rd 050 otl_hr_v3

OTL RD.050 Business Requirements Scenarios

AIM

RD.050 BUSINESS REQUIREMENTS SCENARIOS

FUJAIRAH CHAMBER OF COMMERCE

Time & LaborAuthor: Raqmiyat Consultant

Creation Date: 17-May, 2014

Last Updated:

Document Ref: RD050_OTL_V3.0

Version: 3

Approvals:

Name Signature & Date

Mr.

Mr.

Copy Number_____

Doc Ref: RD050_OTL_V3.0April 13, 2023


Document Control

Change Record

23

Date Author Version

Change Reference

27-mar-14

Feras Ahmad 1.0 No Previous Document

28Apr-14 Feras Ahmad 2.0 No Previous Document17-May-14

Feras Ahmad 3.0 No Previous Document

Reviewers

Name Position

Mr. Kashif Project Manager – RaqmiyatMr. Sultan HR manager

Distribution

Copy No.

Name Location

1 Library Master Project Library2 Project Manager34

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Contents

Document Control.................................................................................................ii

Implementation Scope..........................................................................................4

Business Process Identification............................................................................5

OTL – Holiday Calendar.........................................................................................6

OTL – Shift Plan.....................................................................................................7

OTL – Work Plan....................................................................................................8

OTL – Rotation Plan...............................................................................................9

OTL – Recurring Periods......................................................................................10

OTL – Time Keeper..............................................................................................11

OTL – Approval Style...........................................................................................12

OTL – Preferences...............................................................................................13

Open and Closed Issues for this Deliverable.....................................................14

Open Issues.........................................................................................................14Closed Issues......................................................................................................14


OTL

Business Process Identification

Oracle Time and Labor RD050 covers the following processes/functionalities

- OTL – Holiday Calendar

- OTL – Shift Plan

- OTL – Work Plan

- OTL – Rotation Plan

- OTL – Recurring Periods

- OTL – Time Keeper

- OTL – Approval Style

- OTL – Preferences

Doc Ref: RD050_OTL_V3.0 April 13, 2023

OTL

OTL – Holiday Calendar

Process: OTL – Holiday Calendar

Business Function: Human Resource

Date: 17-May-2014

Control Number:OTL – 01

Mapping Team:FUJCCI/RAQMIYAT

Process Owner: FUJCCI HR Department

Librarian:FUJCCI/RAQMIYAT

Priority (H, M, L):H

Core? (Y/N): Y

Process Number:OTL – 01

Description: FUJCCI HR Department should be able to depict their holiday calendar in Oracle HRMS - OTL

Assumptions N/A

Event

Description:This event will be initiated when HR needs to do the following:

Create/Define New Holiday Calendar ( National day , ead alfter , ead aladha ) Update Holiday Calendar End Date Holiday calendar

Number:OTL – 01

Type: System

Source Agent: HR Personnel

Mechanisms:HR Business User / Personnel to maintain FUJCCI Holiday Calendar on Oracle HRMS – OTL

Process ID #

Description Type ElementaryBusiness Function

Result Agent Status

OTL – 01.1This records the paid and unpaid holidays for an employee group.

System – Organizations OTL

Holiday Calendar Created

HR Professional

OTL – 01.2

This helps to define the various holidays in a current year to be defined and reused by just changing the dates occurring in the consecutive year.

System – Organizations OTL

Holiday CalendarCreated, Updated,Inactivated

HR Professional


OTL

OTL – Shift Plan

Process: OTL – Shift Plan


Date: 17-May-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to depict their Shift Plan in Oracle HRMS - OTL

Assumptions N/A

Event


Create/Define New Shift Plan ( Day Shift , Day Off ) Update Shift Plan End Date Shift Plan

Number:OTL – 02

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Shift Plan on Oracle HRMS – OTL

Process ID #


Result Agent Status

OTL – 02.1 This defines the Shifts prevalent across the Organisation.

System – Shift Plan OTL Shift Plan Created

HR Professional

OTL – 02.2

This deals with whether the person is working in a general shift or any other difficult shift in a particular day. System – Shift Plan OTL

Assign Shift Plan to organization Created, Updated,Inactivated

HR Professional

OTL – 02.3

The shift is usually defined by giving a start or end time for a particular shift or by gives in number of hours to be described.

System – Shift Plan OTL

Shift Plan Created, Updated,Inactivated

HR Professional

OTL – 02.4 In this case we define a shift using day shift from 0 to 12 hours

System – Shift Plan OTL HR Professional


OTL

OTL – Work Plan

Process: OTL – Work Plan


Date: 17-May-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to depict their Work Plan in Oracle HRMS - OTL

Assumptions N/A

Event


Create/Define New Work Plan ( Normal Work Plan ) Update Work Plan End Date Work Plan

Number:OTL – 03

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Work Plan on Oracle HRMS – OTL

Process ID #


Result Agent Status

OTL – 03.1 This is the Weekly Plan for a particular employee.(Ex: The individual weekly roster for an employee)

System – Work Plan OTL Work Plan Created

HR Professional

OTL – 03.2 The shifts have to be defined before they are selected in this form.

System – Work Plan OTL - HR Professional

OTL – 03.3You can select the particular day when the week begins for example Sunday the week starts in a particular country so select day as Sunday


OTL – 03.4

This option helps you to define all days in a particular week to be either or as per the shift pattern, for example if the person has to support a particular task 24/7 then a 2 work plans needs to be defined for each week one operating in day shift and other in night shift.


OTL – 03.5

You can define number of work plans and follow each one after the other. System – Work Plan OTL

Work Plan Created, Updated,Inactivated

HR Professional


OTL

OTL – Rotation Plan

Process: OTL – Rotation Plan


Date: 17-May-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to depict their Rotation Plan in Oracle HRMS - OTL

Assumptions N/A

Event


Create/Define New Rotation Plan ( Ramadan Plan ) Update Rotation Plan End Date Rotation Plan

Number:OTL – 04

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Rotation Plan on Oracle HRMS – OTL

Process ID #


Result Agent Status

OTL – 04.1 We can define rotation plan System – Rotation Plan

OTL Rotation Plan Created

HR Professional

OTL – 04.2

We can update and end date rotation planSystem – Rotation Plan

OTL

Rotation Plan Created, Updated,Inactivated

HR Professional

OTL – 04.3 We can define Ramadan rotation plan before Ramadan plan and From Ramadan to the Rest of the Year

System – Rotation Plan

OTL - HR Professional


OTL

OTL – Recurring Periods

Process: OTL – Recurring Periods


Date: 17-May-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to depict their Recurring Periods in Oracle HRMS - OTL

Assumptions N/A

Event


Create/Define New Recurring Periods ( Recurring Periods Group ) Update Recurring Periods End Date Recurring Periods

Number:OTL – 05

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Recurring Periods on Oracle HRMS – OTL

Process ID #


Result Agent Status

OTL – 05.1 We can define The time period System – Recurring Periods

OTL Recurring Periods Created

HR Professional

OTL – 05.2

Time period used for : 1. Entering the time card for the time period e.g. If you define a weekly time period you can enter timecard for week.

System – Recurring Periods

OTL

Recurring Periods Created, Updated,Inactivated

HR Professional

OTL – 05.3

2. You can use the time period for approval. E.g. If you want the approver to approve the timecards of employee on a weekly basis. You can also have the timecard period defined as weekly but the approval period as monthly

System – Recurring Periods



OTL

OTL – Time Keeper

Process: OTL – Time Keeper


Date: 17-May-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to depict their Time Keeper in Oracle HRMS - OTL

Assumptions N/A

Event


Create/Define New Time Keeper ( Time Keeper Group ) Update Time Keeper End Date Time Keeper

Number:OTL – 06

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Time Keeper on Oracle HRMS – OTL

Process ID #


Result Agent Status

OTL – 06.1 We can define time keeper person and his group System – Time Keeper

OTL Time Keeper Created

HR Professional

OTL – 06.2

We can update and end date time keeper entrySystem – Time Keeper

OTL

Time Keeper Created, Updated,Inactivated

HR Professional

OTL – 06.3

The name of the employee and the name of the Time Keeper can connected with Assignment Set or Organization.

System – Time Keeper



OTL

OTL – Approval Style

Process: OTL – Approval Style


Date: 17-May-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to depict their Approval Style in Oracle HRMS - OTL

Assumptions N/A

Event


Create/Define New Approval Style ( Approval Style Group ) Update Approval Style End Date Approval Style

Number:OTL – 06

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Approval Style on Oracle HRMS – OTL

Process ID #


Result Agent Status

OTL – 06.1 We can define Approval Style like HR Supervisor System – Approval Style

OTL Approval Style Created

HR Professional

OTL – 06.2

We can update and end date Approval Style System – Approval Style

OTL

Approval Style Created, Updated,Inactivated

HR Professional

OTL – 06.3The submitted timecard by employee will be approved from his supervisor

System – Approval Style OTL

Timecard approved

Employee , supervisor


OTL

OTL – Preferences

Process: OTL – Preferences


Date: 17-May-2014






Core? (Y/N): Y


Description: FUJCCI HR Department should be able to depict their Preferences in Oracle HRMS - OTL

Assumptions N/A

Event


Create/Define New Preferences ( FUJCCI Preferences Group ) Update Preferences End Date Preferences

Number:OTL – 07

Type: System


Mechanisms:HR Business User / Personnel to maintain FUJCCI Preferences on Oracle HRMS – OTL

Process ID #


Result Agent Status

OTL – 07.1We can define Preferences for FUJCCI employees to help us to associate the above setup with individual or set of employees.

System – Preferences OTLPreferences Created HR Professional

OTL – 07.2 We can update and end date Preferences System – Preferences OTL - HR Professional

OTL – 07.3

We can also have the preference tree attached to 1. All employees 2. All employee of a specific organization or Location.

System – Preferences OTL

Preferences Created, Updated,Inactivated

HR Professional


OTL

Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date

Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date

Impact Date


rd 050 otl_hr_v3

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