rd space flight and associated hardware source evaluation committee national aeronautics and space...

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R&D Space Flight and Associated Hardware Source Evaluation Committee

National Aeronautics and Space AdministrationGeorge C. Marshall Space Flight Center

MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

RESEARCH & DEVELOPMENT (R&D)SPACE FLIGHT AND ASSOCIATED

HARDWARE

INDUSTRY BRIEFINGGEORGE C. MARSHALL SPACE FLIGHT CENTER

BLDG 4200 MORRIS AUDITORIUM

March 8, 2002

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

10:00 a.m. WELCOME AND INTRODUCTION Tim Vaughn

10:10 a.m. MSFC MANUFACTURING RESPONSIBILITIES Tim VaughnCOMMERCIALIZATION BY OUTSOURCINGPROCUREMENT SCHEDULE

10:30 a.m. OVERVIEW OF RFP Tim VaughnJanice Burrough

11:00 a.m. RESPONSE TO QUESTIONS Tim Vaughn

11:30 a.m. SITE VISIT - TOUR OF FACILITIES - David McGahaBLDGS 4704, 4705, 4760

AGENDA

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

(1) Remarks and explanations at the conference shall not qualify the terms of the solicitation; and

(2) Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

BRIEFING GROUND RULES

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTIONS AND INTERNET ADDRESSES• Questions received prior to 5:30 p.m. on March 6, 2002, will be addressed

during this presentation. Questions received after March 6, 2002, will be considered but may not receive a response. Use of industry questions and comments to structure the final RFP is at the discretion of the Government.

• Questions/comments during this presentation shall be submitted on 3x5 cards and will be collected throughout the briefing. These questions will be answered if possible at the Industry Briefing; all others may be posted on the NAIS.

• All questions must be submitted in writing by 5:30 p.m. on March 15, 2002, to Procurement Office, ATTN: PS22-J, Janice Burrough, [email protected] or by facsimile at (256) 544-8353.

• Record of questions and answers, briefing charts, and list of firms attending the industry briefing will be posted on the NAIS: http://nais.msfc.nasa.gov/cgi-bin/EPS/bizops.cgi?gr=C&pin=62

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

• The Manufacturing Services Group has the responsibility for the manufacturing of R&D space flight and associated hardware including:– Producibility review and approval of all in-house flight

design drawings– Manufacturing engineering for the fabrication and

assembly of flight, development, and test hardware– Manufacturing estimates for budgetary planning

purposes– Outsourcing capability– Technical monitoring of MSFC in-house fabrication and

assembly contract

MSFC MANUFACTURING RESPONSIBILITIES

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

COMMERCIALIZATION BY OUTSOURCING• It is the intent of the Government to increase commercialization through

outsourcing work not identified as MSFC’s manufacturing core capability• Outsourcing is defined as work performed outside Redstone Arsenal and

outside the contract.• Core capability is defined as R&D hardware products and manufacturing

processes for MSFC in-house designs that require close and continual collaboration with design personnel, development of manufacturing processes, or are schedule critical.

• The Government estimates that the work on 35 percent of historical

Customer Orders is outside MSFC’s manufacturing core capability and could be outsourced.• A substantial portion of outsourced work will include routine machine shop

work and plating.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

PROCUREMENT SCHEDULE

Activity Date

Draft RFP Comments 03/06/02Industry Briefing 03/08/02RFP Industry Comments Due 03/15/02Synopsize Final RFP 03/27/02Release Final RFP 04/12/02Proposal Submittal I (Past Perf) 05/03/02Proposal Submittal II (All Else) 05/17/02Competitive Range Determined 07/12/02Final Proposal Revisions Due 08/09/02Selection and Award 09/13/02

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

RFP OVERVIEW

• PERFORMANCE WORK STATEMENT

• CONTRACT SCHEDULE

• FABRICATION AND ASSEMBLY WORK FLOW

• UNIQUE CONTRACT FEATURES

• COMPETITION REQUIREMENTS

• TYPE OF CONTRACT

• PERIOD OF PERFORMANCE

• PROPOSAL SUBMISSION

• EVALUATION FACTORS

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

1.0 Mission Schedule1.1 Program Management1.1.1 Financial Reporting1.1.2 Management and Oversight1.1.3 Reporting1.1.4 Safety and Health1.1.5 Training

1.2 Quality Management1.2.1 Quality Assurance1.2.2 Discrepancy Reporting1.2.3 Material Certification1.2.4 Optical Alignment and Mass Properties

1.3 Fabrication1.3.1 Machining1.3.2 Sheetmetal1.3.3 Electrical1.3.4 Surface Treatment1.3.5 Welding Heat Treatment1.3.6 Fabric Shop1.3.7 Assembly1.3.8 Maintenance1.3.9 Tool Room Inventory System1.3.10 Calibration1.3.11 Chemical Analysis

PERFORMANCE WORK STATEMENT1.4 Planning and Control1.4.1 Manufacturing Planning1.4.2 Production Control1.4.3 Store Room Operation1.4.4 Integrated Manufacturing System1.4.5 Program Critical Hardware Handling1.4.6 Proofload Capability1.4.7 Project Manufacturing Schedules

1.5 Additional Capability/Capacity

1.6 Performance Standard

1.7 Performance Measurement

2.0 IDIQ Schedule

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

CONTRACT SCHEDULEMission Schedule• Used to procure core capability products and manufacturing

processes including the capability to respond to any core capability requirements and the capacity to perform the work on approximately 65 percent of the historical Customer Orders.

Indefinite Delivery/Indefinite Quantity (IDIQ) Schedule • Used to procure additional mission capacity to respond to specific

tasks that are within the manufacturing core capability definition and to procure additional capability that supports the manufacturing core capability ($0 minimum and $2M maximum).

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

FABRICATION AND ASSEMBLY WORK FLOW

ManufacturingServices

GroupMission Schedule

IDIQ Schedule

Customer

Customer Order or MSFC Form 3751

Requirements & Metrics

Deliverable End Item

R&D Space Flight and

Associated Hardware

Contractor

Estimating & Planning

COTRApproval


Associated Hardware

Contractor

Manufacturing

ManufacturingServicesGroup


Associated Hardware

Contractor

Cost Estimate

COApproval

COTRConcurrence

Issue Contract

Modification to Increase

Mission Scope

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

• Resources can be used for other commercial work

– Located in clause B.8 of RFP– For Government agencies, other contractors, and academia

on a non-interference basis – Credit provided to the Government for this work– Requires contracting officer approval

• Option to utilize subcontracting to meet schedule

– Located in paragraph 1.5 of J-1 of Performance Work Statement

– For fluctuating workloads and capabilities not available at MSFC

UNIQUE CONTRACT FEATURES

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

COMPETITION REQUIREMENTS

• Total 8(a) Set-Aside

• NAICS Code 541710– R&D in the Physical, Engineering, and Life

Sciences Except Space Vehicles and Guided Missiles, their Propulsion Units, Propulsion Unit Parts, and their Auxiliary Equipment and Parts

– Size standard 1,000 employees

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

TYPE OF CONTRACT

• Cost-Plus-Incentive-Fee• Incentive fee plan provided at attachment J-3• Semi-annual performance measurement:

– Each Customer Order contains customer satisfaction, schedule, and cost performance requirements Performance on all completed Customer Orders will

be averaged to determine incentive fee earned– Overall program management evaluation by COTR

Safety, ISO, VPP, environment, facilities, training, etc.

– Overall cost control metrics

• 70 percent monthly provisional incentive fee billing

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

PERIOD OF PERFORMANCE

• Contract to begin on October 1, 2002

• 1-year base period

• Four, 1-year priced options

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

PROPOSAL SUBMISSION• Initial proposals provided in two parts

– Submittal I on May 3, 2002 Volume III - Past Performance Forms & Narrative

– Submittal II on May 17, 2002 Volume I -

Mission Suitability Proposal Key Personnel Position Description and Resume Forms Job Description/Qualification Forms (JDQs) Draft Safety & Health Plan

Volume II - Cost Proposal Volume IV - Completed RFP and signed SF33s

• Page limitations and due dates specified in RFP

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

EVALUATION FACTORS

• Mission Suitability Factor – Management Approach (400 points)– Staffing (300 points)– Key Personnel (200 points)– Safety and Health (100 points)

• Past Performance Factor• Cost Factor

Mission Suitability is the most important factor. The Past Performance Factor and Cost Factor are equal in importance and each is less important than Mission Suitability Factor.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

RESPONSE TO INDUSTRY QUESTIONS

QUESTION 1: PWS PAGE J-1-5 PARA 1.2 QUALITY MANAGEMENT - For a Subcontract from the Prime: Does the sub have to be approved by MSFC Quality Assurance (QA)?

ANSWER: No. The prime contractor shall establish a vendor auditing system per Performance Work Statement (PWS), page J-1-11, paragraph 1.5(a) prior to any subcontracting effort.

QUESTION 2: Does the winner select them?

ANSWER: Yes. See above response.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 3: PWS PAGE J-1-5 PARA 1.2 AND 1.2.1 QUALITY MANAGEMENT & QUALITY ASSURANCE - Does the winning team and all the partners have to have their QA System registered by a 3rd party registrar?

ANSWER: No. They can use a 3rd party or MSFC. See PWS, page J-1-5, paragraph 1.2(a).

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 4: Does the prime or any of the team members have to have full approval from MSFC QA?

ANSWER: The prime and all team members must be compliant to ISO 9001:2000. This requirement can be satisfied by 3rd party registration or MSFC audit; however, an MSFC audit team will make the final determination of their quality system being compliant. See PWS, page J-1-5, paragraph 1.2(a).

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 5: DRAFT RFP ATTACHMENT J-4, “INSTALLATION PROVIDED PROPERTY” - Will MSFC ship some or all of the heavy equipment to the winner?

ANSWER: No. See paragraph G.5, INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY (NFS 1852.245-71). This property shall be utilized only within the physical confines of the NASA installation that provided the property.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 6: What is the condition of the GFE?

ANSWER: All equipment listed in Attachment J-4 is in working condition.

QUESTION 7: How old is the equipment?

ANSWER: Various ages ranging from new to 40 years old. Equipment may be viewed on the Site Visit following this Industry Briefing.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 8: Does it require maintenance and who maintains it?

ANSWER: Yes. The contractor is responsible for maintaining the equipment. See PWS, page J-1-8, paragraph 1.3.8.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 9: DRAFT RFP SECTION, PARA L.14, PAGE L-8 "COMMERCIALIZATION” - Is there a cross reference of approved commercial equivalent of standards listed in the draft RFP acceptable to MSFC?

ANSWER: We do not understand the question in relation to the referenced paragraph and page number. However, there are no commercial equivalents to any documents listed in Attachment J-5.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 10: Section B.1.1 - What is the intention of the statement “capacity to perform 65% of historical customer orders”? Does this mean that the prospective bidders are to propose a staff, at contract start, that is prepared to perform 65% of the historical customer orders?

ANSWER: This contract will only involve work defined as MSFC’s manufacturing core capability. The Government estimates that this will result in a staff that can perform 65% of the historical customer orders.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 11: Does the government intend for the current staff to be reduced to the required levels to do 65% of historical customer, those of which are in the core capability, at contract start, or at some later date as directed by the government? Will the contractor or the government handle procurement of the referenced 35% outsourced services?

ANSWER: The Government procurement process will handle outsourcing these acquisitions. See provision L-14, page L-8; and the answers to Question 10 and Question 15.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 12: Section L-14 - Is the use of outsourcing only to apply to work that is not identified as core manufacturing capability, or may it apply to work that includes core capability?

ANSWER: The word “outsourcing” as it applies to this RFP deals only with the work outside the manufacturing core capability and will be procured by the Government utilizing other contract mechanisms (outside Redstone Arsenal and outside this contract). This is not to be confused with subcontracting as discussed in the PWS at paragraph 1.5, page J-1-11.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 13: Please explain what is meant by obtaining outsourcing via simplified acquisition or similar contractual instruments. Is this the responsibility of the contractor or the Government?

ANSWER: Simplified Acquisition Procedures are procurement procedures in accordance with FAR Part 13 utilized by the Government to obtain supplies or services $100,000 or under. The exact procedures utilized for outsourcing will be determined by the Government. Outsourcing is the responsibility of the Government.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 14: Is partnering or teaming allowed for outsourcing?

ANSWER: Not Applicable. Outsourcing is the responsibility of the Government and is work covered outside this contract. However, partnering and teaming is at the discretion of the prime contractor with respect to subcontracting (See PWS 1.5, page J-1-11).

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 15: Does the government anticipate an immediate drop of 35% of customer orders on the mission schedule from contract start or will the reduction be phased in over a specific period of time?

ANSWER: The Government anticipates an immediate drop in the number of Customer Orders. The resultant contract will only involve work defined as manufacturing core capability, and the 35 percent reduction of historical customer orders is an estimate only.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 16: DRAFT RFP SECTION, PARA L. 13, PAGE L-13, “STAFFING” - What is the Government’s rationale for converting this solicitation from the Service Contract Act to the Walsh-Healey Public Contracts Act since most of the labor categories appear to be of the Wage Determination types?

ANSWER: The previous contract was service based (see provision L.16, page L-25, second paragraph.) This contract will be product-based and includes manufacturing or furnishing of materials, articles, and equipment in accordance with Walsh Healy Public Contracts Act. See page L-13, paragraph L.15, Subfactor 2: Staffing, S2.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 17: Is there a Bargaining Unit at the current workforce level? If so when is the contract due to be negotiated?

ANSWER: No.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 18: What labor categories listed on page L-27 fall under union agreements?

ANSWER: None

QUESTION 19: What trade unions have agreements with the work force on this contract? Can the names and point of contacts at these unions be provided?

ANSWER: None

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 20: Do the staffing levels given on page L-27 and L-28 include the 55 design and engineering test technicians that have been, or will be, removed from this contract?

ANSWER: No.

QUESTION 21: Are the staffing levels given on page L-27 and L-28 based on the current incumbent performing approximately 100% of the historical customer orders, or does it account for them outsourcing 35% of historical customer orders?

ANSWER: 100%

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 22: For the current contract positions shown on page L-27 and L-28 which are key positions?

ANSWER: Key positions must be identified by the Offeror.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 23: Can the current incumbent’s DRD “Onsite Employee Location Listing” be made available so that the prospective bidders may obtain the names of the incumbent workforce for retention? It is understood that they would not be contacted at work, but the list with names could be used to find home phone numbers.

ANSWER: No, this information is protected under the Freedom of Information Act 5 U.S.C. Sec. 552(b)(4). This information is considered commercial data which is protected under this exemption.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 24: Will historical documentation of personnel certifications be available to the successful bidders following contract award?

ANSWER: Yes.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 25: Page L-27 “Customer Order History”. Would the government provide a breakdown by labor and materials for the customer order costs for each year? If not, can a historical reference be provided on the material costs for this contract?

ANSWER: No. The historical customer order costs referenced on page L-27 should be considered labor costs only.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 26: Would the government provide the current pay rate for the incumbent employees since the Walsh Healey states only the minimum wage? If not, can the government provide guidance on proposed wages for the incumbent staff to increase the retention rate?

ANSWER: No, this information is protected under the Freedom of Information Act 5 U.S.C. Sec. 552(b)(4). This information is considered commercial data which is protected under this exemption. Salary surveys can be provided by the Department of Labor and the Huntsville/Madison County Chamber of Commerce.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 27: At what point does a prime or a sub achieve Acceptance To Proceed, ATP?

ANSWER: At contract award.

QUESTION 28: Will there be a reading room setup for this contract?

ANSWER: No. All applicable documents will be provided with the final RFP and posted on the NAIS.

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MSFC, Alabama 35812

RFP 8-1-2-E3-D6788

QUESTION 29: Page L-26 reference third paragraph from end, “Mission Schedule” Attachment 4, where can it be found?

ANSWER: Attachment 4 is the Mission and IDIQ workflow and is located with the provision attachments following section M.

rd space flight and associated hardware source evaluation committee national aeronautics and space...

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