ReCAP Discovery to Delivery Project

Lizanne Payne June 2012

ReCAP: Research Collections and Preservation Consortium

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Columbia University

New York Public Library

Princeton University

ReCAP facility

Current ReCAP Characteristics

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• Facility is Harvard-model high-density storage located at Princeton Forrestal campus

• Shared facility NOT a shared print agreement

• Space is allocated by library within the facility

• Currently five modules with two more under construction

• Current holdings = about 9.5 million items• Columbia = 4 million• NYPL = 3.5 million• Princeton = 2 million

Discovery to Delivery Project

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• One-year planning project with funding from The Andrew W. Mellon Foundation

• Goal is to convert from shared facility to shared collection

• Primary objectives include:

• Expand the breadth of material available to users

• Optimize and integrate the discovery experience

• Reduce time to delivery

ReCAP Discovery to Delivery ProjectProject Staffing

New York Public Library

(Grantee)

Project Committees

Planning Consultant(Lizanne Payne)

Holdings Analysis

(Constance Malpas, OCLC

Research)

Technology Consultant (Marshall Breeding)

Workflow Consultant

(Sustainable Collections

Svcs)

ReCAP Board

Major Deliverables

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Target Date Report

June 2012 Technology Environmental Scan

July Workflow Environmental Scan

August Shared collection focus

September Recommended workflow

Recommended technology plan

December Proposed MOU and policies

January 2013 Cost factors and cost estimates

February Business model and cost-sharing options

March Final report and plan for next steps

Preliminary Holdings Analysis (example)

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2,830,13592%

258,4248%

9,300,<1%

Title-level Duplication in ReCAP InventoryMarch 2012 N = 3M titles

Deposited by 1 partner Deposited by 2 partners Deposited by 3 partners

Technology Environment

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No common ILS or discovery layer Columbia: Voyager and WebVoyage Princeton: Voyager and Primo NYPL: Millenium and BiblioCommons

No ReCAP catalog Batch-mode GFA inventory control system No existing APIs for interoperability or online status query

Systems in transition Library partners considering next generation systems including Ex

Libris Alma and III Sierra; no decisions made

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Working Assumptions:Priorities for Shared ReCAP Collection

• No new dups in ReCAP

Share future ReCAP transfers

• Prioritize serials?• Identify exclusions

Share current ReCAP holdings

• Not likely, but possibly consider for contiguous journal runs

Dedup ReCAP

Next Steps

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Define contents of shared collection, supported by collection analysis (by mid-July)

Define desired workflow (by mid-September)

Define desired technology environment (mid-September)

Define business model and cost-sharing (fall-winter)