recapitalization of terminals a, b & c contract no
TRANSCRIPT
Recapitalization of Terminals A, B & CContract No. 9500753Pre-Bid Conference May 4, 2021
Presented by DFW DCC Project Team
• Please mute your mic / phone.
• This presentation is being recorded. No comments or clarifications made
orally in this meeting are binding unless incorporated via Addendum.
• You may lose connection during the presentation. This PowerPoint
presentation will be accessible at the DFW solicitation website,
www.dfwairport.com/business/solicitations/index.php
• If you haven’t already, please virtually sign-in using the following URL
https://bit.ly/3cyy8gH or QR Code
Friendly Reminders
3
Pre-Bid ConferenceAgenda
Solicitation Overview 10 mins
BDD Overview 15 mins
ROCIP 2.0 Overview 10 mins
Quality Control Overview 10 mins
Project Overview 20 mins
Contract Closeout 5 mins
Open Discussion 10 mins
Closing 5 mins
Site Visit - May 6, 2021 @ 9am 1 hour
Note: This presentation will be posted to the website
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Site VisitMay 6, 2021 @ 9am
Registration Required by 4:00pm on May 5Registration Link: https://bit.ly/2OX1myJ
PPE and COVID RequirementsAll visitors must wear closed toe shoes and provide their own safety vest
DFW COVID-19 protocols will be enforced
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Solicitation Documents
All non-SSI documents are available on the DFW website https://sites.dfwairport.com/business/solicitations/
SSI documents must be picked up from and returned to Aamir Butt at DCC - 3003 S. Service Road, DFW AirportAamir Butt, D.E., P.E.
Sr. Project Manager
Design, Code and Construction
Mobile: 214-422-9388
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Solicitation Overview
7
Procurement TeamDesign, Code Construction
Sr. Contract Administrator
Tegene Kirubel Tegene
AVP Contracts
Ron Duncan
Contracts Manager
Dwaynetta Russell
8
Pre-Bid Conference
Deadline for Questions May 11, 2021 05:00 PM*Tegene Kirubel Tegene, Contract
Administrator
Issue Addendum May 27, 2021
Bid Submittal/Opening June 9, 2021 03:00 PM*
Airport Board Action October 7, 2021
Estimated NTP October 2021
Estimated Duration 895 Calendar Days
*Central Time Zone
Solicitation Schedule / Facts
99
Pre-Bid ConferenceBid Document Review
Instructions to Bidders Required Forms
Method of Compensation Lump Sum
5% Bid Bond Guarantee Must submit with Bid
Payment & Performance Bond Within 10 days of award
Liquidated Damages $1,500.00 per Day
Insurance Requirements See Exhibit A of the Sample Agreement
Allowance N/A
Construction Permit No Cost to Bidder, Fee paid by DFW
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Business Diversity and Development
Angie SchwartzBusiness Specialist
Pre-Bid Conference for Solicitation No. 9500753
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Minority/Women Business Enterprise Program
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Contract-specific goals are be based on scope
of work, location of work and availability of
certified firms for the respective NAICS codes15% M/WBE Goal
TYPES OF SERVICES:
➢ Construction Services
➢ Architecture & Engineering
Services
➢ Professional Services
➢ Non-Professional Services
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Key M/WBE Program Points
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Certification
M/WBE certificates are due at
time of bid submission
Relevant Market Area
Collin, Dallas, Denton and
Tarrant Counties
Pass/Fail
Bids failing to meet the
requirements receive no further
consideration
Good Faith
Efforts
Stringent documentation
requirements due at time of bid
submission
Contract-
Specific Goals
A percentage of contract value;
prime self-performance counts
towards goal
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M/WBE Certif ication
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Certification not required to do business with DFW.
HOWEVER, if claiming M/WBE credit, certification is required
State of TX HUB, SBE, DBE and out-of-state certificates are not acceptable
!
Certificates due at
time of
submission
Certificates must be
current and not
expired
NAICS codes must be
relevant to scope of
work
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Approved Certifying Entit ies
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NORTH CENTRAL TX REGIONAL
CERTIFICATION AGENCY 624 Six Flags Drive, Suite 100
Arlington, TX 76011
(817) 640-0606 or www.nctrca.org(Processing timeframe: 60 – 90)
WOMEN’S BUSINESS COUNCIL
SOUTHWEST2201 N. Collins Street
Arlington, TX 76011
(817) 299-0566 or www.wbcsouthwest.org(Processing timeframe: 30-45 days)
DFW MINORITY SUPPLIER
DEVELOPMENT COUNCIL8828 N. Stemmons Freeway, Suite 550
Dallas, TX 75247
(214) 630-0747 or www.dfwmsdc.com(Processing timeframe: 30-45 days)
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Does certification
match program goal?
Do the NAICS codes
cover your proposed
scope of work?
Check expiration date
Not valid if expired
MBE Certif icate Requirements
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Does certification
match program goal?
Do the NAICS codes
cover your proposed
scope of work?
Check expiration date
Not valid if expired
MBE Certif icate Requirements
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Does certification match
program goal?
Do the NAICS codes
cover your proposed
scope of work?
Check expiration date
Not valid if expired
WBE Certif icate Requirements
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Relevant Market Area
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Local Program Relevant Market Area
Collin, Dallas, Denton and Tarrant Counties
!M/WBE must have a ‘Physical Place of Business’ inside the airport’s Relevant
Market Area
Physical Place of Business – means any bona fide office, other than a mere statutory office,
factory, warehouse or other space which is occupied and used by the M/WBE in carrying on any
business activity individually or through one or more of his or her regular employees in
attendance. It is necessary to have a place of business filed to the secretary of state for
establishing a business.
NOT Acceptable: P.O. Box, Virtual Offices, Staffing Offices, Shared Office Space with Prime,
Shared Workspace, Co Working Space, Employee’s Residence or Temporary Work/Job Site.
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Good Faith Efforts (GFE)
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Requirements
• Non-certified firms must meet the goal or demonstrate GFE to achieve goal
• GFE required only if the M/WBE goal is not met or only partially achieved
• GFE should not be considered a template, checklist or quantitative formula
• DFW will evaluate the GFE on quality, quantity, and intensity of the different kinds
of efforts that the bidder made prior to bid submission
All factors outlined and support documentation are required
Lack of support documentation will deem the Proposer non-responsive
Pro forma efforts are not considered good faith efforts
!
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Counting M/WBE Participation
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M/WBE Primes can count their self-performance
toward meeting the M/WBE goal, but only for the
scope of work and at the percentage level they
will self-perform
A Contractor cannot count toward the Contract
Specific Goal amounts paid to an affiliate
subcontractor
Supplier participation not the same as counting
subcontractor participation
Self-Performing M/WBE Primes must perform at least 30%
of the total cost of the contract within its own work force.!
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Supplier Participation Options
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MANUFACTURER
If the materials or supplies are obtained from a M/WBE manufacturer, count
100% of the cost of the materials or supplies towards the M/WBE goal
REGULAR DEALER
If the materials or supplies are obtained from a M/WBE regular dealer, either 60% or 100% of the cost of the materials or supplies will count towards the M/WBE goal
• On contracts of less than five million dollars ($5,000,000.00), at the time of bid selection, will be counted at one hundred percent (100%).
• On contracts of five million dollars ($5,000,000.00) or more, at the time of bid selection, will be counted at sixty percent (60%).
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Supplier Participation Continued
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BROKER
If the M/WBE firm is acting as an intermediary between two or more firms
for the acquisition of supplies, materials or equipment for a fee, count
only the fees and commissions at 100%
MANUFACTURER’S REPRESENTATIVE
If the M/WBE firm is representing a manufacturer for a fee or commission, count
only the fees and commissions at 100%
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Commitment to M/WBE Goal
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Identify commitmentto meet and/or exceed
the M/WBE Goal
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Schedule of Subcontractors
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Identify all subcontractors,
certification status, scope of
work, percentage and dollar
commitment for each sub
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•Intent to Perform represents a commitment by the Prime Contractor that if it is awarded the
contract, it will enter into a subcontract with the M/WBE for the work described on the form
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Intent to Perform
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Prime
must sign
Intent to Perform - Prime Section
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Airport’s Relevant
Market Area
and
No Affiliation Confirmation
M/WBE Sub must sign
Tier Level
In tent to Per form - Subcontractor Sect ion
Only if M/WBE
is subletting to a
NON-M/WBE
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•DFW D/M/WBE Online Directory
•www.dfw.diversitysoftware.com
Identifying Prospective M/WBE Partners
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DFW’s Directory is not a ‘certification database’.
It is a listing of certified firms that have
expressed an interest in doing business with
DFW or are currently doing business with DFW
!
• Pre-Bid Sign In Sheet
• Minority Chambers
• Advocacy Organizations
• Certifications Agencies
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Non-Compl iance with M/WBE ProgramsI nc lud ing Prompt Paymen ts and Comp la in ts
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The DFW Board may exercise any of following remedies:
*These remedies are in addition to any other remedies available to the Board under this Contract or at law or in equity
WITHHOLDING
FUNDS payable under this
Contract, including, but
not limited to, funds
payable for work self-
performed by the
Contractor or applicable
retainage
TEMPORARILY
SUSPENDINGat no cost to DFW,
Contractor’s
performance under the
Agreement / Contract
TERMINATION
OF THE
AGREEMENT/
CONTRACT
SUSPENSION/
DEBARMENTin accordance with
applicable law, of the
Contractor from
participating in any
solicitations issued by
DFW for severity of
breach of Contract
A DCB ENON-
RESPONSIVE
DETERMINATIONon future bid, proposal or
competitive selection
process proposal received
that includes the
Contractor as a Prime or
sub.
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Common Submission Errors
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• Submit certificates with expired dates
• Use ‘TBD’ on Schedule of Subs instead of $ and %
• Use GFE plan as a checklist and fail to submit support documentation
DO
DO
NO
T• Sign all required documents
• Submit required and correct M/WBE certificates for all identified M/WBE firms
• Propose with M/WBE firms that have a place of business within the Relevant Market
Area
• Provide certificates for M/WBE firms that are listed on the Schedule of Subcontractors
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I. Understand the Business Diversity Program Requirements
• Difference in Programs
• Goal versus Commitment
• Required Forms and/or Evaluation Criteria
II. Bidding/Proposing
• Attend Pre-Bid or Pre-Proposal Meeting
• Submit questions in writing
• Communicate between Pre-Bid/Pre-Proposal Attendee and Bid/Proposal Preparer
• Proofread bid/proposal response before submitting for compliance with Business Diversity requirements
III. Forms and/or Evaluation Criteria
• Complete and sign all required forms
• Provide exact dollar amounts and percentages for Diversity participation as requested
• Do not use “TBD” or “Up to a certain percentage”
• RFPs: Respond to Evaluation Criteria (20 points)
• Submit applicable and current Certification Certificates
IV. Responsive versus Non-Responsive
• Responsive determinations move forward in the evaluation and consideration process
• Non-responsive determinations do not move forward.
The Keys to Success
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Contact Information
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Cheryll Jeter
Business Development Manager
•General: [email protected] or 972-973-5500
Sandra Garcia
Business Specialist
DBE & M/WBE Programs
972-973-5502
Diversity Compliance Specialist
B2Gnow
972-973-4706
Ricardo Cardoza
M/WBE Programs – ITS & 3rd Party
Commercial Development Contracts
972-973-4603
Lillie WestAssistant to Vice President
General Questions
972-973-5500
Angie Schwartz
Business Specialist
M/WBE Programs
972-973-1133
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RISK ManagementROCIP Overview
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RISK Management Team
Senior Risk Analyst
Crystal Burley
ROCIP Program Manager
Nancy Jarmon
VP Risk Management
Catrina Gilber
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Nancy Jarmon
ROCIP Program Manager
DFW Risk Management
Rolling Owner Controlled Insurance Program
R/OCIP 2.0 Insurance Coverages
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CONTRACTOR RESPONSIBILITIES:
▪ Include the R/OCIP 2.0 Manual and Safety Guidelines in all
subcontracts
▪ Prior to beginning onsite work:• R/OCIP Enrollment (Complete online enrollment, include GL
policy rate pages and required COI with endorsement pages)
• Enforce compliance of all lower tier subcontractors
• Meet Safety & Security Guidelines➢ 10 panel drug screen / 10-year background check
➢ Complete ROCIP Safety Orientation / receive project identifier
▪ Timely Claim Reporting• Promptly pay GL, CPL and BR deductibles
▪ Supply subcontractor contact information for TradeTapp
(DFWs qualification platform for construction professionals)
R/OCIP 2.0 Insurance Requirements
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R/OCIP 2.0 Insurance Coverage (excluded from bid)
Owner provided insurance covering all ROCIP Enrolled Participants (onsite only)
General Liability $2M Each Occurrence / $4M General Aggregate
Personal & Advertising / Completed Operations
$10,000 per occurrence deductible
Excess Liability $100M Each Occurrence / Annual General Aggregate
(Products Completed Operations – 10 years)
Builders Risk
$25,000 per occurrence deductible
Contractors Pollution Liability $20M Each Loss / Aggregate Limit
$25,000 per occurrence deductible
Auto Excess Liability-Airside & Non-Airside $10M xs of $1M
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INSURANCE PROVISIONS, SECTION 8:
CONTRACTOR REQUIRED COVERAGE
▪ Workers’ Compensation Insurance (On & Off-site)
▪ Statutory Limits
▪ Employer’s Liability Insurance - $500,000 per accident
▪ Commercial General Liability (CGL) Insurance (Offsite)
▪ $1,000,000 Limit Any One Occurrence
▪ $2,000,000 Policy Aggregate (per location or per project)
▪ Commercial Automobile Liability Insurance (On & Off-site)
▪ $500,000 Combined Single Limit for Each Accident
▪ Excess / Umbrella Liability Insurance (Follow Form)
▪ $1,000,000 Limit Any One Occurrence
R/OCIP 2.0 Insurance Requirements
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Features & Benefits:Safety & Community Engagement
▪ Enrollment is mandatory (not automatic)
▪ Applies to all tiers of subcontractors
▪ Focus on Safety by Requiring:• Mandatory ROCIP safety training & site safety audits• Mandatory background checks and drug testing
➢ 10-day limit drug test result to be presented for entry to ROCIP safety training class
• Contractors to adhere to the ROCIP Safety Manual• Experience Modification Rating (Workers’
Compensation) of 1.5 or below to increase accountability for Contractors to ensure safety best practices at their jobsites
▪ Support/Encourage MBE/DBE participation by:• Removing the barrier for small to mid-sized
contractors, who do not currently maintain $10M and/or $5M in Liability Insurance
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Quality Control Overview
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Quality Assurance TeamDesign, Code Construction
Quality Assurance Manager
Jason Brownlee
Sr. Quality Assurance Manager
Demetric Larry
AVP Code and Inspections
Bobby Rodriguez
4242
Quality Control OverviewContractor Quality Control Plan - General Provisions 100-1
The intent of this section is to enable the contractor to establish a necessary level of control that will:
a. Adequately provide for the production of acceptable quality materials.
b. Provide sufficient information to assure both the contractor and the Engineer that the specification requirements can be met.
c. Allow the contractor as much latitude as possible to develop his or her own standard of control
The contractor shall be prepared to discuss and present, at the preconstruction conference, his/her understanding of the quality control requirements. The Contractor shall not begin any construction or production of materials to be incorporated into the completed work until the Quality Control Program has been reviewed by the Engineer.
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Quality Control OverviewContractor Quality Control Requirements
GP 100-2 Minimum Requirements:
The Contractor shall establish a Quality Control Program to perform inspection and testing of all items or work required by the technical specifications, including those performed by subcontractors.
The written Quality Control Program shall be submitted to the Engineer for review at least ten (10) calendar days before the start of construction.
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Contractor Quality Control Plan
The Quality Control Program shall be organized to address, as a minimum, the following items:
Description of Program
• Quality Control Organization Staffing levels
• Project Progress Schedule
• Submittals Schedule
• Inspection Requirements – QC inspection of each DFOW
• Quality Control Testing Plan – If required, spec #, description, responsibility
• Documentation of Quality Control Activities – QC reports, non-conforming, deficiencies
• Requirements for Corrective Action when NOT in Compliance
Quality Control OverviewQuality Control Overview
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Quality Control OverviewContractor Quality Control Plan – Specification Sec. 01 45 00
Quality Assurance - The Owner’s Authorized Representative will perform periodic reviews and observations of the implementation of the contractor’s Quality Control Program. The Owner’s testing and inspection efforts are conducted for the sole purpose of facilitating the Owner’s acceptance of the constructed Work. Contractor retains total responsibility for Work.
Control - Quality Control is how the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the contract. At least three phases of control must be conducted by the QC Administrator for each definable feature of the construction work as follows:
3.4.1 Preparatory, Initial, and Follow-up control phases.
Contractor will be required to conduct phased meetings
for each DFOW.
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Quality Control OverviewContractor Quality Control Plan
Prepare a quality control plan that shall be neatly organized, typed, and shall
include but not be limited to the following:
• The Contractor’s Quality Control Program objectives and stated policy
• Organization and delegation of Quality Control authority to various
Contractors’ representatives
• Documentation and records required for implementing the Quality Control
Program
• Reports and forms to be submitted
• Inspections requirements, arrangements, coordination, control and reporting
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Quality Control/Quality Assurance Materials Testing
• Contractor must meet minimum inspection and testing specified in the
contract documents.
• Any test performed by any agency on the Project must be recorded and show
a passing re-test of all failing tests.
• Testing is required by the Contractor.
• Contractor is required to coordinate testing with the Owner’s Materials
Testing Agency.
Quality Control OverviewContractor Quality Control Plan
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Quality Control OverviewContractor Quality Control Plan
•Testing requirements by the Contractor and required coordination with the Owner’s Materials Testing
Agency
•Internal audits to ensure the personnel of the Contractor and subcontractors are completing tasks per
Quality Control Program
•Procedures for indoctrination and training of employees
•Procedures for receiving and storage of permanent materials for the Quality Control Program
•Identify the Quality Control Administrator to be assigned to the project
•Identify the Quality Control Technicians to be assigned to the project
•Organization and delegation of Quality Control authority to various Contractors’ representatives
•Tabulation of all tests and inspections anticipated for the Project, and the anticipated schedule for
these tests
•Specific documentation and records that are required for implementing the Quality
Control Manual/Plan for the Project
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Project Overview
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Design / Construction TeamDesign, Code Construction
Sr. Project Manager
Aamir Butt
Richard Spies
Program Manager
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A/E Design & CSS TeamMuller 2, (Sub: Studdiford Technical Solutions, LLC)
President / Founder
Lawrence Studdiford
Program Director
Richard Spies
Principal
Ken Korab
Project Manager
Maria Zuniga
5252
Objective
Recapitalization (replacement) of the legacy inline Explosives Detection System (EDS) equipment in Terminals A, B and C by the Transportation Security Administration with newer equipment due to technological obsolescence.
5353
Scope of Services
• Modifications to ancillary equipment and infrastructure (conveyors, structure, MEP) in Terminals A, B and C is required to allow for the removal and replacement of the EDS units.
• Installation of provisions required for temporary screening in Terminals B and C, for continuity of TSA operations during Checked Baggage Inspection System (CBIS) machine replacement.
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Scope of Services
Demolition
Repair
Rehabilitation
Security Systems
MEP
Access ControlConstruction
Structural
PA/VE
HVAC
Fire Life Safety
CCTV
Controls & Instrumentation
Services to be provided include, but are not limited to, the following Facilities
Construction:
Baggage Handling System
5555
Scope of Services
• Contractor shall meet the
established project phases and
completion milestones.
• Continuous coordination and
cooperation with DFW Stakeholders
and construction management
teams is expected to ensure
compliance with the design intent.
5656
Construction Coordination
Contractor shall adhere to DFW Airport’s procedures.
Contractor shall coordinate construction with stakeholders via the DCC PM, which include, but are not limited to:
• Department of Public Safety (DPS)
• Energy, Transportation and Asset Management (ETAM)
• Design, Code and Construction (DCC)
• Environmental Affairs Department (EAD)
• Information Technology (IT)
• Innovation
• Customer Experience (CX)
• Concessions
• Planning
• Airline Partners
5757
Construction RequirementsThis project is located on ramp and concourse levels, landside and secure side (SIDA/AOA). AOA badging is required.
All work on the project must not interfere with Airport internal and external customers within the Terminal operational areas at any time.
Duration
• Estimated Substantial Completion Jan 06, 2024
• Work may occur 7 days a week as necessary to meet project completion dates.
• Operations vary by area and should be given careful consideration in relation to the schedule.
• Ongoing coordination is required.
• DFW and AA blackout periods apply.
5858
Non-Destructive Limited Asbestos Inspection
Laboratory analysis of the samples collected during the inspection indicated non-detect for the presence of asbestos.
A Limited Asbestos Inspection Report is included in the specifications for Terminals A, B and C. Contractor shall provide space and pathway layouts to support additional asbestos surveys by DFW.
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COVID-19
• Application of the appropriate county COVID-19 procedure will be based on which county on Airport property the work is being performed
• For latest order visit:
https://www.dallascounty.org/covid-19/
https://www.tarrantcounty.com/en/public-health/disease-control---prevention/coronaviruas.html
• All construction sites must follow the COVID-19 Safety Recommendations
• All workers and contractors must take their temperature at their residence. If a worker has a temperature above 99.6 degrees Fahrenheit, then they are prohibited from going to work and must remain at their residence.
• COVID-19 safety monitor designation
• Practice social distancing (6-foot distance)
• Hand washing and sanitizing
• Wear a mask when mandated
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Contract Acceptance and Closeout Overview
61
Technical Specifications Section 01 77 00 covers closeout requirements for the Project.
General Provisions 90-9 covers additional closeout requirements, acceptance and final payment.
Upon completion of the contract work in accordance with the contract requirements, acceptance by the Owner, and prior to final payment to the Contractor, the Contractor must submit to the Owner:
a. An affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the OWNER or the OWNER's property might in any way be responsible, have been paid or otherwise satisfied.
b. Consent of surety, if any, to Final Payment.
c. Other data establishing payment satisfaction of all such obligations, such as receipts, releases, and waivers of all liens arising out of the Contract, to the extent and in such form as may be designated by the OWNER.
Contractor shall obtain affidavits and consent from subcontractors per paragraphs a. and b. above prior to furnishing same to Owner.
The DFW project team will work with contractors to complete close out procedures efficiently. We urge contractors to designate a close out lead person for each contract. A percentage of the total amount determined to be payable in each monthly invoice will be deducted and retained by the Owner until completion and acceptance of the Work. Please refer to General Provisions 90-6. Retainage will not be paid in full until all closeout requirements are satisfied.
Closeout and Final Payment Overview
6262
Contract forms to be completed by the Contractor upon acceptance of the Work. Other forms may be required as identified in the Technical Specifications.
63
Forms cont.
6464
Open Discussion
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Questions/Clarification MUST be submitted in writing by
May 11, 2021 5:00 PM (Central Time) and addressed to
Tegene Kirubel Tegene, Senior Contract Administrator
Bids are due on Wednesday, June 9, 2021 BEFORE
3:00 PM (Central Time) at DFW International Airport,
3003 S. Service Rd, DFW Airport, TX 75261, Design
Code and Construction Office.
Bids will be opened and read aloud via GoToMeeting.
Solicitation Website:
www.dfwairport.com/business/solicitations
Pre-Bid Conference
Closing
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Thank You