee Ongoing Continue to represent Langford.

P:WIenn6gW84030- Monfl&Repw020081Mantb1y ftepad - Deadou

P141

January 19, 2009Page 5of8

Revenue for 2008

Type of Application/Fee

Month

ALR DevelopmentPermits

DevelopmentValancePenn He

Rezoning PublicHearings Sign Permits Monthly

Total 'Total to Date

January $0.00 $57,901.55 $0.00 $5,066.02 $000 $50000 $63,467.57 $63,467.57

February $0.00 $38,604.13 $85000 $52,449.27' $2,100.00 $2,24500 $96,248.40 $159,715.97

March $0.00 $82,115.76 $0.00 $5,03295 $7,111.20 $450.00 $94,709.91 $254,425.88

April $0.00 $14,601.93 $1,615.00 $0.00 $0.00 $1.200.00 $17416.93 $27184281

May $0.00 $10,807.54 $2,390.00 $23,792.13 $0.00 $1.35000 $38,339.67 $310,182.48

June $1,200.00 $16,828.04 $5,675.00 $14.272.37 $4.20000 $350.00 $42,525.41 $352,707.89

July $0.00 $15,177.43 $000 $25,098.46 $000 $35000 $40.62589 $393,333.78

August $450.00 $19,015.44 $2,295.00 $5,85205 $6.000.00 $1,150.00 $33,862.49 $427,196.27

September $1,650.00 $6,582.20 $1,17500 $5,39372 $0.00 $2,100.00 $16,900.92 $444,097.19

October 0.00 $2,634.80 $4,150.00 $2,400.00 $000 $925.00 $10,109.80 $454,206.99

November $1,200.00 $15,497.28 $440.00 $8,455.40 $35,900.00^ $300.00 $61,79268 $515,99967

December $0.00 $6,773.07 $1,400.00 $2,169.27 $000 $52500 $10,867.34 $526,887.01

TOTAL '$3;600.00. $286,539.17 $19,990.00 $149,981.64 $55,311.20 $11,445,00 $526,867,01'

•$47,700 Is actually a 2007 fee that was miscalculated and paid Feb 08Funds transferred from Rezonin G/L to Public Hearin GIL

Total Revenue By Year

2007 $0.00 $277,015.06, !$31,577:4 . .$130,696.05 1191,473:29. $14,405,00 $545;166.80

2006 $3,150:00 .$372,65539 $15,425:00; ',$139;795.63 $40,600.00 $14,800:00 5586,426,02

2005 $300,001 $412;137:49 534,19600 $178,171.47 $36,400:00 510,270:00 $871,473,96

2004. $0:00 $261;296138 530,920100 1167,84524' .$45,766.26 $0.00•' $525,766:43

2003 $1,200:00. 5178,04811 $39,965.00 5182,919;85 524,850:00 $0.00 $427,982:96

2002 49.00' $07071,64 $37,861.00 $61;081.64 $20,26177' $0.00 $224;787.99

Note: Fees were not Included In monthly reports unfi t 2002.

P!PIanntgb64030 . MCothN Rep0d12008N4cnthy Repad• Decd=

P142

January 19, 2009PSQS 5 of 8

Applications Received By Year300 -

250 -

200

150 -- - -

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

• Development Permits Development Variance Permits

• Official Community Plan Amendments • Zoning Amendments

• Strata -Tike Applications Agricultural Land Reserve

W Sign Development Permits • Amended Development Permits

P.WlannkigtO&dO 70-Moo W Reporfl2COSWonfr Repal - Dec.dpu

P143


Development Permits

Development Variance Permits

Sign Permit Applications

.M 1W6 1997 199. 1999 ll.9 5p11 dp18Y131W1 rca . 5d13 .

P{Y'a9nhga64a3O MWM l Repoa2WBWantfr Report - pectlxx

Rezoning Applications

....... .... 3 SH 005 ...

Amended Development Permits

P144


- Matthew Baldwin , MCIP Emilie Adin, MCIP Leah-Sta5fimann _City Planner Deputy Planner Planner 2 Planner

3W^AiN1- AQ^Grant LiebscherPlanner IabReepon*Ie

No van der Kamp Trina Cruikshank Dianna Plouff€ 'Planner I Planning Assistant PlannIng Secretary

P: wknnMga4o30 - Mmay Rep wfi MO8Jdm MN Rep of - De c dou

lain BourhillPlanner 1

2145

CITY OF LANGFORD - BUILDING INSPECTION DEPT.

PERMITS Dec 2008 Dec 2007

1

YEAR TO DATE2008

YEAR TO DATE2007

Singla Family Dwelling No . ofUnits

2 14 203 252

Construction Cost 5367,089 .00 $2,098,820 . 00 $40,618,522 .00 $29 ,106.264.00

Permit Fee $3 ,281.00 $23 ,939.00 5370 .979.00 $330 ,435.00

Duplex-No . of Units - - 10 18

Construction Cost - $987 , 130.00 $1 ,680,570.00

Permit Fee - - $11.705.00 $20,478.00

Multiple Family DwellingNo. of Units

- - 771 428

Construction Cost - - S132 ,196,381 .00 $86 .563,891.00

Permit Fee - - $496,001.00 $328 ,690.00

Residential AddltlonslAtterattonsNo. of Permlls

4 7 156 95

Construction Cost $143,500.00 $278 ,000.00 $16,371.743.00 $4,868 .967.00

Permit Fee $1 ,520.00 $3 ,290.00 $115 ,880.00 $49,012.00

CommercraflndustrialNo. of Permits

7 3 83 75

Construction Cost 5949 , 200.00 $760 ,500.00 552 ,064,630 .00 $30,716 ,650.00

Permit Fee $8,568.00 57 ,446.00 $283 ,687.00 $206 , 845.00

institutional - No. of Permits - - 1 -

Construction Cost - - $10 ,000.00 -

Permit Fee - - $140.00 -

Plumbina- No . of Permits 20 29 681 609

Permit Fee $13,325.00 $9,600 .00 $292,090.00 $174,809.00

Chimney - No . of Permits 8 4 79 92

Permit Fee $230.00 $145 .00 $2,345 . 00 $2 ,645.00

TOTAL YEAR TO DATE - 2008 TOTAL YEAR TO DATE - 2007

Construction Cost Permit Fees Construction Cost Permit Fee

$242,246 ,406.001 1

$1 ,572,827 .00 $152,935,342 .00 $1.112 ,814.00

Secondary Suites = 45 for 2007 (to Dec. 395) / 82 for 2008

Monthly Report -December 2008 - File No.0640.30Buildin

P146

^ • A. N. :Y%LL

r:ti•: :•::

P14'7

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P148

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P149

File Number: 0645-20-A

SUBDIVISION APPLICATIONS RECEIVED

Jan-03-2008 bumu-01 109 SUNKI5T CLJan-17-2008 SUB08-02 1220 PARKDALE DR 67Feb-06.2008 SUBOB-10 855 LANGFORD PKWY (Boundary Adjustment) 0Feb-15-2008 51J808-04 1085 SHAW AVE 1Feb-19-2008 SUBOS-05 1360 BEAR MOUNTAIN PKWY 6Feb-19 .2008 SUB08-05 1445 BEAR MOUNTAIN PKWY 6Feb-19.2008 SUB08-06 34Feb-19 .2008 SUB08-07 BEAR MOUNTAIN PKWY 4

Feb-25.2008 SUB08-09 2267 MILLSTREAM RD 0Mar-12-2008 SUB08- 11 109 VALIANT PL IApr-04-2008 SUBD8 -19 01 2899 KETTLE LAKE DR 49Apr-07-2008 SUB08-12 992 CAPELLA DR 0APNO7-2D08 SUBOB-13 989 CAPELLA DR 0Apr-10.2008 SUBOB-14 954 JENKINS AVE 1Apr-18 .2008 SUBOB -16 761 TREANOR AVE (Boundary Adjustment) 0Apr-25-2008 SUBOB-17 3239 LODMELL RD 2May-29-2008 SUB-08-18 2657 FLORENCE LAKE RD 4

Jun-05-2008 SUBOB-20 4D1 CORALEE PL 8Jun-26 -2008 SUBOS -22 2950 WEST SHORE PKWY 2Jul-02-2008 SUB08-23 633 GOLDIE AVE 1Jul-08-2008 SUBOB-25 2573 WENTWICH RD 1Jul-09-2008 SUB08 -24 110 CAMU PL 3Jul-09-2008 SUB08 -26 912 SHAW AVE 3Jul-10-2008 SUB08 -27 3360 HAPPY VALLEY RD 3Jul-10-2008 SUB08 -28 894 WALFRED RD 8tut-14-20011 SUB08-29 589 HANSEN AVE 1Jul-21-2008 SUBOB-30 671 ROCKINGHAM RD 1

Jul-22-2008 SUB08 -31 633 PEACOCK PL 1Aug-07-2008 SUBOB -32 2649 FLORENCE LAKE RD 13Aug-07-2008 SUBOB -33 2482 PROSPECTOR WAY 9Aug-08-2008 SUBOB -34 2899 KETTLE LAKE DR 32Aug-18-2008 SUBOB -35 3011 GLEN LAKE RD (Boundary Adjustment) 0Aug19-2008 SUB08-36 668 ROCKINGHAM RD I

Aug-21 -2008 SUBOS-02 2966 JACKLIN RD ( OLD RECORD) 7Aug-21 -2008 SU808-37 1295 KINGFISHER PL IAug-26-2008 SUBO8 -38 1040 MARW000 AVE (Boundary Adjustment) 0Sep-02-2008 SUB08 -39 940 PAGE AVE I

Sep-08-2008 5UB0840 2566 JEANINE DR ISep-09-2008 SUB0841 2490 JEANINE DR ISep-22-2008 SUB0842 3328 3326 HAPPY VALLEY RD 7Ott-02-2008 SUB0843 560 ATKINS AVE 0Oct-15-2008 SU80844 2382 SETCHFIELD AVE 11Oct-30.2008 UB0845 918 GADE RD INov-10.2008 SUB-0846 2Dec-08-2008 SUB0847 959 WALFRED RD 2

TOTAL 297

P150

2008 Annual Subdivision I Engineering Report

SUBDIVISION APPROVALS

File Number Property # of Lots

SUBOS-22 009 1000 GADE RD 57

SUBO6-05 2360 MILLSTREAM RD li

SUBO6-07 2494 JEANINE DR 2SUB06-24 Bear Mountain - The Ridge

11

SUB06-28 1 3190 GLEN LAKE RD _ 2I

SUB06-31 687 HOYLAKE AVE 1

SUB07-01 2478 Setchfield 2

SUB07-06 2420 SErcHFIELD AVE 11

SUB07-06 2402 SETCHFIELD AVE 11

SUB07-08 3408 HAZELWOOD RD 12

5UB07 13 3343 HAPPY VALLEY RD j 15

SUB07 17 2460 SELWYN RD 2SUB07 21 3002 LEIGH RD 21

SUB07-35 SUMMER BREEZE LANE 1

SUB07-38 960 WALFRED RD 2SUBOB-08 636 GRANDERSON RD 0

SUB08-10 835 LANGFORD PKWY 0i

SUB08-12 992 CAPELLA DR 0

SUBOB-36 668 ROCKINGHAM RD 1

123

Page 2

http://sharepoint/sites/EngReports /ReporVCOUNCIU20O9/19 JAN 09)2008 - ANNUAL REPORT - Approv Offcer.docx

P151

2008 Annual Subdivision / Engineering Report

Subdivision Activity (by Year)

J Lots Proposed (Applied for) - by year

MI Lots Created (Final / Registered) - by year

400

350

300

250

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^7^L^rli1993 1994 1995 19961997 1998 1999 2000 20012002 2003 2004 2005 2006 2007 2008

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2008 Annual Subdivision I Engineering Report

Subdivision Application and Approval Synopsis

Page 4

In 2008 the City received subdivision applications to create 297 new lots and gave approval forregistration of 123 new lots.

There has been a significant increase in Subdivision applications in 2008 (over 2007), howeverapprovals have decreased slightly which may be a result of the difficulty in securing trades (ie.Carpenters I plumbers ) during the majority of 2008. For the 4" quarter of 2008, there is a smalldrop in both applications and approvals, likely a result of poor market conditions brought aboutby the economic recession and difficulty in borrowing. In 2008, the north side of the Highwaymoratorium on rezoning remained.

For up-coming years , it is anticipated that as the Spencer Road Interchange progresses, thatthe area north of the highway may be reconsidered for increased density through rezoning, andsubdivision applications will increase ; in South Langford, consultants are working to a new astorm drainage plan (update to the DCC program to accompany in 2009), and work with theMinistry of Highways as it relates to the Sooke Road Corridor, Happy Valley intersection, andWalfred Road are nearing completion. As these processes complete , it will allow severalprojects that have been on-hold to proceed.

Due to widely fluctuating market conditions as a result of the global economy , the City may seea stabilization of subdivision applications for the following reasons:

Possible causes of Increases;1. Large projects may, due to the length of construction required , remain active to take

advantage of lessening trade wages;2. The City may propose Economic incentives to ensure work is continuing;3. Adoption of the South Langford Neighbourhood Plan (and completion of the drainage

study);4. Continued installation of municipal sewers North of the Trans Canada Highway;5. The Spencer Road Interchange project under construction improving access North of

the Highway;6. Ongoing subdivision applications in the Bear Mountain development (now possible due

to the Spencer Road Interchange);7. Skirt Mountain Rezoning;8. Near completion of the Route 14a Corridor study (Sooke Road ), which encompasses

Walfred Road and Happy Valley;

Possible causes of decrease;9. The above will be balanced with the ability to borrow and financial institutions confidence

to lend.10. Consumers ability to buy

It should be noted that the number of lots that were applied for in 2008 exceeded the number oflots registered (created ) in 2008 , so there is a back-log of lots pending.

hdp://sharepolnhJsites /EngReports /ReporYCCUNCIL2009/19 JAN 092008 - ANNUAL REPORT - App. Officer do.

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2008 Annual Subdivision / Engineering ReportPage 5

Areas of Probable Subdivision Activity for 2009

Bear Mountain and potentially Westhills (which experienced a minor slow -down as 2008completed) continue to be the largest area of subdivision activity , however , the adoption of theSouth Langford Neighbourhood Plan and the availability of large parcels of land in the HappyValley region , and the finalization of the Bear Mountain Interchange opening up lands fordevelopment West of Florence Lake and between the TCH and Bear Mountain (Skirt Mountain)will ensure activity is spread around the City.

Installation of municipal sewers in the SetchfieldlTreanor area continues to allow severalmoderate sized subdivisions of lands that were previously used as septic fields.

Other areas of possible activity may be the Walfred Road area and south Happy Valley.

Happy Valley Road Corridor

West Hills, Florence Lakeand Langford Lake Area

hltp://sharepoinVsftes/EngRepods /RepartCOUNCIL2009119 JAN 09/2008 -ANNUAL REPORT - Approv Officer do"

P154


Subdivision Fees and Development Cost Charges

Subdivision FeesSubdivision Application Fees $180,772.72Subdivision Final Approval Fees $66,591.00Strata Title Conversion $750.00

2% Subdivision On-site Approval $45,385.95Total $293 ,499.67

Development Cost Charges (Langford) - Subdivision &Buildin g PermitRoads North $301 ,178.04Roads South $1 ,509 ,410.68Storm Drain $338 ,138.61Parkland Improvement $324, 858.36Parkland Acq uisition $551 ,880.00

Page 6

hitptllsharepolnVsiteslEngReports/RepoWCOUNCIL2009119 JAN 092008 -ANNUAL REPORT - Approv Otncecdocx

P155


Respectfully submitted,

Brent Molnar

Subdivision Coordinator

nAufanson, P. Eng. . /,, Whew Baldwinproving Officer City Planner

Steve TernentTreasurer

Rob BuchanClerk Administrator

Page 7

P: EnglneedngtBrenBSUBDIVISION - Team Stuff, Policy and PromedureREPORTS12OO8 - ANNUAL REPORT - Approv Officer -Rot to Council-I9JanOB.doc

P156

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CITY OF LANGFORDPlanning and Zoning2nd Floor, 877 Goldstroam AvenueLangford, BC V98 2X8

Staff Report

to

Council

amail: [email protected]: hffpl/ntyoflangfrd.ca

phone: (250) 4746919fair. (250) 391-3436

Date: January 19", 2009

File: 1855 - 20

Subject: Community Action on Energy and Emissions Grant Application

A Community Action on Energy and Emissions (CAEE) Grant is available through the FraserBasin Council to fund the development of a Transportation Demand Management Plan.Establishing a Transportation Demand Management Plan, which would be lead by Langford'sGreen Transportation Plan, is a goal embodied in the Langford's Official Community Plan and aCAEE target.

The Community Action on Energy and Emissions (CAEE) Grant is a good opportunity for theCity to get funding for a sustainability initiative that couldn't otherwise be funded within the 2009Budget, and to financially support sustainability activities that are already being pursued by theCity. The CAEE grant application would need Council's endorsement in order to be given anyconsideration by the Fraser Basin Council.

Council may wish to direct staff to complete a CAEE grant application process to takeadvantage of this opportunity, and to direct staff to complete the Green Transportation Plan by2010, which has as its primary goal the encouragement of community-wide energy andemissions reductions.

As part of the application, the City is obliged to select specific CAEE targets for energy andemissions reductions. This summary of CAEE targets is attached.

Council may wish to adopt the following target within the CAEE grant application process:

> Implement a community-wide Transportation Demand Management Plan by 2010

OPTIONS

That Council:

1. Support City of Langford's Community Action on Energy and Emissions GrantApplication by implementing a community-wide Transportation Demand ManagementPlan by 2010;

OR

PMlannfrg1lESS20. Grant App&afbnsl2 9 UIE&Cnunal Resolufbn dot

P159

Subject: Community Action on Energy and Emissions Grant ApplicationJanuary 19$h 2009Page 2 of 2

2. Take no action at this time.

tin Manson, P.EngCity Engineer

Rob Buchan, MCIPClerk-Administrator

:lb

Planner II

Steve TementTreasurer

Bob BeckettFire Chief

P.Nlannkg1185S-20- Grant AppRcaIJonsl2000 C4EE1000ricU RosoMbndoc

Parks Manager

P160

The CAFE Gold program will support local governments and First Nations to implement a clean energy / air

quality / GHG reduction measure. Links can be made between implementing CAEE Gold measures and the

fulfillment of Bill 27 (Local Government (Green Communities) Statutes Amendment Act) requirements to

establish GI-IG targets, policies and actions in OCPs and Regional Growth Strategies.

3 Please identify the CAEE measure(s) you will implement by Check all

2010 and attach a completed project descriptionthosethat

apply

Community-wide measures (at least one is required)

Create incentives and promote EnerGuide for New Houses rating of 80 for all new homes by 2010

Create incentives and promote energy performance 25% better than the Model National Energy Code for new

Buildings by 2010

Implement energy labeling pilot for homes or buildings by 2010'

Develop and implement a community-based, clean energy resource to supply or offset the totalenergy needs for one or more new building developments'

Develop and implement a strategy to generate 10% of energy needs from community-based, highefficiency district energy systems by 2010

Develop and implement a strategy to generate 10% of energy needs from renewable energy sources by 2010

Implement a community wide Transportation Demand Management plan by 2010' JImplement a policy that focuses higher densities and residential intensification (including affordable multi-familyhousing units) within either 400m of frequent public transit or within 800m of a rapid transit station or within adesignated town, city or neighbourhood centre by 2010 (applies to mid and larger urban centres)

Implement an Air Quality Strategy and at least three of the following by 2010 to exceed Canada-wideStandards (C W S) for particulate matter (PM") and ground-level ozone4:• Woodstove exchange program,• Anti-idling bylaw,• Join Green Fleets BC (hurt ://www.greenflectsbc.coonf),• Back yard burning bylaws, and / or,• Other innovative air quality initiatives

Incorporate a greenhouse gas (GHG) assessment and reduction strategy into either solid waste, liquid waste orintegrated resource management' plan and activities by 2010.

Energy labeling pilot for homes or buildings could include mandatory labeling at point of trmrsfer or sale (reference BC Energy Plan

(2007). Policy Action 46).

An example are community- based. clean energy resource could include a district/Community energy system to provide clean energy

supply to multiple buildings) ( reference : Energy Efficient Buildings Strategy. page 17)

' Transportation Demand Management plans may include , but are not limited to cycling network plans and active transportation plans.

Communities implementing a TDM plan could choose to develop such initiatives as a bicycle parking bylaw, reduce or eliminate minimum

parking requirements for new developments, implement best practices for a pedestrian-transit priority corridor project (including walking

cycling and transit facilities, and urban design), etc.

4 The Canada-wide standard for particulate matter (PM3 it is 30 ug/m' (24-hour average), with achievement based on the annual 98th

percentile value. averaged over 3 consecutive years . The standard for ozone is 65 ppb (daily 8 hour maximum), with achievement based on

the annual 4th highest value. averaged over 3 consecutive years . blip /'wA^s.ccme.c&ounvorkini[,Iitmi9catcgory 1d=99.

'The Province has released a report on integrated resource management that examines approaches for local governments across

British Columbia to use solid and liquid waste to create energy , reduce greenhouse gas emissions . conserve water, and recover

nutrients . hand/www cd em be calmin Rn/whatsnew/ irm.him

P161

CITY OF LANGFORD Engineering & Subdivision2nd Floor, 877 Goldstream Ave Email: engineering(7citvoflangford.caLangford,B.C. Web Site : http://cityoAangford.cav9B 2X8 1i Phone : (250) 474-0068

Fax: (250) 391-3434

Staff Report

to

Council

Date: 19 January 2009

File No.: 5460-25 Spencer Interchange & 3900-617

Subject: Spencer Road Interchange Variance Request to Noise and Truck RouteBylaws

Background

In order to construct the Spencer Road Interchange there is a need to erect the bridge girders(the part of the bridge that will support the bridge deck) spanning both bridge abutments acrossthe Trans Canada Highway . The nature of the installation requires several large cranes andcomplete closure of all lanes of the Trans Canada Highway at the Spencer Road Interchange.

The work is scheduled to take place on two nights as follows:

Thursday, January 29'" starting at 21: 00 and ending at 05:30 Friday, January 300; as well asThursday, February 5" starting at 21:00 and ending at 05:30 Friday, February 6".

The bridge girders will be arriving by BC Ferry and will be transported via pre-approved routessupervised by the bridge contractor (Knappett Projects Inc.). The girders will be stored on theroadside until the erection activities begin on the two scheduled nights.

Commentary

The contractor has scheduled the bridge girder work over two nights in order to minimizedisruption to the traffic flow. The original schedule was proposed to extend over four to fivenights.

The Trans Canada Highway will require closure from the intersection of Spencer Road and theTrans Canada Highway to the eastern-most extent of Goldstream Road (where Goldstreammeets the Trans Canada Highway). Traffic will be re-routed down Spencer Road to Goldstreamand west on Goldstream to meet the Trans Canada Highway. The current barriers across theend of Goldstream Road will be removed and the road will be widened to allow proper trafficflow. Proper traffic flow diagrams including instructions on setting appropriate temporarydiversions on the Trans Canada Highway were prepared by Boulevard Transportation Groupand provided to Knappett Projects Inc, in consultation with the Ministry of Transportation.

Notification of the traffic diversion will be sent to the appropriate local authorities, includingemergency services and the local news groups (Goldstream Gazette and Times Colonist).Electronic signs will be erected on the Trans Canada in both the east and westbound directionswell in advance of these closures to forewarn travelers. Notification will also be posted on theCity of Langford website.

P162

Spencer Road Interchange Variance to Noise Bylaw RequestPage 2

In addition to the road closure and diversion, temporary variances to the Noise Bylaw and theTruck Route Bylaw are required for the two work nights.

Variances to the Noise Bylaw have a precedent and they have been granted in the past. Avariance to the Noise Bylaw was issued for this project in June 2008 to undertake supply andequipment mobilization by prior approval of council. We anticipate that the noises that may begenerated during bridge girder erection will be associated with back-up beepers on equipmentand/or placement of the girders and will primarily be limited to the work area immediatelysurrounding the bridge.

A temporary variance to the Truck Route Bylaw is required in order that larger trucks cancontinue on Goldstream from Spencer Road to make left hand turns at Veterans MemorialParkway to return to the Trans Canada Highway. The current turning radius at Goldstream andSpencer Roads is not sufficient to safely allow larger trucks to turn left up Spencer Road toreturn to the highway. Trucks heading eastbound can make the right hand turn from SpencerRoad onto Goldstream to continue along Goldstream and return to the Trans Canada Highwayso a variance is not required there.

In summary, the temporary bylaw variances for this project are as follows:

Variance to the Noise Bylaw for the two night shifts beginning 21:00 on the night of January29" to 05 : 30 on the morning of January 301" and again from 21:00 on the night of February5"' to 05: 30 the morning of February 6'

Variance to the Truck Route Bylaw to allow larger trucks to access the intersection atGoldstream Road and Veteran's Memorial Parkway for the same time period as the NoiseBylaw

Upon approval of the variance a letter would be given out to the residents of Savory Roadwho are the closest to the work area and who will be directed through a temporary detour atSpencer Road and the Trans Canada Highway as well as the service station at SpencerRoad and the Highway which may have larger fuel delivery trucks arriving on these twonights. Knappet Projects Inc. will undertake the notification per their contract.

Bylaw Enforcement Comment

The Noise Bylaw and Truck Route Bylaw are designed to regulate noise and protect allresidents from having to endure unreasonable and unwelcomed noise or disruption , especiallyat night . The work program has been condensed to two nights to minimize any potential impactsto residents.

In summary, the goal of the project is to minimize the total duration and noise exposure to theresidents.

Financial Implications

None.

Legal ImplicationsNone.

httpllsharepointlsfes/EngReponsJRepo,COUNCIU2009/19 JAN 0915460-25 Spencer Interchange Variance to Noise BylawRequestdoc

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Spencer Road Interchange Variance to Noise Bylaw RequestPage 3

Options

That Council:

1. Authorize temporary diversion of traffic by allowing a variance to the Truck Route Bylawalong Goldstream between Spencer Road and the VMP; AND

2. Authorize a temporary variance to the Noise Bylaw to allow erection of the bridge girdersfor two nights Thursday, January 29th to the morning of Friday, January 30'" and againthe night of Thursday, February 5th to the morning of Friday, February 6'"; OR

3. Not authorize any variances at this time.


Michelle Mahovlich, P.Geo.Deputy City Engineer

John Manson , P.Eng.City Engineer

atth^fl ew Baldwin, MCIPCity Planner

-_ rT


Rob BuchanClerk-Administrator

http://sha epolnVShes /EngRepotl /Repor.000NCIIJ2009119 JAN 09/5460 -25 Spencer Inter hangs variance to Noise BylawRequeat.dcc

P164

CITY OF LANGFORD Engineering & Subdivision2ntl Floor, 877 Goldstream Ave Email: encineerincua!cityoflanoford.caLangford,B.C. Web Site : http://cifyoflangford.caV9B 2X8 is Phone: (250) 474-0068

Fax: (250) 391-3434

Staff Report

to

Council

Date: January 19, 2009

File No.: 3900-1207 - Amy Road (2894 Amy Road)

Subject: Amy Road Closure

BACKGROUND

The property located at 2894 Amy Road (an unused portion of the Amy Road right-of-way thatruns north/south between Amy Road and the Trans-Canada Highway [TCH]) has beenidentified as a potential site for a new Langford Tourism Information Center.

There is a proposedamendment to the currentzone for this land (see reportto Planning and Zoning,January 12, 2009) that wouldallow uses such as a TouristInformation Center to occur.

COMMENTARY

Under the CommunityCharter legislation , the roadclosure must be approved byCouncil by bylaw. After thebylaw is deposited at theLand Title Office and title israised to the former roadproperty, the City may retainthat former road property foruse as a Tourism InformationCentre.

P165

The procedure is as follows:PROCEDURE FOR A ROAD CLOSURE:

1. Prepare a bylaw closing the highway to all types of traffic under s.40(1). The bylaw shouldalso cancel the dedication of the land as a highway under s.40(2). =

2. The City then delivers notice of closure to utility companies Council considers will beaffected (s.40(4)) and deal with their objections if any under s.41(4). (Rights of way in favourof the City and B.C. Hydro will be required for access and services.)

3. The City shall give notice of closure and cancellation of dedication under s.94 of the Charterper s.40(3). This means posting it in the public notice posting place designated in the newprocedure bylaw, and publishing in a newspaper once each week for 2 consecutive weeks.

4. Provide opportunity for affected persons to make representations - 5.40(3).5. Obtain ministerial approval under s.41(3) if land is within 800 m of an arterial highway. If

Council is planning to hold the land and not dispose of it, we should also ask the Minister tocancel the right to resume the closed highway under s.35(8) by special order so that the Citygets clear title.

6. Adopt bylaw and deposit in LTO under s.120 of the Land Title Act, along with forms to raisetitle to the closed highway in the City's name.

FINANCIAL IMPLICATIONS

All costs for the closure will be borne by the City.

LEGAL IMPLICATIONS

The road closure bylaw and notification have been reviewed by our solicitors.

OPTIONS

That Council:

1. Instruct staff to proceed with the notification process; OR

2. That Council not proceed with the notification process at this time.

hap//sharepoint/sBes/EngRepodslReporUCOUNCID2009119 JAN 09/39001207 - Amy Road Closure Bylaw . Rpt to Cound.doc

P166


Brent Molnar, AScTSubdivisioq Coordinator

n'Manson, P.Eng iivlattHew Baldwin, MCIPty Engineer City Planner


ob BuchanClerk-Administrator

htpl/sharepoinusites /EngReports/ReporUCCUNCIl2009119 JAN 09 139001207 - Amy Road Closure Bylaw . Rpl to Council.doc

P167

CITY OF LANGFORD e-mail: planning@ciivonangfordcambsife --11 ..... o. ird

Planning and Zoning planning phone. (250) 47469192nd Floor, 877 Goldstrearn Avenue Tall planning fax. (250) 391,3436Victoria, BC V9B 2X8

Staff Report

to

Council

Date: January 1 9, 2009

File: 3900 - 20 / 2009

Subject: Institution of Economic Stimulus Measures for the Planning Department

COMMENTS

Council may wish to direct staff to provide additional services within the Planning Department,lead key planning initiatives, and enact cost-reducing measures, where appropriate, in order forthis municipality to match the economic stimulus measures being considered by other levels ofgovernment.

Bylaw 209 sets out the Planning Department's Procedures and Fees. Zoning Bylaw No. 300sets out the regulations for density and land use throughout Langford. Council may wish todirect staff to write amending bylaws for both Bylaw 209 and Bylaw 300 in order to ensure thateconomic stimulus measures are fully compliant with the City's bylaws.

Council may wish to direct staff to draft a bylaw to amend Bylaw 209 in order to defer collectionof Public Hearing fees (currently at $2,800) until immediately prior to notification for PublicHearing, rather than collecting these concurrently with the initial application fee. This is a "payas you go" approach . If the application does not go to public hearing , no fees are paid and nopublic funds are expended in advertising or holding the public hearing. This initiative will savethe City the cost of processing a refund if the application does not proceed.

Council may also wish to direct staff to draft an omnibus bylaw to amend Zoning Bylaw No. 300in order to enact the following changes:

a) Elimination of the Happy Valley Corridor Study Reserve Fund and required paymenttowards this fund, with the understanding that any public works that need to occur inrelation to the upgrade to this road should be rolled into the Development Cost Chargesbylaw. Please note this will not affect collection of fees for the Happy Valley / BooksHighway intersection.

b) Crediting original parent parcel, in order to create a parallel process between thecalculation of Development Cost Charges fees and the calculation of amenity feepayments for any subdivision development.

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Institution of Economic Stimulus Measures for the Planning DepartmentJanuary 19, 2009Pa4e2of2

c) Ensure per unit amenity fee contributions are only required in relation to market -pricedunits, and not applicable to affordable housing units, which are already being donated at50 - 60% subsidy by the developer.

OPTIONS

1 Direct staff to draft a bylaw to amend Bylaw 209 in order to defer collection of PublicHearing fees until immediately prior to notification for Public Hearing , rather thancollecting these concurrently with the initial application fee:

AND

2. Direct staff to draft an omnibus bylaw to amend Zoning Bylaw No. 300 to enact thefollowing changes:

i. Elimination of the Happy Valley Corridor Study Reserve Fund and related feepayments;

ii. Crediting of original parent parcel in the calculation of amenity fee payments forany subdivision;

iii. Waiving of per unit amenity fee contributions for units sold within the LangfordAffordable Home Ownership Program.

OR

3. Take no action with respect to Institution of Economic Stimulus Measures for thePlanning Department at this time.

atth Baldwin , MCIP Emilie K. Adin, MCIP Bob Beckett Jason ParksCity Planner Deputy City Planner Fire Chief Parks Mgr.

John Manson , P.Eng . Steve Ternent .^Rob'Btldfian, MCIPCity Engineer Treasurer Clerk-Administrator

eka

p: pIanninglreportslcouncil rptph fees and zoning omnibus 19jan09doc

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CITY OF LANGFORD emaa uspx4fbn @disbkl.fang1obibcoa•)%l te bnol/ek4 MlonoloN be to

Building Inspection bulld,gphone: (250) 474-65922ne Floor 877 Goldsmream badcugfar (250) 391.3435Victoria, BC geneml fa : (250) 478-7864V98 2X5

STAFF REPORTTO

COUNCIL

FROM : Dan Reynolds, Chief Building Inspector

DATE: January 19, 2008

FILE NO: 0620 -20-Building Department - Economic Initiative

INITIATIVE

1. 100% reduction of the building permit fee for the construction of new: single familydwellings, show homes, modular homes, duplexes, multi-family and mixed use buildingsfor the 12 months following adoption of the amending bylaw, to a maximum feereduction of $25,000.

• The reduced building permit fee would not be applicable to moved houses, mobilehomes conforming to CSA Z240, or foundation only permits.

2. 50 % reduction of building permit fee for the construction of new commercial, industrialand institutional buildings for the 6 months following adoption of the bylaw, to amaximum fee reduction of $25,000.

• The reduced fees would not apply to construction that does not create a new building.

Construction time limits will set for buildings with reduced permit fees.

RISKLow

LEGAL IMPLICATIONSThe Scale of Fees and permit expiry conditions outlined in the City of Langford Building and PlumbingBylaw No. 1160 would need to be amended for Implementation.

ADMINISTRATIVE IMPLICATIONS

There will be no significant increase in administration Implications.

P170

StaiRepon to CouncilJanuary 12,20WBuilding Departments Economic Initiative rage 2

BENEFITS (SERVICE) DEVELOPMENT COST SAVINGS /ADMINISTRATIVE SAVINGSCost savings in fees will benefit development industry significantly.

FINANCIAL IMPLICATIONSA number of large projects were issued building permits late in 2008. These projects will continuethrough 2009 and a portion of the fees collected will be carried over. The 'carry over' fees for 2009will account for 64% of the Building Department budget. The remaining 36% of the Department'sbudget can be funded with permits fees form plumbing and other categories of construction.

Respectfully submitted

Dan Reynolds , Chief Building Inspector Steve Ternent , City Treasurer

Jim Bowden , Deputy Administrator 11 Rob Buchan , Clerk Administrator

P171

CITY OF LANGFORD Engineering & Subdivision2nd Floor, 877 GoldstreamAve Email: engineeringto(cityoflangford.caLangford,B.C. Web Site : http://cityoflangford.caV9B 2X8 Phone: (250) 474-0068

Fax: (250) 391-3434

Staff Reportto

Council

Date: January 19. 2009

File No.: 5400-80

Subject: Design Contract for Savory Retaining Wall

Background

As part of the Spencer Road Interchange project. Savory Road is being re-aligned to provide animproved intersection with the proposed extension of Brock Avenue , adjacent to the TCH. Uponcompletion of the project , Savory Road will no longer directly access the TCH, but will beaccessed indirectly through the Brock connector. As part of the design process , currentlynearing completion , it was recognized that the 'best' configuration for the Savory Road accessto Brock Avenue was to re-align the existing Savory Road slightly to the east as it nears the newintersection with Brock , to enable improved site lines and geometry at the intersection, whileproviding a more useful development site on the Kramer lands adjacent to Savory Road, andproviding a better location for a four way intersection with the future development lands south ofthe Brock Connector (see Sketch One).

However , in order to provide an improved horizontal and vertical alignment at this intersection,Savory Road needs to be ' raised ' considerably from its current elevation . This will require theconstruction of a new retaining wall, approximately 7 meters (22 feet) high, adjacent to SavoryRoad . While some earth/rock moving has occurred in order to anticipate the new roadelevation , no further work can be done until such time as the retaining wall is designed andtendered . It is likely that further earth/rock moving will occur in this area in conjunction with theconstruction of the wall.

Commentary

Staff is requesting Council's approval to proceed with the design of the retaining wall , which willfacilitate the integration of the wall design into the other related design drawings , includingutilities, which need to be finalized before further construction can begin. There are sufficientfunds within the project budget to undertake this work.

P172

Design Contract for Savory Retaining Wall

Fee Proposal

Page 2

The design of this retaining wall requires the services of a professional structural engineer. OurProject Manager , Tim Stevens, P.Eng. has approached the design engineer who undertook thestructural design for the bridge (Sargent & Associates Ltd. of Victoria) to submit a fee estimatefor our consideration for the retaining wall. The fee estimate for design is enclosed , and totals$49,000 plus GST with further costs of up to $18 ,000 plus GST for construction relatedengineering and inspections.

We recommend a sole source award for this assignment because:

1. The award could be considered an extension to the bridge design assignment whichwas procured competitively.

2. The price received from Sargent & Associates is reasonable considering the cost andcomplexity of the wall.

3. The wall is unique and quite challenging and will require significant coordination withthe City. Sargent & Associates is a local design consultant.


The City has sufficient funds from the Spencer Rd Interchange Project to undertake the designof the wall.

Options

That Council:

1. Award the design of the Savory Retaining Wall project to Sargent and AssociatesEngineering Ltd; OR

2. Do not proceed with the design at this time.

http//sharepoinVates/EngReportsReport/COUNCIL2009119 JAN 0915400-80 Savory Retaining Wall doc

P173


Respectfully( submitted,

/n. • 7Joh anson , P.Eng.Cit# Engineer


Rob Buchan'Clerk-Administrator

Page 3

C:IUsemtsuzettel4ppDafatocaRMicrosoMWintlowslTempomry Intemet FileslConfent Outlookl5HRPLS211Savory Retaining Wall -Iks comments. doe

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Appendix "A"

Project Outline

Page 4

C:IUSerslsuzouoiAppDataV- C AM/gosoMMmlowsiTempwery Internet FilestContent .OuflookiSHRPLS2lISavory RetainingWall-tkscomments:uoc

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Engineering Services

SERVICES CONTRACTDate: January l3, 2009

S&A Project No. 35.P2465

Title Savory Road Retaining Wall - Engineering Services

Client City of Langford

Client Contact Mr. Tim Stevens, P.Eng.

S&A Contact Dennis Sargent, M.A.Sc., P.Eng.

Preparation of conceptual design- Concept sketch

Preparation of detailed designMeetings- Two (2) meetings at conceptual design stage- Two (2) meetings at detailed design stage

Preparation of tender documents- Tender drawings

Engineering Services - Technical specifications- Engineer 's estimate

Engineering services during construction- Respond to queries- Review shop drawings- Site visits (4)- As-built drawings

Construction inspection ( if required)

Coordination of third parties or subconsultants not identified in this proposal.Coordination of regulatory approvals.Surveying, or site plan . Client to provide a site plan in AutoCAD format.Roadway design.Geotechnical site investigation , geotechnical engineering.

Services Not ProvidedEnvironmental engineering.Design of proprietary structures (e.g. MSE walls).Project tendering or preparation of contract documents , except for tender documentsidentified above under 'Engineering Services'.In-plant quality assurance.Investigation of non-structural issues.Destructive or non -destructive materials testing.

Task Anticipated Completion

ScheduleConceptual Design February 6. 2009

Detailed Design March 6. 2009

Engineering During Construction as required

Page I

P177


SERVICES CONTRACTDate: January 13, 2009

For the engineering services described above, we propose a lump sum fee of $57,500.00 +GST which includes the cost of disbursements (document reproduction, courier and travel).The proposed in is based on hourly rates for personnel involved in this project as outlinedin the 'Rates ' section of this proposal. The following is a breakdown of proposed fees:

• Conceptual Design $ 14,000

Fees. • Detailed Design $ 35,000

• Engineering During Construction $ 8,000• Disbursements $ 500

• Total S 57,500

• Construction Inspection (if required) $ 10,000 (budget allowance)

Hourly rates for personnel involved in the project are as follows:

• Project Manager / Senior Engineer $ 140.00

• Structural Engineer $110.00Rates • Project Supervisor / Inspector $ 102.00

• Junior Engineer I E.I.T. $90.00

• Senior Technician $90.00

• Junior Technician $80.00

The terms of agreement for the provision of engineering services are set out in thisServices Contract , including Engineering Services Agreement - Schedule I a asappended to this Services Contract.

General Provisions By signing, the Client accepts Sargent & Associates Engineering Ltd.'s offer to provideEngineering Services, and this Services Contract including Schedule la constitute theentire agreement between the parties respecting the project and no understanding oragreements , oral or otherwise, exist betw eep parties except as expr sly set out herein.

Acceptance of Offer Signatureof S gaana 3Authorized Client Representative Sargent & Associates ginee ing Ltd. Representative

Print Name and date (m /dd/yy)

Page 2

P178

Sargent & Associates Engineering Ltd.Engineering Services Agreement

General ProvisionsNeither party shall assign or subcontract the whole or any partof their obligations without the consent of the other, suchconsent shall not be unreasonably withheld.

This proposal, if accepted, shall be governed by and construedI. accordance with the laws of the Province of BritishColumbia.

Obligations of ClientThe Client will assist Sargent & Associates Engineering Ltd.by providing or making available all available and necessaryinformation that the company will reasonably require toprovide the services; the Client will examine all requests,reports or other documents presented by Sargent & AssociatesEngineering Ltd. relating to the Services and promptlyprovide in writing decisions or general instructions pertainingthereto an as not to delay the provision of the Services.

PaymentThe Client will pay Sargent & Associates Engineering Ltd.the fees as described herein plus applicable nixes and dutiesincluding the Federal Goods and Services Tax (GST). Inaddition, the Client will pay for any additional servicesrequested including , but not limited to, those Identified asServices Not Provided . Any new tax(es) imposed by anyfederal, provincial or local government. including but notlimited to value added , sales it business transfer nixes willbe paid by the Client

Sargent & Associates Engineering Ltd. will submit a monthlyinvoice to the Client requesting payment for that portion ofwork actually performed to the date of invoice and the Clientwill pay the amount within 30 days of the receipt of theinvoice. Accounts overdue by more than 30 days will becharged interest at a rate of 1 . 5%per month or 18 %perannum from the due date until paid.

Sargent & Associates Engineering Ltd. may. at its election,suspend services on this Project if any invoice (s) representingor exceeding one-third of the Project fee remains unpaid formore than 60 days.

TerminationSargent & Associates Engineering Ltd. may, withoutprejudice to any other right or remedy it might have . terminatethis agreement if the Client is in breach of any obligation ofthis agreement or if the Client is insolvent or makes a generalassignment for the benefit of creditors or if a receiver isappointed. Such termination operating from the date of noticeby Sargent & Associates Engineering Ltd. to the Client.

If Sargent & Associates Engineering Ltd. is prevented fromperforming the services for a period of thirty days or more asthe result of an event which is unavoidable and beyond thecontrol of Sargent & Associates Engineering Ltd. such as. butnot limited in , on order of a court or other public authority, alabour dispute, a communication line failure , power failure orany other natural disaster or Act of God then Sargent &Associates Engineering Ltd. may. without prejudice to anyother right or remedy it might have, terminate this agreement

Such termination operating from the date of notice by Sargent& Associates Engineering Ltd. to the Client.

If Sargent & Associates Engineering Ltd. terminates thisagreement under the conditions set out above . Sargent &

Schedule la

Associates Engineering Ltd. shall be entitled to be paid forwork performed including reasonable profit and for loss ordamage sustained as a result of the termination of thisAgreement.

Ownership ofDoeuments/DisclosureExcept as provided by law or otherwise by this agreement theparties will keep strictly confidential and will not without thewritten consent of the other party, disclose to anyone , eitherbefore , during or after termination of this agreement theinformation which comes to the knowledge of a parry as aresult of this agreement.

Original drawings and other documents. as instruments ofservice, are the property of Sargent & Associates EngineeringLtd. If the Client requests additional copies of plans orreports. Sargent & Associates Engineering Ltd. will providethem at the Client ' s expense.

LiabilitySargent & Associates Engineering Ltd.'s liability, in the eventof a claim against it or any of its employees , agents, andrepresentatives in respect of the services, whether in contractor tart is limited to the amount of Smgent & AssociatesEngineering Ltd.'s professional liability insurance in force andavailable at the time the claim was made and shall only berecoverable from Sargent & Associates Engineering Ltd. inrespect of loss or damage which is directly attributable tonegligent acts or omissions of Sargent & AssociatesEngineering Ltd.

In any event Sargent & Associates Engineering Ltd. shall notin any circumstances , be liable for consequential loss ordamage such as loss due to delays to the Project, loss ofearnings or loss of profits, howsoever caused.

Dispute ResolutionEither party may give notice , at any time. with respect to anydispute between the parties under this Agreement that thedispute shall be:

a) Firstly, referred to two representatives, one a

b)

representative of Sargent & Associates EngineeringLtd., and the othera representative of the Client fornegotiation , and settlement negotiations . FailingFeel resolution of the matter within thirty (30) daysfrom such reference;The dispute shall be referred to a mediator mutuallyagreed upon by the parties for non-bindingmediation. The costs of such mediation shall behome equally by the parties. Such mediation to beheld within ninety (90) days of the and ofnegotiations pursuant to subclause (a):

c) Failing final resolution ofthe matter by mediation,the parties may refer the matter to bindingarbitration in accordance with the provisions of theArbitration Act of the Province of British ColumbiaThe place of the arbitration shall be Victoria in theProvince ofBritish Columbia . Such arbitration shallbe by a single arbitrator who shall be agreed uponby the parties foiling which such single arbitratorshall be appointed pursuant to the provisions of theapplicable Arbitration Act.

Page 3P179

CITY OF LANGFORD Engineering & Subdivision2nd Floor, 877 Goldstream Ave Email: engineering(ciicitvoflanaford.caLangford, B.C. Web Site: http.Y/cftyoftangford.caV9B 2X8 ffi Phone: (250) 474-0068

Fax: (250) 391-3434

Staff Report

to

CouncilDate: January 19, 2009

File No.: 5460-25

Subject: Design Contract for Spencer Interchange South Ramps

BackgroundThe Spencer Road Interchange project is envisioned to proceed in two phases. The projectwas split into two phases as the traffic studies indicated that two ramps , namely the TCHeastbound off-ramp , and the BMP (Bear Mtn Parkway) to TCH eastbound on-ramp ( loop) werenot required at project opening and potentially for more than 10 years depending on the pace ofdevelopment. For the first (current) phase the TCH eastbound off-ramp function will beprovided by directing traffic along Goldstream to Leigh Road, and the BMP southbound on-rampfunction will be provided through a traffic signal, directing traffic to the eastbound on-ramp. Thecurrent Spencer Interchange project only includes the phase I works, such that the phase IIworks are not currently designed, scheduled, or financed. The estimated cost of the Phase IIworks is in the order of approximately $5 to 6 Million.

Commentary

Recent announcements from the senior levels of Government , in response to the recenteconomic turndown, indicate that there may be a window of opportunity for the City to exploresenior government cost sharing in this project , such that it may make sense to move this projectforward to construction in 2009.

It is our understanding , based on the information obtained to date from the senior levels ofGovernment , that infrastructure funds may be made available to Municipalities who have 'shelfready ' projects , which can go to construction relatively rapidly , say later in 2009 . Typically, forprojects the size of this one , this means that the detailed design must be complete so theproject can be tendered soon after award of funding . Alternatively , the design-build approachcan be suggested for these larger projects where design is not yet complete , but it still results inthe delay of physical construction as the successful proponent must be selected and thencomplete the design in any event.

For these reasons , staff wish to bring forward , for Council' s consideration , a proposal toundertake the design of the phase II works for the Spencer Interchange Project (the TCHeastbound off-ramp , and the BMP southbound on-ramp) at this time , to enable this project to bepotentially considered as 'shelf ready ' as soon as possible.

P180

Design Contract for Spencer Interchange South RampsPage 2

While this does not guarantee that the project will receive funding from senior levels ofGovernment, it should increase its chances of being considered for funding. Even if the projectdoes not receive funding in 2009 the design will be competed such that the City could proceedwith the project at any time in the future.

Fee Proposal

Staff has approached a local Engineering Company , Focus Corporation , to request a quote toundertake the design of these two ramps . Their proposal is enclosed herein, and estimates thefees for design of the project at $61,250 plus G.S.T. We approached Focus Corp directly asthey are very familiar with the Spencer Project having worked with our project manager onvarious aspects of the interchange , and are locally based and committed to undertaking thedesign within a 5 week time period . While staff would normally prefer to have asked for anumber of quotes for this work , under the time constraints noted above, we are suggesting thatan exception be given to allowing a sole source proposal.


The City does not have sufficient funds from the Roads DCC program to undertake the project,or the design at this time. The City does, however, have sufficient funds from the Corix 3%general capital improvement fund that could be directed immediately toward this project , shouldCouncil wish to proceed immediately with the design of these works.

Options

That Council:

1. Award the design of the Spencer Phase II Works project to Focus Corporation, onthe condition that the design be completed within 5 weeks of the notice of award;AND

2. that funding be made available from the Corix 3% capital contribution account to fundthe design work; OR

3. Do not proceed with the design at this time,

httpl/shoropolnt'si teslEngReports/Repod/COUNCIV2009119 JAN 0915460.25 Spencer Phase Il doe

P181

Design Contract for Spencer Interchange South Ramps


-M

John Manson , P.Eng. ' Matthew Baldwin, MCIPCity Engineer = City Planner

y,

Steve TementTreasurer

Rob BuchanClerk-Administrator

Page 3

C:1Userslsuzette l4ppDataLLacaMllcrosoMLMndowstTempmsry Intemat Flles;Content Outook15HRPLS2lISpencer Phase 11- InCamera - Iks comments.ooc

P182

Design Contract for Spencer Interchange South Ramps

Appendix "A"

Project Outline

Page 4

C: WserstsuaettM4ppDatatocs1 M omsoMMWIndowslTempurary Internet Fi!esiCOntentOuflocklSHRPLS211Spencm Phase 11- InComm - fks commentsdoc

P183

FOCUSEngineering - Geomatlcs - Planning

December 19, 2008

Stevens Engineering Ltd.#106 - 945 Bear Mountain ParkwayVictoria , BC V98 6T1

File No.: 010911•'0,421I2O pen6r pewsS4oc

Attention: Tim Stevens, P.Eng.

RE: SPENCER INTERCHANGE - DETAILED DESIGN FOR SW QUADRANT RAMPS

Thank you for contacting Focus Corporation ("Focus') with regard to the above noted project. We arepleased to provide our proposal for consulting and professional services.

Project Understanding

The assignment is to provide detailed design for the southbound off-ramp, and southbound inner loopon-ramp In the southwest quadrant of the Spencer Interchange.


The Client retains Focus to provide consulting and professional services as described generally in theEngineering Services section and Focus agrees to provide these services to The Client, as follows:

Focus Is familiar with this project , having provided design services for the functional and preliminarydesigns , and currently being involved in a design coordination role for the interchange detailed designunderway. This assignment will consist of the following deliverables and tasks.

• Detailed design and construction drawings for the additional ramp(s), consisting of roadway,signing , pavement marking , and drainage design.

• Coordination with other consultants w.r.t. geotechnical, environmental, landscaping,archeological, traffic, and electrical. (There is no anticipated impact to current utility design.)Focus will lead the design coordination with these other consultants.

• Additions to the interchange contract documents and specifications as required for the rampworks.

Focus will also provide services during the tender and construction phases as required on an hourlybasis.

The following list summarizes our understanding and assumptions relating to this assignment:

105- 859 Orono Avenue, Victoria BC V9B 2T9, Canada Focus CorporationMain 250 .478.7400 - Fax 250.478.7465 www. focus.ca

P184

FOCUSEngineering - Geamatlcs - Planning

• The decision to include the inner loop with the construction works will be made by the City at the50% design stage.

• Construction is under way via separate contracts or day labor for the bridge, bulk grading, andsome drainage and utility work. The complete works including base gravels and paving,lighting , signing , signalization , etc. will be delivered via a single finishing contract. Theadditional ramp(s) will be designed and included in the finishing contract. This will simplify theconstruction activities , and limit the effort required in producing additional contract documentsand specifications.

• Focus will revise the current ramp intersection design on the south side of the interchange toaccommodate the additional ramp(s). The current design is an interim intersection which is notsignalized because it consists only of a left-turn off movement from the BM Parkway. With theramp addition this intersection will need to be signalized . If the loop ramp is omitted in theinterim, the intersection will be designed to transition to the ultimate without pole relocations.

• The interchange design assignment currently underway will be complete prior to Focuscommencing the ramp design. CAD and Caice files of the current design will be provided toFocus by the City. The interchange designer will have the opportunity to review and commenton Focus' design of the additional works. The area on the interchange designer's drawingsaround the south ramp intersection will need to be outlined by the interchange designer andnoted as NIC or superseded and refer to the additional design drawings for the ramp(s) andIntersection.

• Sub consultant tasks pertaining to geotechnical , environmental , landscaping , archeological,traffic, and electrical are not included in this proposal and have not been consulted since someare already Involved in the project and could be utilized for this work. Those disciplines willneed to be consulted to finalize the design budget.

• It is anticipated that the drainage design will be straight forward and will outlet into the systemdesigned for the interchange . We will assess the requirement for a detention or treatmentfacility however the design for same, if required, is not included in the fee estimate.

• The design team will consist of Andre Fillion , P.Eng . and Bruce Kenning P . Eng. as engineers forroadway and drainage design respectively, with drawing production and QC led by Ian Douglas.Joe Shook will assist in the production of specifications and quantity review.

• Our client will be the City of Langford.

Fees & Disbursements

The estimate of fees for the engineering services described above is $61,250 plus G.S.T. assummarized on the attached spreadsheet which also includes an outline of the design stages. Theabove noted fees include the costs of disbursements.

The Client may, during the course of the project, without invalidating this agreement, make changes inthe scope of services to be provided by Focus. Additional services as requested will be provided for anadditional fee and the schedule will be changed as is reasonably necessary to allow for the changes inthe scope of services.

105- 859 Orono Avenue, Victoria BC V9B 219, Canada Focus CorporationMain 250.478.7400 • Fax 250 478.7465 www.focus.ca

piss


Schedule

There is no proposed start date, however the time required to complete the proposed works will beapproximately five weeks from commencement subject to availability of staff and other consultants. Alonger schedule may be required if there is significant approval time between design stages.

General Provisions

The terms of agreement for the provision of engineering services are set out in this proposal and inTerms of Engagement as appended to this proposal.

If The Client accepts Focus's offer to provide engineering services, then this proposal and the Terms ofEngagement constitute the entire agreement between the parties respecting the project and nounderstandings or agreements , oral or otherwise , exist between parties except as expressly set outherein.

We thank you again for the opportunity to propose our services and we look forward to working withyou.

Sincerely,

THE FOCUS CORPORATION LTD.

Andre Fillion, P.Eng.

Acceptance of ProposalThe Client accepts Focus's offer to perform the services on the terms and conditions noted in thisproposal and the Terms of Engagement by signing and returning a copy of this proposal to Focus.

Client Date

105.859 Orono Avenue. Victoria BC V913 2T9, Canada Focus CorporationMain 250.478.7400 - Fax 250478.7465 www.focus.ca

P186

FOCUSEngineering - Geomatics - Planning

TERMS OF ENGAGEMENT

1. GENERALThe Focus Corporation Ltd. (`FocUsl shall render the Services, as specified in this proposal, to the Client for this Project inaccordance with the following terms of engagement . Each party shall designate a representative who is authorized to act onbehalf of that party and receive notices under this Agreement.

Focus will confirm in writing before proceeding with additional services as required by the client Rates will be either hourly oron a task specific basis.

2. COMPENSATIONFees for Services provided are due and payable upon invoicing. Accounts in excess of 30 days from date of invoice aresurcharged with carrying charge interest at 2 % per month, compounded monthly (26.8% per annum ) on overdue amounts.Obtaining agency approvals is not a prerequisite for payment for Services rendered.

3. TERMINATIONEither party may terminate this engagement without cause upon thirty (30) days ' notice in writing. On termination by eitherparty under this paragraph , the Client shall forthwith pay to Focus all charges for the Services performed . Including allexpenses and other charges incurred by Focus for this Project.

If either party breaches this engagement , the non- defaulting party may terminate this engagement after giving seven (7) days'notice to remedy the breach. On termination by Focus under this paragraph, the Client shall forthwith pay to Focus all chargesfor the Services performed to the date of termination , including all fees and charges for this Project

4. ENVIRONMENTALFocus's field Investigation , laboratory testing and engineering recommendations will not address or evaluate pollution of soil orpollution of groundwater. Focus will cooperate with the Client's environmental consultant.

5. PROFESSIONAL RESPONSIBILITYIn performing the Services , Focus will provide and exercise the standard of care , skill and diligence required by customarily-accepted professional practices and procedures normally provided in the performance of the Services contemplated in thisengagement , at the time when , and in the location which, the Services are performed.

6. INSURANCEAs required under the policies of the Association of Professional Engineers and Geoscientists of BC, Focus hereby informs theClient that they carry Professional and General Liability insurance with ENCON Insurance Managers Inc

7. LIMITATION OF LIABILITYFocus shall not be responsible for:(a) The failure of a contractor , retained by the Client , to perform the work required in the project in accordance with the

applicable contract documents;(b) The design of, or defects in, equipment supplied or provided by the Client for incorporation into the Project;(c) Any cross -contamination resulting from subsurface investigations;(d) Any damage to subsurface structures and utilities which were identified and located by the Client;(e) Any Project decisions made by the Client if the decisions were made without the advice of Focus, or contrary to, or

Inconsistent with , Focus's advice:(f) Any consequential loss, injury or damages suffered by the Client . Including, but not limited to, loss of use, earnings

and business interruption;(g) The unauthorized distribution of any confidential document or report prepared by or on behalf of Focus for the

exclusive use of the Client.

For the purposes of the limitation of liability provisions contained In the Agreement of the parties herein , the Client expresslyagrees that it has entered into this Agreement with the Consultant, both on its own behalf and as agent on behalf of itsemployees and principals.

The Client expressly agrees that the Consultant 's employees and principals shall have no personal liability to the Client inrespect of a claim , whether In contract, tort and/or any other cause of action in law. Accordingly , the Client expressly agrees

105- 859 Orono Avenue, Victoria BC V9B 2T9, Canada Focus CorporationMain 250.478.7400 - Fax 250.478.7465 www.facus.ca

P18?


that it will bring no proceedings and take no action in any court of law against any of the Consultant 's employees or principalsIn their personal capacity.

The total amount of all claims the Client may have against Focus under this engagement , including , but not limited to . claimsfor negligence , negligent misrepresentation and breach of contract , shall be strictly limited to the amount of any professionalliability insurance Focus may have available at the time such claims are made . No claim may be brought against Focus incontract or tort more than two (2) years after the Services were completed or terminated under this engagement.

B. DOCUMENTSAll of the documents , including digital information , prepared by Focus or on behalf of Focus in connection with the Project areinstruments of service for the execution of the Project Focus retains the property and copyright in these documents , whetherthe Project Is executed or not. These documents may not be used on any other project without the prior written agreement ofFocus.

In the event the Client furnishes Focus with any documents , information , surveys, and reports , Focus shall be entitled to relyon their accuracy and completeness . Any contracts for the provision of such documents , information , surveys, and reportsshall be considered direct contracts with the Client unless explicitly provided otherwise.

9. FIELD SERVICESWhere applicable, field services recommended for the Project are the minimum necessary in the sole discretion of Focus, toobserve whether the work of a contractor retained by the Client is being carried out In general conformity with the intent of theServices. Any reduction from the level of Services recommended will result in Focus providing modified certifications for thework.

10. DISPUTE RESOLUTIONIf requested In writing by either the Client or Focus, the Client and Focus shall attempt to resolve any dispute between themarising out of or in connection with this agreement by entering into structured , non-binding negotiations with the assistance of amediator on a without prejudice basis . The mediator shall be appointed by agreement of the parties . It a dispute cannot besettled within a period of thirty (30) calendar days with the mediator , the dispute shall be referred to and finally resolved byarbitration under the rules of procedure of the British Columbia International Commercial Arbitration centre.

105- 859 Orono Avenue, Victoria BC V98 2T9, Canada Focus CorporationMain 250 . 478.7400 • Fax 250 .478.7465 www.focus.ca

P188

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P189

CITY OF LANGFORD2nd Floor, 877 Goldstream Ave.Langford, B.C.V9B 2X8

Administration and FinancePhone : (250) 478-7882

Fax: (250) 478-7864Email: [email protected]

Web Site: http:11cityoflangford.ca

STAFF REPORT TO COUNCIL

Date: January 19, 2009

File No. : 1715-20-2009

Subject: West Shore Parks & Recreation Society 2009 Budget

COMMENTARY

Attached is the West Shore Parks & Recreation Society's (WSPRS) 2009 Budget package. Theannual budget is adopted by resolution of the WSPRS Board and sent to the membermunicipalities (Langford, Colwood, View Royal, Highlands and Metchosin) for their individualapprovals.. Unanimous consent of all members is required.The 2009 Budget provides for an overall expenditure increase of 5.6% in 2009 and a 3%increase in municipal contributions. The difference is made up from increased operatingrevenues. WSPRS generally targets for a 2.5% increase in municipal contributions.

Apportionment of the municipal contributions among the members is calculated using a 50%population and 50% assessment formula. The result of that calculation is a 6.27% increase inthe Langford contribution. Given that Langford has grown faster than the other members (bothIn population and assessment), it is reasonable to expect that Langford's tax contributions willincrease at a higher rate than the 3% average increase. On the other hand, Langford will haveproportionately higher new assessment to pay for it. Based on the completed roll for 2009, the6.27% Increase in Langford 's contribution to WSPRS should result in a tax increase tothe typical home owner of 3.08% or $3 .22 for recreation.

The budget package includes a schedule titled 'Additional Capital Requests to Fund 5 YearCapital Plan For Budget Year 2009' which lists some capital items which are over and abovewhat can be funded with a 3% requisition increase. These are broken down as follows:

Total CostLangford

Cost

Artificial Turf $ 800,000 $ 373,267Fitness Centre Expansion 3,900,000 1,819,677Fire Suppression System 400,000 186,634HVAC 600,000 279,950Soccer lights 180,000 83,985

Parking 600,000 279,950Additional Seniors Financing 330.000 153,973

$6,810,000 $3,177,436

P190

Report to Council -WSPRS 2009 BudgetJanuary 19.2009

Page 2 of 5

For any of these projects to be funded by taxation, each $100,000 increase in the requisitionresults in a tax increase of $5.68 to the average home owner. So the cost to that average homefor the Artificial Turf is $21.20 and for the Parking is $15.90.

WSPRS have recommended that funding for all these items except the Artificial Turf andParking should be funded through referendum (debt). Other items in the 5 year capital planwhich are recommended for debt funding include:

Total CostLangford

Cost

Centennial Centre Upgrades (2009) $ 30,000 $ 13,998Refit Classrooms/Conference Spaces

(2010/2011) 720,000 335,940

Childcare (2010) 680,000 317,277Seniors Expansion (2009/2012) 420,000 195,966Arena Floor (2010-2012) 1,500,000 699,875

Lacrosse Box (2010) 600,000 279,950Sport Field Development (2010/2011) 1.500,000 699.875

$5,450,000 $2,542,881

In addition to approving the budget (or not), Council may wish to indicate whether it is preparedto conduct a referendum to seek the assent of the electors to borrow up to $5,067,100 for theseprojects. If Council is in favour of conducting a referendum, an indication of timing would beappropriate since some of the projects are scheduled for 2009.

Also attached is correspondence from the Juan de Fuca Senior Citizens' Association in supportof the proposed $120,000 expansion in the base budget plus the 'over 3%' amount of $330,000.This project is shown as referendum funded (for both amounts) in the budget.

P191

Report to Council -WSPRS 2009 BudgetJanuary 19,2009

Page 3 of 5

OPTIONS

That the Administration and Finance Committee recommend that Council:

1.

i) Approve the West Shore Parks and Recreation Society 2009 Budget with a 3%increase in requisition, or

fl) Reject the West Shore Parks and Recreation Society 2009 Budget and refer it backto the Society to address the following:

and

2

i) Agree to conduct a referendum in 2009 (or some future year) on a loan authorizationbylaw to fund the projects indicated in the WSPRS budget as referendum funded to amaximum debt of $5,067,100 (or some other amount) subject to the participation ofthe other WSPRS members, or

ii) Decline to hold a referendum to fund the projects in the WSPRS budget

and

3.

i) Not approve the capital items that are over the 3 % requisition increase and fundedby taxes or

ii) Approve the Artificial Turf Field for a total cost of $800 ,000, and/or

iii) Approve the Parking for a total cost of $600,000

P192

Report to Council -WSPRS 2009 BudgetJanuary 19, 2009

Page 4 of 5Respectfully submitted,

Steve Ternent ' Rob BuchanTreasurer Clerk/Administrator

atthew BaldwinCity Planner

t

tp Manson(/ City Engineer

P193

fl WESTSHORE

11

December 19, 2008

The City of Langford2 Floor, 877 Goldstream AvenueVictoria , BC V9B 2X8

RECEIVEDDEC 2 3 2008

ADMINISTRATION & FINANCECITY OF tANGFORD

Attention: Mayor and Council

Dear Mayor and Council

RE, West Shore Parks and Recreation Society 2009 Budget

Please find attached the West Shore Parks and Recreation Society proposed budget for 2009 for Councilconsideration and approval.

The format and perspective of this years' budget differs from the presentation of WSPR budget over the pastfew years. With a new Administrator and a new Manager of Finance comes a new financial perspective. Thisnew perspective has been implemented in the attached 2009 Budget.

The other thing you may notice is that there are some large percentage variances in a number of areas. Mostof these variances are as a result of the new format, in which program areas have been amalgamated ormoved to a different account . There are also some significant variations based on changes in coordinator andmanagers areas of responsibility.

The new format of the 2009 WSPR Budget is significantly different from previous budget versions and with newcouncils in place across the West Shore, our Administrator, Linda Barnes, and our Manager of Finance.Cameron Reid, would like to be present when the budget comes before council. If requested we would be morethan happy to prepare a presentation to council on specific areas if significant prior notice is given. The goal isto have our budget passed by all Members before the end of February, as paragraph 9 of our Operating,Maintenance, and Management Agreement requires a budget be approved by February 28th,

Capital RequisitionsThe most difficult part of preparing our budget for 2009 was the inclusion of funding for our Five Year CapitalPlan. Operationally we were able to contain our requisition increase to 3% but in order to fund both ourEquipment Replacement Fund and our Five Year Capital plan we need substantially more.

We have prepared the 2009 budget with two levels of additional requisitions, above the 3% operationalrequisition increase. Within the 3% increase we have increased capital spending by 41 % but still have notaddressed the capital spending required to maintain and improve our aged infrastructure. We have highlightedthat infrastructure capital in our Five Year Capital Plan and in a separate schedule called 'Additional CapitalRequests to Fund the 5 Year Capital Plan'. This schedule breaks down the individual projects with thecorresponding requisition Increases for each project.

Admittedly a single year increase to cover the entire request is unlikely; however It does not change our needfor the items on the additional capital list. We respectfully ask that council consider funding more than theoperational increase of 3% on a project by project basis. To facilitate partial funding of our additionalrequirements, we have ranked the importance of the additional items in the hopes that we may move forwardon some items.

I/; r Island Hi;hway Victoria JC V')B 111P194

We look forward to working with our member municipalities to raise the required remaining funds either byreferendum or by other means.

2009 Budget ContentsAttached you will find our 2009 Draft Budget in the following reports:

1) Requisition Summary2) Converted Assessments3) 2009 Budget

a. Budget Summaryb. Budget Detailc. Five Year Operating Budget

4) 2009 Capitala. Five Year Capital Planb. Five Year Equipment Replacement Planc. Additional Capital Funding

2009 Budget Highlights2009 2008

Salaries, Wages & Benefits $ 5,554,663 59.83% $ 5,371,480 61.10%Utilities 5 758,289 8.17% $ 695,560 7.91%Insurance $ 266,000 2.86% $ 242,910 2.76%Repairs and Maintenance $ 235,576 2.54% $ 279.600 3.18%Supplies $ 657,055 7.08% $ 672,360 7.65°/Contract for Services $ 420,338 4.53% $ 381,580 4.34%Rentals & Leases $ 74,859 0.81% $ 101,400 1.15%Other $ 446,608 7.29% $ 521,600 3.76°/Capital $ 677,163 2.09% $ 330,800 2.21%Debt Subsidy $ 194,000 4.81% $ 194,000 5.93%

$ 9,284,551 $ 8,791,290

Municipal Requisition $ 4,075,054 $ 3,956,15043.9% 45%

1. The increase in our 2009 operating expenses for 2009 will be covered by increased revenue and insome areas , decreased expenses.

2009 vs 2008 budgeted revenue increased 14.6%2009 vs 2008 budgeted expenses Increased 7.3%

2. The increase In operating expenses is a result of:a. Staff wages increase per agreements = $179,150b. Increase in insurance = $23,000c. Increase in utilities = $62,750d. Completion of the Strategic Plan = $50,000e. Increased IT spending = $62,000f. Increased capital spending for operational requirement = $346,000

3. 2009 increase in requisitions of 3.00% represents an increase of $118,900 compared to 2008 - 4.00%or $152.000

61Island Highrray Victoria 3C V9B I)I II!;J1 1 1104.'.1 i5P195

4. The 2009 $ 118,900 increase in requisitions is the municipal contribution to an increase in spending of$490,000 or 5.6% over 2008 , mostly to capital projects. That means 75% of the increase in spending iscovered by increased revenue.

5. We have increased spending on capital items by 41 % while keeping our requisitions at a nominalincrease of 3.00% based on higher revenue.

6. We have increased revenue by 14.6% or $663,000 over 2008 based on a 7 . 5% increase in prices, newprograms , higher demand for programs based on 2008 performance , and new revenue streamsIncluding LED sign advertising revenue.


Cameron ReidManager of Finance and Administrative Services

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Attach

1767 Islind HighwayVictoria 13C V93 IJI ZSu 1118i^;-; /1 -!fP196

2009 BUDGET(includes)

a. Budget Summaryb. Budget Detailc. Five Year Operating Budget

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