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REGIONAL SERVICE COMMITTEE WEEKEND AGENDA The Next Regional Weekend

Roxborough Memorial Hospital

Ridge Avenue & Jamestown Street

Philadelphia, PA

Saturday October 3, 2015 and Sunday October 4, 2015

_______________________________________________

Saturday August 2, 2015

SUBCOMMITTEE MEETING TIME

Convention Subcommittees (Auditorium) 10:00am – 12:00pm

Convention (Cafeteria Area) 12:00pm – 3:00pm

Meeting List (Auditorium) 9:00am – 10:00am

H & I (Auditorium) 10:00am – 11:00pm

Advisory Board (Auditorium) 12:00pm – 1:00pm

Policy (Auditorium) 10:00pm – 11:00pm

Cleansheet (Auditorium) 1:00pm – 2:00pm

Phone Line (Auditorium) 11:00am – 12:00pm

Unity (Auditorium) 11:00am – 12:00pm

Literature Review (Auditorium) 1:00pm – 2:00pm

Public Relations (Auditorium) 1:00pm – 2:30pm

Administrative (Auditorium) 1:00pm – 2:00pm

JAC (Auditorium) 1:00pm – 3:00pm

GPRSC (Auditorium) 10.00am – 5:00pm

RSC - Subcommittee Members

RSC Chairperson Mark B.

RSC Co-Chairperson Melvin S.

RSC Treasurer Scott D.

RSC Secretary Donna B.

Policy Chairperson Tarwan L.

ABC Chairperson Melvin H.

ABC Co-Chair Tonya H.

ABC Secretary OPEN POSITION.

ABC Treasurer Michael T.

Regional Delegate Zoe H.

Regional Delegate Alternate OPEN POSITION

H & I Chairperson Jackie R.

Clean Sheet OPEN POSITION

Literature Review OPEN POSITION

Public Relations Chairperson OPEN POSITION

Public Relations Co-Chairperson OPEN POSITION

Webmaster Tim R

Meeting List Chairperson Tom

Phone Line Chairperson Toya F.

Unity Chairperson Monique H.

Convention Chairperson Matt O.

Convention Co-Chairperson Lisa L.

Convention Treasurer Tracy A.

Convention Co-Treasurer OPEN POSITION

GPRSC

Regional Committee Members (RCMs)

Philadelphia Area

Philadelphia Area Alternate

Dennis E.

Alex D.

Clean Acres Area Max G.

Delco Area Mike S.

Inner City Area Edie J.

Inner City Area Alt. Toinette J.

Schuylkill Valley Area Nick J.

Schuylkill Valley Area Alt. .

Greater Camden Area Nabijah

Pyramid of Freedom Area

West-Southwest Area Bruce J.

West-Southwest Area Alt .Steven P.

South Philadelphia Area

South Philadelphia Alt.

Khalil L.

Na’il W.

Northwest Area Elijah G.

Downtown Area Drew K.

GREATER PHILADELPHIA REGIONAL SERVICE COMMITTEE

MINUTES

August 2, 2015/August 3, 2015

1

REGIONAL SERVICE COMMITTEE MEETING AGENDA

Note: If there is no quorum by (30) thirty minutes after the meeting starts, we will begin with an informational meeting, which will include the reading and acceptance of reports.

1. Opening: A moment of silence followed by the Serenity Prayer.

2. The reading of the Twelve Traditions and Twelve Concepts.

3. Roll Call/Introductions Quorum: Yes Sign in Sheet: Yes

4. Introduction of the Meeting Agenda Changes, Additions, Corrections, and Approval.

5. Reading of the previous RSC Minutes: Additions, Corrections, or Deletions to minutes: ORDER OF REPORTS:

Areas

1. Philadelphia Area 7. Greater Camden Area 2. Riverfront Area 8. West-Southwest Area 3. Clean Acres Area 9. South Philadelphia Area 4. Delco Area 10. Northwest Area 5. Inner City Area 11. Pyramid of Freedom Area 6. Schuylkill Valley Area 12. Downtown Area Subcommittee Reports

1. Regional Delegate 9. Public Relations 2. ABC Chair/Office Manager 10. Webmaster 3. ABC Treasurer 11. Cleansheet 4. Convention Chairperson 12. Literature Review 5. Convention Treasurer 13. Administrative 6. Meeting List 14. Policy 7. Phoneline 15. JAC 8. H&I 16. RSC Treasurer 9. Unity


MINUTES

August 2, 2015/August 3, 2015 (continued)

2

ORDER OF BUSINESS:

Subcommittee Reports Old Business New Business Open Forum: Announcements and Discussions Close Meeting Meeting opened at 10:25 am with a moment of silence, followed by the Serenity Prayer and reading of the Twelve Traditions and Twelve Concepts. Five (5) RCMs were present at that time (Quorum was not Established, therefore this meeting was for informational purposes only) Greetings Members: These minutes must be reviewed by you for accuracy, especially the information regarding your area RCM and the meeting times and place for Area Service Meetings. Please inform me immediately of any errors. Yours in service, Donna B-C RSC Secretary

3

Area Reports


MINUTES

April 4, 2015/April 12, 2015 (continued)

4

Area: PHILADELPHIA

RCM or Chairperson: Dennis E.

Alt. or Co-Chairperson: Alex D.

Meeting Day: 2nd Sunday of the Month

Time: 7:30PM Subcommittees at 6PM

Location: Cottman Avenue & Lawndale Street

RSC Secretary Paste or Type Report Here.

PRESENT

NO REPORT WAS RECEIVED IN TIME FOR THE DISTRIBUTION OF THESE MINUTES

Area: CLEAN ACRES

RCM or Chairperson: Max G.

Alt. or Co-Chairperson:

Meeting Day: 3rd Sunday of the Month

Time: Sub 5:30pm Area 7:00pm

Location: Messiah Lutheran Downingtown, PA

RSC Secretary Paste or Type Report Here.

NOT PRESENT


Area:

DELCO

RCM or Chairperson: Mike S.

Alt. RCM or Co-Chairperson:

Meeting Day: Area Service Meeting Location: 3rd Wednesday of the Month 7:00pm @ Grace Bible Church — 723 South Providence Road (rte 252) Wallingford, Pa

Subcommittees Meeting Location: 2nd Saturday of the month 6:00pm @ First Presbyterian Church — Ashland & Chester Pike, Glenolden, PA

RSC Secretary Paste or Type Report Here

PRESENT


Area: INNER CITY


MINUTES


5

RSC Secretary Paste or Type Current Report Here.

NOT PRESENT


Area: SCHUYLKILL VALLEY

RCM or Chairperson: BobbyJo B.

Alt. RCM or Co-Chairperson: John C.

Meeting Day: 4th Wednesday of the Month

Time: Sub 6:00pm to 6:50pm and the ASC meets at 7:00pm

Location: Roxborough Memorial Hospital Ridge Avenue & Jamestown Street


PRESENT Schuylkill Valley Area

Service Committee Minutes

Minutes from meeting held on 7/28/15. The meeting was opened at 7:00pm with a moment of silence and the serenity prayer. The 12 Traditions were read. The 12 Concepts were read. Quorum was established. Last month minutes read. Motion to accept as read, S/P.

Group Name/Location Attend Donation Lit GSR Business Meeting

RCM or Chairperson: Edie J.

Alt. RCM or Co-Chairperson: Toinette J.

Meeting Day: 2nd Saturday of the Month

Time: Sub 9:00am-11:00am Area 1:00pm-5:00pm

Location: MLK Center 22nd

& Cecil B. Moore


MINUTES


6

Turning Point Group Monday 7:30pm – 9:00pm

Roxborough Hospital Wolcroft Auditorium

YES $19.30 $16.00 Janel C.

Daniel A. (Alt.) 3rd Monday

7:00pm

Let It Happen Tuesday 7:30pm – 9:00pm Bethany Lutheran Church Pechin & Martin Streets

NO $0.00 $0.00 Roland 3rd Tuesday

9:00pm

Steps on the Hill Tuesday 7:00pm – 8:15pm

Quaker Meeting House 20 E. Mermaid Lane

YES

$20.00 $14.00 T.J.

3rd Tuesday 8:30 pm

Roxborough Group Wednesday

7:15pm – 8:45pm Roxborough Hospital Wolcroft

Auditorium

YES $11.00 $28.00 Charles C. 3rd Wednesday

6:00pm

Recovery in East Falls Wednesday 8 pm – 9 pm

3800 Vaux St. (@Midvale) YES $19.00 $94.45 Keith Y.

2nd Wednesday 7:15pm

A New Hope Thursday 7:30pm – 9:00pm


YES $21.00 $13.00 No GSR 3rd Thursday

6:30pm

Living The Dream Thursday 7:30pm – 8:30pm

St. John’s Church 119 Rector St.

Manyunk

YES $120.00 $9.60 Matt K. 3rd Thursday

6:30pm

Carry The Message Friday 8:00pm - 9:30pm


YES $45.44 $89.65 Ellis D. 3rd Friday 9:30pm

Everyday Solutions Saturday 10:00am – 11:00am

Monday 6:30 pm-7:30 pm

Germantown Unitarian Society 6511 Lincoln Drive

YES $136.00 $27.40 Sean 2rd Saturday

9:00am

God As I Understand Him Saturday 8:00pm - 9:30pm


NO $0.00 $0.00 Margaret N. 3rd Saturday

9:30pm

Here At Last Sunday 7:00pm -8:00pm


YES $33.00 $17.00 Taylor R. 3rd Sunday

6:00pm

SUBTOTAL $424.74 $309.10


MINUTES


7

INSURANCE* $0.00 *Earmarked for insurance by individual groups

TOTAL $424.74 $309.10

Officers and Sub-Committees:

Chair Josh W. [email protected] 267-243-0122

Co-Chair Holly D. [email protected] 717-649-5834

Secretary Courtney [email protected] 610-745-1791

Treasurer Raijon [email protected] 267-255-3877

Co-Treasurer Open

R.C.M. Nick [email protected] 215-290-6298

Alt. R.C.M. James

H&I Chris K. [email protected] 239-565-3377

H&I Co-Chair Louie

Literature Bill

Alt. Literature Open

Convention Rep. Open

Convention Co-Rep. Open

Meeting List Open

PR Open

Phone Line Taylor R. [email protected] 302-367-8961

Unity Chris C. [email protected] 267-901-0994

Unity Co-Chair Keith [email protected] 215-292-7505

Policy Open


MINUTES


8

Literature Review Open

Clean Sheet Open

Group Reports

Turning Point: Monday 7:30pm – 9:00pm – Roxborough Hospital – Wolcroft Auditorium

▪ Homegroup members: 6 ▪ Attendance: Good ▪ News:

▪ Janel C. will have 10 years on Aug. 29th and is speaking at her homegroup Aug. 31st

Let It Happen: Tuesday 7:30pm – 9:00pm – Bethany Lutheran Church – Pechin & Martin Streets

▪ Homegroup members: 4? ▪ Attendance: Fair/Poor ▪ News:

▪ Meeting is in dire need of support. Steps on the Hill: Tuesday 7:00pm – 8:15pm – Quaker Meeting Hall – Mermaid Ln. in Chestnut Hill


▪ Group Anniversary 10/6/15 ▪ .Garret has 4 years

Roxborough Group: Wednesday 7:15pm – 8:45pm - Roxborough Hospital – Wolcroft Auditorium


▪ Our group is still going strong. We re still bringing great speakers from around the region. We will be changing our format for the 3rd week of the month to a 2 speaker meeting starting in Sept. come join us!

Recovery in East Falls: Wednesday 8:00pm – 9:00pm – 3800 Vaux St. @ Midvale


▪ We are celebrating our 12 year group anniversary August 26th 7-9pm

A New Hope: Thursday 7:30pm – 9:00pm – Roxborough Hospital – Wolcroft Auditorium


▪ Attendance is improving, interest in joining the homegroup is sparking. If any groups or members are interested in chairing in the future please come to the meeting.

Living The Dream: Thursday 7:30pm – 8:30pm – St. John’s Church – 119 Rector St. Manayunk


MINUTES


9


▪ No new news. Carry The Message: Friday 8:00pm – 9:30pm – Roxborough Hospital – Wolcroft Auditorium


▪ Meetings are going well. We picked up another homegroup memeber Donald S. I just love my homegroup. We would like to thank the SVA Unity subcommittee for their support at the first meeting night out at our homegroup.

Everyday Solutions: Saturday 10:00am-11:00am, Monday 6:30 pm-7:30 pm – Germantown Unitarian Society – 6511 Lincoln Dr.


▪ Sam H. is celebrating 7 years 8/31. ▪ Brett P. is celebrating 1 year 8/26.

God As I Understand Him: Saturday 8:00pm – 9:30pm – Roxborough Hospital – Wolcroft Auditorium

▪ Homegroup members: ? ▪ Attendance: Fair ▪ News:

▪ No new news.

Here At Last: Sunday 7:00pm – 8:00pm – Roxborough Hospital – Wolcroft Auditorium


▪ No new news.

Officer and Sub-Committee Reports

RCM:

▪ No report.

Unity Sub-Committee:

▪ First meeting night out was wildly successful, Unity subcommittee is doing great and appreciates all the support.

▪ Matt C. was nominated and elected SVA Unity Subcommittee Secretary. ▪ Next meeting night out will be held on Saturday August 8th at Roxborough Hospital at 8:00pm, God As I

Understand Him - ice cream afterwards. ▪ Downtown Area and Schuylkill Valley Area will be hosting a picnic and speaker jam on Sunday,

August 16th at the Lakes at FDR Park in South Philly (across from Wells Fargo Center) All Are Welcome - Free for All - From 12pm to 5pm. Speakers start at 1pm


MINUTES


10

▪ SVA Unity will be playing in the Delaware County Area Convention Committee Co-Ed Softball Tournament on Saturday, September 19th at 9am at Camp Upland Park, 3704 6th Street Upland, PA 19015. 16 Teams total. 3 games guaranteed. Teams must consist of 7 men and 3 women, 3 women must be on the field at all times

▪ In the spirit of unity, we will be having a practice prior to the tournament, all are welcome. Practice will be held on Saturday, August 29th at noon at Mud Flats Field in Roxborough behind Gorgas Park. Anyone interested should contact team captain, Matt C at 215 913-9753

▪ SVA area homegroup swap for the first week of September received 100% participation from all homegroups in SVA!

H&I Sub-Committee:

▪ Motion: To increase the SVA H&I subcommittee’s disbursement by $50.00, from $100 to $150. ▪ Intent: To ensure literature is available at all of our H&I commitments each month. ▪ Eric nominated and elected as Vice Chair. ▪ Otis nominated and elected for Literature. ▪ Dave P. nominated and elected as Secretary.

Convention Rep:

▪ No report.

Policy Sub-Committee:

▪ No report / Vacant

PR/Website Sub-Committee:

▪ No Report / Vacant

Phone Line Sub-Committee:

▪ Open positions are available, any help is appreciated! ▪ Please contact Taylor R. for information.

Literature Review Sub-Committee:

▪ No report / Vacant

Meeting List Sub-Committee:

▪ No Report

Literature Report

PLEASE NOTE:

Literature will be available every 4th

Wednesday starting at 6:30pm.

This Month: Cash In: $314.40 H&I: $35.00 Total Sold: $349.40


MINUTES


11

New WSO Order - $0.00 New RSO Order - $195.00

Treasurers Report

Previous Balance: $1851.74 Checks Cashed: $0.00 Debits: $11.99 (monthly charge from the bank to keep account open since there are too few transactions per month) Outstanding Checks: $1839.75 Balance: $442.75 Deposit: $457.00 New Balance: $899.75 Prudent Reserve: $500 Dispersible Funds: $399.75

Old Business ▪ No new business

New Business

▪ Motion from Chris K. to increase H&I disbursement by $50.00 to ensure literature is available at all of our

H&I commitments each month. ▪ SVA Homegroup Swap 1st week of September. List of HG swaps:

▪ Turning Point Group → Carry the Message ▪ Steps on the Hill → Recovery in East Falls ▪ Roxborough Group → Steps on the Hill ▪ Recovery in East Falls → A New Hope ▪ Living the Dream → Everyday Solutions ▪ Carry the Message → Living the Dream ▪ Everyday Solutions → Here At Last ▪ Here At Last → Roxborough Group

Open Forum

▪ Region is now out of debt. ▪ Tradition workbook has been completed and is now available for purchase online.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Meeting ended at 8:15pm with a moment of silence and the Serenity Prayer. ~ Courtney R.


MINUTES


12

Next area meeting will be Tuesday August 25th at 7:00 pm, Sub-Committees meet at 6:00pm unless otherwise noted. A reminder to all GSRs, please always fill out a Group Report form when you attend a SVA service meeting, even if you do not have any donations or literature purchases to report. I need the record of your attendance, and a record that there is no donation or purchase. Thank you for your attention to this matter. A note for all sub-committee chairs: I am requesting that you PLEASE have your report to me as soon as you can. Preferably at the SVASC meeting, but no later than one week following. You can write out your report on paper or email it to me. Thanks for your service.

Area: GREATER CAMDEN

RCM or Chairperson: Bob R.

Alt. RCM or Co-Chairperson: Darrell W.


Time: Subcommittees at 3:00pm and ASC 4:00pm

Location: Holy Name Church 5th & Vine Street


NOT PRESENT

NO REPORT WAS

RECEIVED IN TIME

FOR THE

DISTRIBUTION OF

THESE MINUTES

WEST-SOUTHWEST

Area:


MINUTES


13

RCM or Chairperson: Bruce J.

Alt. RCM or Co-Chairperson: Steven P.


Time: 1:00pm to 5:00pm

Location: 4015-4017 Popular Street


PRESENT


Area: SOUTH PHILA.

RCM or Chairperson: Khalil L.

Alt. or Co-Chairperson: Na’il W.

Meeting Day: 3rd Saturday of the Month

Time: 1:00pm

Location: 8th Street & Snyder Avenue


NOT PRESENT


Area: NORTHWEST

RCM or Chairperson: Elijah Phone:

Alt. or Co-Chairperson: Eugene Phone:

Meeting Day: 3rd Saturday of the Month

Time: 11:00AM to 2:00PM

Location: 5725 Sprague Street


MINUTES


14


PRESENT


Area: PYRAMID OF

FREEDOM

RCM or Chairperson: Earl W.


Area Meeting Day: 3rd Saturday Time: Subcommittees at 2:00pm and ASC 3:30pm

Location: 11th & Rockland


NOT PRESENT


Area: DOWNTOWN

RCM or Chairperson: Drew K.


Area Meeting Day: 4th Thursday 11th & Rockland Time: 6:30PM

Location: Capitolo Recreation. Center 9th & Federal St


PRESENT


15

Subcommittee Reports


MINUTES


16

Subcommittee: REGIONAL DELEGATE

RCM or Chairperson: Zoe H.


Meeting Day: 1st Saturday of the Month

Time: 1:00PM – 3:00PM


PRESENT

THE GREATER PHILADELPHIA REGION OF NA

REGIONAL DELEGATE REPORT NOVEMBER 19, 2015

Regional Delegate (RD) - Administrative Committee Please inform me about upcoming events, especially board meetings, workshops, discussion panels, and fund-raisers occurring in your area. I’m responsible to represent this body’s member areas and groups at Zonal, WSC, and any other NA - related event.. Whether the RD attends or not this information is important to the service bodies to whom I report and cooperate. Please help me be a better RD. Thank you.

Due to the large amount of email and the need to preserve its content for all NA members including future RD / RD Alt teams I am requesting an RD email address, access, username, and password.

2014-2016 ISSUE DISCUSSION TOPICS http://www.na.org/?ID=IDT-IDT Please present these Group Support workshops for your Area GSR’s. Review the separate file which includes instructions, workshop handouts, and a copy of the PowerPoint presentation slides. I will be happy to assist you. Zoe H. GPRSC RD [email protected] 267-266-8708.

I will be working with the Policy committee to hold Consensus-Based Decision-Making CBDM workshops. This alternative to Roberts Rules of Order is already being used in the West-Southwest Area and the South Philly Area. Please visit them to see it in action.

In response to proposal to research and report the Northeast Zonal Forum I attended the NEZF and Northeast Mini Service Symposium April 24-26, 2015 accompanied by Edie, ICA RCM and Tarwan, Policy Chair.

o The Northeast Zonal Forum was really well-planned and executed. A lot of business was accomplished and they graciously welcomed our team. I was very impressed with the participation of local home groups’ volunteers for providing free breakfast, lunch, and a paid Pasta Dinner at the Service Symposium / Learning Day for PR and H&I Subcommittees. Members were very enthusiastic and informative.

o A World Board member attended and answered questions concerning changes to the WSC and the role of Zones.


MINUTES


17

o The Zonal Forum was a 3-day event requiring securing a hotel, conference room, meals, and Secretarial costs once in a 6-year rotation.

o The NEZF consists of 12 regions. o Business is conducted according to Roberts Rules of Order.

AUTONOMY ZONAL FORUM WAS HELD JULY 25TH, 2015

Recommendation: to remain in the Autonomy Zonal Forum o http://autonomyzonalforum.org/ o Role of Zones Workshop “Item 10. Delegation Stream: Currently representation

and participation at the World Service Conference comes from regions. Discussion at WSC 2014 suggested representation from zones may be the most logical future for representation at the WSC to serve the needs of NA worldwide.”

o AZF expressed willingness to actively participate and support the Greater Philadelphia Region.

o Recommendation to co-host AZF’s first PR / Professionals Event at the AZF in Philadelphia July 29 & 30, 2016.

� Friday afternoon, PR / Professionals i.e. Treatment Court, Probation, Counselors, H&I Admin, and community leaders and educators.

� Saturday morning, AZF Business and review 2016 CAR outcomes � Saturday Afternoon, Unity, AZF awareness Speaker Jam (free food, fun,

& fellowship). Billy W. RCMA DANA, expressed our region’s desire to refocus on 7th tradition support of our service bodies. It was clear that GPRSC would not support the AZF event as a fund-raiser. As a precedence, the fund flow for the AZF will be supported by the member regions.

� More details and proposed budget will be available at September 2015 RSC meeting.

WORLD SERVICES

We would like to develop an app for IOS and Android titled NA Recovery Companion based on questions from IP 9, Living the Program. Members will be able to choose whether they want to use all of the questions in this IP or some of them. They will also be able to decide whether or not to share their results. We could also include items like a clean time calculator or link to items on na.org but none of those ideas have been finalized.

o This is an idea that appeals to those of us who love our phones. You can use it to monitor recovery process on a daily basis and to stay in touch with yourself on a new level.

o If you have an objection to this, we would like to hear from you as soon as possible but definitely no later than 4 September 2015.

Membership survey o At every NA World Convention since 1996, we distribute demographic surveys. The

information we gather from our survey gets published in a pamphlet. You can see


MINUTES


18

the 2013 membership survey results posted here: http://www.na.org/admin/include/spaw2/uploads/pdf/PR/NA_Membership_Survey.pdf

o Please help us make the membership survey a success again this year by informing your members that this will be online from 10 June 2015 at www.na.org/survey.

Grateful to Serve, Zoe H., GPRSC RD

There are additional documents attached to these minutes as separate attachments. Please review.

Subcommittee: ADVISORY BOARD COMMITTEE

RCM or Chairperson: Melvin H.



Time: 12:00PM-1:00PM



PRESENT

ABC Report 8/2/15

1. The current status of the RSO is that we are current on all of our bills

a. Our operating costs has been forecasted to be approximately $1,400 per month.

2. Insurance has been renewed as of August 1, 2015 – new yearly amount $8506.00

a. 25% required for renewal ($2,126.50) + July monthly premium of $708.86 = $2,835.36

b. The monthly payments have increased from $679.00 to $708.86 which is a $29.86 increase

c. The payments are due on the 21st of each month

d. Our next payment of $708.86 is due August 21, 2015

Tonya H. ABC Co-Chair


MINUTES


19

Subcommittee: ADVISORY BOARD TREASURER

RCM or Chairperson: Mike


Time: 12:00PM-1:00PM



NOT PRESENT



MINUTES


20

Subcommittee: GPRCNA XXVIII

RCM or Chairperson: Matt O.

Alt. or Co-Chairperson: Lisa L.




RSC Secretary Paste Current Report Here

PRESENT

The convention committee met on August 1, 2015 at 12pm. Meeting opened with a moment of silence. 12 traditions and 12 concepts were read. Quorum was established.

The following Area Reps were in attendance: South Philadelphia, Downtown, Northwest, Inner City, West Southwest, and Greater Camden.

As of July 31, 2015, after all checks are clear our account balance should be $2411.19.

Two main things we discussed was Hotel and Fundraising.

Our Hotel Chair heard back from the Doubletree in Valley Forge and from the Sheraton in Philadelphia. We are too large now for the Doubletree, and we are too small for the Sheraton. Both hotels told us they could not accommodate us.

We have turned our attention to the Crowne Plaza in Cherry Hill. All information has been submitted to their sales manager we are just awaiting word back. The Executive Committee also suggested we do the same with the Loews just in case. They also have all the information they need.

A big talking point for us was the fact that we need to make a large amount of money to pay for a hotel when we find one. The Hotel Committee submitted a budget of $45,000. Which is more based towards if we were having the convention in the city, if we ended up in Cherry Hill it would be closer to $25000, but still a lot of money. We discussed ideas when it came to fundraising and looked back on our history of fundraising to see what events generated the most funds.

We came to agreement that we should be holding one big ticket event each month. (Basketball Tournament, Comedy Show, etc.) We also liked the idea of each of those big ticket events to cater to the month they are being held. We came up with the following list:

September - Kickball Tournament October - SpeakerJam/Costume Party November - SpeakerJam/Comedy Show December - Bowling. January - Bball Tournament February - Speakerjam/Valentine's Dance March- Mini Convention/one day celebration April - Easter Egg Hunt/ cookout

In addition to these events we will still be having our usual fundraisers/speakerjams


MINUTES


21

We liked the idea of utilizing Cardinal Bevelaqua for a lot of these events. Tracey and Cathy are going to or already have set up a meeting with their facility. The Executive committee wants to take the burden off our Fundraising committee and spearhead these big ticket events.

Upcoming events:

August 15 at Cardinal Bevilaqua Marathon/Fundraiser.

August 22 12-9 pm at 22nd and Chestnut Speaker Jam/Fundraiser

(Tentatively scheduled)September 19 12-6pm at FDR park. 8 team kickball tournament/cookout. $50 team registration fee. 1st place prizes.

The Kickball Tournament is tentatively scheduled because I have to submit for a picnic location and a permit and it takes 2 weeks. Once I have that locked in the information will be given out via flyers and emails.

All budgets will be submitted next month.

Matt O Convention Chair

Subcommittee: GPRCNA XXIV

TREASURER

RCM or Chairperson: Tracy A.






PRESENT

REPORT IS INCLUDED AS AN ATTACHMENT TO THESE MINUTES

Subcommittee:

MEETING LIST

RCM or Chairperson: Tom.

Alt. Or Co-Chairperson:


Time: 10:00am – 11:00am



MINUTES


22


PRESENT

REPORT IS INCLUDED AS AN ATTACHMENT TO THESE MINUTES

Subcommittee:

PHONE LINE

RCM or Chairperson: Debbie B.

Alt. Or Co-Chairperson: Toya F.


Time: 11:00am – 1:00pm



NOT PRESENT



MINUTES


23

Subcommittee: HOSPITAL &

INSTITUTIONS

RCM or Chairperson: Larry L.

Alt. Or Co-Chairperson: Scott D.


Time: 10:00am – 12:00pm



NOT PRESENT


MINUTES


24

Subcommittee: UNITY

COMMITTEE

RCM or Chairperson: Monique H.

Alt. Or Co-Chairperson:


Time: 11:00AM-1:00PM



PRESENT

REPORT IS INCLUDED

AS AN ATTACHMENT TO

THESE MINUTES

Subcommittee:

PUBLIC

RELATIONS

RCM or Chairperson: OPEN POSITION

Alt. Or Co-Chairperson: Clarence A.


Time: 1:00PM-2:30PM



PRESENT

Regional Public Relations Meeting


MINUTES


25

Meeting opened with a Moment of Silence followed by the Serenity Prayer. 12 traditions and 12 concepts and the Public Relations Statement of Purpose was read

REGIONAL PUBLIC RELATIONS EXCUTIVE

MEMBERS PR Chair Open PR CoChair Open PR Secretary . Open

PR Area Chairs in Attendance Clean Acres Absent Delco Absent Downtown Present

Greater Camden Absent Inner City Present Northwest Absent Philadelphia Absent Pyramid of Freedom / co Chair (Rep) Absent Schuylkill Valley Absent South Philly Absent WSW Present


MINUTES


MINUTES FROM 6-27-15 were read. Budget/Chair Report: Budget/Report The Budget for The PR Sub-Committee for the year 2016. $2000.00 Mock Presentation was not held.

Area Reports:

InnerCity Area- Have 4 members on Sub-Comm.

Downtown Area-Will request a presentation with H&I when a location & date are confirmed. Had a discussion at Area Mtg. about what happens at the Regional PR Mtg.

WSW Area- Studying Chapter 1 of the PR Handbook.

The Sub-Comm. members discussed the section of the PR Handbook;

NA Public Relations Statement.

The Regional Co-Chair suggested that we look into trying to set up appointments with

Treatment Facilities to discuss with the staff -NA Groups & Medication.

Agenda:

Mock Presentation.

Discuss Chapter 1 of PR Handbook.

Meeting closed with A moment of Silence followed by the Serenity Prayer.

Subcommittee: WEBMASTER

RCM or Chairperson: Phone: (215)-657-4859

Alt. Or Co-Chairperson: Phone:


Time: 1:00PM-2:30PM


PRESENT Regional Webmaster Report

A meeting list was submitted for revisions of the meeting lists on the Regional Website (www.naworks.org) A number of meetings were removed from the website according to the meeting list submitted by the meeting list chair. The meetings that were removed is as follows.


MINUTES


North Philly 1. Room for Recovery

2. Surrender To Win

3. Room For Recovery

4. Phila Solo Por Hoy

5. No Nonsense

6. Miracles Continue

7. Recovery on Lehigh

South Philly 1. Back To Life

2. Old City Group

3. Surrender Together

4. A New Way Home

5. 21st Group

6. Miracle on Montrose

West/SW 1. University City Group of NA

Northeast 1. Together We Can 8. God’s Will

2. Surrender We Must 9. Never Look Back

3. Keep It Simple 10. St. James Church

4. Miracles on Mondays 11. For Addicts Only

5. Spirit of Living 12. We Choose Life

6. Beacon of Hope 13. Howling Hour

7. Men and Women At Work

Logan 1. Recovery Is Alive Group

West Oak Lane 1. That Was Then This is Now

Camden 1. Stepping Into Serenity

Meeting list codes will be included for all meetings once these meetings have been verified by the Meeting list Sub-Committee The Convention Committee’s webpage is out of date with information from the last convention. Requesting any new info that should be included on the site. Regional Webmaster is asking all areas to submit all events to the regional webmaster via email (or submit to your RCM.


MINUTES


Subcommittee: CLEANSHEET

OPEN POSITION

RCM or Chairperson: Phone:



Time: TBD


NOT PRESENT

NO REPORT

Subcommittee: LITERATURE

REVIEW

OPEN POSITION




Time: TBD


NOT PRESENT

NO REPORT

Subcommittee: ADMINISTRATIVE

COMMITTEE




Time: 1:00PM-3:00PM



MINUTES



Subcommittee: POLICY

RCM or Chairperson: Tarwan L. Phone: (215) 397-5450

Alt. or Co-Chairperson: Phone:


Time: 2:00pm – 3:00pm



PRESENT


Subcommittee: RSC TREASURER

RCM or Chairperson: Scott D. Phone:


Address:

Location: Designated Location Time: 1:00PM-3:00PM

PRESENT

RSC TREASURERS REPORT 08/02/2015

There were two (2) Areas and one (1) group donating to the RSC in the amount of $434.17 they were 1. Downtown $365.92

2. Schuylkill Valley $40.00

3. New Beginnings Group $28.25

There was a return from the Unity Sub-Committee = $594.63 Total funds collected were $1028.80 The opening balance in the RSC account was $2495.15 + $1028.80 funds collected totals New RSC balance =$3523.95


MINUTES


DISBURSEMENTS :

• Insurance $1202.90 = (two months payment)

• Storage $ 434.88 = (two months payment)

• Virtual Off. $ 158.00 = (two months payment)

• RSC Space $ 75.00 = (two months payment)

• SP. Worker $ 500.00 = ( two months payment)

• Verizon $ 94.98 =(two months payment)

These Disbursements Total $2465.76 After these disbursements the new RSC balance now totals $ 1058.19 The Insurance balance is $00.00 The Phone Line balance is $346.35 Old Business

Convention policy could not be voted on due to the lack of a quorum New Business

Convention committee is requesting the tax exempt number to secure merchandise for the committee. ABC will get a listing of vendors that are being used and provide the vendors with our number. A proposal was made to give sub-committee chair people Staple’s cards for copying purposes. The money on this card would be included in the subcommittee’s budget. The question was asked if the treasurer of a subcommittee is required to come before this body.

Greater Philadelphia Region Meeting List Subcommittee Report summary B-1-2015

The July subcommittee meeting was canceled. The August lst 2015subcommittee meeting was attended by the chair, cochair, secretary, andPhiladephia, Inner City, Northwest, West Southwest, South Philly reps, andthe liaison rep.

In discussing meeting list updates with the fellowship it is becoming apparentthat there may be many folded meetings listed in the booklet.The subcommittee suggests that RCMs and Meeting List Reps review allmeetings in their areas in addition to those that have submitted updates.

Booklets will be printed within two weeks. Please send any updatesto [email protected]

GPR and EPAR webmasters have made significant progress in updating theregional websites and working towards the new BMLT system, Michael, theEPAR webmaster, is building a BMLT root server that will provide the meansto unify all regional and area websites and meeting list booklets. The BMLTsystem is used by many NA regions and at least one other region in theAutonomy Zonal Forum.

Implementing the new BMLT system requires consistency in meeting formatcodes. The GPR meeting list subcommittee has voted to present to theregional conference a motion to conveft all meeting format codes to theNAWS format codes. It is understood that EPAR is also presenting the NAWSformat codes motion to their regional conference.

8/A2l7s

GPRCNA XXIX

CONVENTION COMMITTEE TREASURER REPORTREGIONAL SERVICE COMMITTEE MEETING

Hi Family,

The Convention Committee bank account balance as of 7l3th5 and after all checks havecleared should be S2,+11.19. This account balance is true and accurate as of said date.

Since the last RSC Meeting, nine (9) checks were written and disbursed totaling in the amountof 52,367.79. ln addition, there have been three (3) deposits made between 6/A7l]5-7137/75in the amount of $1,921.30.

As per statement from the bank on 7 /3L/15, there are two (2) checks still not have been postedto the bank account totaling in the amount of $660.00 and they are as follows:

o Check#1343 Dated OGl27/tS S 15.00 (Executive Committee-Roxborough Hospital)Convention Committee Rent

r Check #7344 Dated 07/26/75 S 645.00 (Fundraising Committee-Bevilacqua)Rent for Facility Use-8/U15 & 8/15/15

There are no foreseen problems as of date since the last Regional Service Committee meeting.

ln Loving Service,Tracy A.

Convention Committee Treasu rerGPRCNA XXIX

Greater Philadelphia Regional Unity Committee Report August 2,2A15

,{h/nA \fiw ?MW-tThe June 6,2015 balance 766.7A

Flap Jack Fundraiser Event June 14, 2015 I purchase 300 tickets for 37.80 at DocuCare CopyService. I paid Applebee's $125.00 Breakfast Event. We had 46 participates to come out thebreakfast event. I have 82 tickets that weren't sold. I have collected from all ticket sales was$887.00.

The Fourth July Marathon

Rental of church hall was donation of $200 and I purchased to two $100 dollars money ordersfor .75cents a piece. I spent $302.75 on case of hot dog, case hot sausages six cases ofwater, lGl2pack cases of sodas, 50 Philly soft pretzels, case of chips, condiments, papsr products and ice.I have one case of water three 12 pack cases of sodas left from the event. I spent in total $504.25for the event. We had donation bucket at the cvcnt and collected $135.18.

I have total balance of $1,284.63

I would like to have budget of $1500 for the next fiscal year to put on two learning day and twofundraisers events and annual Fourth July event and make donations to support the areas that inthere annual events. The events that will support regions service structure. I like two havelearning day events estimated are $150 for each of learning days. I like spend roughly estimation$ 300 to $500 on three Unity Day events which includes the Regional Fourth July event.

Thank you For Allowing Me To Serve

Monique H.

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