Regional Shelter WorkshopDiscussion Facilitated by:

Capital Area Public Health Region

Agenda• 5:00 PM Welcome & Introductions

• 5:15 PM Review of objectives.

• 5:25 PM Sheltering: Functions, Legal Requirements, NH Guidance

• 5:45 PM Discussion regarding support: Roles, Responsibilities, Capacity, and Procedures

• 6:05 PM Discussion: Coordination Issues with Regional Sheltering

• 6:30 PM Discussion: Strengths & Weaknesses of Sheltering Options

• 7:00 PM Wrap Up and Next Steps

Workshop Goal

Determine if local communities want to plan for regional

sheltering and, if so, begin discussion

of how regional sheltering will be

coordinated.

Workshop Objectives Review required functions of shelters in New Hampshire.

Confirm roles, responsibilities, capacity, and procedures of entities with primary and support

roles in shelter planning and operations.

Identify resources available to support required functions of shelters in New Hampshire.

Identify key coordination issues involved in regional shelter planning and operations.

Assumptions• Local government is ultimately responsible for emergency sheltering.

• Other organizations may be available to support sheltering.

• People living in a residential facility (licensed or unlicensed) are the responsibility of that facility.

• Provisions for animal sheltering (on or off site) will be provided.

• Functional Needs Support Services will be provided.

• Resources will be scarce within the first 72 hours at the level at which the emergency is occurring (i.e. local emergency, local resources will be scarce but regional or state resources may be available).

General Population Shelter includes:

• Food/Water• Bedding• Sanitary Facilities• Safety• Access• Comfort (heat, cooling)

Integration & Access• Stafford Act, Post Katrina Emergency Management

Reform Act, and Federal Civil Rights Laws mandate integration and equal opportunity in emergency programs, services, and activities

• Pets Evacuation and Transportation Standards Act – mandates rescue, care, shelter, emergency needs of household pets and service animals

If you don’t plan for these functions you won’t be eligible for reimbursement!

Medical Needs

TRIAGE

Acute Medical/ Needs skilled nursing care

Remains in shelter with support services

Call 9-1-1

Needs support to maintain independence

Medical Emergency

Goes to nursing facility*, ACS, or established care provider continues care at shelter

*Seek MOU before emergency

Functional Needs Support Services“Services that allow an individual to maintain independence in a

general shelter” • Reasonable modifications to policies, practices, and

procedures (refrigerating breast milk; gluten free/sugar free food)

• Durable medical equipment (wheelchair; oxygen concentrator)

• Consumable medical supplies (basic first aid; diabetic test strips)

• Personal assistance services (mobility, eating, dressing, bathing/toileting, communication assistance)

• Other goods and services, as needed. Source:

http://www.fema.gov/pdf/about/odic/fnss_guidance.pdf

Shelter PartnersLocal Team

• Emergency Management Director

• Fire• Police• EMS• Health Officer• SAU/Facility Rep• Community/Civic Groups• Faith Based Orgs.

Regional/State Team• Public Health Network• DHHS- ESU• MRC/CERT• County • American Red Cross• DART• DBHRT• NHResponds.org• Health & Human Service

Providers• Others…

Discussion• What is your agency’s role in an incident

involving emergency shelters?• What is your agency’s capacity to

support emergency shelters within your jurisdiction?

• How do people request your support? Do you have a procedure?

• Other pertinent information…

Non-Personnel Shelter ResourcesDocuments/Guidance• American Red Cross

Form 6564• NH General Sheltering

Guide• FEMA Functional Needs

Training• Community Partner

Sheltering (ARC)• Community/ Personal

Emergency Preparedness (CRMRC)

Material Resources• Cots (Local, PHN, ARC,

DHHS)• Paperwork (ARC)

Discussion

What are the key coordination issues you anticipate in planning

for/operating a regional shelter?

Remember shelters include:Food/water, bedding, security, sanitation, heat/cooling,

functional needs support, animal sheltering

Discussion

Identify the strengths & weaknesses of:

Cooling/Warming Centers (no overnight)Local Shelters

Regional Shelters

What’s next?Where are we going from here?

• Regional shelter(s)?

• Building local/regional capacity?

• Remaining questions?

• Follow-up meeting/activities?

THANK YOU!Questions/Comments?