Receive and File Board Minutes – September 23, 2014

1) Boca Raton Advisory Board for People with Disabilities June 5, 2014

2) Community Appearance Board August 5, 2014

3) Downtown Boca Raton Advisory Board June 4, 2014

4) General Employees’ Pension Board August 14, 2014

5) Parks and Recreation Board August 5, 2014

6) Police and Firefighters’ Pension Board July 16, 2014 Exec Committee August 12, 2014

7) Special Magistrate May 15, 2014 Red Light June 11, 2014 Code

8) Zoning Board of Adjustment and Appeals April 10, 2014

MINUTES BOCA RATON ADVISORY BOARD FOR

PEOPLE WITH DISABILITIES BOCA RATON COMMUNITY CENTER ANNEX

THURSDAY, JUNE 5, 2014 @7:00 PM

The meeting was called to order by the Chair. Ms. Gottfried, at 7:01 PM. Roll was called. MEMBERS PRESENT: Sandra Gottfried, Vice Chair Brian Howard Eric Gooden, Vice-Chair James Infantino Bari Aronson Jay Van Vechten Maryellen Burton-Jones Stephen Zwick Evelyn Panagakos Lamia MEMBERS ABSENT: Rose Lee Archer Meryl Charnow Michelle Rubin STAFF PRESENT: Joy Puerta, Transportation Analyst, Board Liaison Mary Ann Galie, Code Compliance Specialist, Recorder OTHERS PRESENT: Ron Gottfried, Resident WELCOME: The Chair welcomed visitor, Mr. Ron Gottfried. APPROVAL OF MINUTES: The Chair recommended that the word “complaints” should be changed to “concerns” in the sentence under the “2014 PROJECT GOALS” that reads: “Ms. Gottfried suggested that a vehicle of communication for the community be established so that citizens can express their concerns to the PWD Advisory Board. Discussion ensued.” The sentence, “Citizens are welcome to express their concerns to the PWD Advisory Board.” was requested by the Board on May 1, 2014 to be added to the City’s calendar and web site.

MOTION was made by Ms. Burton-Jones, seconded by Mr. Howard, to approve the May 1, 2014 minutes as amended. MOTION CARRIED 9-0.

OLD BUSINESS: GUEST SPEAKER PROGRAM AND VENUE The proposed calendar for guest speakers was discussed. A guest from “Center for Autism and Related Disorders” (“CARD”) was invited by Ms. Burton-Jones for the August meeting (to be confirmed). A “Life Planning for People with Special Needs” panel is being planned for the October meeting. Tentatively, any Disability-Friendly awards that are published by an outside group before November will be acknowledged at the December PWD meeting. The Liaison will notify Ms. Rubin that November’s meeting is open for the “Slomin Family Center for Autism and Related Disabilities, Inc.” representative to attend as a guest speaker. DISABILITY- FRIENDLY COMMUNITY AWARDS PROGRAM In an effort to launch a program to enhance community awareness and in light of the fact that this year marks the 25th anniversary of the Americans with Disabilities’ Act, Ms. Gottfried and Mr. Van Vechten reported on the meeting they attended as private citizens with the Chamber of Commerce to discuss ideas for a “Disability Friendly Community Awards Program” suggesting that the Chamber might consider using the guidelines previously drafted by the Board. Ms. Burton-Jones recommended the “Business Leaders Network”. MOBI-MATS Ms. Gottfried received copies of the approved project goals and spoke with the Parks and Recreation Department about the possibility of ordering Mobi-Mats.

MOTION was made by Mr. Howard, seconded by Ms. Panagakos Lamia, to recommend that the City purchase Mobi-Mats costing approximately $20K in FY ‘14/’15 for the Spanish River, Red Reef and South Beach Parks. MOTION CARRIED 9-0.

Discussion ensued. Ms. Gottfried reported that the cost represents approximately $7K for 50 ft. Mobi-Mats for each of the three parks. Mr. Van Vechten suggested that the purchases could be phased over a period of three years and suggested that Spanish River Park be supplied first. Mr. Van Vechten added that Mobi-Mats would

PWD JUNE 5, 2014 Page 2 of 2

positively impact tourism and would be great for the City. The Liaison will send a letter presenting this request to the City Manager’s office.

MOTION was made by Ms. Burton-Jones, seconded by Ms. Aronson, for the Chair and Vice-Chair to represent the Board by attending the June 9th workshop at 1:30 PM to present the Mobi-Mat PowerPoint presentation under the Agenda item of “Public Records Requests”. MOTION CARRIED 9-0.

The Recorder will notify the City Clerk’s office to request this to be publicly noticed, NEW BUSINESS: LIFE PLANNING FOR PEOPLE WITH DISABILITIES The Chair invited tonight’s guest, Mr. Ron Gottfried, to contribute his recommendations for the October panel. Mr. Gottfried stated that the scope should be broader than just “guardianship” and should focus on legal and financial matters with an emphasis on education. Mr. Gooden confirmed that Lynn University has the flexibility to host the PWD Board meeting and panel in October.

MOTION was made by Ms. Aronson, seconded by Ms. Burton-Jones, to change the time of the PWD Board meeting on October 2, 2014 from 7:00 PM to 6:00 PM and to change the venue from the Community Center Annex to Lynn University’s de Hoernle Lecture Hall at 3601 N. Military Trail in order to host the Board meeting in conjunction with an educational forum featuring a “Life Planning for People with Special Needs” panel with emphasis on: guardianship, financial estate planning, legal matters, educational and “human” considerations. MOTION CARRIED 9-0.

Discussion ensued regarding Lynn University preparing a flyer concerning this panel. The Liaison will follow up with the City Clerk’s office regarding this suggestion. The Vice-Chair will inquire with Lynn University if the panel can be live-streamed for people who are unable to attend. Mr. Gooden will notify the Liaison by e-mail regarding whether or not the live-streaming is possible and if Lynn’s radio and TV department can be included. “THERAPEUTIC RECREATION” SUBCOMMITTEE REPORT Ms. Burton-Jones reported that an e-mail will be sent to Mr. Chris Sapp at the YMCA by the Liaison to clarify any miscommunication and to determine if the YMCA will be involved with the Mae Volen Center to host a dance to provide wholesome recreation for persons with disabilities. Discussion ensued re: Sugar Sand’s Field Park’s capacity to host a dance. The Very Special Arts “Friends of VSA” already had this year’s function. The Liaison clarified that the organizations sponsor activities for art and music for persons with disabilities. Mr. Van Vechten recommended Ms. Hamilton-Johnson’s “Promobility” Program. “PARKS SUBCOMMITTEE” REPORT Ms. Gottfried met with the Greater Boca Raton Beach & Park District’s architects regarding the “All Inclusive Playground” renovation plans at Sugar Sand Park. A Task Force group compiled of experts in disabilities and special needs will review the plans. One challenge to overcome is that the third floor of the structure (the highest slide in the park) is not yet mobility accessible. CHAIRMAN’S REPORT BOARD MEMBER COMMENTS Ms. Burton-Jones announced that the Bocce Doubles won second place and the Bocce Singles won the gold. On June 6th Ms. Burton-Jones will attend the Governor’s Summit on Disabilities in Orlando. Mr. Van Vechten reported that the George Snow Foundation will sponsor the “Battle of the Ballroom” at which Chris Holcomb will be performing. Ms. Aronson announced that Twin Palms Center was featured on Channel 5 News. The Channel 5 television is looking for groups who are doing sports in the community to feature. When Mr. Howard asked if the Boy Scouts could assist in building the “All Accessibility Park”, the Chair indicated that volunteers will be needed on the first week of the Grand Opening. ADJOURNMENT:

MOTION was made by Ms. Burton-Jones, seconded by Mr. Howard, to adjourn. MOTION CARRIED 9-0.

The meeting was adjourned without objection at 8:35 PM.

MINUTES WORKSHOP MEETING OF THE

COMMUNITY APPEARANCE BOARD CITY OF BOCA RATON

COMMUNITY CENTER, 150 CRAWFORD BLVD, BOCA RATON, FL 33432 AUGUST 5, 2014

The meeting was called to order by Chairman Cellon at 7:03 p.m. Roll was called. PRESENT: Larry Cellon, Chairman Juan Caycedo, Vice-Chairman Linda Baumann (arrived 7:10 PM) Mark Jacobsen Joe Peterson (arrived 7:04 PM)

Jess Sowards Krsto Stamatovski (arrived 7:06 PM) Derek Vander Ploeg STAFF: Jean-Paul Perez, Zoning Officer The Board Secretary administered the oath to all persons who intended to testify at this public hearing. The Chairman advised the public of their ability to participate in the meeting. APPROVALS 1. Minutes MOTION was made by Mr. Vander Ploeg, seconded by Mr. Sowards to approve the minutes from the July 22, 2014

meeting. MOTION CARRIED 6-0. 2. Recommendation(s) None 3. Correspondence

Item 1, part C on the agenda will be led by Mr. Sowards.

4. Outstanding Item(s) None 5. Other Business

The Chairman opened the public hearing. Mr. Bruce Diller, resident of Mizner Court, read a letter into the minutes regarding the windows that was submitted into the blanket approval. Cheryl Verstandig, resident of Mizner Court, also spoke in regards to the installed windows. She advised that the Association would now match the unit owner windows to the common area windows, which wasn’t supposed to be done. Board members provided comment. Seeing no one else come forward, the public hearing was closed.

GOAL SETTING Town Architect: Presentation by Vice Chairman Juan Caycedo Mr. Caycedo provided documentation regarding the support of a Town Architect. Urban communities are seeing a revamping/rebirth of the idea of a Town Architect. The architect monitors the construction projects in the community. Mr. Caycedo felt that Boards like this, if properly assembled and empowered, would be able to serve the community much better than doing superficial reviews that can be second-guessed by City Council. The City Architect can perform a missing role in the implementation of community visions, plans and codes. Board discussion ensued.

C.A.B. 08/05/14 2 of 3

Mr. Cellon asked how we articulate this vision for the entire community. Mr. Caycedo said they need a well-defined criteria and suggested another workshop to come up with a list of criteria to discuss with Council. One of the problems is a lack of education of the pattern book. Board discussion ensued. Summarize

• Re-craft the CAB criteria to create a new vision, have City Council sign off on the empowerment and have the CAB conduct a PA review.

• Mr. Vander Ploeg suggested an online link that directs you to the CAB criteria. Rewrite CAB Criteria Mr. Perez explained the procedure of how applicants are advised to attend CAB, what is needed at the meeting and a copy of the agenda. Mr. Cellon felt they needed to be tougher on applicants if they are not prepared. Mr. Caycedo commented on making the agendas more efficient. Mr. Jacobsen said that projects should have a sign criteria and if they have a criteria we don’t have to see each individual sign. The board discussed possible changes to the agenda, linking permit sets to the agenda when emailed to members and easy links for applicants for information relating to development. Summary

• CAB needs an updated vision • Require applicants to provide 4 sets of documents for the Board review • Require sign criteria for multi-tenant buildings • CAB criteria needs some housekeeping • City to provide PA review links to drawings.

Site Plan Review (Preliminary Recommendation): Jess Sowards Mr. Sowards provided documents from Boca Raton and Delray Beach regarding site plan review and provided a comparison to board members. Mr. Sowards thinks the Board should be the City Architect but unsure how that would be perceived. He thinks the Board is where site plan approval should be and emphasis is on the City in its entirety, not just the Downtown. The board discussed linking preliminary with site plan approval, review prior to Planning and Zoning Board and site plan review. Summary

• Create a Site Plan Approval Process with CAB involvement. Interim Guidelines & the Pattern Book: Discussion lead by Derek Vander Ploeg Mr. Vander Ploeg said Eric Ost, UDA, will be here either late August or early September and may be a good time to have him provide a presentation to explain and review the Interim Guidelines. The board discussed what the CAB’s role should be with regard to the pattern book and guidelines. Mr. Cellon said if something goes to UDA, then CAB doesn’t need to review for entitlement. Mr. Caycedo repeated that anything in the downtown that goes through UDA doesn’t have to come here until permit. At that point we review landscape, streetscape and equipment, etc. Summary

• Mr. Vander Ploeg will advise the Board how to get the pattern book done. PROCESS AND RULES REVIEW Appeals Fee The board discussed the CAB appeal process. The cost to file a CAB appeal is currently $255. Mr. Cellon said it is consistent with neighboring communities. Mr. Vander Ploeg said the current fee might be appropriate for signs but for other appeals maybe charge more. Mr. Perez said he discussed this with Mr. Carney and they will encourage applicants to return to the Board for a request for change rather than go directly to Council for appeal. They can’t make it mandatory. They will also try to involve the City Clerk to advise Staff when this happens so they can contact the applicant and ask them to return for a request for change. Mr. Caycedo agreed with Mr. Stamatovski and that if the vision and the goals are there then the applicants would have less of a reason to appeal. Mr. Vander Ploeg said it should be priced at whatever the cost recovery would be.

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SUMMARY • CAB would ask the City Clerk to figure out what the cost recovery is regarding appeals.

Tree Mitigation: Discussion lead by Joe Peterson Mr. Peterson read the code for tree mitigation. Mr. Perez said the code says “may be required”. Mr. Peterson said it’s not a subjective thing. And the “may” is taken out of context. Mr. Peterson said that up until 5 years ago standard policy was 1 for 1-caliper inches and since then it’s become somewhat liberal on the mitigation requirements. Members agreed that the code needs to be enforced. Discussion ensued on mitigation, reviewing the language of the code, tree requirements on streets and parking lots as well as minimum and maximum tree heights. Summary

• Environmental Officer to enforce the code regarding mitigation. • Clean up the language in the code regarding the inch for inch caliper. • Include language in mitigation that if trees can’t be replaced on a property then find a spot for them elsewhere in the

city along the streetscape. Planning Advisory Committee Already discussed above. MEMBER REPORTS Mr. Jacobsen recommended adding the 20th Street Corridor into the CAB criteria, that A1A properties should spend money on landscaping. He also recommends money be spent on Dixie Highway. Mr. Caycedo said he likes the idea of taller trees in parking lots and if it breaks the curbs, remove the curbs. He would like the City to look at a pattern book for the entire City not just the downtown. He would like to see a 3 dimension of what the City would look like when fully developed. Mr. Sowards said that in the submissions it would help if the applicants brought in photos of the adjacent properties. The scale of the new buildings is related to the buildings around them. Ms. Baumann said that annexed areas still go under county code. Mr. Cellon suggested they ask the City Clerk or the City Attorney at what point in time the annexed areas go under city code. Mr. Cellon said that Nora Fosman brought up an open space requirement for the Downtown but not a green space requirement. Mr. Vander Ploeg said you would have to amend the ordinance and doesn’t agree with it. Mr. Jacobsen felt it might not be appropriate to have green space in an urban setting. Mr. Cellon reminded the Board the 50th anniversary of the CAB is July 19, 2016. The Sun Sentinel reporter said she would do a feature story on that. Mr. Cellon advised the board that he would not be here next week. ADJOURNMENT: The meeting was adjourned by mutual consent at10:10 PM Kathi Honor, Recorder

MINUTES DOWNTOWN BOCA RATON ADVISORY COMMITTEE

CITY OF BOCA RATON WEDNESDAY, JUNE 4, 2014

The meeting was called to order at 4:05PM by Vice-Chair Greenspon. Roll was called. MEMBERS PRESENT: Peg Greenspon, Vice Chair

Michele Bellisari Alana Cohen Mary Csar Frank Frione Melissa Johnson Phillip Mrozinski Cynthia Spray Derek Vander Ploeg

MEMBERS ABSENT: * Glenn Gromann, Chair

* Michael Weppner

*Member notified the City prior to absence STAFF PRESENT: Ruby Childers, Downtown Manager Susan Lesser, Senior Planner OTHERS PRESENT: Council Member and CRA Vice Chair – Mr. Weinroth APPROVAL OF MINUTES MOTION MADE by Mr. Vander Ploeg, seconded by Mr. Frione, to approve the minutes of May 7, 2014. MOTION CARRIED 9-0. OLD BUSINESS IDA Streamlining Process Review Ms. Childers advised that at the last meeting, Committee members requested a re-review of the IDA Streamlining Process; Mr. Vander Ploeg gave an overview of the previous work done by the steering committee. Vice Chair Greenspon suggested a review of the previous presentation and that a recommendation be re-submitted to the CRA. She expressed encouragement by the CRA’s interest in moving forward with some of the ideas discussed by the Committee. A decision was made to further discuss the topic utilizing an upcoming Business Improvement District Steering Committee meeting and a presentation to the CRA scheduled. Downtown Parking Ms. Childers updated the Committee on the efforts to alleviate the parking issues in the Downtown. She advised of follow-up meetings held with merchants in the Sanborn Square and the Plaza Real South areas to discuss the effectiveness of these efforts. The general consensus was that customer parking has been resolved however employee parking remains constrained. 2014 Priorities The Committee discussed their priorities, placing them in the following order of importance:

1. Finish Pattern Book and incorporate key elements of the Pattern Book into the current code; Streamline the Individual Development Approvals (IDA) Process; Finish the Transportation Designs for Livable Communities (TDLC).

2. Make recommendations regarding a safe pedestrian N/S connector across Palmetto Park Road, including signage, landscaping and lighting.

3. Arts & Culture in the Downtown. 4. Follow-up regarding intended uses for the old Downtown Library building. 5. Continue to participate in the implementation of Downtown branding and marketing plans. 6. Participate in the development of the new Downtown Noise Ordinance. 7. Request regular feedback from the CRA regarding the disposition of DAC recommendations.

Downtown Boca Raton Advisory Committee – July 15, 2014 Page 2 of 2

MOTION MADE by Mr. Vander Ploeg, seconded by Mr. Frione to approve the list of priorities as stated. MOTION CARRIED 9-0. STAFF UDATE Ms. Childers advised that staff was in the process of applying for awards through the Florida Redevelopment Association (FRA) for the Pedestrian Promenade in the Capital Projects/Beautification category and the Brazilian Beat in the Cultural Enhancement category. Results would be announced this Fall. ADJOURNMENT The meeting was adjourned at 5:03pm by Vice Chair Greenspon. Arlene Cheese Recorder

Board of Trustees Meeting City of Boca Raton General Employees' Pension Plan

Thursday, August 14, 2014-2:30 p.m. Pension Office, 2333 Glades Road, Boca Raton, FL 33431

Trustees Present: JoLyn Avery, Nicole Gasparri, Carol Himes, Suzy Pearl, Ella Moore-Poitier, Lewis Sarrica, and Janice Vassell

Trustees Absent: Lewis Duberman

Others Present: Finance Director Linda Davidson (arrived 4:1Opm), Budget Director Sharon McGuire (arrived 2:50pm), Marc McGuire (arrived 2:50pm), Interim Plan Administrator Nadine Josephs, Burgess Chambers (Burgess Chambers & Associates, Inc.), R. Rossi from CS McKee, S. Spate and F. Eitner from SSI, H. Bos from Richmond Capital, M. Mertens from WHV, and Board Recorder Arlene Moskowitz

Visitors Present: P&FF Trustee Jeff Ross, Pension Accountant Len Codner

I. CALL TO ORDER AND PUBLIC COMMENTS

Chait Carol Himes called the meeting to order at 2:40p.m. Chait Himes asked for public comments and there were none. Board Recorder 1\dene Moskowitz called the roll.

II. APPROVAL OF MINUTES

III.

Annual Disability Review Committee Meeting on July 10,2014 Regular Board Meeting on July 10, 2014

MOTION to approve the Annual Disability Review Committee Meeting minutes of the July 10, 2014 was made by Nicole Gasparri and seconded by Suzy Pearl. PASSED UNANIMOUSLY.

MOTION to approve the Regular Board Meeting minutes of July 10, 2014 was made by Nicole Gasparri and seconded by Lewis Sattica. PASSED UNANIMOUSLY.

ACCEPTANCE OF THE DETERMINED 1.9% RATE OF RETURN FOR JUNE 2014 -

MOTION to accept the determined 1.9% Rate of Return for June 2014 was made by Lewis Sarrica and seconded by Nicole Gasparri. PASSED UNANIMOUSLY.

MOTION to amend the agenda to include the addendum items was made by Lewis Sartica and seconded by Nicole Gasparri. PASSED UNANIMOUSLY.

IV. APPROVAL OF RETIREMENT BENEFITS MOTION to approve the Retirement Benefits for:

Brown, James- Normal Retirement, Life ofMember Benefit Option Griffin, Theodis -Normal Retirement, 50% .Joint & S11mi1Jor Benefit Option

was made by Nicole Gasparri and seconded by Suzy Pearl. PASSED UNANIMOUSLY.

IV a. MOTION to approve the Retirement Benefits for: Holloway, Charlotte- Beneficiary 100% Joint & Snrvivor Death Benefit, Death of Retiree Kenneth Holloway Promaphile, Kene- Conversion from DROP to Normal Retirement, f<ttJe Year Certain Benefit Option, Withdrawal of DROP Att'Ot/1/t Balance (RollotJCI) Tomasheski, Jayson- Refund of Contribution (Rollover) Williams, Chaddrick - Refund of Contribution

was made by Nicole Gasparri and seconded by Suzy Pearl. PASS ED UNANIMOUSLY. Discussion ensued about Michael Butt's paperwork in the Addendum packet. The members took some time to review his paperwork for Reqttest for Refimd of Contlibtttion and L11mp S ttm Distrib11tion Election Fomt. It was noted that Mr. Butt's Refund of Contribution in the amount of $10,068.76 was included in Warrant 14-08 but he was not listed on the agenda or on the addendum for approval of retirement benefits.

MOTION to amend the agenda a second time to include the retirement benefits (under IV a) for Michael Butt (refund of contributions) was made by Lewis Sarrica and seconded by JoLynAvery. PASSED UNANIMOUSLY.

MOTION to approve the retirement benefits of Michael Butt was made by Nicole Gasparri and seconded by JoLyn Avery. PASSED UNANIMOUSLY.

V. APPROVAL OF WARRANT 14-08

MOTION to approve Warrant 14-08 in the amount of $420,820.55 was made by Lewis Sarrica and seconded by Janice Vassell. PASSED UNANIMOUSLY.

V a. APPROVAL OF WARRANT 14-08A

MOTION to approve Warrant 14-08A in the amount of $975.00 was made by Lewis Sarrica and seconded by Ella Moore-Poitier. PASSED UNANIMOUSLY.

V b. APPROVAL OF WARRANT 14-08B In the amount of $975.00

V c. APPROVAL OF WARRANT 14-08C In the amount of $1,875.00

V d. APPROVAL OF WARRANT 14-08D In the amount of $1,005.00

V e. APPROVAL OF WARRANT 14-08E In the amount of $975.00

MOTION to approve Warrants 14-08 B through E totaling $4,830.00 was made by JoLyn Avery and seconded by Lewis Sarrica. PASSED UNANIMOUSLY with Trustees Himes, Gasparri, Avery, Vassel! and Moore-Poiticr all completing Form 8B.

VI. INVESTMENT MANAGER REPORTS Burgess Chambers & Associates- Burgess Chambers SSI Investment- Steve Spare C.S. McKee- Rob Rossi Richmond Capital- Howard Bos WHV Investment - Brian Forth

IV!inutes- August 14, 2014- Page 2

**Scrivener’s Error September 9, 2014

P&R Monthly Report Page 2

MINUTES PARKS AND RECREATION BOARD

SUGAR SAND PARK COMMUNITY CENTER 300 S. MILITARY TRAIL BOCA RATON, FL 33432

TUESDAY, AUGUST 5, 2014

Dr. Trudi Stevens, Chair, called the meeting to order at 5:17PM. Roll was called. Members Present: Dr. Trudi N. Stevens, Chair Peter Boylan

Dr. Dennis R. Frisch (arrived 5:20PM) Gordon Gilbert Joseph Good Hank Kreh

Members Absent: Ronald L. Betters, Vice Chair Staff Present: Buddy Parks Deputy Recreation Services Director

J.D. Varney Recreation Services Superintendent Greg Stevens Recreation Services Superintendent Shannon Lotito Athletic Program Coordinator Kevin Beckman Athletic Programs Administrator

Others Present: Dave Freudenberg, Dave Johnson, Michele Peel - Boca Raton Residents Ken Hirsch Architect for Rotary Peace Park APPROVAL OF MINUTES:

MOTION was made by Mr. Gilbert, seconded by Mr. Boylan, to accept the minutes of the July 1, 2014 regular meeting. MOTION PASSED 5-0.

PURPOSE: Regular monthly meeting. WELCOME: PUBLIC REQUESTS: Dave Freudenberg spoke regarding using vacant land owned by the City for a Rotary Club Peace Park. He said that the money is already committed from a company out of Dallas, Texas. He said they will build the park, maintain it, and cut the grass. The City would not have to contribute. He answered questions from the Board. Mr. Freudenberg said he is going to Dallas and when he returns, he will report to the Board. The members said that they would visit the site prior to Mr. Freudenberg’s return. CORRESPONDENCE: In the packet was the memo sent by Mickey Gomez to Dr. Vinci regarding croquet. The Chair directed the members’ attention to the other related board minutes in the packet. REPORTS:

1. Staff Updates – Field Scheduling – Shannon Lotito Shannon Lotito spoke about her job responsibilities with the City. She explained all the mechanisms employed to successfully and fairly schedule the fields. She said that fields are closed for maintenance generally once a year. She explained all the recreation and sports programs offered by independent youth leagues, schools and the City for children and adults which require fields. She spoke about the insurance requirements for these fields and answered questions about rosters and interlocal agreements. Mr. Parks said that the City had an interlocal agreement with the School District. Shannon answered about residency status and stated that private schools have to be located within the City or the Greater Boca Raton Beach & Park District. She is aware of all the characteristics of the fields so she knows how to appropriately divvy them among the correct recipients for the correct sports.

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2. Department Project Updates – B. Parks Mr. Parks explained why Gumbo Limbo Boardwalks were on hold and said that Red Reef Park – Restroom Renovations would be pulled for a while from this report. Mr. Parks said that 8” lines and 2 new pumps were being fast tracked for Gumbo Limbo Pumps. Gumbo Limbo – Doors, Windows & Gutters were completed and waiting for a final invoice, then this project will come off the list. The Playground Renovations for South Beach Pavilion were being delayed due to the rain. For Silver Palm Park Restroom Renovations, Mr. Parks reported that the ADA analysis was complete. We got the proposal from the contractor and meetings were coordinated, we can move forward on this project. Mr. Parks spoke about a new project and he explained the $800K which was approved by the City Council for the I95/Glades interchange beautification. Mr. Parks answered questions on the Gumbo Limbo Pumps. He pointed out that what was being done was not the long-term solution but rather an immediate fix. He answered that he would have discussions with FAU after he knows the final price.

3. Parks & Recreation Monthly Report – J. Varney Referencing the October - May revenue Report, Mr. Varney noted that the Spanish **River Library has experienced a recent decline. On a positive note, every category experienced a four year high in FY 13-14. He credited the increases to good customer service. In response to a question, he indicated that revenue generated by the Dog Beach was a pleasant surprise. NEW BUSINESS: As discussed, concern was raised regarding the date of the next P&R meeting. Without objection, it was decided to propose changing the September 2nd date as it will be the day after Labor Day.

MOTION was made by Mr. Gilbert, seconded by Mr. Kreh, to change the P&R Board meeting from September 2, 2014 to September 9, 2014 providing there are no conflicts from the City Clerk’s Office or regulatory conflicts. MOTION PASSED 6-0.

OLD BUSINESS: STAFF COMMENTS:

1. Employees of the Quarter – Second Quarter 2014 Mr. Parks reviewed the awards presented to employees for the second quarter. Motivation/Positive Attitude went to Tiffany Lucia, Recreation Center Supervisor (Sugar Sand Park). Mr. Parks said that she remains available to all staff at all times. Tiffany encourages staff to change or recreate or develop new programs and events for the patrons. She has created a transparent environment by allowing each area of Sugar Sand to read all other areas of Sugar Sand’s meeting minutes. She is a forthright supervisor. This results in good morale, good employees, an excellent reputation, and job satisfaction. Innovation went to Stacee Lanz, Special Event Coordinator (Sugar Sand Park). Stacee has made improvements and created in 2012 a completely new event “Snow Day” with real snow and other fun things. She eliminated the long running Puppetfest and tried something completely new with “Arts Spark” festival. It was recently launched and was a huge success with a large audience. Commitment went to Kate Lasher, Science Center Educator (Sugar Sand Park). Kate works long hours, juggling the AIHC Curator position as well as the Science Educator position, and has been doing so since October. Kate never complains about extra work time. Creating staff schedules was added to her responsibility and she ensures that coverage never lapses in spite of being down one full-time and one part-time person. Communication went to Andrew Bae and Ileana Miller, both are Library Assistant II. A patron at the library did not feel well and Andrew realized he needed medical assistance. He called 911. As the patron spoke Spanish, Ileana translated what little information the squad was able to get from him before he was transported to the hospital. Their quick action may have saved the man’s life. They communicate well and also with the ability to communicate in another language.

P & R Meeting 08-05-14 Page 3 of 3

2. Director’s Report Mr. Parks congratulated the Board Members who were recently re-appointed. He thanked everyone for their years of service. He answered some questions which were asked at the previous P&R Board Meeting. He said they did look into handrails for the south end of Red Reef Park. It was a good suggestion. He explained that the City did not post any “non-approved” minutes on their website. He explained the process, that after the P&R minutes are approved, they would be available for the City Council. Mr. Parks answered Dr. Frisch; that change of address could be given to him to be passed onto the City Clerk’s Office or given directly to the City Clerk’s Office. Dr. Frisch commented that Mr. Mike Woika attended a Greater Boca Raton Beach & Park District (GBRB&PD) Meeting. He announced that money from the government for beach renourishment would be given to the GBRB&PD. Dr. Frisch said that this revenue source might move other items up on the “wish list”. Recommendations like open play park for Hillsboro/El Rio were discussed and they talked about foot golf taking off in other communities. Mention was given regarding the article in the Board Packet regarding “A Special Day For A Special Boy”.

3. Various Letters of Commendation BOARD MEMBER INTEREST INITIATIVES & COMMENTS: Mr. Kreh said that scheduling fields is a pretty thankless job and appreciated Shannon Lotito’s efforts. Mr. Boylan discussed the upcoming P&R Board’s Special Meeting regarding Hillsboro/El Rio Park. Mr. Parks explained the City Council’s directive. Mr. Johnson, a member of the public, spoke regarding opposition he encountered when he spoke about Hillsboro/El Rio. Mr. Parks told the Board that he would make sure the nearby neighbors are told of the September 16th meeting that will encourage public comments either for or against the park. Staff will give a presentation and then time will be allotted for public comment. ACTIVITIES: September 16th @ 7:00PM – P&R Board Special Meeting – Re: Hillsboro/El

Rio Park (Downtown Library) NEXT MEETINGS: September 2, 2014 – Community Center Annex (date changed to September

9th) October 7, 2014 – Patch Reef Park/James A. Rutherford Community Center ADJOURNMENT:

MOTION was made by Mr. Gilbert, seconded by Mr. Boylan, to adjourn the meeting at 6:37PM. MOTION PASSED 6-0.

Arlene Moskowitz, Recorder

MINUTES

ZONING BOARD OF ADJUSTMENT THURSDAY, APRIL 10, 2014

COUNCIL CHAMBER, BOCA RATON The meeting was called to order at 7:00 PM by Chair Spencer Siegel. Roll was called. MEMBERS PRESENT: Spencer Siegel John Cappeller Joseph Panella Hendrik DeMello Jonathan Whitney MEMBERS ABSENT Jeffrey Mc Donough Alfred Gladstone STAFF PRESENT: Jim Bell, Acting Director of Development Services Michael Righetti, Land Development Coordinator Cormac Conahan, Attorney OTHERS: Todd Fleischman, Petitioner Lee Porterfield, Resident William Crass, Resident Carmelo Mastrangelo, Petitioner Mr. Siegel noted that both he and Mr. DeMello had been reappointed to the Board. MINUTES: MOTION was made by Mr. Cappeller and seconded by Mr. Panella to approve the minutes of the March 13, 2014 meeting. MOTION CARRIED 5-0. SWEARING IN FOR QUASI-JUDICIAL HEARING: Mr. Siegel outlined the procedure to be followed for these hearings. The oath was administered to all persons who intended to testify at this public hearing. BOARD OF ADJUSTMENT REVIEW: BA-13-06 Fleischman Residence (continued from 2/13/14) 13-87500006 797 Coquina Way Request for variances from Sections 28-1356(b) of the City’s Code of Ordinances

to allow for a six (6) foot high wall with a six (6) foot high gate in lieu of the maximum allowed height of four (4) feet for walls and gates within the front yard setback for a property located at 797 Coquina Way.

Mr. Bell presented a PowerPoint presentation stating that Staff supports approval subject to approval to the site plan, which the Planning & Zoning Board had no objections. Mr. Bell noted that changes were made to the previous plans and the applicant had met with the neighbors that had previously dissented and now approve. Mr. Bell said the revised conditions were in the plans submitted April 2, 2014. A discussion ensued. The Petitioner, Mr. Fleischman spoke in regards to the revised plans. The meeting was opened to the public. Mr. Lee Porterfield, 714 Coquina Way stated that he has met with the petitioner and was in support of the revised plans.

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William Crass, 840 Coquina Way, also stated he met with the petitioner and was in support of the revised plans. Seeing no one else come forward to speak, the public hearing was closed and discussion by the Board ensued. MOTION was made by Mr. Panella to approve the request of BA-13-06, seconded by Mr. Whitney. MOTION CARRIED 5-0. BA-14-02 Mastrangelo Single Family Residence 14-87500002 498 Northeast Spanish Court Request for a variance from Section 28-337 of the City’s Code of

Ordinances to allow for a 20 foot rear yard setback in lieu of the minimum requirement of 25 feet for a residentially zoned property located at 498 Northeast Spanish Court.

Mr. Righetti presented a PowerPoint presentation stating that Staff supports approval subject to approval to the site plan, which the Planning & Zoning Board had no objections. Mr. Mastrangelo, Petitioner, spoke noting he was adding a bedroom, utility room and 2-car garage. A discussion ensued. Seeing no one come forward to speak, the public hearing was closed and discussion by the Board ensued. MOTION was made by Mr. DeMello to approve the request of BA-14-02, seconded by Mr. Whitney. MOTION CARRIED 5-0. DIRECTOR’S REPORT: Mr. Siegel discussed the meeting calendar with the Board. Mr. Siegel would like to cancel the July, 2014 meeting. Mr. Siegel and Mr. Panella noted they would not be available for a June meeting.

MOTION was made by Mr. Cappeller, seconded by Mr. DeMello to cancel the July, 2014 meeting. MOTION CARRIED 5-0.

ADJOURNMENT: The meeting was adjourned by mutual consent at approximately 7:35 PM. Kathi Honor, Recorder