Regional Dredging Regional Dredging Acquisition StrategyAcquisition Strategy

October 26, 2006October 26, 2006

Regional Dredging Regional Dredging Acquisition StrategyAcquisition Strategy

Overview Overview Bob Prince, SAD Bob Prince, SAD-Regional Strategy-Regional Strategy-Industry Involvement-Industry Involvement

New Acquisition Strategy New Acquisition Strategy Laura Harrell, Laura Harrell, SAD SAD MATOC InitiativeMATOC Initiative

How Will it How Will it ReallyReally Work? Leo Work? Leo Hickman, SAMHickman, SAM

QuestionsQuestions Bob Prince, Bob Prince, SADSAD

Regional StrategyRegional Strategy• Moving from District Centric to Regional FocusMoving from District Centric to Regional Focus• Consistent ApproachConsistent Approach

– Contract SpecificationsContract Specifications– Contract AdministrationContract Administration– Quality AssuranceQuality Assurance– Contracting ToolsContracting Tools– Regional Planning – Regional Project Schedule Regional Planning – Regional Project Schedule

Integration Integration

ESTABLISHMENT OF REGIONAL DREDGING ESTABLISHMENT OF REGIONAL DREDGING INTEGRATOR- INTEGRATOR-

ANGIE PREMO, SADANGIE PREMO, SAD

Industry InvolvementIndustry Involvement•Listen to ConcernsListen to Concerns•Pre-Proposal Conferences Pre-Proposal Conferences •Regional approach Will Incorporate:Regional approach Will Incorporate:

– Reduced Cycle TimesReduced Cycle Times– Faster AwardFaster Award– Reduced ComplexitiesReduced Complexities– Opportunity to Clarify/Discuss ProposalsOpportunity to Clarify/Discuss Proposals

South South Atlantic Atlantic Regional Regional Business Business CenterCenter

Mobile RegionalMobile Regional Contracting CenterContracting Center Savannah RegionalSavannah Regional

Contracting CenterContracting Center

SAD Regional Contracting

Jacksonville RegionalJacksonville Regional Contracting CenterContracting Center

FY 2006 SAD Regional Contracting Focus Military Transformation – Construction Regional Dredging Strategy Hurricane Support – Blue Roof/Housing/ Ice

63%18%

17%2%

Construction

Dredging

O&M Services &Supplies

Environmental

FY 05 South Atlantic Division FY 05 South Atlantic Division Contract Dollars ObligatedContract Dollars Obligated

Contract Dollars without Hurricane Dollars ($800M)

$1.4 Billion

$402M

$320M

$34M

Type of Work

IN FY-99:• 65% of ALL Solicitations Were Sealed Bid• 20% 8(a) Negotiated• 5% Design-Build• NO IDIQs for Construction

IN FY-06:• Only Dredging Solicitations Were Sealed Bid• 25% 8(a) Negotiated• 33% Design-Build• All Military Construction Were “Best-Value”• 10 IDIQs for Military Construction

ACQUISITION TRENDS IN SAD CONSTRUCTION

SAD ACQUISITION TRENDS IN FY-07

Less than 5% of ALL Solicitations Will Be Sealed Bid—Downward Trend Will Continue!

25% plus 8(a), But More Competitive Than Negotiated Matches

70% of Construction Design-Build – Primarily Army

If not Design-Build, then Price – Performance Trade-Off

MATOCs and SATOCs Will Serve as Primary Contract Vehicles for Military Construction in ALL of USACE

+ FACILITY TYPE MATOCs/SATOCs

+ GEOGRAPHIC MATOCs

+ INSTALLATION SATOC s

+ DREDGING MATOCS

INDIVIDUAL RFP SOLICITATIONS

INDIVIDUAL IFB SOLICITATIONS

SDB8a NEGOTIATED CONTRACTS

SDB 8a IDIQs

WOMAN OWNED

HUB ZONE IDIQs

SDVO IDIQ’s

PURCHASE ORDERS

+ =REGIONAL

CONSTRUCTION ACQUISITION STRATEGY

REGIONAL CONTRACT TOOLS

CURRENT CONTRACT TOOLS

SOUTH ATLANTIC DIVISIONRegional Contracting

Centers

Regional Dredging Regional Dredging ApproachApproach

New Strategy Requires Formal New Strategy Requires Formal Acquisition PlanAcquisition Plan

• Requires HQ USACE approvalRequires HQ USACE approval• Still in draftStill in draft• Finalize and obtain approvalFinalize and obtain approval

• Duration of MATOCs- 12 month base plus two 12-Duration of MATOCs- 12 month base plus two 12-month optionsmonth options

• 4 Groups with $5OOM Capacity - $2 Billion total4 Groups with $5OOM Capacity - $2 Billion total

• Place of performance: SAD Area of OperationPlace of performance: SAD Area of Operation

Regional ContractingRegional Contracting

• SAJ Has Contracting Lead for the SADSAJ Has Contracting Lead for the SAD• Dolly Colwell, Contract Specialist, SAJ for Dolly Colwell, Contract Specialist, SAJ for

MATOC EstablishmentMATOC Establishment• Pre-Proposal Conferences – First Targeted for Pre-Proposal Conferences – First Targeted for

Feb 07 in Jacksonville, Second in Wilmington Feb 07 in Jacksonville, Second in Wilmington date TBD, Third in Mobile date TBD, & Fourth date TBD, Third in Mobile date TBD, & Fourth in Charleston date TBD.in Charleston date TBD.

• Four Solicitations Issued to Determine Four Solicitations Issued to Determine MATOC Contractors for Groups I, II, III & IV MATOC Contractors for Groups I, II, III & IV

• Solicitations Will Be Staggered; Not Issued Solicitations Will Be Staggered; Not Issued SimultaneouslySimultaneously

MATOC Solicitations-MATOC Solicitations-Key PointsKey Points

• Ordering Capacity per Grouping Will Be Ordering Capacity per Grouping Will Be Shared; No Ceilings per Contractor Shared; No Ceilings per Contractor

• MATOC Solicitations Will Result in at MATOC Solicitations Will Result in at Least Two Awards per GroupingLeast Two Awards per Grouping

• Solicitations for MATOCs Will Include:Solicitations for MATOCs Will Include:– General Project DescriptionsGeneral Project Descriptions– Terms and ConditionsTerms and Conditions– Contract ClausesContract Clauses– Evaluation FactorsEvaluation Factors– Parameters for Ordering Against MATOCsParameters for Ordering Against MATOCs

Using MATOCsUsing MATOCs For Ordering Work For Ordering Work

(Task Orders) (Task Orders)• Ordering Officials – SAD Procuring Contracting Ordering Officials – SAD Procuring Contracting

Officers (PCOs)Officers (PCOs)

• Task Orders Against MATOCs:Task Orders Against MATOCs:

– All MATOC Contractors given a Fair Opportunity to All MATOC Contractors given a Fair Opportunity to compete for workcompete for work

– MATOC Contractors Make Business Decision per Request MATOC Contractors Make Business Decision per Request for Proposal Whether to Participate in Competitionfor Proposal Whether to Participate in Competition

– Plans & Specifications Project Specific Plans & Specifications Project Specific – Less Involved Evaluation Process- Factors Keyed & Rank Less Involved Evaluation Process- Factors Keyed & Rank

Ordered Specifically by Project (i.e., equipment Ordered Specifically by Project (i.e., equipment availability, safety, performance, price)availability, safety, performance, price)

– Anticipate Primarily LPTA Anticipate Primarily LPTA – Task Order Process Will NOT Require Interface With Task Order Process Will NOT Require Interface With

FedTeDS !FedTeDS !– SAD Districts Will Continue to Solicit & Administer their SAD Districts Will Continue to Solicit & Administer their

ProjectsProjects

Group IGroup I

• Coast Guard Certification RequiredCoast Guard Certification Required• Hopper Dredge Work OnlyHopper Dredge Work Only• Environmental Window Work OnlyEnvironmental Window Work Only

• Specific projects identified, but not all Specific projects identified, but not all inclusive i.e., Savannah Harbor Barinclusive i.e., Savannah Harbor Bar

• Will have capacity for contingenciesWill have capacity for contingencies• Total Group Value: NTE $500MTotal Group Value: NTE $500M• Competition: UnrestrictedCompetition: Unrestricted• Place of Performance: Identified by Task OrderPlace of Performance: Identified by Task Order

– Will be restricted to Southeastern United StatesWill be restricted to Southeastern United States

Group IIGroup II

• Coast Guard Certification: Not requiredCoast Guard Certification: Not required• No Environmental WindowsNo Environmental Windows• Mainly Shallow Draft/Small Harbor Work, i.e., Mainly Shallow Draft/Small Harbor Work, i.e.,

AIWW, IWWAIWW, IWW

• Specific Projects Identified, but Not All InclusiveSpecific Projects Identified, but Not All Inclusive• Will Have Capacity for ContingenciesWill Have Capacity for Contingencies• Total Group Capacity: NTE $500MTotal Group Capacity: NTE $500M• Competition: Small Business –8(a)/HubZoneCompetition: Small Business –8(a)/HubZone• Place of Performance: Identified by Task OrderPlace of Performance: Identified by Task Order

– Will Be Restricted to Southeastern United StatesWill Be Restricted to Southeastern United States

Group IIIGroup III

• Shore Protection Projects/ Beach RenourishmentShore Protection Projects/ Beach Renourishment• May Require Coast Guard Certification May Require Coast Guard Certification • Environmental Windows May ApplyEnvironmental Windows May Apply

• Specific Projects Identified, but Not All Inclusive Specific Projects Identified, but Not All Inclusive i.e., Palm Beach Harbor, Pawley’s Islandi.e., Palm Beach Harbor, Pawley’s Island

• Will Have Capacity for ContingenciesWill Have Capacity for Contingencies• Total Group Value: NTE $500MTotal Group Value: NTE $500M• Competition: UnrestrictedCompetition: Unrestricted• Place of Performance: Identified by Task OrderPlace of Performance: Identified by Task Order

– Will Be Restricted to Southeastern United StatesWill Be Restricted to Southeastern United States

Group IVGroup IV

• Projects Not Meeting Parameters of Groups I-IIIProjects Not Meeting Parameters of Groups I-III• May Require Coast Guard Certification May Require Coast Guard Certification • Various Types of Plant & Equipment Various Types of Plant & Equipment • May Involve Environmental Windows May Involve Environmental Windows

• Specific Projects Identified, but Not All Specific Projects Identified, but Not All Inclusive i.e., Tampa Harbor, Gulfport HarborInclusive i.e., Tampa Harbor, Gulfport Harbor

• Will Have Capacity for ContingenciesWill Have Capacity for Contingencies• Total Group Value: NTE $500MTotal Group Value: NTE $500M• Competition: UnrestrictedCompetition: Unrestricted• Place of Performance: Identified by Task OrderPlace of Performance: Identified by Task Order

– Will Be Restricted to Southeastern United StatesWill Be Restricted to Southeastern United States

MATOC EnhancementsMATOC Enhancements

• One Time Interface with FedTeDS per Group One Time Interface with FedTeDS per Group over 3 year Periodover 3 year Period

• No Requirement for Task Order Competitions No Requirement for Task Order Competitions (Pricing Proposals) in FedTeDS(Pricing Proposals) in FedTeDS

• More Recent Surveys = More Accurate SurveysMore Recent Surveys = More Accurate Surveys• Reduces Procurement Cycle Time (Cut by 45 days)Reduces Procurement Cycle Time (Cut by 45 days)• Establishes Long-Term Contractual RelationshipsEstablishes Long-Term Contractual Relationships• Fosters Improved Communication with Industry Fosters Improved Communication with Industry

for Strategies/ Annual Forecasting/Projectionsfor Strategies/ Annual Forecasting/Projections• Task Orders Allow for Real Time Pricing Capturing Task Orders Allow for Real Time Pricing Capturing

Market ConditionsMarket Conditions

Points of ContactPoints of Contact

• Dolly Colwell SAJ Dolly Colwell SAJ 904-232-3739904-232-3739• Cindi Tolle Cindi Tolle SAJ SAJ 904-232-1144904-232-1144• Laura Harrell SAD Laura Harrell SAD 404-562-5210404-562-5210• Angie Premo SAD Angie Premo SAD 404-562-5130404-562-5130• Bob Prince SADBob Prince SAD 404-562-5125404-562-5125• Leo Hickman SAMLeo Hickman SAM 251-441-5665251-441-5665• Sherrel Bunn SAS(W) 910-251-4866Sherrel Bunn SAS(W) 910-251-4866

““Plain English” Plain English” DefinitionsDefinitions

• Multiple Award Task Order Contract (MATOC)- Type of Multiple Award Task Order Contract (MATOC)- Type of Indefinite Delivery /Indefinite Quantity (IDIQ) Contract that Indefinite Delivery /Indefinite Quantity (IDIQ) Contract that Serves as the Basic Contract Vehicle Establishing Terms & Serves as the Basic Contract Vehicle Establishing Terms & Conditions & Rules of Engagement for Work Ordered.Conditions & Rules of Engagement for Work Ordered.

• Task Order - Term Used for Issuing Work Using a MATOC.Task Order - Term Used for Issuing Work Using a MATOC.

• RFP- Request for Proposal- Can be Used for a Standalone RFP- Request for Proposal- Can be Used for a Standalone Contract or to Obtain Pricing Proposal Under a MATOC. Contract or to Obtain Pricing Proposal Under a MATOC. The RFP Issued to MATOC Contractors Will Contain the The RFP Issued to MATOC Contractors Will Contain the Government Plans/Specifications Unique to Project. Government Plans/Specifications Unique to Project. Contractor Returns the RFP with Proposal & Pricing Paying Contractor Returns the RFP with Proposal & Pricing Paying Attention to Evaluation Factors in the RFP. The MATOC Attention to Evaluation Factors in the RFP. The MATOC Contractor Makes Individual Business Decision Regarding Contractor Makes Individual Business Decision Regarding Whether to Compete for Specific Projects Considering Whether to Compete for Specific Projects Considering Capacity, Commitments & Plant/Equipment.Capacity, Commitments & Plant/Equipment.

• Release of Pricing Information Done in Strict Accordance Release of Pricing Information Done in Strict Accordance with FOIA and FAR Rules.with FOIA and FAR Rules.