Recreation and Parks (RAP) Program Vendor

Training for

Food Services Staff

Provided by the LAUSD Food Services Division5.13.2015

ObjectivesAt the end of this training Food Services staff members will be knowledgeable on:

• RAP Program (SFSP) service sites, dates of service and delivery times

• RAP ordering procedures

• HACCP requirements

• Recordkeeping requirements

• Meal preparation and packaging requirements

• Meal claiming procedures

Participating RAP Programs The Food Services Division entered into a service contract with the City of Los Angeles Recreation and Parks Department (RAP)

Participating RAP Programs• 106 Parks and Recreation Centers

The Food Service Division assumes full responsibility for meeting all food safety and meal requirements for payment of services rendered

Recreation and Parks Summer Food Delivery Program (RAP)

Program Dates• 6/8/15 – 8/14/15• Staff your sites to support the RAP program until 8/14/15

Menus• FSD will provide a monthly menu to RAP one week prior to

the end of the month

Preparation and packaging of meals• Meals will be packed in insulated BIC bags• Milk and juice or fruit will be packed together as cold items• Keep hot food hot and cold food cold• Condiments will be included with each individual meal• Only 1% milk will be provided

Recreation and Parks Summer Food Delivery Program (RAP) cont’d

Delivery of Meals• Drivers will deliver meals according to delivery schedule• Drivers will complete the Summer SFSP Daily Meal Transport

Record form – prepare three copies

Field Trips• RAP must provide field trip requests 2 days in advance

• Field trip requests are not given to the FSM• Approved field trip meals will be listed on the daily meal order

• Field Trip lunches will be delivered to the RAP site the day prior to the planned field trip

Food Services Staff RoleThe Food Services Manager will:• Place orders for all products needed in CMS

• Receive and store deliveries, complete all receiving tickets• Prepare, package and deliver meals to the Recreation and Parks (RAP) and/or other

SFSP locations assigned• Complete Summer SFSP Daily Meal Transport Record• Retrieve the insulated bags, heating and cooling elements daily • Create and complete production records• Input counts in the RAP Weekly Report Form 3 survey

• Be responsible for the quality, safety and oversight of the meals • Complete HACCP records• Includes taking of temperatures of all meals prepared and milk• Recording the temperatures on the “SFSP Summer Daily Transport Meal Record” • Ensure mileage is properly tracked, recorded and claimed

HACCP RequirementsFood preparation, storage and meal delivery must follow all HACCP/Food Safety procedures:

• Employees wear appropriate safety attire and Personal Protective Equipment (PPE)

• Sanitation and Personal Hygiene requirements

HACCP forms posted and completed daily• Thermometer Calibration Logs • Food Temperature Logs• Summer SFSP Daily Meal Transport Record

• Accurate and timely temperatures are taken and recorded • Equipment Temperature Logs

• Equipment malfunctions are reported for repairs

Milk Quality and Control MeasuresIn an effort to provide milk to RAP sites at an acceptable cold temperature of below 41°, Food Service staff will:• Place milk flats needed for the

RAP program inside the freezer for 2 hours

• Milk consistency will be slushy• Remove milk flats from the

freezer• Package cold bagged meals in

small batches to retain the cold food temperature

• Provide 1 extra milk for on site quality control testing

RAP Daily Food Order

CITY OF LOS ANGELES TO : LAUSDDEPARTMENT OF RECREATION AND PARKS FROM : CITY OF LOS ANGELES, FOOD SERVICE PROGRAMSUMMER FOOD SERVICE PROGRAM PHONE # : FAX #: DATE E-MAIL/FAX SENT:_______________ NAME OF PERSON: __________________________________________

ROUTE NUMBER AND PARK NAMEROUTE # 1

JUNE 23-JUNE 27, 2014 CAP SITE# Lunch Trip L Lunch Trip L Lunch Trip L Lunch Trip L Lunch Trip L Lunch Trip L All L

Lanark 91 15565 40 0 35 0 35 0 35 0 15 0 160 0 160

Winnetka 156 16616 85 0 20 0 85 0 25 0 85 0 300 0 300

Reseda 221 16612 100 0 90 0 90 0 85 0 20 0 385 0 385

Delano 130 15552 65 0 65 0 70 0 65 65 5 0 270 65 335

Panorama 100 16546 40 0 35 0 35 0 35 0 10 0 155 0 155

Sepulveda 156 15576 60 0 25 0 60 0 55 0 60 0 260 0 260

Cardenas 163 17066 90 0 60 0 20 0 55 0 25 0 250 0 250

480 0 330 0 395 0 355 65 220 0 1780 65 1845ROUTE # 2

JUNE 23-JUNE 27, 2014 CAP SITE# Lunch Trip L Lunch Trip L Lunch Trip L Lunch Trip L Lunch Trip L Lunch Trip L All L

Stonehurst 78 17068 15 0 15 0 12 0 15 0 15 0 72 0 72

Sunland 78 16598 130 0 135 0 110 0 100 0 80 0 555 0 555

Lake View Terrace 156 17069 40 40 5 0 40 0 5 0 40 0 130 40 170

Hansen Dam 325 17592 0 0 190 0 165 0 150 0 140 0 645 0 645

Humphrey 156 16536 45 0 50 0 60 0 40 0 60 0 255 0 255

David M. Gonzales 130 15558 30 0 30 0 50 0 50 0 30 0 190 0 190

Ritchie Valens 78 15573 38 0 38 0 38 0 38 0 5 0 157 0 157

Sylmar 195 15580 85 0 85 0 30 0 85 0 60 0 345 0 345

383 40 548 0 505 0 483 0 430 0 2349 40 2389

TOTALS

TOTALSThursday

Monday Tuesday Wednesday Thursday Friday

Monday Tuesday Wednesday Friday

RAP will provide the daily food order to the FSD central office daily• Lisa Hess will post the RAP Daily Food Order for each RAP site on

the FSD web site under- Summer 2015• FSM are responsible for reviewing the food orders upon arrival to

work

Summer Menu (June/July/August)

Energizer Box meals are served for RAP FIELD TRIPS meals only

Weekly Lunch Menu GuideFood Service staff will prepare and package meals according to the Weekly Lunch Menu Guides

• Lunch menu guides are available on the FSD website – 10 weeks of the RAP program

• Guides are used as a reference for packaging required– Bagged meal contents

• Cold bagged meals• Hot bagged meals

– Salads– Sandwiches

2015 RAP Program Packaging GuideThe RAP Program Packaging Guide contains:• Item Descriptions• Pack Quantities• CMS Line numbers• Product Uses

– Specific food items indicated

RAP packaging was pre-ordered by central office for all Hub sites• Product will be shipped directly to

the sites• Sites will need to order sporkettes

and food items

RAP - Best Practices for Heating and Cooling Elements

RAP - Best Practices for Cold Packaged Meals

RAP – Insulated Bag Packing Guide

RAP - Best Practices for Hot Packaged Meals

Required DocumentationThe following documents must be completed daily and keep on hand at all times:

• Production Records

• Off Site and Saturday Menu Production Record

• Summer SFSP Daily Meal Transport Record

• Food Temperature Logs

• RAP Weekly Report Form 3 Survey

Summer SFSP Daily Meal Transport Record Example

Summer SFSP Daily Meal Transport Record InstructionsSummer SFSP Daily Meal Transport Record Form Instructions•Program Name: Food Services Manager or designee must fill in the program name•Date: Food Services Manager or designee must fill in the date of meal service•Preparation School Site Name: Food Services Manager or designee must fill in the name of the prep school site •Loc Code Food Services Manager or designee must fill in the Prep site location code•Column 1 will be filled out by Food Services Manager or designee with menu items listed•Column 2 will be filled out by Food Services Manager or designee with the portion sizes•Column 3 will be filled out by Food Services Manager or designee with the amount of meals prepared •Column 4 will be filled out by Food Services Driver at the receiving site at time of drop off•Column 5 will be filled out by Food Services Driver with amount delivered to program•Signatures: The receiver will sign the form after receipt of meals

•Food Services Manager/Designated Driver will verify all information and sign in the designated area

Summer SFSP Daily Meal Transport Record RequirementsPrepare and take three (3) copies of the Summer SFSP Daily Meal Transport Record with every RAP delivery:

• Summer SFSP Daily Meal Transport Record – completed daily by the FS Manager or designee for all food transported

• Take temperatures of the milk and food items immediately upon delivery

– Temperatures must be taken in the presence of the RAP representative

• Record the actual food temperatures • Record the exact time the temperatures were taken• Obtain the RAP representatives signature upon delivery• Leave two copies with the RAP representative, take the third

copy back to the cafeteria for filing

Unacceptable MealsMeals delivered not meeting USDA requirements will not be paid for by the Agency, as they are not reimbursable by USDA regulations. Such meals to include:

• An imbalance between the number of milks and/or juice and the number of meals

• Incomplete Meals• Insufficient wrapping of lunches, juice and milk• Damaged or spoiled components (e.g. frozen, soggy)• Components short of required weight or size• Same fruit or vegetable component used to meet 3/4 c

fruit/vegetable requirement as stated on the SFSP Meal Pattern requirements

• Meals delivered 20 minutes into serving time

RAP Weekly Report Form 3 Example

Site Location Code: 4 digit Cafeteria Location Code

Site ID #: 5 digit Site ID# is taken from the RAP Meal Order

RAP Weekly Report Form 3 InstructionsFollow the steps below on how to complete your RAP Weekly Report Form 3 survey:

• Enter your location code• Enter Saturday’s date for the week• Enter the Site ID# found on the RAP Daily Prep Food Count

• Enter the RAP Program name, do NOT abbreviate • Enter the total meal counts provided for each day of the week• Enter the Food Services Manager’s name• Enter the date you are completing the form

Billing of Services The RAP meals are reported in the Weekly Report Form 3 survey. The link to the Survey Monkey is posted on the FSD website - Summer 2015 tab

• The RAP Weekly Report Form 3 will be posted on Thursday afternoons for the current week

• Sites with more than one RAP Program will need to complete a separate survey for each RAP site

• The survey must be completed and submitted each Friday before you leave for the day

• Café Fiscal Support will compile the meals entered, prepare the billing and collect payment from RAP for services rendered

RAP Recreation and Parks ContactsFor additional information or clarification regarding the RAP program contact Dawn Soto Email: dawn.soto@lausd.net Phone: 213-241-3579

Questions?

Thank you!

LAUSD Food Services Division Nourishing Children to Achieve Excellence