reasons federal government agencies select kiteworks ......• opentext content server 10 and...

Reasons Federal Government Agencies

Select kiteworks

10 enables enterprise organizations to collaborate on content with external partners securely via private cloud. Enterprises can leave existing content where it lives today, and extend it outside the firewall without having to migrate content or disrupt their business workflows. Accellion’s solutions are used by more than 15 million users and 2,500 of the world’s leading corporations and government agencies including Procter & Gamble; KPMG; Kaiser Permanente; Latham & Watkins; National Park Service; Pacific Life Insurance; Cargill; and the National Institute for Standards and Technology (NIST).

Accellion, Inc.

Accellion Government Customers Include:

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Accellion, Inc.

1. Proven Government SolutionServing 6 U.S. Cabinet DepartmentsAccellion has a proven track record of successfully providing Federal agencies with private cloud content collaboration capabilities that deliver the highest levels of security, control, and compliance. The U.S. Senate, NASA, and SEC are just a few of the Federal agencies using Accellion solutions. 2. FIPS Certified EncryptionProtect Data in TransitGovernment agencies require FIPS 140-2 Certified encryption to ensure the protection of data in transit. Accellion offers a FIPS 140-2 Certified module for its private cloud content collaboration solutions, for private cloud (on-premises and hosted) and hybrid cloud deployments. Accellion has completed the rigorous validation process, and obtained certification by the Cryptographic Module Validation Program (CMVP) to meet the security requirements set forth for federal organizations by the National Institute of Standards and Technology (NIST). kiteworks includes all the technical controls to run in the following environments: PCI-DSS, ITAR, EAR, SOC-2 (SSAE-16), FISMA. Finally, Accellion is certified “In-Process” for FedRAMP.

3. Private Cloud, On-Premises DeploymentGreater Control and Management of DataThe kiteworks private cloud deployment architecture ensures availability, integrity, and confidentiality of information, and is preferred by many

government agencies for its enhanced information security and control capabilities. Located inside the firewall, the kiteworks private cloud on-premises deployment is exclusively managed and controlled by the IT organization rather than delegated to third party cloud providers.

The private cloud infrastructure also enables organizations to keep servers, storage, application service, meta-data, and authentication within the firewall. SLAs and security controls are set by the organization; not a public cloud solution provider. Private cloud hosted deployments also give organizations the opportunity to leverage cloud computing infrastructure and resources, while ensuring that data is not co-mingled. Government agencies can immediately take advantage of a cloud infrastructure to handle spikes in usage and bandwidth needs. Deployment options include:• On-Premises Private Cloud• IaaS Private Cloud• Hosted Private Cloud• Hybrid – Combination of on-premises, hosted, and/or IaaS private clouds

4. Secure Multi-Tier Architecture Greater Scalability for GrowthIf a solution can’t be scaled to meet changing enterprise needs, the solution won’t likely provide long-term value. kiteworks is the first solution in its industry to offer extreme deployment flexibility by allowing web, application, and storage tiers to be separated and placed anywhere in the network.

With just a few clicks, administrators can flexibly scale each tier separately, or all together, in a single virtual appliance as agencies grow and requirements change.

5. Secure Content Collaboration PlatformDevelop Custom Apps, Integrations, and WorkflowsIn order to unleash productivity gains, Government agencies need the ability to build applications that create new workflows and enable users to work at any time, from any location. With the kiteworks platform, developers can leverage out-of-the-box security and productivity features to quickly develop enterprise applications that securely connect to enterprise content stores.

The kiteworks platform also offers developers enterprise-grade SDKs and APIs for rapidly developing custom applications, integrations, and workflows with out-of-the-box capabilities for securely accessing, editing, and sharing enterprise content.

6. Single Pane of Glass View Secure ECM and Cloud Content Access. No VPN

kiteworks provides secure, VPN-less access and sharing of agency content, whether it’s stored on-premises or in the cloud. To avoid content duplication, users can link content from multiple data sources to a single kiteworks folder to share with external users. The document of record is always maintained in the source system, along with a complete audit trail to enforce compliance with reporting. Regardless of which system agency content is stored, kiteworks unifies access to these systems through a single pane of glass. With full content search, users can quickly find documents across kiteworks folders, SharePoint and CIFs.

Content sources supported via kiteworks include:

7. Secure Access to Content Across All DevicesNative kiteworks Mobile App

For agencies with BYOD policies, Accellion provides secure native mobile applications for Apple iOS and Android. With the kiteworks Mobile App, users can securely create, edit, view, and collaborate on Microsoft Word, Excel, and PowerPoint files as well as annotate PDFs without having to move data outside of the kiteworks “secure container.” The kiteworks Mobile App also enables users to open and securely upload files from e-mails, images from cameral roll, and other applications directly to kiteworks folders.

IT administrators can leverage kiteworks to control which users can download, edit, create, and save files on devices. In addition, the applications used to open files from kiteworks can be whitelisted, PIN access to the app can be configured, and the remote wipe feature can be used to remove content stored in the kiteworks “secure container” when a user leaves the agency or a device is lost or stolen. The kiteworks Mobile App also works with MDM solutions from MobileIron and Good Technology.

8. Centralized Security and ManagementAvoid Data Breaches With kiteworks, Government agencies can achieve the highest levels of content security, control, and compliance. kiteworks provides a streamlined and centralized admin interface to enable IT administrators to quickly configure, deploy, manage, and maintain the solution. An interactive dashboard provides a current status of all important services and activities that administrators need to manage content on a daily basis. For example, real-time system health alerts deliver critical system information at a glance.

Reasons Federal Government Agencies Select kiteworks

10kiteworks by Accellion provides government agencies with

anytime, anywhere access to information, while demonstrating compliance with the Government’s strictest regulations.

“Accellion’s FIPS 140-2 certification gave us the peace of mind to know that content shared on mobile devices is protected, and compliant with regulatory standards.”

Carl Scarbrough, Senior Project Manager of

Strategy and Emerging Technologies, Tennessee Valley Authority

Visual admin dashboards also deliver:

Key security and admin features include:

9. AuthenticationGreater Security

Strong authentication ensures that only authorized personnel have access to content. Using kiteworks, administrators can centrally manage password policies as well as integrate with LDAP for authentication. Large agencies can also integrate Active Directory to centrally manage and control user accounts across the deployment. Lastly, the kiteworks solution supports single sign-on through the SAML 2.0 protocol and Kerberos, and also supports two-factor authentication.

10. Seamless External CollaborationEase-of-Use with High User AdoptionTo be truly productive and successful, Government agencies require seamless project and team collaboration with partners, vendors, and customers, across laptops, desktops, tablets, and smartphones. With kiteworks, enterprises can achieve the highest levels of productivity. For example, kiteworks supports Microsoft Office 365, enabling users to create, edit, and save files using the Microsoft Office 365 mobile, web, and desktop applications on any files stored in enterprise content management systems (ECMs) and cloud content services. From within kiteworks, simply select the file, make changes, and save it back to its original location with no downloading required.

For full leak-proof sharing and editing to prevent users from downloading and forwarding files, kiteworks users can create restricted folders and use the leak-proof editor on the web or a mobile device. Users can also secure

all systems

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their accounts

Administrator Dashboard

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• OpenText Content Server 10 and Livelink 9.7.1

• OpenText eDOCS DM version 5.3.1 Patch 6

• Google Drive for Work• Microsoft OneDrive for Business• Box

• Microsoft SharePoint 2007, 2010, 2013, 2016

• Microsoft SharePoint Online• Windows File Shares

(CIFS/DFS)• Home Share • Documentum 6.6, 6.7, and 7• Dropbox

• Remote wipe• App whitelisting• Offline PIN• Touch ID on iOS devices• Restricted admin access to content• User-friendly DRM with

watermarking, view only, and file withdraw capabilities

• Auditing and reporting• Antivirus• LDAP/AD, SSO, Two-factor

authentication for internal and external users

• Encryption keys ownership• Online viewer• DLP

emails with encrypted attachments and even secure the email body so that recipients just receive a secure link to access the email body content through authentication with kiteworks.

Real-time activity and file views enable administrators to easily monitor the most pertinent activities taking place across kiteworks. This includes tasks assigned, new files added, and comments made. By assigning rules, users can easily collaborate with internal and external stakeholders. Users with view-only access to a file are unable to see the file once they move the mouse outside of the viewer, preventing users from taking additional actions with the view shown. Users can also easily drag and drop files across kiteworks folders or enterprise content management systems to efficiently manage and organize their content. And with integrated sync capabilities, users have up-to-date access on content across devices, offline and online.

With kiteworks, users have the ability to quickly and easily manage tasks, organize content as well as comment, add new versions, lock/unlock; update, synchronize, share, and send files. Additional collaboration features include:

• Task management• File synchronization• Online viewer• File locking• Secure file sharing• File versioning• Comments

• Restricted folder and Leakproof editing

• Obfuscating views• Activity stream• Watermarking• Secure email body and

encrypted attachments • Move Tray

• System-wide activities• System health alerts

• Status of system services• Licenses consumed/ remaining• Storage allocation

all systems

their accounts

75 Activities

all systems

their accounts

75 Activities

Select kiteworks

Accellion, Inc.

reasons federal government agencies select kiteworks ......• opentext content server 10 and...

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