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The Regional Risk Reduction InitiativeThe Regional Risk Reduction InitiativeR3iR3i
Implementing a Regional CAP Based AllImplementing a Regional CAP Based AllHazard All Risk Early and Public WarningHazard All Risk Early and Public WarningSystem in the CaribbeanSystem in the Caribbean
Geneva, April 2010Geneva, April 2010
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Early and Public Warning SystemEarly and Public Warning System
Initiatives in the CaribbeanInitiatives in the Caribbean
The need for mechanisms to quickly alert andThe need for mechanisms to quickly alert andwarn the public is not a new concept either in thewarn the public is not a new concept either in theCaribbean or elsewhere.Caribbean or elsewhere.
In order to fully appreciate the work being done,In order to fully appreciate the work being done,
one must be familiar with some of the players andone must be familiar with some of the players andsome of the activities previously completed orsome of the activities previously completed orcurrently in development/implementation.currently in development/implementation.
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Regional Agencies and InitiativesRegional Agencies and Initiatives
Country LevelCountry Level Vigilant SystemVigilant System France;France;
-- RDS, Sirens, SMSRDS, Sirens, SMS BVI, Jamaica etcBVI, Jamaica etc
Regional LevelRegional Level CIMH, CDEMA, UWI, UNDP BarbadosCIMH, CDEMA, UWI, UNDP Barbados
(R3i)(R3i)
Broader RegionBroader Region Hurricane Committee, NWS/NOAA, IOCHurricane Committee, NWS/NOAA, IOCUNESCO/ICG CARIBUNESCO/ICG CARIB
(Barbados Chair, Anguilla Vice Chair WG3(Barbados Chair, Anguilla Vice Chair WG3 DisseminationDisseminationand information)and information)
GlobalGlobal WMO, UNISDR, ITUWMO, UNISDR, ITU
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The BackgroundThe Background
The R3i project is a unique Overseas Countries andThe R3i project is a unique Overseas Countries andTerritories Project supported by the Overseas CountriesTerritories Project supported by the Overseas Countriesand Territories Association (OCTA), initiated at theand Territories Association (OCTA), initiated at theNational Disaster Director Level, funded by the EU 2008National Disaster Director Level, funded by the EU 2008
Global C Envelope as part of EDF 9 and being managedGlobal C Envelope as part of EDF 9 and being managedand implemented via the United National Developmentand implemented via the United National DevelopmentProgramme (UNDP) Barbados.Programme (UNDP) Barbados.
Proposal specifically cited CAP as the requiredProposal specifically cited CAP as the requiredcommunication standard for the warning systemcommunication standard for the warning systemcomponent of the project.component of the project.
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Project members are the UKOTs of Anguila, BVI,Project members are the UKOTs of Anguila, BVI,Cayman, TCI and Montserrat;Cayman, TCI and Montserrat;
Dutch Countries of Aruba, Curacao and SintDutch Countries of Aruba, Curacao and SintMaartin; andMaartin; and
Dutch Territories of Bonair, Saba and St EustatiaDutch Territories of Bonair, Saba and St Eustatia
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R3I A New Management ModelR3I A New Management Model
1.1. To Be Managed as Projects by Component;To Be Managed as Projects by Component;
2.2. Assign a Technical Management Team (TMT) forAssign a Technical Management Team (TMT) for
Each Component of the Project;Each Component of the Project;
3.3. Membership in TMT based on OCT Expertise,Membership in TMT based on OCT Expertise,Interest and Importance to OCT;Interest and Importance to OCT;
4.4. Technical Resources (TRs) Defined By Each TMTTechnical Resources (TRs) Defined By Each TMTApplying Best Resources To Project Needs; andApplying Best Resources To Project Needs; and
5.5. Cross Pollination Between Components to InformCross Pollination Between Components to Informactivities, Outputs and Outcomesactivities, Outputs and Outcomes
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R3i Reporting Structure
UNDP
Project Board
Component Technical Management Team
Other R3I Members Technical Resources
Implementation
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R3i Project ComponentsR3i Project Components
TMT1TMT1 Hazard & Vulnerability Mapping &Hazard & Vulnerability Mapping &
ModelingModeling
TMT2TMT2-- Early Warning Systems PilotEarly Warning Systems Pilot TMT3TMT3 Response, Relief and RecoveryResponse, Relief and Recovery
TMT4TMT4 Emergency Operations CapacityEmergency Operations Capacity
BuildingBuilding TMT5TMT5 Best Practices & Lessons LearnedBest Practices & Lessons Learned
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The Structural Framework
COMPONENT 2COMPONENT 2 -- Early Warning SystemsEarly Warning Systems
Technical Management TeamTechnical Management Team
DutchDutch Sint MaartenSint Maarten
UKOTUKOT MontserratMontserrat
Expert CountryExpert Country -- AnguillaAnguilla
UNDPUNDP
Subject Matter ExpertSubject Matter Expert Mr Art BotterellMr Art Botterell
1. Terms OfReference for Assessment1. Terms OfReference for Assessment
2. Capability/Needs Assessment2. Capability/Needs Assessment
3. Technical Specifications/SOW3. Technical Specifications/SOW
4. Work Plan/Schedule4. Work Plan/Schedule
5. Component Budget5. Component Budget
6. Implementation6. Implementation
7. Lessons Learned Shared via 4/57. Lessons Learned Shared via 4/5
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Key BENEFITSKey BENEFITS
Accords with the UNDP ProgrammeAccords with the UNDP Programme
This is a How To for the UNDP ObjectivesThis is a How To for the UNDP Objectives
Each Component Team Differs in compositionEach Component Team Differs in composition
A Defined TOR, SOW and WP facilitates distributedA Defined TOR, SOW and WP facilitates distributedworkflowworkflow
Programme Recognises the strengths of the partnersProgramme Recognises the strengths of the partnersand members expertiseand members expertise
The Model is Inclusive, Based on Best Practices,The Model is Inclusive, Based on Best Practices,extendable and Targetedextendable and Targeted
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1111
VisionVisionFor A Regional, CAP Standard Based, All Hazard,For A Regional, CAP Standard Based, All Hazard,Early And Public Warning System.Early And Public Warning System.
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18671867
PR TrenchPR Trench
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Report IGC CARIBE IVReport IGC CARIBE IVNicaragua March 2010Nicaragua March 2010
Working Group IIIIWorking Group IIII
The IGC is requested to consider, comment andThe IGC is requested to consider, comment andeventually endorse the recommendations issuedeventually endorse the recommendations issued
by the Working Group. (Martinique 2009)by the Working Group. (Martinique 2009)
7. Recognise the official WMO, EUMETNET, NWS & USGS support of7. Recognise the official WMO, EUMETNET, NWS & USGS support ofthe International Telecommunications Union (ITU) Common Alertingthe International Telecommunications Union (ITU) Common Alerting
Protocol (CAP) standard.Protocol (CAP) standard.
8. Work to standardize national protocols and operating procedures to8. Work to standardize national protocols and operating procedures toreduce response time.reduce response time.
9. Inform the development of response protocols based on the results9. Inform the development of response protocols based on the resultsof the CDERA Tsunami and Coastal Hazards Warning System Project.of the CDERA Tsunami and Coastal Hazards Warning System Project.
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R3I Sub ProjectsR3I Sub Projects
TMT1TMT1 Hazard & Vulnerability MappingHazard & Vulnerability Mapping& Modeling& Modeling
TMT2TMT2-- Early Warning Systems PilotEarly Warning Systems Pilot
TMT3TMT3 Response, Relief and RecoveryResponse, Relief and Recovery
TMT4TMT4 Emergency Operations CapacityEmergency Operations CapacityBuildingBuilding
TMT5TMT5 Best Practices & LessonsBest Practices & LessonsLearnedLearned
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Anguilla Phase 3Anguilla Phase 3
Anguilla implemented a CAP based NWS inAnguilla implemented a CAP based NWS in2007/8;2007/8;
System Completely Nationally Funded;System Completely Nationally Funded;
Size of Anguilla and commitment of keySize of Anguilla and commitment of keystakeholders makes it a good location forstakeholders makes it a good location forpiloting technologies;piloting technologies;
Phase 3 is towards expanding the RDS network,Phase 3 is towards expanding the RDS network,
integrating new technologies and buildingintegrating new technologies and buildingredundancy into the backbone systemredundancy into the backbone system
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Pilot CAP ComponentsPilot CAP Components -- AXAAXA
Development of the R3i MultiDevelopment of the R3i Multi--Lingual PublicLingual PublicRegistration Portal,Registration Portal,
Integration (CAPability Expansion) to VariableIntegration (CAPability Expansion) to Variable
Message signs;Message signs; Development of Tsunami Hot Button Activation;Development of Tsunami Hot Button Activation;
VHF SkyKing Radio;VHF SkyKing Radio;
Evaluating social media clients and securityEvaluating social media clients and securityissues; andissues; and
Developing and testing R3i mutual aid activationDeveloping and testing R3i mutual aid activationconcept.concept.
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BaselineBaseline
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Identify the Baseline FirstIdentify the Baseline First
Extensive Warning Survey performedExtensive Warning Survey performedintegrating:integrating:
OECS BOECS B--TOOL, Global Warning Survey,TOOL, Global Warning Survey,IOC/UNESCO GWS Update, ICG CARIBIOC/UNESCO GWS Update, ICG CARIB
WG3, CDEMA TCHWS, WMO Met SurveyWG3, CDEMA TCHWS, WMO Met Surveyand R3I Componentsand R3I Components
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UN Global SurveyUN Global Survey
1919
An assessment ofAn assessment of
capacities, gaps andcapacities, gaps and
opportunitiesopportunities
toward building atoward building a
comprehensive globalcomprehensive globalearly warning systemearly warning system
for all natural hazardsfor all natural hazards
over 138 Questionsover 138 Questions
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METEOROLOGICAL SERVICESMETEOROLOGICAL SERVICES forforCivil AviationCivil Aviation
Focused on technology and ProtocolsFocused on technology and Protocols
2020
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2008 UNISDR Joint Early Warning Questionnaire2008 UNISDR Joint Early Warning Questionnaire-- Infill of Survey GapsInfill of Survey Gaps
2121
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2008 IOC UNESCO2008 IOC UNESCOCarib EWS WarningCarib EWS Warning
SurveySurvey
Focused on technicalFocused on technicalresources and capabilityresources and capability
for ongoing systemfor ongoing systemsustainabilitysustainability
2222
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CDEMA TCHEWS SurveyCDEMA TCHEWS Survey
2323
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ResultsResults
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Identify Systems in PlaceIdentify Systems in Place
Monitoring / DetectionMonitoring / Detection
Seismic StationsSeismic Stations
Tsunami BuoysTsunami Buoys
Tide GaugesTide Gauges Flow GaugesFlow Gauges
Rain GaugesRain Gauges
RadarRadar
BarometerBarometer
Wind GaugesWind Gauges
Slope StabilitySlope Stability
Air Monitoring etc.Air Monitoring etc. 2525
Alert / Warning
EMWIN/GTS
Sirens
RDS SMS
Email
Bells
Flags Telephone Ringdown
Radio/Cable interrupt
Public address
AM/FM Radio etc
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Identify Networks in PlaceIdentify Networks in PlaceRecently Mostly Tsunami Focused But Not AllRecently Mostly Tsunami Focused But Not All
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Push button Details 1Push button Details 1
2727
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Anguilla National Warning SystemAnguilla National Warning System
Design and implementation plan developed inDesign and implementation plan developed in2006;2006;
Alerting Protocols drafted collectively 2007;Alerting Protocols drafted collectively 2007;
Piloting of RDS FM Radio Broadcast 2007;Piloting of RDS FM Radio Broadcast 2007;
Installation of the CAP Backbone, RDS, RadioInstallation of the CAP Backbone, RDS, RadioInterrupt and GOA PopUp 2008;Interrupt and GOA PopUp 2008;
Design for Public Registration 2008..$$$Design for Public Registration 2008..$$$
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Requirements of ANWS SystemsRequirements of ANWS Systems
Requires Policy and Protocols for UseRequires Policy and Protocols for Use RequestorsRequestors
AuthorisersAuthorisers
ActivatorsActivators
Thresholds of risk and associated alert levelsThresholds of risk and associated alert levels
Requires consideration for at risk and multi languagesRequires consideration for at risk and multi languages
Requires MultiRequires Multi--Point and MultiPoint and Multi--MediaMedia
Requires Weekly and Monthly TestingRequires Weekly and Monthly Testing
Requires BuyRequires Buy--In from all sectors and the publicIn from all sectors and the public
Needs to be integrated in day to day lifeNeeds to be integrated in day to day life
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Warning ProtocolsWarning Protocols
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POLICY FOR USE OF THE NATIONAL WARNING SYSTEMPOLICY FOR USE OF THE NATIONAL WARNING SYSTEM
(NWS)(NWS)
POLICY. The purpose of this policy is to establish authority for system administration,control, access, maintenance and use of Disaster Alert, Notification and WarningSystems, hereafter referred to as ANWS.The ANWS should be used to alert households and businesses of imminent or activethreats to people and property in their area. In order to earn and preserve the publicstrust, confidence and support, the ANWS will only be intrusively used in emergency
incidents that may affect public safety. Only those with proper training and authority touse the system will activate the ANWS.DEFINITIONS.
A. ACTIVATOR. Pre-Approved personnel, per this document trained to activate theNWS. Activation will be on behalf of an approved REQUESTOR.
B. Active Incident. An active incident is one currently impacting the lives, the property
or the safety of the public.C. At Risk. Any person(s) or area of a community whose safety could be directlyendangered by an emergency situation or incident.
D. AUTHORIZER. Pre-Approved personnel, per this document, identified to givepermission for an ACTIVATOR to activate the NWS on behalf of a REQUESTOR. For alist of AUTHORIZERS refer to Procedure 1 Section C or Procedure 2 Section
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TechnologiesTechnologies
SirensSirens BVI, Sint Maarten, MontserratBVI, Sint Maarten, Montserrat
SMSSMS BVI (most others do not use due to delays)BVI (most others do not use due to delays)
RDSRDS Anguilla, BVI, MontserratAnguilla, BVI, Montserrat
Radio InterruptRadio Interrupt BVI, Anguilla, Sint MarrtenBVI, Anguilla, Sint Marrten(agreement not technology)(agreement not technology)
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Pilot ScopingPilot Scoping
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Agree Elements of a Warning SystemAgree Elements of a Warning System
Hazard Assessment / Risk IdentificationHazard Assessment / Risk Identification
Monitoring and Detection TechnologyMonitoring and Detection Technology Early side of warningEarly side of warning
Dissemination TechnologyDissemination Technology Public/1Public/1stst ResponderResponder
Standard Operating Procedures, Policy, ProtocolsStandard Operating Procedures, Policy, Protocols
Legislative FrameworkLegislative Framework
Public Awareness and EducationPublic Awareness and Education
Testing/DrillsTesting/Drills
Ongoing Maintenance for all of the aboveOngoing Maintenance for all of the above
Committed ongoing budgetCommitted ongoing budget
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Localized RequirementsLocalized Requirements
Thresholds of risk and associated alert levelsThresholds of risk and associated alert levels
Requires consideration for at risk and multilingualRequires consideration for at risk and multilingual
Requires MultiRequires Multi--Point and MultiPoint and Multi--MediaMedia
Requires Weekly and Monthly TestingRequires Weekly and Monthly Testing
Requires BuyRequires Buy--In from all sectors and the publicIn from all sectors and the public
Needs to be integrated in day to day lifeNeeds to be integrated in day to day life
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Identify Target PilotsIdentify Target PilotsAssumptionsAssumptions
Political Buy In ExistingPolitical Buy In Existing
Model Legislative FrameworkModel Legislative Framework Feasibility of adoption during projectFeasibility of adoption during project
Hazard AssessmentHazard Assessment primary hazards identified to addressprimary hazards identified to address
Monitoring and DetectionMonitoring and Detection -- Elements and Sources Available/PlannedElements and Sources Available/Planned
Technology ImplementationTechnology Implementation Basis for Warning in placeBasis for Warning in place
Public Awareness and EducationPublic Awareness and Education Adapt Existing ProtocolsAdapt Existing Protocols
MaintenanceMaintenance Capacity Building and Funding VerificationCapacity Building and Funding Verification
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Identify Pilot/Feasibility SitesIdentify Pilot/Feasibility Sites
Projects/PilotsProjects/Pilots AnguillaAnguilla
BVI ArubaBVI Aruba
MontserratMontserrat
Sint MaartenSint Maarten
Feasibility StudyFeasibility Study
ABC IslandsABC Islands
Cayman IslandsCayman Islands SabaSaba
St EustatiaSt Eustatia
Turk & Cacaos + those above = 11 CountriesTurk & Cacaos + those above = 11 Countries3838
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3939
Select Hazards to AddressSelect Hazards to Address
Identify the target Primary hazardIdentify the target Primary hazard
Identify the additional hazards the System willIdentify the additional hazards the System willaddressaddress
Identify the Issues and Assumptions for theseIdentify the Issues and Assumptions for thesehazardshazards
Identify Issues and Assumptions with warning forIdentify Issues and Assumptions with warning for
these hazardsthese hazards
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Agree Pilot Location HazardAgree Pilot Location Hazard
4040
Anguilla Montserrat St Maarten BVI
Hazard focus Hazardous Material Volcano Floods Tsunami / EQ
Public Warningsystem in placeIT equipment
Legislation Policy (draft) Protocols NWAC- Radio broadcast F/AM- Radio Interrupt- Mounted vehicle PA
-RDS Receivers (CAP)
- Computer Popup (notpublic) (CAP)
- SMS (CAP)- EMAIL Rosters (CAP)
Legislation Policy SOP Checklists Live drills NWAC- Sirens (not CAP)
-EAS radio interrupt with RDSmessaging system
- DMCA audio and video studiowith interrupt of local media(needs more discussion withIT)
- VHF (to complete under TMT3and TRAC)
Related Flood hazardmaps
- Sirens (Not CAP)- 3 automatic rain gauges
(not installed)
Legislation and Policy(linded)
NWAC- Radio AM and FM broadcast- Radio Interrupt- TV interrupt- Cable interrupt
-Mounted vehicle
- Sirens ?- RDS
InstitutionalGaps
SOP for Hazmat National Warning system
training Education materials
Public outreach
Training to maintain sirens Maintenance policy or legislation SOP for new CAP system
SOP Drills, testing documents NWAC (not needed ?)
SOP and Checklists Drills, testing documents
Technologyrequired
1 CAP server andBamBox (for public)
1 Back Up CAP Converterradio interrupt
1 Backup FM radio RDSsignal encoder
50 back-up receivers 1 Backup CAP server Hot Button
1 additional siren (CAP enabled) Cap base controller to interface
with sirens controller New siren controller and
upgrading of 8 existing units CAP integration of existing RDS
including text to speechconverter
1 public CAP server with (pop-up) and email notifications
(require further discussion with IT) Cellular SMS and Text
Hot Button
Cap base controller tointerface with sirenscontroller
(Pop-up) Email RDS ? SMS ? Radio interrupt ? RDS? Hot Button ?
1 public CAP server with(pop-up) and emailnotifications
1 CAP Converter or alternateradio interrupt
1 Backup FM radio RDSsignal encoder
CAP Integration of exist ingRDS
Hot Button ?
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Aruba and AnguillaAruba and Anguilla
4141
ARUBA
Hazardous Materials
None
None
TBD by outcomes of other pilots
Aruba is a CLEAN Slate
Anguilla
Tsunami/Storm Surge
Legislation Policy (draft) Protocols NWS- Radio broadcast FM- Radio Interrupt (CAP)- Mounted vehicle PA- RDS Receivers (CAP)
-Computer Popup (notpublic) (CAP)
- SMS (CAP)- EMAIL Rosters (CAP)- Hot Button (CAP)
SOP for Tsunami/Surge National Warning system
training Education materials (multi-
lingual) Public outreach/drills
1 CAP server and Popup(for public)
1 Back Up CAP Converterradio interrupt
1 Backup FM radio RDSsignal encoder
50 critical infrastructureRDS receivers
1 Backup CAP server Hot Button (Done) CAPability for VMS/CMS Signs (CAP) Rain Gauges(CAP) Wind, Temp etc Gauges
(CAP)
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Identify Needs of Pilot and HazardIdentify Needs of Pilot and Hazard
AnguillaAnguilla Tsunami/SurgeTsunami/Surge
Complete Public side of AWSComplete Public side of AWS
Integrate multiIntegrate multi--languagelanguageprofiles via CAPprofiles via CAP
4242
Aruba Hazardous materials
CAP Network, Roster email
Integrate ATWC/USGSalerts/activation via CAP
Sint Maarten Flooding
CAP Network, RDS, Rosters
Integrate Water Level alerts viaCAP
Montserrat Eruption Replicate Radio System, CAP
Network, Popups, RDS
Integrate eruption alter via
CAP
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Initiate Sint Maarten PilotInitiate Sint Maarten PilotExistingExisting
4343
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Changes AboundChanges AboundNew Government Structure, Opportunities ofNew Government Structure, Opportunities ofgreater ownership and responsibilitygreater ownership and responsibility
Sint Maarten 18th October 2010
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Sint Maarten PilotProposed
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Template SOPs & ChecklistsTemplate SOPs & Checklists
SOP ASOP A:: For Forany potential Flash floodingany potential Flash floodingwhether it is considered local or national:whether it is considered local or national:
SOP BSOP B:: For Foran otential Mass floodinan otential Mass floodin ..
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Develop Guiding PolicyDevelop Guiding Policy
Will not activate in an intrusive manner between xxpmWill not activate in an intrusive manner between xxpmand xx am unless life safety threat/ level 3and xx am unless life safety threat/ level 3threat/flashflood/tsunami etc;threat/flashflood/tsunami etc;
Will/will not remove individuals from the SMSWill/will not remove individuals from the SMSNotification System, to be provided by xxx;Notification System, to be provided by xxx;
Will require approval for activation for non Level 3Will require approval for activation for non Level 3incidents via approved SOPs;incidents via approved SOPs;
etcetc
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Next Steps for SM PilotNext Steps for SM Pilot
4848
1.1. Develop Public Education and OutreachDevelop Public Education and Outreach2.2. Develop/ Refine Activation Protocols and PolicyDevelop/ Refine Activation Protocols and Policy3.3. Develop Drill and Testing Documents, SchedulesDevelop Drill and Testing Documents, Schedules
and Protocolsand Protocols4.4. Implement technologiesImplement technologies5.5. Perform testing and acceptancePerform testing and acceptance6.6. Develop Maintenance ManualsDevelop Maintenance Manuals
7.7. Capacity Build Technicians and ActivatorsCapacity Build Technicians and Activators8.8. Public Pilot of ActivationPublic Pilot of Activation9.9. National TestingNational Testing10.10.Cross Regional Testing (via Caribe WAVE2011?Cross Regional Testing (via Caribe WAVE2011?
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Anguilla Pilot LocationAnguilla Pilot Location
KickKick--off for Airphotos and Phase 3 Warning Systemoff for Airphotos and Phase 3 Warning Systemheld January 26held January 26--2929thth 20112011
Pre R3i Meeting coordination meeting held withPre R3i Meeting coordination meeting held withFrance, Dutch and IOC UNESCO IGC CARIBFrance, Dutch and IOC UNESCO IGC CARIB
Dutch, UK, France meetging a direct output from theDutch, UK, France meetging a direct output from the
WMO Regional Warning Meetign held at the CDMWMO Regional Warning Meetign held at the CDMConference in Jamaica December 2010Conference in Jamaica December 2010
EOI complete for TMT2, RFP in review by TMT2EOI complete for TMT2, RFP in review by TMT2 4949
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Aruba Pilot LocationAruba Pilot Location
Kickoff for activities in Aruba Scheduled for first week of May 2011;Kickoff for activities in Aruba Scheduled for first week of May 2011;
Chance to get the political buy in required and introduce the R3i to theChance to get the political buy in required and introduce the R3i to thenew political structures;new political structures;
Support is being provided via samples of Petrol Chemical plant reportingSupport is being provided via samples of Petrol Chemical plant reportingand warning requirements;and warning requirements;
Agenda will discuss tsunami modeling progress as well as status of otherAgenda will discuss tsunami modeling progress as well as status of otherR3i project components as they all intermingle.R3i project components as they all intermingle.
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Next Steps for TMT 2Next Steps for TMT 2
5151
Announce RFP for National Level Systems ;
Support developing template policy, plans and protocols forFlooding and HazMat;
Evaluate CaribWave outcome reports to inform notification
protocol design; Kickoff Meeting Aruba pilot Location;
Draft Regional R3I System of Systems Diagram;
Continue Work with ICG and WMO on identifying synergies
with other regional initiatives/systems; and Support the work of other TMT 2 Partners as requested.
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Where are We going from Here?Where are We going from Here?
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