The Regional Risk Reduction InitiativeThe Regional Risk Reduction InitiativeR3iR3i

Implementing a Regional CAP Based All Implementing a Regional CAP Based All Hazard All Risk Early and Public Warning Hazard All Risk Early and Public Warning

System in the CaribbeanSystem in the Caribbean

Geneva, April 2010Geneva, April 2010

Early and Public Warning System Early and Public Warning System Initiatives in the Caribbean Initiatives in the Caribbean

The need for mechanisms to quickly alert and The need for mechanisms to quickly alert and warn the public is not a new concept either in the warn the public is not a new concept either in the Caribbean or elsewhere. Caribbean or elsewhere.

In order to fully appreciate the work being done, In order to fully appreciate the work being done, one must be familiar with some of the players and one must be familiar with some of the players and some of the activities previously completed or some of the activities previously completed or currently in development/implementation.currently in development/implementation.

Regional Agencies and InitiativesRegional Agencies and Initiatives

Country Level – Vigilant System – France; Country Level – Vigilant System – France; - RDS, Sirens, SMS – BVI, Jamaica etc- RDS, Sirens, SMS – BVI, Jamaica etc

Regional Level – CIMH, CDEMA, UWI, UNDP Barbados Regional Level – CIMH, CDEMA, UWI, UNDP Barbados (R3i)(R3i)

Broader Region – Hurricane Committee, NWS/NOAA, IOC Broader Region – Hurricane Committee, NWS/NOAA, IOC UNESCO/ICG CARIBUNESCO/ICG CARIB(Barbados Chair, Anguilla Vice Chair WG3 – (Barbados Chair, Anguilla Vice Chair WG3 – Dissemination and information)Dissemination and information)

Global – WMO, UNISDR, ITUGlobal – WMO, UNISDR, ITU

The BackgroundThe Background

The R3i project is a unique Overseas Countries and The R3i project is a unique Overseas Countries and Territories Project supported by the Overseas Countries Territories Project supported by the Overseas Countries and Territories Association (OCTA), initiated at the and Territories Association (OCTA), initiated at the National Disaster Director Level, funded by the EU 2008 National Disaster Director Level, funded by the EU 2008 Global C Envelope as part of EDF 9 and being managed Global C Envelope as part of EDF 9 and being managed and implemented via the United National Development and implemented via the United National Development Programme (UNDP) Barbados.Programme (UNDP) Barbados.

Proposal specifically cited CAP as the required Proposal specifically cited CAP as the required communication standard for the warning system communication standard for the warning system

component of the project.component of the project.

Project members are the UKOTs of Anguila, BVI, Project members are the UKOTs of Anguila, BVI, Cayman, TCI and Montserrat; Cayman, TCI and Montserrat;

Dutch Countries of Aruba, Curacao and Sint Dutch Countries of Aruba, Curacao and Sint Maartin; and Maartin; and

Dutch Territories of Bonair, Saba and St EustatiaDutch Territories of Bonair, Saba and St Eustatia

R3I A New Management ModelR3I A New Management Model

1.1. To Be Managed as Projects by Component;To Be Managed as Projects by Component;

2.2. Assign a Technical Management Team (TMT) for Assign a Technical Management Team (TMT) for Each Component of the Project;Each Component of the Project;

3.3. Membership in TMT based on OCT Expertise, Membership in TMT based on OCT Expertise, Interest and Importance to OCT;Interest and Importance to OCT;

4.4. Technical Resources (TRs) Defined By Each TMT Technical Resources (TRs) Defined By Each TMT Applying Best Resources To Project Needs; andApplying Best Resources To Project Needs; and

5.5. Cross Pollination Between Components to Inform Cross Pollination Between Components to Inform activities, Outputs and Outcomesactivities, Outputs and Outcomes

R3i Reporting StructureUNDP

Project Board

Component Technical Management Team

Other R3I Members Technical Resources

Implementation

R3i Project ComponentsR3i Project Components

TMT1 – Hazard & Vulnerability Mapping & TMT1 – Hazard & Vulnerability Mapping &

ModelingModeling

TMT2- Early Warning Systems Pilot TMT2- Early Warning Systems Pilot

TMT3 – Response, Relief and RecoveryTMT3 – Response, Relief and Recovery

TMT4 – Emergency Operations Capacity TMT4 – Emergency Operations Capacity

BuildingBuilding

TMT5 – Best Practices & Lessons LearnedTMT5 – Best Practices & Lessons Learned

The Structural Framework

COMPONENT 2 - Early Warning SystemsCOMPONENT 2 - Early Warning Systems

Technical Management TeamTechnical Management Team

Dutch – Sint MaartenDutch – Sint Maarten

UKOT – MontserratUKOT – Montserrat

Expert Country - Anguilla Expert Country - Anguilla

UNDP UNDP

Subject Matter Expert – Mr Art BotterellSubject Matter Expert – Mr Art Botterell

1. Terms Of Reference for Assessment1. Terms Of Reference for Assessment

2. Capability/Needs Assessment2. Capability/Needs Assessment

3. Technical Specifications/SOW3. Technical Specifications/SOW

4. Work Plan/Schedule4. Work Plan/Schedule

5. Component Budget5. Component Budget

6. Implementation6. Implementation

7. Lessons Learned Shared via 4/57. Lessons Learned Shared via 4/5

Key BENEFITSKey BENEFITS

Accords with the UNDP ProgrammeAccords with the UNDP Programme

This is a “How To” for the UNDP ObjectivesThis is a “How To” for the UNDP Objectives

Each Component Team Differs in compositionEach Component Team Differs in composition

A Defined TOR, SOW and WP facilitates distributed A Defined TOR, SOW and WP facilitates distributed workflowworkflow

Programme Recognises the strengths of the partners Programme Recognises the strengths of the partners and members expertiseand members expertise

The Model is Inclusive, Based on Best Practices, The Model is Inclusive, Based on Best Practices, extendable and Targetedextendable and Targeted

1111

VisionVisionFor A Regional, CAP Standard Based, All Hazard, For A Regional, CAP Standard Based, All Hazard,

Early And Public Warning System.Early And Public Warning System.

18671867PR TrenchPR Trench

Report IGC CARIBE IVReport IGC CARIBE IVNicaragua March 2010Nicaragua March 2010

Working Group IIIIWorking Group IIII

The IGC is requested to consider, comment and The IGC is requested to consider, comment and eventually endorse the recommendations issued eventually endorse the recommendations issued

by the Working Group. (Martinique 2009)by the Working Group. (Martinique 2009)

7. Recognise the official WMO, EUMETNET, NWS & USGS support 7. Recognise the official WMO, EUMETNET, NWS & USGS support of the International Telecommunications Union (ITU) Common Alerting of the International Telecommunications Union (ITU) Common Alerting

Protocol (CAP) standard. Protocol (CAP) standard.

8. Work to standardize national protocols and operating procedures to 8. Work to standardize national protocols and operating procedures to reduce response time. reduce response time.

9. Inform the development of response protocols based on the results 9. Inform the development of response protocols based on the results of the CDERA Tsunami and Coastal Hazards Warning System Project. of the CDERA Tsunami and Coastal Hazards Warning System Project.

R3I Sub ProjectsR3I Sub Projects

TMT1 – Hazard & Vulnerability TMT1 – Hazard & Vulnerability Mapping & ModelingMapping & Modeling

TMT2- Early Warning Systems Pilot TMT2- Early Warning Systems Pilot TMT3 – Response, Relief and RecoveryTMT3 – Response, Relief and Recovery TMT4 – Emergency Operations TMT4 – Emergency Operations

Capacity BuildingCapacity Building TMT5 – Best Practices & Lessons TMT5 – Best Practices & Lessons

LearnedLearned

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Anguilla Phase 3Anguilla Phase 3

• Anguilla implemented a CAP based NWS in Anguilla implemented a CAP based NWS in 2007/8;2007/8;

• System Completely Nationally Funded;System Completely Nationally Funded;• Size of Anguilla and commitment of key Size of Anguilla and commitment of key

stakeholders makes it a good location for stakeholders makes it a good location for piloting technologies;piloting technologies;

• Phase 3 is towards expanding the RDS network, Phase 3 is towards expanding the RDS network, integrating new technologies and building integrating new technologies and building redundancy into the backbone systemredundancy into the backbone system

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Pilot CAP Components - AXAPilot CAP Components - AXA

• Development of the R3i Multi-Lingual Public Development of the R3i Multi-Lingual Public Registration Portal,Registration Portal,

• Integration (CAPability Expansion) to Variable Integration (CAPability Expansion) to Variable Message signs;Message signs;

• Development of Tsunami Hot Button Activation;Development of Tsunami Hot Button Activation;• VHF SkyKing Radio;VHF SkyKing Radio;• Evaluating social media clients and security Evaluating social media clients and security

issues; andissues; and• Developing and testing R3i mutual aid activation Developing and testing R3i mutual aid activation

concept.concept.

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BaselineBaseline

Identify the Baseline FirstIdentify the Baseline First

Extensive Warning Survey performed Extensive Warning Survey performed integrating:integrating:

OECS B-TOOL, Global Warning Survey, OECS B-TOOL, Global Warning Survey, IOC/UNESCO GWS Update, ICG CARIB IOC/UNESCO GWS Update, ICG CARIB WG3, CDEMA TCHWS, WMO Met Survey WG3, CDEMA TCHWS, WMO Met Survey

and R3I Componentsand R3I Components

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UN Global SurveyUN Global Survey

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An assessment of An assessment of capacities, gaps and capacities, gaps and opportunitiesopportunitiestoward building a toward building a comprehensive globalcomprehensive globalearly warning system early warning system for all natural hazards – for all natural hazards – over 138 Questionsover 138 Questions

METEOROLOGICAL SERVICESMETEOROLOGICAL SERVICES for for Civil AviationCivil Aviation

Focused on technology and ProtocolsFocused on technology and Protocols

2020

2008 UNISDR Joint Early Warning Questionnaire2008 UNISDR Joint Early Warning Questionnaire- Infill of Survey Gaps- Infill of Survey Gaps

2121

2008 IOC UNESCO 2008 IOC UNESCO Carib EWS Warning Carib EWS Warning

SurveySurvey

Focused on technical Focused on technical resources and capabilityresources and capability

for ongoing systemfor ongoing systemsustainabilitysustainability

2222

CDEMA TCHEWS SurveyCDEMA TCHEWS Survey

2323

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ResultsResults

Identify Systems in PlaceIdentify Systems in PlaceMonitoring / DetectionMonitoring / Detection Seismic StationsSeismic Stations Tsunami BuoysTsunami Buoys Tide GaugesTide Gauges Flow GaugesFlow Gauges Rain GaugesRain Gauges RadarRadar BarometerBarometer Wind GaugesWind Gauges Slope StabilitySlope Stability Air Monitoring etc.Air Monitoring etc.

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Alert / Warning EMWIN/GTS Sirens RDS SMS Email Bells Flags Telephone Ringdown Radio/Cable interrupt Public address AM/FM Radio etc

Identify Networks in PlaceIdentify Networks in PlaceRecently Mostly Tsunami Focused But Not AllRecently Mostly Tsunami Focused But Not All

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Push button Details 1Push button Details 1

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Anguilla National Warning SystemAnguilla National Warning System

• Design and implementation plan developed in Design and implementation plan developed in 2006;2006;

• Alerting Protocols drafted collectively 2007;Alerting Protocols drafted collectively 2007;

• Piloting of RDS FM Radio Broadcast 2007;Piloting of RDS FM Radio Broadcast 2007;

• Installation of the CAP Backbone, RDS, Radio Installation of the CAP Backbone, RDS, Radio Interrupt and GOA PopUp 2008;Interrupt and GOA PopUp 2008;

• Design for Public Registration 2008…..$$$Design for Public Registration 2008…..$$$

Requirements of ANWS SystemsRequirements of ANWS Systems

– Requires Policy and Protocols for UseRequires Policy and Protocols for Use• RequestorsRequestors• AuthorisersAuthorisers• ActivatorsActivators

– Thresholds of risk and associated alert levelsThresholds of risk and associated alert levels– Requires consideration for at risk and multi languagesRequires consideration for at risk and multi languages– Requires Multi-Point and Multi-MediaRequires Multi-Point and Multi-Media– Requires Weekly and Monthly TestingRequires Weekly and Monthly Testing– Requires Buy-In from all sectors and the publicRequires Buy-In from all sectors and the public– Needs to be integrated in day to day lifeNeeds to be integrated in day to day life

Warning ProtocolsWarning Protocols

POLICY FOR USE OF THE NATIONAL WARNING SYSTEM POLICY FOR USE OF THE NATIONAL WARNING SYSTEM (NWS)(NWS)

POLICY. The purpose of this policy is to establish authority for system administration, control, access, maintenance and use of Disaster Alert, Notification and Warning Systems, hereafter referred to as ANWS.The ANWS should be used to alert households and businesses of imminent or active threats to people and property in their area. In order to earn and preserve the public’s trust, confidence and support, the ANWS will only be intrusively used in emergency incidents that may affect public safety. Only those with proper training and authority to use the system will activate the ANWS.DEFINITIONS. A. ACTIVATOR. Pre-Approved personnel, per this document trained to activate the NWS. Activation will be on behalf of an approved REQUESTOR. B. Active Incident. An active incident is one currently impacting the lives, the property or the safety of the public. C. At Risk. Any person(s) or area of a community whose safety could be directly endangered by an emergency situation or incident. D. AUTHORIZER. Pre-Approved personnel, per this document, identified to give permission for an ACTIVATOR to activate the NWS on behalf of a REQUESTOR. For a list of AUTHORIZERS refer to Procedure 1 Section C or Procedure 2 Section

TechnologiesTechnologies

Sirens – BVI, Sint Maarten, MontserratSirens – BVI, Sint Maarten, Montserrat

SMS – BVI (most others do not use due to delays)SMS – BVI (most others do not use due to delays)

RDS – Anguilla, BVI, MontserratRDS – Anguilla, BVI, Montserrat

Radio Interrupt – BVI, Anguilla, Sint Marrten Radio Interrupt – BVI, Anguilla, Sint Marrten (agreement not technology)(agreement not technology)

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Pilot ScopingPilot Scoping

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Agree Elements of a Warning SystemAgree Elements of a Warning System

Hazard Assessment / Risk IdentificationHazard Assessment / Risk Identification

Monitoring and Detection Technology – Early side of warningMonitoring and Detection Technology – Early side of warning

Dissemination Technology – Public/1Dissemination Technology – Public/1stst Responder Responder

Standard Operating Procedures, Policy, ProtocolsStandard Operating Procedures, Policy, Protocols

Legislative FrameworkLegislative Framework

Public Awareness and EducationPublic Awareness and Education

Testing/DrillsTesting/Drills

Ongoing Maintenance for all of the aboveOngoing Maintenance for all of the above

Committed ongoing budgetCommitted ongoing budget

Localized RequirementsLocalized Requirements Thresholds of risk and associated alert levelsThresholds of risk and associated alert levels

Requires consideration for at risk and multilingualRequires consideration for at risk and multilingual

Requires Multi-Point and Multi-MediaRequires Multi-Point and Multi-Media

Requires Weekly and Monthly TestingRequires Weekly and Monthly Testing

Requires Buy-In from all sectors and the publicRequires Buy-In from all sectors and the public

Needs to be integrated in day to day lifeNeeds to be integrated in day to day life

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3737

Identify Target PilotsIdentify Target PilotsAssumptionsAssumptions

Political Buy In ExistingPolitical Buy In Existing

Model Legislative Framework – Feasibility of adoption during projectModel Legislative Framework – Feasibility of adoption during project

Hazard Assessment Hazard Assessment – primary hazards identified to address– primary hazards identified to address

Monitoring and Detection - Elements and Sources Available/PlannedMonitoring and Detection - Elements and Sources Available/Planned

Technology Implementation – Basis for Warning in placeTechnology Implementation – Basis for Warning in place

Public Awareness and Education – Adapt Existing ProtocolsPublic Awareness and Education – Adapt Existing Protocols

Maintenance – Capacity Building and Funding VerificationMaintenance – Capacity Building and Funding Verification

Identify Pilot/Feasibility SitesIdentify Pilot/Feasibility SitesProjects/PilotsProjects/Pilots

AnguillaAnguilla BVI ArubaBVI Aruba MontserratMontserrat Sint MaartenSint Maarten

Feasibility StudyFeasibility Study ABC IslandsABC Islands Cayman IslandsCayman Islands SabaSaba St Eustatia St Eustatia Turk & Cacaos + those above = 11 CountriesTurk & Cacaos + those above = 11 Countries

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3939

Select Hazards to AddressSelect Hazards to Address

Identify the target Primary hazardIdentify the target Primary hazard Identify the additional hazards the System will Identify the additional hazards the System will

addressaddress Identify the Issues and Assumptions for these Identify the Issues and Assumptions for these

hazardshazards Identify Issues and Assumptions with warning for Identify Issues and Assumptions with warning for

these hazardsthese hazards

Agree Pilot Location HazardAgree Pilot Location Hazard

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Anguilla Montserrat St Maarten BVI

Hazard focus Hazardous Material Volcano Floods Tsunami / EQ

Public Warning system in placeIT equipment

Legislation Policy (draft) Protocols NWAC- Radio broadcast F/AM- Radio Interrupt- Mounted vehicle PA- RDS Receivers (CAP)- Computer Popup (not public)

(CAP)- SMS (CAP)- EMAIL Rosters (CAP)

Legislation Policy SOP Checklists Live drills NWAC- Sirens (not CAP)- EAS radio interrupt with RDS

messaging system- DMCA audio and video studio with

interrupt of local media (needs more discussion with IT)

- VHF (to complete under TMT3 and TRAC)

Related Flood hazard maps - Sirens (Not CAP)- 3 automatic rain gauges (not

installed)

Legislation and Policy (linded) NWAC- Radio AM and FM broadcast- Radio Interrupt- TV interrupt- Cable interrupt- Mounted vehicle- Sirens ?- RDS

Institutional Gaps

SOP for Hazmat National Warning system

training Education materials Public outreach

Training to maintain sirens Maintenance policy or legislation SOP for new CAP system

SOP Drills, testing documents NWAC (not needed ?)

SOP and Checklists Drills, testing documents

Technology required

1 CAP server and BamBox (for public)

1 Back Up CAP Converter “radio interrupt”

1 Backup FM radio RDS signal encoder

50 back-up receivers 1 Backup CAP server Hot Button

1 additional siren (CAP enabled) Cap base controller to interface

with sirens controller New siren controller and upgrading

of 8 existing units CAP integration of existing RDS

including text to speech converter 1 public CAP server with (pop-up)

and email notifications (require further discussion with IT) Cellular SMS and Text Hot Button

Cap base controller to interface with sirens controller

(Pop-up) Email RDS ? SMS ? Radio interrupt ? RDS? Hot Button ?

1 public CAP server with (pop-up) and email notifications

1 CAP Converter or alternate “radio interrupt”

1 Backup FM radio RDS signal encoder

CAP Integration of existing RDS

Hot Button ?

Aruba and AnguillaAruba and Anguilla

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ARUBA

Hazardous Materials

None

None

TBD by outcomes of other pilots

Aruba is a CLEAN Slate

Anguilla

Tsunami/Storm Surge

Legislation Policy (draft) Protocols NWS- Radio broadcast FM- Radio Interrupt (CAP)- Mounted vehicle PA- RDS Receivers (CAP)- Computer Popup (not public)

(CAP)- SMS (CAP)- EMAIL Rosters (CAP)- Hot Button (CAP)

SOP for Tsunami/Surge National Warning system

training Education materials (multi-

lingual) Public outreach/drills

1 CAP server and Popup (for public)

1 Back Up CAP Converter “radio interrupt”

1 Backup FM radio RDS signal encoder

50 critical infrastructure RDS receivers

1 Backup CAP server Hot Button (Done) CAPability for• VMS/CMS Signs (CAP)• Rain Gauges(CAP)• Wind, Temp etc Gauges

(CAP)

Identify Needs of Pilot and HazardIdentify Needs of Pilot and Hazard

AnguillaAnguilla– Tsunami/SurgeTsunami/Surge– Complete Public side of AWSComplete Public side of AWS– Integrate multi-language Integrate multi-language

profiles via CAPprofiles via CAP

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Aruba– Hazardous materials– CAP Network, Roster email– Integrate ATWC/USGS

alerts/activation via CAP

Sint Maarten– Flooding– CAP Network, RDS, Rosters– Integrate Water Level alerts

via CAP

Montserrat– Eruption– Replicate Radio System, CAP

Network, Popups, RDS– Integrate eruption alter via

CAP

Initiate Sint Maarten PilotInitiate Sint Maarten PilotExistingExisting

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4444

Changes AboundChanges AboundNew Government Structure, Opportunities of New Government Structure, Opportunities of

greater ownership and responsibilitygreater ownership and responsibility

Sint Maarten 18th October 2010

4545

Sint Maarten PilotProposed

Posting InterfaceDisaster Office

CAP Server

RDS Encoder Radio Interrupt Cable Interrupt

Pop ups

Email RostersSMS/Email cell

RDS radio

RDS ReceiverSensitive Receptor

US

GS

NO

AA

Wa

ter

Lev

el G

aug

es

Te

st G

ene

rato

rO

the

r C

AP

Met

?

RDS ReceiverMedia

RDS Receiver1st Responser

RDS ReceiverHome

Met

HB

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Template SOPs & ChecklistsTemplate SOPs & Checklists SOP ASOP A:: For For any potential Flash floodingany potential Flash flooding

whether it is considered local or national:whether it is considered local or national:

SOP BSOP B:: For For any potential Mass floodingany potential Mass flooding….….

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Develop Guiding PolicyDevelop Guiding Policy

Will not activate in an intrusive manner between xxpm Will not activate in an intrusive manner between xxpm and xx am unless life safety threat/ level 3 and xx am unless life safety threat/ level 3 threat/flashflood/tsunami etc;threat/flashflood/tsunami etc;

Will/will not remove individuals from the SMS Will/will not remove individuals from the SMS Notification System, to be provided by xxx;Notification System, to be provided by xxx;

Will require approval for activation for non Level 3 Will require approval for activation for non Level 3 incidents via approved SOPs;incidents via approved SOPs;

etcetc

Next Steps for SM PilotNext Steps for SM Pilot

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1.1. Develop Public Education and OutreachDevelop Public Education and Outreach2.2. Develop/ Refine Activation Protocols and PolicyDevelop/ Refine Activation Protocols and Policy3.3. Develop Drill and Testing Documents, Schedules Develop Drill and Testing Documents, Schedules

and Protocolsand Protocols4.4. Implement technologiesImplement technologies5.5. Perform testing and acceptancePerform testing and acceptance6.6. Develop Maintenance ManualsDevelop Maintenance Manuals7.7. Capacity Build Technicians and ActivatorsCapacity Build Technicians and Activators8.8. Public Pilot of ActivationPublic Pilot of Activation9.9. National TestingNational Testing10.10.Cross Regional Testing (via Caribe WAVE2011?Cross Regional Testing (via Caribe WAVE2011?

Anguilla Pilot LocationAnguilla Pilot Location

Kick-off for Airphotos and Phase 3 Warning System Kick-off for Airphotos and Phase 3 Warning System held January 26-29held January 26-29thth 2011 2011

Pre R3i Meeting coordination meeting held with Pre R3i Meeting coordination meeting held with France, Dutch and IOC UNESCO IGC CARIBFrance, Dutch and IOC UNESCO IGC CARIB

Dutch, UK, France meetging a direct output from the Dutch, UK, France meetging a direct output from the WMO Regional Warning Meetign held at the CDM WMO Regional Warning Meetign held at the CDM Conference in Jamaica December 2010Conference in Jamaica December 2010

EOI complete for TMT2, RFP in review by TMT2EOI complete for TMT2, RFP in review by TMT24949

Aruba Pilot LocationAruba Pilot Location

Kickoff for activities in Aruba Scheduled for first week of May 2011;Kickoff for activities in Aruba Scheduled for first week of May 2011;

Chance to get the political buy in required and introduce the R3i to the Chance to get the political buy in required and introduce the R3i to the new political structures;new political structures;

Support is being provided via samples of Petrol Chemical plant reporting Support is being provided via samples of Petrol Chemical plant reporting and warning requirements;and warning requirements;

Agenda will discuss tsunami modeling progress as well as status of other Agenda will discuss tsunami modeling progress as well as status of other R3i project components as they all intermingle.R3i project components as they all intermingle.

5050

Next Steps for TMT 2Next Steps for TMT 2

5151

Announce RFP for National Level Systems ; Support developing template policy, plans and protocols for

Flooding and HazMat; Evaluate CaribWave outcome reports to inform notification

protocol design; Kickoff Meeting Aruba pilot Location; Draft Regional R3I System of Systems Diagram; Continue Work with ICG and WMO on identifying synergies

with other regional initiatives/systems; and Support the work of other TMT 2 Partners as requested.

Where are We going from Here?Where are We going from Here?

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