regular board of trustees meeting thursday, july …...2012/07/19 · thursday, july 19, 2012...

COLLEGE OF DuPAGE

Regular Board of Trustees Meeting

Thursday, July 19, 2012

Regular Board Meeting Agenda July 19, 2012

1. Call to Order 2. Roll Call

Regular Board Meeting Agenda Item 3

July 19, 2012

COLLEGE OF DuPAGE REGULAR BOARD MEETING

STANDARD BOARD APPROVAL

1. SUBJECT Approval of Regular Board Meeting Agenda. 2. PURPOSE At this time, the Board may approve tonight’s Agenda. 3. RECOMMENDATION

It is recommended that the Board of Trustees approve tonight’s Regular Board Meeting Agenda.

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BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL,

STATE OF ILLINOIS

THURSDAY, JULY 19, 2012 SSC-2200

REGULAR BOARD MEETING AGENDA

1. CALL TO ORDER

2. ROLL CALL 3. APPROVAL OF AGENDA 4. PRESENTATIONS 4. A. Workforce Development

o Dr. Glenda Gallisath, Associate VP Academic Affairs

5. STUDENT TRUSTEE’S REPORT 6. PRESIDENT’S REPORT

7. COMMENTS FROM COLLEGE OF DuPAGE EMPLOYEES 8. COMMENTS FROM CITIZENS 8. A. District No. 502 Citizens 8. B. Citizens-at-Large 9. CONSENT AGENDA** (Roll Call Vote)

9. A. For Information: Standard Items 9. A. 1) Gifts and Grants Report 9. A. 2) Governmental Consortium/Cooperative Purchases Report – none 9. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Tax Levy Collection 9. B. For Approval: Standard items 9. B. 1) Minutes

a) 6/18/12 Closed Session Minutes – Confidential for Board Only b) 6/18/12 Regular Board Meeting

FUTURE MEETINGS Monday, November 19, 2007 5:00 p

FUTURE MEETINGS Monday, November 19, 2007 5:00 p

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9. B. 2) Financial Reports

a) Treasurer’s Report b) Payroll and Accounts Payable Report 9. B. 3) Bid Items a) Autodesk Annual Education Subscription Renewal b) Staff Services Paper c) Seaton Computing Center Renovation Bid Package 1 Rebid: Glazing, Plumbing and Excavation 9. B. 4) Requests for Proposals None. 9. B. 5) Purchase Orders a) Project Management Consultant Contract b) Construction Testing Services and Environmental Soil Sampling for McAninch Arts Center (MAC), Physical Education Building (PE), Student Resource Center (SRC), Seaton Computing Center (SCC) and the Campus Maintenance Center (CMC) 9. B. 6) Personnel Actions a) Ratification of Faculty Appointments b) Ratification of Classified Appointments c) Ratification of Classified Promotions / Transfers d) Ratification of Managerial Resignations / Terminations e) Ratification of Classified Resignations / Terminations. f) Ratification of Managerial Retirements g) Ratification of Classified Retirements 9. B. 7) In-Kind Donations Quarterly Report 9. B. 8) Addendum to the Joint Educational Agreement Between William Rainey Harper College and College of DuPage

9. C. For Approval: Construction-Related Items 9. C. 1) Ratification of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

9. C. 2) Approval of Construction Change Orders

Referendum-Related Projects Capital Budget Projects – None

10. NEW BUSINESS 10. A. For Information None.

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10. B. For Approval

1) Approval of Board Policies 20-35 and 20-40 Consolidation 2) Approval of Board Policy 20-41 Code of Academic Conduct 3) 403(b) Plan Addendum 4) Property, General Liability, Workers’ Compensation, Student Malpractice, Boiler & Machinery, Board Legal Liability and Athletic Insurance Renewal for FY2013 5) Approval of Treasurer’s Surety Bond

11. ANNOUNCEMENTS BY BOARD CHAIRMAN 11. A. Communications 11. B. Calendar Dates Campus Events (Note: * = Required Board Event)

*Tuesday, August 21 – Regular Board Meeting – SSC-2200 – 7:00 p.m.

12. ADJOURN ** Certain recurring recommendations may be included in the Consent Agenda at the discretion of the President. At the request of a Trustee or the President, an item may be removed from the Consent Agenda for separate discussion or approval.

FUTURE MEETING

Tuesday, August 21, 2012

7:00 p.m. – Regular Board Meeting – SSC-2200


4. PRESENTATIONS A. Workforce Development

Dr. Glenda Gallisath, Associate VP Academic Affairs

5. STUDENT TRUSTEE’S REPORT 6. PRESIDENT’S REPORT


7. Comments from College of DuPage Employees

8. Comments from Citizens

A. District No. 502 Citizens

B. Citizens-at-Large


9. CONSENT AGENDA A. For INFORMATION: Standard Items 1) Gifts and Grants Report 2) Governmental Consortium /

Cooperative Purchases Report - none 3) Financial Statements

Consent Agenda Item 9. A. 1)

July 19, 2012


STANDARD BOARD INFORMATION

1. SUBJECT

Gifts and Grants Status Report. 2. REASON FOR CONSIDERATION

The Board is provided with a monthly update of gifts and grants. 3. BACKGROUND INFORMATION

The attachments report the status of cash donations and in-kind gifts to the Foundation and the current status of operational public and private grants to the College.

College of DuPage FoundationMonthly Gift Summary Report

June 2012

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Planned Total

Athletic Fund 2 $50.00 $0.00 $0.00 $0.00 $50.00Automotive Service Technology Program 1 $0.00 $0.00 $2,500.00 $0.00 $2,500.00BioMerieux Scholarship 1 $0.00 $1,000.00 $0.00 $0.00 $1,000.00Cleve Carney Art Gallery 1 $0.00 $0.00 $0.00 $600,000.00 $600,000.00Cleve Carney Art Space Endowment Fund 29 $11,400.00 $0.00 $0.00 $0.00 $11,400.00College of DuPage Faculty Association Scholarship 6 $90.00 $0.00 $0.00 $0.00 $90.00Community Farm Fund 1 $75.00 $0.00 $0.00 $0.00 $75.00Community Promise Scholarship Fund 4 $37.50 $0.00 $0.00 $0.00 $37.50Community Relations Fund 3 $450.00 $0.00 $0.00 $0.00 $450.00Culinary & Hospitality Center 3 $5,007.50 $0.00 $0.00 $0.00 $5,007.50Culinary Student Scholarship (Teen Culinary Challenge) 2 $1,250.00 $0.00 $0.00 $0.00 $1,250.00Early Childhood Education 2 $20.00 $0.00 $0.00 $0.00 $20.00Elizabeth Geyer Scholarship 1 $4,000.00 $0.00 $0.00 $0.00 $4,000.00General Fund 22 $311.26 $0.00 $0.00 $0.00 $311.26General Scholarship Fund 41 $896.00 $0.00 $0.00 $0.00 $896.00Glenn & Anita Dickson Fine & Applied Arts Scholarship 2 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Golf 2012 16 $7,600.00 $1,000.00 $1,403.00 $0.00 $10,003.00Greg Joos Memorial Scholarship 2 $20.00 $0.00 $0.00 $0.00 $20.00Healthcare Instructional Support 1 $5,000.00 $0.00 $0.00 $0.00 $5,000.00Homeland Security Programs 2 $7.50 $0.00 $0.00 $0.00 $7.50Latino Ethnic Awareness Association (LEAA) 1 $25.00 $0.00 $0.00 $0.00 $25.00Louis J. Mannion Scholarship 2 $7.50 $0.00 $0.00 $0.00 $7.50MAC Annual Fund 14 $830.00 $0.00 $0.00 $0.00 $830.00Rotary - Naperville Downtown 1 $2,500.00 $0.00 $0.00 $0.00 $2,500.00Shirley A. Benson Nursing Endowment 1 $20,000.00 $0.00 $0.00 $0.00 $20,000.00Study Abroad Scholarship Fund 4 $70.00 $0.00 $0.00 $0.00 $70.00Tandaric Mem Fine Arts Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Troy Scholarship for Engineering 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Troy Scholarship for Nursing 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Visiting Chefs Series (formerly Unique Pairings) 4 $9,000.00 $1,500.00 $0.00 $0.00 $10,500.00WDCB Public Radio Future Fund 5 $1,255.00 $0.00 $0.00 $0.00 $1,255.00Planned Gifts 4 $0.00 $0.00 $0.00 $675,000.00 $675,000.00

Grand Totals: $73,902.26 $3,500.00 $3,903.00 $1,275,000.00 $1,356,305.26

181 Gift(s) listed

1 new planned gift

College of DuPage FoundationFiscal Year 2012 Gift Summary Report

Year-to-Date as of June 28, 2012


A. Zarcone Memorial Scholarship 4 $230.00 $0.00 $0.00 $0.00 $230.00A.R.C. Memorial Scholarship 2 $3,000.00 $0.00 $0.00 $0.00 $3,000.00American Meteorological Society-COD 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Assurance Golden Jubilee Endowment 1 $25,000.00 $0.00 $0.00 $0.00 $25,000.00Athletic Fund 22 $550.00 $0.00 $0.00 $0.00 $550.00August Zarcone Endowment 1 $500.00 $0.00 $0.00 $0.00 $500.00Automotive Service Technology Program 4 $0.00 $0.00 $17,205.00 $0.00 $17,205.00Belushi Artist-In-Residence Fund 1 $2,324.16 $0.00 $0.00 $0.00 $2,324.16BioMerieux Scholarship 1 $0.00 $1,000.00 $0.00 $0.00 $1,000.00Buffalo Theatre Ensemble 23 $3,255.00 $0.00 $0.00 $0.00 $3,255.00Carol Stream Community College Scholarship 5 $530.00 $0.00 $0.00 $0.00 $530.00Carter Carroll Excellence in History Award 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00CDW Women in Technology Scholarship Fund 2 $13,500.00 $0.00 $0.00 $0.00 $13,500.00Certificate of GED Scholarship 2 $10,000.00 $0.00 $0.00 $0.00 $10,000.00Christopher & Karen Thielman Culinary & Hospitality Scholarship 1 $500.00 $0.00 $0.00 $0.00 $500.00Christopher & Karen Thielman International Field Studies Scholarship 1 $500.00 $0.00 $0.00 $0.00 $500.00Cleve Carney Art Space Endowment Fund 34 $112,025.00 $0.00 $0.00 $600,000.00 $712,025.00College of DuPage Faculty Association Scholarship 71 $1,795.00 $0.00 $0.00 $0.00 $1,795.00Community Farm Fund 19 $1,241.25 $0.00 $0.00 $0.00 $1,241.25Community Promise Scholarship Fund 36 $1,114.16 $0.00 $0.00 $0.00 $1,114.16Community Relations Fund 42 $3,770.60 $0.00 $11,860.04 $0.00 $15,630.64Culinary & Hospitality Center 49 $27,966.67 $2,800.00 $0.00 $0.00 $30,766.67Culinary Student Scholarship (Teen Culinary Challenge) 3 $2,750.00 $0.00 $0.00 $0.00 $2,750.00DiabeticLifestyles.com Scholarship Fund 2 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Donald Carter Memorial Scholarship 20 $1,007.00 $0.00 $0.00 $0.00 $1,007.00DuPage Chapter Mothers and More Fund 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Early Childhood Education 25 $295.00 $0.00 $0.00 $0.00 $295.00Eileen Ward Scholarship Fund 6 $1,250.00 $0.00 $0.00 $0.00 $1,250.00Elizabeth Geyer Scholarship 2 $8,000.00 $0.00 $0.00 $0.00 $8,000.00Ellen Johnson Memorial Scholarship 3 $4,100.00 $0.00 $0.00 $0.00 $4,100.00Elmhurst Rotary Club Vocational/Technical Scholarship 1 $2,000.00 $0.00 $0.00 $0.00 $2,000.00Fine Arts Program 6 $2,350.00 $0.00 $10,771.45 $0.00 $13,121.45Flexible Steel Lacing Scholarship 1 $3,500.00 $0.00 $0.00 $0.00 $3,500.00Floral Design Memorial Scholarship 1 $500.00 $0.00 $0.00 $0.00 $500.00General Fund 312 $56,968.92 $0.00 $2,000.00 $0.00 $58,968.92General Scholarship Fund 437 $13,372.00 $0.00 $0.00 $0.00 $13,372.00George Macht Endowed Scholarship Fund 2 $600.00 $0.00 $0.00 $0.00 $600.00George Macht Endowment 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Glen Ellyn Infant Welfare Scholarship 1 $0.00 $12,000.00 $0.00 $0.00 $12,000.00Glenn & Anita Dickson Fine & Applied Arts Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Golf 2012 24 $12,650.00 $26,000.00 $1,403.00 $0.00 $40,053.00Golf 2013 2 $0.00 $5,000.00 $39.60 $0.00 $5,039.60Golf Day 2011 281 $106,001.00 $132.00 $13,660.98 $0.00 $119,793.98Greg Joos Memorial Scholarship 7 $70.00 $0.00 $0.00 $0.00 $70.00Hawthorn Garden Club Scholarship Fund 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Healthcare Initiative Scholarship 2 $350.00 $0.00 $0.00 $0.00 $350.00Healthcare Instructional Support 6 $105,050.00 $0.00 $5,630.00 $0.00 $110,680.00Homeland Security Programs 59 $15,596.50 $666.67 $262,105.00 $0.00 $278,368.17Horticulture Program 1 $0.00 $0.00 $1,500.00 $0.00 $1,500.00Horticulture Student Competition 35 $4,107.52 $0.00 $0.00 $0.00 $4,107.52Hospitality Administration Program 2 $1,150.00 $0.00 $0.00 $0.00 $1,150.00

College of DuPage FoundationFiscal Year 2012 Gift Summary Report

Year-to-Date as of June 28, 2012


Howard K. Canaday Music Scholarship 2 $2,500.00 $0.00 $0.00 $0.00 $2,500.00HVAC 1 $2,550.00 $0.00 $0.00 $0.00 $2,550.00International Education Development Fund 3 $85.00 $0.00 $0.00 $0.00 $85.00Jesse J. Lopez Give a Kid a Second Chance Scholarship 1 $2,000.00 $0.00 $0.00 $0.00 $2,000.00Jill Johnson Hall Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Julie Svec Memorial Scholarship Fund 1 $200.00 $0.00 $0.00 $0.00 $200.00Kathy Marszalek Memorial Scholarship 2 $5,000.00 $0.00 $0.00 $0.00 $5,000.00Kiwanis/Central DuPage County 1 $3,500.00 $0.00 $0.00 $0.00 $3,500.00Latino Ethnic Awareness Association (LEAA) 39 $1,995.00 $0.00 $7,655.23 $0.00 $9,650.23Lecture Series 1 $100.00 $0.00 $0.00 $0.00 $100.00Library Development Fund 1 $150.00 $0.00 $0.00 $0.00 $150.00Lithography Club of Chicago 1 $2,750.00 $0.00 $0.00 $0.00 $2,750.00Louis J. Mannion Scholarship 26 $414.50 $0.00 $0.00 $0.00 $414.50MAC Annual Fund 175 $36,322.00 $0.00 $7,842.00 $0.00 $44,164.00Mary Mack Scholarship 20 $1,906.00 $25.00 $0.00 $0.00 $1,931.00Morrissey Dental Hygiene Scholarship 1 $1,500.00 $0.00 $0.00 $0.00 $1,500.00Murphy Presidential Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00New Philharmonic/DuPage Opera Theatre 41 $9,405.00 $0.00 $0.00 $0.00 $9,405.00Older Adult Institute Fund 2 $300.00 $0.00 $0.00 $0.00 $300.00Power Construction Scholarship 1 $5,000.00 $0.00 $0.00 $0.00 $5,000.00Praxair Welding Scholarship 1 $2,500.00 $0.00 $0.00 $0.00 $2,500.00Road Builder Charities Scholarship 2 $2,000.00 $0.00 $0.00 $0.00 $2,000.00Rotary - Naperville Downtown 1 $2,500.00 $0.00 $0.00 $0.00 $2,500.00Rotary - Naperville Rotary Charities Scholarship Fund 1 $0.00 $30,000.00 $0.00 $0.00 $30,000.00S.C. Reed Scholarship 1 $5,000.00 $0.00 $0.00 $0.00 $5,000.00Second Year Nursing Scholarship 1 $33.00 $0.00 $0.00 $0.00 $33.00Shirley A. Benson Nursing Endowment 2 $45,000.00 $0.00 $0.00 $0.00 $45,000.00Shirley A. Benson Nursing Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Short Term Purpose 5 $755.00 $0.00 $50,700.00 $0.00 $51,455.00Study Abroad Scholarship Fund 51 $885.00 $0.00 $0.00 $0.00 $885.00Tandaric Mem Fine Arts Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Tom Galloway Scholarship 2 $1,509.10 $0.00 $0.00 $0.00 $1,509.10Troy Scholarship for Engineering 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Troy Scholarship for Nursing 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Tuition Relief Fund 5 $801.00 $0.00 $0.00 $0.00 $801.00Veterans Textbook Scholarship 8 $1,320.00 $0.00 $0.00 $0.00 $1,320.00Visiting Chefs Series (formerly Unique Pairings) 27 $51,500.00 $8,500.00 $0.00 $0.00 $60,000.00WDCB Public Radio Future Fund 89 $17,469.20 $1,588.68 $0.00 $0.00 $19,057.88Weiseman New Works Fund 1 $250.00 $0.00 $0.00 $0.00 $250.00Westlake Student Productions 1 $250.00 $0.00 $0.00 $0.00 $250.00Wilbur Walker Dodge Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Planned Gifts* 9 $0.00 $0.00 $0.00 $1,354,000.00 $1,354,000.00

Grand Totals: $770,919.58 $87,712.35 $392,372.30 $1,954,000.00 $3,205,004.23

2,102 Gift(s) listed

10 Total Planned Gifts

*Planned gift totals booked since FY08 not accounted for in previous reports

College of DuPageFY12 Grants Report

July 1, 2011 - June 25, 2012 Note: New Entries in Bold

Page 1 of 3

Granting Agency Title Division Project Director Type AmountStart Date

End Date Description

COMPETITIVE GRANTS

Illinois Board of Higher Education

FY12 Illinois Cooperative Work Study Program Career Services Sara Kirby State $22,250 4/10/12 6/30/13

To support internships for students pursuing career and technical education careers.

IBM Corporation

FY12 Corporate Citizenship & Corporate Affairs Grant

Marketing & Communications Ken Scott Private $1,000 12/19/11 6/30/12 General operating support.

Illinois Arts Council

FY12 Partner In Excellence (McAninch Arts Center) Liberal Arts

Stephen Cummins Roland Raffel State $24,300 9/15/11 8/31/12

General operating support for the 2011-2012 season.

Illinois Department of Commerce and Economic Opportunity (DCEO)

FY12 Small Business Development Center/International Trade Center (SBDC/ITC)

Business & Technology

David GayRita HaakeLuanne Mayorga

Federal/ State $10,000 1/1/11 12/31/11

To support COD Center for Entrepreneurship Small Business Development Center (SBDC), Procurement Technical Assistance Center (PTAC), and International Trade Center (ITC).


FY12 Procurement Technical Assistance Center (PTAC) (1st Half)

Business & Technology Rita Haake

Federal/ State $51,000 7/1/11 6/30/12

To support operations of the COD Center for Entrepreneurship Procurement Technical Assistance Center (PTAC).


FY12 Procurement Technical Assistance Center (PTAC) (2nd Half)

Business & Technology Rita Haake

Federal/ State $51,000 7/1/11 6/30/12

To support operations of the COD Center for Entrepreneurship Procurement Technical Assistance Center (PTAC).




David GayRita HaakeLuanne Mayorga Federal $87,500 1/1/12 12/31/12





David GayRita HaakeLuanne Mayorga State $87,500 1/1/12 12/31/12


Illinois State Library/ Literacy Office

FY12 Adult Volunteer Literacy: People Educating People (PEP)

Continuing Education

Joseph Cassidy Dan Deasy State $41,000 7/1/11 6/30/12

Community volunteers will give individualized instruction and provide tutoring for ABE, GED, ESL classes.

Illinois State Library/ Literacy Office

FY12 Family Literacy: West Chicago


Joseph Cassidy Dan Deasy State $29,750 7/1/11 6/30/12

Support the Leer es Poder (Reading is Power) family literacy program.



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The DuPage Community Foundation FY12 SchoolStage Liberal Arts

Stephen Cummins Janey Sarther Private $15,000 12/7/11 11/1/12

To support the MAC SchoolStage Series, a collection of curriculum-based performances targeted to students pre-kindergarten through 8th grade; submitted through the College of DuPage Foundation.

Tooling & Manufacturing Association Education Foundation

Machinery & Equipment Purchase Grant

Business & Technology James Filipek Private $15,999 7/1/11 6/30/12

To support a portion of the cost to purchase five Bridgeport vertical milling machines that will be used in basic and advanced machine shop classes for the Manufacturing Technology program.

$414,049 AGENCY-ALLOCATED GRANTS


FY12 WDCB-FM Public Radio and Television Operating Grant

Marketing & Communications Scott Wager State $20,425 5/7/12 8/31/12 General operating support.

Illinois Emergency Management Agency Public Assistance Grant Police Department Ray Snisko

Federal/ State $ 29,219.08 3/17/11 6/30/12

To provide financial assistance to recover from major disasters or emergencies declared by the President. Used for the snow removal, emergency assistance, RAVE alert system, and replacement and installation of the damaged wind turbine in the snow storm of 2011.


FY12 WDCB-FM Public Radio and Television Basic Grant

Information Technology Scott Wager State $12,387 11/1/11 8/31/12 General operating support.

Illinois Community College Board

FY12 Adult Education and Family Literacy

Continuing Education Joseph Cassidy

Federal/ State $1,821,534 7/1/11 6/30/12

To support FY12 Adult Education and Family Literacy programming.


FY12 Career & Technical Education Innovation Grant Academic Affairs Mary Klinefelter

Federal/ State $32,006 7/1/11 6/30/12

To purchase instructional equipment, materials and supplies to provide course offerings in medical terminology, medical instrumentation, and information technology at the Regional Centers.


FY12 Program Improvement Grant Academic Affairs Glenda Gallisath

Federal/ State $77,094 7/1/11 6/30/12

To purchase a vehicle for the Automotive Technology program, a 3-D printer for the Graphic Design program, an ambulance hydraulic lift for Fire Science and a BiPAP ventilator for Respiratory Care.

COMPETITIVE GRANTS (Includes grants from State, Federal and Private Agencies where the proposal was in competition with other proposals and awards were made to a select number of institutions based on the merits of the project and proposal.)



Page 3 of 3




FY12 Workforce Development Grant: Business and Industry Services Component


David GayRita HaakeLuanne Mayorga State $165,098 7/1/11 6/30/12



FY12 Career & Technical Education Program Postsecondary Perkins Grant Academic Affairs Glenda Gallisath

Federal/ State $583,410 7/1/11 6/30/12

For CTE programs and activities, equipment acquisition, faculty and staff development, and education and industry collaborations that will support student opportunities to enhance academic success, build technical skills, and prepare for future careers.

Jack H. Marston II Melanoma Fund (Jack's Fund)

FY12 Early Childhood Education Center Sun Shades Grant


Joseph Cassidy Marsha Pobst Private $10,060 7/1/11 6/30/13

For the purchase of shade structures on the pre-kindergarten and toddler playgrounds as well as educational materials that teach about sun safety.

$2,751,233

SUBCONTRACTOR / PARTNER in GRANT

IL Department of Human Services and IL Coalition for Immigrant and Refugee Rights

Illinois Refugee and Immigrant Citizenship Initiative (IRICI) with West Suburban Citizenship Coalition

Continuing Education Dan Deasy State $15,695 7/1/11 6/30/12

Partnership with World Relief DuPage, West Chicago High School District 94 and Exodus World Services to offer citizenship preparation classes, tutoring, legal assistance and application services to DuPage County permanent residents.

US Department of State Community College Initiative Program

Community College Consortium with Northern Virginia Community College Academic Affairs Sue Kerby Federal $102,250 5/16/12 12/31/14

Partnership with Northern Virginia Community College to provide an academic year of study for approximately 12 underserved and non-elite students from developing countries. The students will participate in programs from one of the following fields: Agriculture, Applied Engineering, Business Management & Administration, Health Professions, Information Technology, Media, Tourism, and Hospitality Management.

SUBCONTRACTOR / PARTNER in GRANT $117,945$3,283,227FY12 Total All Grants: as of June 25, 2012

AGENCY-ALLOCATED GRANTS (Includes grants where it was necessary to develop a concept or project and follow comprehensive guidelines for proposal submission in order to receive allocated funds. Adherence to reporting requirements and ability to measure successful program outcomes determines the level of the award.)

Consent Agenda Item 9. A. 2)

July 19, 2012

COLLEGE OF DuPAGE

REGULAR BOARD MEETING

STANDARD BOARD INFORMATION

___________________________________________________________________

1. SUBJECT Consortium/Cooperative Agreement

There are no Government Consortium/Cooperative Purchases to report this month.


9. CONSENT AGENDA B. For APPROVAL: Standard Items 1) Minutes 2) Financial Reports 3) Bids 4) Requests for Proposals (RFP) – none 5) Purchase Orders (PO) 6) Personnel Actions 7) In-Kind Donations Quarterly Report 8) Addendum to the Joint Educational Agreement Between William Rainey Harper College and College of DuPage

Consent Agenda Item 9. B. 1)

July 19, 2012



1. SUBJECT Approval of Board Meeting Minutes. 2. REASON FOR CONSIDERATION The minutes of all Board of Trustees Meetings of Community College District 502 must be approved by the Trustees at a public Board Meeting. 3. BACKGROUND INFORMATION Minutes are normally approved the month following the meeting dates. 4. RECOMMENDATION That the Board of Trustees approves the following Board Meeting Minutes:

a) 6/1812 Closed Session – Confidential – for Board Members Only b) 6/18/12 Regular Board Meeting

Consent Agenda Item 9. B. 1) a)

July 19, 2012

6/18/12 Closed Session Minutes

CONFIDENTIAL

FOR BOARD ONLY

Consent Agenda Item 9.B.1)b) July 19, 2012

Regular Board Meeting of 6/18/12 Page 1

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL,

STATE OF ILLINOIS

MINUTES MONDAY, JUNE 18, 2012

HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL At 6:45 p.m., the Board of Trustees held its annual Public Hearing on the Budget. Senior Vice President, Administration/Treasurer Tom Glaser and Assistant Vice President and Controller Lynn Sapyta reported the Budget highlights for FY2013. Mr. Glaser stated that, after introduction of the budget last month, copies of the budget were placed for review by the public in the Finance Office and the Library at COD, as well as on the COD website. Copies were also placed for review at the Libraries in Glen Ellyn, Wheaton, LaGrange and Naperville. No questions were received from the general public. He discussed the basic assumptions used in preparing the budget and compared this budget to the FY12 budget. Chairman Carlin asked if any Board member or member of the public had any questions to come before the Board. The Board noted their appreciation for the effort involved in preparing the budget in a format that was clearly understood. As there were no further questions or comments, Chairman Carlin closed the Public Hearing on the Budget. CALL TO ORDER At 7:05 p.m., the Regular Meeting of the Board of Trustees was called to order by Chairman Carlin. ROLL CALL Present: Trustees Erin Birt, David Carlin, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joseph Wozniak. Absent: Student Trustee Olivia Martin. Also Present: President Dr. Robert L. Breuder, Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. and Legal Counsel Ken Florey of Robbins, Schwartz, Nicholas, Lifton & Taylor, Ltd., staff members, representatives of the press and visitors. (Minutes prepared by Carol Blotteaux, Administrative Assistant in the Office of the President.)



APPROVAL OF AGENDA Chairman Carlin called for a motion to approve tonight’s Agenda. Trustee Svoboda moved, Trustee Savage seconded the motion. On voice vote, the Board of Trustees approved the Agenda for the Regular Board Meeting of June 18, 2012. The motion carried unanimously. PRESENTATIONS COD Senior Project Manager David Giuffre gave an update on the Campus Maintenance Center. With Mr. Giuffre were Jay Johnson of Legat Architects and Robert Martinelli of Pepper Construction, the architect and construction manager for the project. Mr. Giuffre stated the Campus Maintenance Center is slated to replace the current L Building, which is scheduled for demolition in 2014. The new building will be 30,000 square feet, consisting of facilities and operations offices, vehicle storage and maintenance areas. Jay Johnson presented information relating to the site plan and floor plan, and reviewed the budget and time frame for completion. The team working on the project is:

Architect Legat Architects Construction Manager Pepper Construction Civil Engineer V3 Mechanical, Plumbing

and Electrical Engineer Amsco Engineering Structural Engineer Larson Engineering

The building will house the maintenance storage bay for College fleet vehicles, a salt storage area, a fueling island for the College fleet and COD Police vehicles, and material storage for sand, gravel, mulch, etc. used by Facilities. The total project is budgeted at $8.5 million. Rob Martinelli discussed the proposed schedule for this project. They hope to begin construction in October or November of 2012, with the opening scheduled for the fall semester of 2013. After their presentation, Trustee McGuire asked how they planned to handle diesel fumes. Mr. Johnson stated there will be a carbon monoxide extraction system in place, and an overall extraction system similar to what car dealerships use. Trustee Savage appreciated what has been done on the campus side so the Facilities building and surrounding grounds are pleasing to the eye. She asked what the residents on the other side of the building would see and how the noise would be contained. Mr. Johnson discussed architectural and landscaping plans for that area. He added the noise level will be within the parameters set by the sound ordinance in the Village of Glen Ellyn. Dr. Breuder noted they are very sensitive to local environment. There will be a berm on the



west end of the campus, as well as the two ponds and vegetation, which will shield a lot of the building. The new building and grounds will be a vast improvement over the current area. Trustee Wozniak asked if the building will be LEEDS certified. Mr. Johnson stated it is the Board’s direction that all new construction on campus be LEEDS certified. Trustee Wozniak asked what was being done with the roof on the Facilities Maintenance building. Mr. Johnson explained that the roof will be thermal plastic (white reflective), and it is possible some skylights may be added to let in more daylight. Trustee Wozniak asked about using solar panels. Mr. Johnson said it is not a part of the planning for this building. Chairman Carlin noted that, in the past, they looked at getting federal and state grants for solar panels, but with the current fiscal conditions, grants are not readily available. Dean of Continuing Education/Extended Learning Joe Cassidy gave an update on a recent training exercise and operation conducted at the Homeland Education Center this past May. The event involved a multiple agency exercise and formed the State Forward Operations in support of the NATO summit held in Chicago. The event involved 14 agencies including:

Illinois Emergency Management Agency (IEMA) Federal Emergency Management Agency (FEMA) Illinois State Police (ISP) Illinois Environmental Protection Agency (IEPA) Illinois Department of Transportation (IDOT) Illinois Army National Guard (IL NG) Illinois Air National Guard (IL ANG) Illinois Department of Public Health (IDPH) American Red Cross (ARC) Illinois Law Enforcement Alarm System (ILEAS) Mutual Aid Box Alarm System (MABAS) Secretary of State Police (SoS Police) Office of the State Fire Marshall (OFSM) United States Army Forces Northern Command

Jimmy Thompson of IEMA who serves on COD’s Homeland Security Training Institute Advisory Board recommended College of DuPage as a host site. The event involved some four hundred personnel, involved 24/7 operations with Chief Trent Thompson of IEMA leading coordination between agencies and with Brigadier General Pratt of the US Army in command of the Joint Task Force. COD is currently working with the Department of Homeland Security, ATF, and local police departments on phase II of the HEC initiative. Dean Cassidy presented the IEMA Award for the College of DuPage to Dr. Breuder. Dr. Breuder noted that, although he had the vision to create the HEC complex which today stands on its own merit, he accepts it on behalf of all the men and women who worked with



so many agencies of the federal, state and local government and brought such recognition to the College while serving the first responders in this state and throughout the country. Chairman Carlin congratulated the team, stating they were great ambassadors for the College and the community. STUDENT TRUSTEE’S REPORT Student Trustee Martin was not in attendance.

PRESIDENT’S REPORT Dr. Breuder noted there have been monthly presentations on the ongoing new construction and renovation which included the MAC, PE building, the Seaton Computing Center and Library and Facilities Maintenance. This construction will exceed $100 million and should be completed by the end of 2014, although there will be future construction. He showed a video depicting the west end of campus, including M Building, which will be torn down with the assistance of the Capital Development Board in the spring of 2013. They will then begin reclamation. As demolition continues, some of the area will be converted into green space and, over the next several years, developed with new buildings, parking, etc. COMMENTS FROM DISTRICT 502 CITIZENS There were no comments from District 502 citizens.

COMMENTS FROM CITIZENS AT-LARGE There were no comments from citizens at-large.

COMMENTS FROM COLLEGE OF DuPAGE EMPLOYEES Glenn Hansen, President of the Faculty Association and Faculty Senate, made note of the number of people leaving the College of DuPage. He also stated that on May 10, he asked the Board to respond to comments made by Chairman. Mr. Hansen stated that tonight, the Board will ratify the 2011-2015 contract with the full-time faculty. The faculty will work with this contract. It is the best both sides could agree to in good faith, after a long negotiations process. Professor John Staeck spoke as a College of DuPage faculty member. He felt too much attention is focused on financial details, rather than educational details. He asks the people to speak up for education. Trustee Savage noted last week she spoke to a Dean who advised there is a new student internship program in Waterleaf. Two nights a week, Waterleaf is run by students in the Culinary program. Supplies for that project are purchased by Waterleaf. Dr. Breuder confirmed Trustee Savage’s comments. He said Waterleaf took the place of Escoffier, which was used by students to prepare meals 2 days a week. The rest of the time, it was used as a study hall. Waterleaf was built according to the specifications of the



faculty in that division. They teach 2 days a week, and the building would stand idle 5 days a week. He asked if it didn’t make sense to use it for more than study hall purposes. Waterleaf markets our institution to the public at large. Hundreds of people who come in and experience Waterleaf have spoken superlatives about the campus, the environment. This facility is first of all a learning environment, no different than what is done at the MAC, which has instructional programs in theater arts. The space is also used to offer the general public an opportunity to attend plays, concerts, operas, etc. instead of sitting empty when not being used for instructional purposes. Dr. Breuder said they were criticized for building the Homeland Security Education Center, yet tonight we heard the presentation about the NATO experience there. It’s all about the instruction program, teaching and learning for first responders, emergency medical personnel, police, fire. People attend events in the HEC and the Culinary Center and have commented COD is an extraordinary education provider. Events held there provide an excellent opportunity for people to be touched by COD, an opportunity for philanthropy, and a way to spread the excellence of College of DuPage. The core business at COD is teaching and learning, and that is why we spend the amount of money we do to get that done. CONSENT AGENDA Chairman Carlin asked if there were any Consent Agenda items the Board would like to remove and vote on separately. Hearing none, Secretary O’Donnell moved, Trustee Savage seconded, that the Board of Trustees approve the Consent Agenda consisting of the following items: A. The following items for BOARD INFORMATION only: 1) Gifts and Grants Report 2) Governmental Consortium/Cooperative Purchases 3) Financial Statements consisting of Schedule of Investments, Operating Funds – Budget and Expenditures

B. The following items for BOARD APPROVAL: 1) Minutes of the May 10 Special Board Meeting: a) 5/10/12 Closed Session Meeting a) 5/10/12 Special Board Meeting 2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report 3) Bid Items: a) Athletic Training Contract Extension with Athletico, Ltd. for an estimated expenditure of $63,840.00.



b) Trend Micro Software with Scholar Buys, LLC. for a total expenditure of $58,076.00. c) Seaton Computing Center Renovation Bid Package 1 with the lowest responsible bidders and assign the contracts to Power Construction Company, LLC for a subtotal of $3,167,462.00. The Board approved the increase in the contract amount with Power Construction Company, LLC. for the contract related to SCC Renovation Bid for those expenses exceeding the original estimate of construction costs for a total expenditure of $3,182,617.31. d) Physical Education Building Addition and Renovation Bid Package 1 to the lowest responsible bidders and assign the contracts to Power Construction Company, LLC as follows: Work Vendor $ Amount Building Concrete Manusos General Contracting, Inc. $ 419,000.00 Structural Steel Steel Fab, Inc. $ 432,920.00 Aluminum Storefront, McHenry County Glass & $2,513,000.00 Curtain Wall, Metal Mirror, Inc. Framed Skylights, Sunscreens, Glazing Excavation and Bisping Construction $ 348,200.00 Earthwork For a total of $ 3,713,120.00

e) Custodial Supplies to the lowest responsible bidders, on an item by item basis as listed, for a total estimated annual expenditure of $143,817.20. Item/Description Vendor Unit Cost Total Cost 1a Roll Towels HP Products $14.87/case $ 32,714.00 350 ft Recycled 11800 S. Austin Ave. 2,200 cases Alsip, IL 60803 1b Roll Towel Edward Don & Company $35.20/each 1,760.00 Dispenser 2500 S. Harlem Ave. 50 each North Riverside, IL 60546



2 Roll Towels Central Poly Corp $49.50/case 2,475.00 White En Motion 2400 Bedle Place 50 cases PO Box 4097 Linden, NJ 07036 3a Multifold Towels HP Products $13.69/case 10,952.00 4000 sheets Recycled 800 cases 3b Multifold Towels Chemcraft Industries $11.00/each $ 330.00 Dispenser 2345 W. Roscoe 30 each Chicago, IL 60618 4a Toilet Tissue HP Products $17.69/case 35,380.00 White Recycled 2,000 cases 4b Toilet Tissue Edward Don & Company $18.82/each 752.80 Dispenser 40 each 5 Toilet Tissue HP Products $31.05/case 310.50 500 sheet Recycled 10 cases 6 Wax Liners PCS Industries $12.30/case 984.00 500 per case 7650 W. 185th St. Suite D 80 cases Tinley Park, IL 60477 7 Seat Covers PCS Industries $27.50/case 1,375.00 5,000 per case 50 cases 8 Dinner Napkins Edward Don & Company $28.21/case 564.20 300 per case 20 cases 9a Foaming Soap Unique Products $27.29/case 10,506.65 1,000 ml./container 3860 Commerce Drive 385 cases St. Charles, IL 60174 9b Foaming Shampoo Unique Products $29.23/case 1,753.80 1,000 ml./container 60 cases



9c Hand Sanitizer Unique Products $52.59/case 1,051.80 1,000 ml./container 20 cases 9d Foaming Soap Unique Products $0.56/each 28.00 Dispenser 50 each 10a Green Soap Unique Products $28.99/case 2,174.25 950 ml./container 75 cases 10b Soap Bracket Unique Products $0.56/each 28.00 Each 50 11 Hand Soap Unique Products $19.56/case 3,325.20 1 gallon bottles 170 cases 12 Liners-8 Micron Edward Don & Company $13.22/case 4,494.80 340 cases 13 Liners-12 Micron Unique Products.$16.42/case 19,704.00 1,200 cases 14 Liners-17 Micron Interboro Packaging Co. $13.58/case 10,864.00 800 cases 114 Bracken Road Montgomery, NY 12549 15 Liners- .7ml Interboro Packaging Co. $10.46/case 1,046.00 800 cases __________ For a total estimated annual expenditure of $143,817.20 f) Student Resource Center, Library & Academic Computing Center Moving Services with Moving and Storage Services to 3MD Relocation Services, Inc. for the base bid total of $975,000.00. 4) Requests for Proposals: There were no Requests for Proposals.



5) Purchase Orders for: a) Maintenance Contract Renewals with:

Work Vendor $ Amount Building Automation - BIC, TEC & Carol Stream Automated Logic Chicago $ 34,595.00 Course Management System Blackboard $ 92,744.00 Library Database Licenses CARLI $ 62,773.00 Colleague Systems Datatel $ 491,805.00 Library Annual EBSCO Information Periodicals Services $ 120,000.00 Mercury Commerce Support ESM Solutions Corp. $ 27,040.00 IT Subscription Service Gartner Group $ 37,240.00

Building Automation-PE, Honeywell Building MAC, SRC-N Solutions $ 88,860.00 Automated Library System Innovative Interfaces, Inc. $ 67,368.00 OCLC/ILLINET-Illinois On-Line Computer Library State Library $ 43,685.00 Enterprise Data Network Project Leadership & Network Security Associates $ 91,000.00 Library Database Licenses Proquest LLC $ 34,820.00 Rave Alert System Rave Wireless, Inc. $ 51,600.00 Netbackup – Server Symantec Software Backups Corporation $ 21,274.34 Library Database Licenses Thomson Gale $ 35,301.88

For a total expenditure of $1,380,089.62

b) Testing Center Forms with Consulting Psychologists Press for a total expenditure of $55,000.00. c) Testing License with ACT, Inc. for a total expenditure of $60,500.00. d) Perceptive software – ImageNow Enterprise Content Management System with Perceptive Software for a total expenditure of $81,375.00.



6) The Board ratified the following Personnel Actions: a) Faculty Appointments b) Classified Appointments c) Managerial Promotions / Transfers d) Classified Promotions / Transfers e) Faculty Resignations / Terminations f) Managerial Resignations / Terminations g) Classified Resignations / Terminations h) Faculty Retirements i) Managerial Retirements j) Classified Retirements k) Operating Engineers Retirements 7) Addendum to the Joint Educational Agreement between William Rainey Harper College and College of DuPage

C. For Approval: 1) Ratification of Construction Change Orders

Referendum-Related Projects

Capital Budget Projects.

2011 SITE & GROUNDS Thorne for a total credit of ($126,677.42) Breezy Hill for a total credit of ($ 9,356.22) 2012 SITE & GROUNDS A. Horn for a total of $ 28,118.27 Vixen for a total of $ 27,620.80 ATHLETIC FIELDS Schaefges Bros. for a total of $ 40,054.11 BIC/SRC Mortenson for a total of $ 20,318.00

BIC TELECOM CENTER COOLING SYSTEM

Monaco Mechanical for a total of $ 3,300.00



2) Approval of Construction Change Orders

Referendum-Related Projects

There were no Capital Budget Projects.

Dr. Breuder noted that, after reviewing the Consent Agenda items read by Secretary O’Donnell, more than $10 million of money designated in those Board items has gone toward teaching and learning. Chairman Carlin also noted the budget presentation shows 80% is spent on salaries and benefits for employees of College of DuPage. The full-time faculty negotiations were in accordance with our fiduciary responsibilities to the employees of COD using parameters set by the previous Board for the collective bargaining sessions. Chairman Carlin asked if any Trustee had a question regarding a Consent Agenda item. Hearing no questions or comments from the Board, Secretary O’Donnell called the roll. Voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage, Svoboda, Wozniak, Vice Chairman Birt and Chairman Carlin. Motion to approve all Consent Agenda items listed above carried unanimously. NEW BUSINESS A. For Information Only: 1) Board Policies 20-35 and 20-40 Consolidation 2) Board Policy 20-41 Code of Academic Conduct 3) Reverse Auction Competitive Bidding Process B. For Approval: 1) Secretary O’Donnell moved, Vice Chairman Birt seconded, that the Board approve Adoption of the FY2013 Budget. On roll call, voting aye: Secretary O’Donnell, Trustees Savage, Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire and Chairman Carlin. Motion carried unanimously. 2) Trustee McGuire moved, Trustee Savage seconded, that the Board approve the Illinois Prevailing Wage Act Resolution. On roll call, voting aye: Trustees Savage, Svoboda, Wozniak, Vice Chairman Birt,

2011 SITE & GROUNDS Aqua Design for a total of $ 7,025.99 Schaefges Bros. for a total of $ 92,687.43 BIC/SRC Mortenson for a total of $ 282,515.00 PHYSICAL EDUCATION BLDG. Power Construction for a total of $ 122,500.00



Trustee McGuire, Secretary O’Donnell, and Chairman Carlin. Motion carried unanimously. 3) Secretary O’Donnell, moved, Vice Chairman Birt seconded, that the Board approve the new AAS Degree Program in Biomedical Engineering Technology. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously. Trustee Svoboda noted that Goal 7.2 of the Long Range Plan calls for programs and activities to foster a culture of inclusiveness for students and employees. Goal 7.3 is to improve the climate through enhanced collaboration. She noted all of the Vice Presidents have assigned responsibilities to make sure that happens. 4) Trustee Svoboda moved, Trustee McGuire seconded, that the Board approve the Strategic Long Range Plan for College of DuPage. On roll call, voting aye: Trustee Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustees Savage, Svoboda and Chairman Carlin. Motion carried unanimously. 5) Vice Chairman Birt moved, Trustee Svoboda seconded, that the Board approve Board Policy 15-201, General Employment Classifications (non-faculty). On roll call, voting aye: Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustees Savage, Svoboda, Wozniak and Chairman Carlin. Motion carried unanimously. 6) Trustee McGuire moved, Trustee Savage seconded, that the Board approve the College of DuPage Faculty Association Contract. On roll call, voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage, Svoboda, Wozniak, Vice Chair Birt and Chairman Carlin. Motion carried unanimously. Trustee Svoboda asked for clarification, which Mia Igyarto provided, indicating the contract which is up for approval has been received and reviewed by both sides, who are in agreement. Chairman Carlin thanked everyone involved in this difficult process. 7) Trustee Savage moved, Trustee McGuire seconded, that the Board approve the RAMP document. On roll call, voting aye: Secretary O’Donnell, Trustees Savage, Svoboda, Wozniak, Vice Chairman Birt, Trustees McGuire, and Chairman Carlin. Motion carried unanimously. Dr. Breuder noted the bulk of the money on this Board item will go to COD’s Naperville location, and is about teaching and learning.



8) Trustee Savage moved, Trustee Svoboda seconded, that the Board approve the Foundation Fund Agreement for the Cleve Carney Art Space. On roll call, voting aye: Trustees Savage, Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, and Chairman Carlin. Motion carried unanimously. Trustee Savage commented that this is a significant donation for COD, and the Foundation has worked very hard with the donor. Dr. Breuder noted Cathy Brod and her team are within $75,000 of raising $3 million this year through the Foundation. People would not be philanthropic with the College were they not pleased with what is happening here. 9) Secretary O’Donnell moved, Vice Chairman Birt seconded, that the Board approve the Intergovernmental Agreement for the COD Radio Project. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously. ANNOUNCEMENTS

ICCTA Report o Trustee Svoboda noted ICCTA held their annual convention in early June in

Normal, Illinois. She and Trustee Wozniak received the Trustee Education Award for their attendance at educational functions. COD’s Sally Fairbank received the award for Outstanding Faculty and the State’s Outstanding Faculty Award. Bärbel Thoens-Masghati was nominated for the Outstanding Part-Time Faculty Award. Chairman Carlin noted ICCTA has also been very much involved in the ongoing pension deliberations in Springfield. When you hear the State is talking about health benefits and coverage of state employees, the Trustees at this table are involved in that discussion, advocating for COD employees and employees of the State of Illinois so the state will meet their obligations. At the committee meeting of state Trustees, Chairman Carlin was recognized for his service as Regional Chair on the Executive Committee for COD’s area, and Trustee Svoboda was recognized for her role of Secretary of the Executive Committee and elected to serve a second term in that capacity. The next ICCTA meeting will be an Executive Committee Retreat in August in Quincy, and the ICCB Board of Representatives meeting September 14-15. ACCT’s next meeting will be in Boston in October.

Foundation Report o Trustee Savage noted the Foundation has raised $2,268,000, which is 18%

over their goal of $1,862,000.



The Visiting Chef’s series has raised $60,000, with events taking place in June, August and October. Power Construction will host the 30th Annual Golf outing on September 17 at the Glen Oaks Country Club in Glen Ellyn. They have already raised over $100,000 in support of student scholarships. Power Construction is the lead sponsor at the $20,000 level. Attorney Ken Florey, of Robbins, Schwartz, Nicholas, Lifton & Taylor has joined the Foundation Board. The next Foundation meeting is on September 11.

CLOSED SESSION At 8:36 p.m., Chairman Carlin indicated he would entertain a motion to move into closed session. Vice Chairman Birt moved, Trustee Savage seconded, that the Board move into closed session for the purpose of discussing:

Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

ROLL CALL Secretary O’Donnell called the roll, and the Board unanimously agreed to move into closed session. Chairman Carlin indicated no action would be taken following the closed session meeting. RETURN TO OPEN SESSION At 9:53 p.m., the Board returned to open session. Secretary O’Donnell called the roll. ROLL CALL Present: Trustees Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda, Joseph Wozniak, Erin Birt, David Carlin. At 9:53 p.m., Chairman Carlin noted that, if there was no further business to come before the Board, he would entertain a motion to adjourn. Trustee Savage moved, Trustee McGuire seconded, that the Board Meeting adjourn. On voice vote, the motion carried unanimously.



By:

Allison O’Donnell, Board Secretary Approved: July 19, 2012

By: David Carlin, Board Chairman


July 19, 2012


SUMMARY OF BIDS

___________________________________________________________________ Item 09. B. 3) a) Autodesk Annual Education Subscription Renewal.

That the Board of Trustees awards the bid for Autodesk Annual Education Subscription Renewal to the lowest responsible bidder, Imaginit Technologies, 55 E. Jackson Blvd., Suite 950, Chicago, IL 60604, for a total expenditure of $81,972.30.

Item 09. B. 3) b) Staff Services Paper

That the Board of Trustees awards the bid for Staff Services Paper, on an item-by-item basis, to the lowest responsible bidders as follows:

Item # Vendor $ Amount

1a, 1b, 1c, 1d, 2, 3, 4, Midland Paper $122,652.00 5, 6, 7a, 7b, 7c, 8, 9, 101 E. Palatine Road 10a, 10b, 10c, 11a, Wheeling, IL 60090 11b, 12a, 12b 14, 16

13, 15, 17, 18, 19 Unisource Paper $ 8,959.30

1141 N. Swift Road Addison, IL 60101

for a total expenditure of: $131,611.30

Item 09. B. 3) c) Seaton Computing Center (SCC), Renovation Bid Package 1 Rebid Glazing, Plumbing and Excavation.

a) That the Board of Trustees awards the bids for SCC Renovation Bid Package 1 and SCC Renovation Bid Package 1 Rebid: Glazing, Plumbing and Excavation to the lowest responsible bidders and assign the contracts to Power Construction Company, LLC as follows:

Millwork Cabinetry work to Bernhard Woodwork, LTD. at 3670

Woodhead Dr. in Northbrook, IL for the value of $69,738.71.


July 19, 2012

Glazing work to Gateway Glazing, Inc. at 3455 Stern Avenue in St. Charles, IL for a base bid total of $517,000.00.

General Trades to OPC Construction, Inc. at 921 Aec Drive in Wood

Dale, IL for the value of $676,950.00. Tile work to Trostrud Mosaic & Tile Co. at 779 Dillon Drive in Wood

Dale, IL for the value of $17,628.00. Plumbing work to O’Sullivan Plumbing, Inc. at 9726 194th Street in

Mokena, IL for the value of $61,000.00. Excavation work to Diamond Construction Co. at 307 Caton Farm

Road in Lockport, IL for the value of $79,300.00. For a subtotal of $1,421,616.71;

b) That the Board of Trustees approves the increase in the contract

amount with Power Construction Company, LLC., 2360 Palmer Drive, Schaumburg, IL 60137-3819 for the contract related expenses to SCC Renovation Bid Package 1 over the estimated construction cost of $3,000,000 in accordance with contract terms, for an additional .85% fee for insurance in the amount of $12,470.42 and 3.2% fee for trade contract costs in the amount of $45,491.74 and additional 5% fee for General Conditions in the amount of $73,355.43 for a total fee amount of $131,317.59.

For a total expenditure of $1,552,934.30.

Consent Agenda Item 9. B. 3) a) July 19, 2012

COLLEGE OF DuPAGE



___________________________________________________________________

1. SUBJECT

Autodesk Annual Education Subscription Renewal.

2. BUDGET STATUS Funds in the amount of $81,972.30 are being provided by the IT Plan Capital Equipment budget #01-90-90111-5806001.

3. BACKGROUND INFORMATION

This bid represents the purchase of software license renewals for the Autodesk Education Master Suite and the Autodesk Education Entertainment Creation Suite software products used for instructional purposes. The licenses enable concurrent users who are enrolled in Architectural Technology, Engineering, Manufacturing Technology, Digital Processor Technology, Interior Design, Facilities Management, Computer Arts, Motion Picture Arts, Television Production and Horticulture to use these software products in pursuit of their educational objectives.

There are three vendors who are authorized by Autodesk to sell these products. All of these vendors responded to the bid. Master Graphics has requested that their bid be allowed to be withdrawn due to an error in their pricing.

A legal bid notice was published and three vendors were solicited. Three responses were received. No minority vendors could be identified. No local vendors could be identified. This purchase complies with State Statute, Board Policy and Administrative Procedures.


Following is a recap of the bid tabulation:

Item CDW-G Imaginit Master Graphics

1a) Autodesk Master Suite 2012, 2,000 licenses no bid $ 45,214.05 $ 51,500.00

1b) Education Master Suite Subscription no bid $ 28,350.00

$ 10,500.00 bid withdrawn

1c) Total 1a&1b no bid $ 73,564.05 $ 62,000.00

2a) Education Entertainment Creation Suite $ 10,580.00 $ 7,433.25 $ 7,900.00

2b) Education Entertainment Creation Subscription $ 965.00 $ 975.00 $ 975.00

2c) Total 2a & 2b $ 11,545.00 $ 8,408.25 $ 8,875.00

bid withdrawn due to Vendor error

Awarded vendor in Bold

4. RECOMMENDATION

That the Board of Trustees awards the bid for Autodesk Annual Education Subscription Renewal to the lowest responsible bidder, Imaginit Technologies, 55 E. Jackson Blvd., Suite 950, Chicago, IL 60604, for a total expenditure of $81,972.30.

Consent Agenda Item 9. B. 3) b)

July 19, 2012



___________________________________________________________________

1. SUBJECT Staff Services Paper. 2. BUDGET STATUS

Funds in the amount of $194,773.00 are being provided by the Staff Services Supply Budget #01-80-00733-5401001 and Print Shop supply budget #01-80-00745-5401001.


This bid represents the annual purchase of the paper stock used by Staff Services and the Print Shop for duplication of classroom materials, forms, various handbooks, program guides and over 1,200 publications printed annually for College-wide use.

The xerographic paper we are purchasing consists of 30% waste paper content with 30% post-consumer content. The purchase of recycled paper supports the College mission of modeling and promoting environmental stewardship and completes the recycling loop. We recommend that the following bids be rejected due to non-compliance with bid specifications: Unisource Paper Items 7a, 7b, 7c, 9, 10a, 10b, 10c, 11a, and 11b When testing the paper samples provided, we found that the paper is a coarser paper resulting in more cracks in the toner when folding. Xerox Items, 7a, 7b, 7c, 9, 10a, 10b, 10c, 12a, and 12b Vendor did not include F.O.B. delivered pricing in their bid response as called for in the specifications. A legal bid notice was published and 11 vendors were solicited. Four responses were received. One minority vendor was solicited, Black Dog


July 19, 2012

Corporation. One local vendor was solicited with one responding, Unisource Corporation of Addison. This purchase complies with State Statute, Board Policy and Administrative Procedures.


July 19, 2012

The following is a recap of the bid tabulation:

Recommended Vendor in Bold Rejected - Does not meet bid specifications

Item

# Description

Sheet

Qty

Delivery

Date Paper 101 Midland Unisource Xerox

1a 8-1/2 x 11 20# White Recycled 4 million 9/20/2012 $23,360.00 $22,800.00 $22,720.00 $25,480.00

1b 8-1/2 x 11 20# White Recycled 4 million 11/29/2012 $23,360.00 $22,800.00 $22,720.00 $25,480.00

1c 8-1/2 x 11 20# White Recycled 4 million 1/30/2013 $23,360.00 $22,800.00 $23,520.00 $25,480.00

1d 8-1/2 x 11 20# White Recycled 4 million 4/11/2013 $23,360.00 $22,800.00 $23,520.00 $25,480.00

Total items 1a through 1d: $93,440.00 $91,200.00 $92,480.00 $101,920.00

2 8-1/2x11 20# Green 60,000 9/7/2012 $406.20 $402.00 $423.00 $496.44

3 8-1/2x11 20# Blue 200,000 9/7/2012 $1,354.00 $1,340.00 $1,410.00 $1,654.80

4 8-1/2x11 20# Canary 30,000 9/7/2012 $203.10 $201.00 $211.50 $248.22

5 8-1/2x11 20# Pink 60,000 9/7/2012 $406.20 $402.00 $423.00 $496.44

6 8-1/2x11 90# Canary Index Long grain 10,000 9/7/2012 $179.50 $175.00 $186.00 no bid

7a Xerox 80# White Text 18x12 50,000 8/8/2012 $2,076.00 $1,975.00 $1,915.00 $1,815.00

7b Xerox 80# White Text 18x12 50,000 10/10/2012 $2,076.00 $1,975.00 $1,915.00 $1,815.00

7c Xerox 80# White Text 18x12 30,000 1/16/2013 $1,245.00 $1,185.00 $1,149.00 $1,089.00

Total items 7a through 7c: $5,397.00 $5,135.00 $4,979.00 $4,719.00

8 Xerox 80# White Text 17x11 30,000 8/8/2012 $1,080.60 $1,035.00 $1,047.00 $858.60

9 Xerox 80# White Cover 18x12 30,000 1/16/2013 $2,280.30 $2,160.00 $1,953.00 $1,992.00

10a Xerox 80# White Cover 17x11 40,000 8/8/2012 $2,635.60 $2,500.00 $2,276.00 $2,302.00

10b Xerox 80# White Cover 17x11 30,000 10/10/2012 $1,976.70 $1,875.00 $1,707.00 $1,726.50

10c Xerox 80# White Cover 17x11 30,000 1/16/2013 $1,976.70 $1,875.00 $1,707.00 $1,726.50

11a Xerox 65# White Cover 17x11 5,000 8/8/2012 $299.20 $240.00 $231.50 $278.80

11b Xerox 65# White Cover 17x11 5,000 1/16/2013 $299.20 $240.00 $231.50 $278.80

12a Silk Elite Cover 110# White Cover 18x12 5,000 8/8/2012 $671.00 $635.00 no bid $575.64

12b Silk Elite Cover 110# White Cover 18x12 10,000 10/10/2012 $1,342.00 $1,270.00 no bid $1,087.32

Total items 8 through 12b: $12,561.30 $11,830.00 $9,153.00 $10,826.16

13 Finch Opaque Bright White 70# Text 25x38 30,000 8/22/2012 no bid $2,995.50 $2,457.00 no bid



16 Finch Opaque Bright White 80# Cover 26x40 30,000 8/22/2012 no bid $6,598.50 $6,717.00 no bid

17 Finch Opaque Vanilla Vellium 80# Text 25x38 10,000 8/22/2012 no bid $1,190.00 $1,110.00 no bid

18 Finch Opaque Vanilla Vellium 80# Text 26x40 1,500 8/22/2012 no bid $366.00 $341.10 no bid

19 Finch Opaque Bright White Smooth 70# Text 8 1/2x11 176,000 8/22/2012 no bid $1,844.48 $1,751.20 $2,104.96

19 Finch Opaque Bright White Smooth 70# Text 8 1/2x11 176,000 8/22/2012 $2,890.80


July 19, 2012

4. RECOMMENDATION

That the Board of Trustees awards the bid for Staff Services Paper, on an item-by-item basis, to the lowest responsible bidders as follows: Item # Vendor $ Amount

1a, 1b, 1c, 1d, 2, 3, 4, Midland Paper $122,652.00 5, 6, 7a, 7b, 7c, 8, 9, 101 E. Palatine Road 10a, 10b, 10c, 11a, 11b, Wheeling, IL 60090 12a, 12b 14, 16 13, 15, 17, 18, 19 Unisource Paper $ 8,959.30 1141 N. Swift Road Addison, IL 60101 for a total expenditure of: $131,611.30

Consent Agenda Item 9. B. 3) c) July 19, 2012



___________________________________________________________________

1. SUBJECT

Seaton Computing Center (SCC), Renovation Bid Package 1 Rebid: Glazing, Plumbing and Excavation.

2. BUDGET STATUS

Power Construction Company, the College’s Construction Manager, estimated the total cost of this bid package to be $1,387,430.00. The recommended contractor’s bids are $1,421,616.71 or $34,186.71 above the estimate. These funds are being provided by the FMP SCC Construction budget #03-90-36801-5804001.


SCC Project Bid Package 1 was for eighteen trades. Of the eighteen trades, twelve were addressed at the Board meeting of June 18, 2012. Today’s recommendation reflects the balance of bids to be awarded. Three are trades (millwork, general trades and tile) that were not awarded in June because the evaluation of the bid responses was not complete. The balance of three represents the rebidding of those trades (glazing, plumbing and excavation) which the Board approved at the June meeting for rebidding, in order to reflect changes in scope.

a. 06.1 Millwork Cabinetry b. 08.1 Glazing c. 09.1 General Trades d. 09.4 Tile e. 22.1 Plumbing f. 31.1 Excavation The awarded bidder’s contracts and all future project construction contracts will be assigned to the project’s Construction Manager, Power Construction Company, LLC.


This bid package requested three alternate bids. Alternate #2 is adding the curtain wall sunshade system and removing the bull nose cap piece. The College has elected not to proceed with this alternate at this time. Alternate #5 is to remove dry erase boards and replace with dry erase painted surface and provide wall mounted marker rail at dry erase painted surface locations. The College elects to not accept the alternate in which these items would be removed. Alternate #6 is to add a 3% slope to the exterior curtain wall system on the east and west side of the building. The College has elected not to proceed with this alternate at this time. A review of each of the trades and recommendations are as follows:

a. Millwork Cabinetry work includes cabinets and countertops for the entire

project. One bid was received. We recommend that the bid be awarded to the lowest responsible bidder, Bernhard Woodwork, LTD. at 3670 Woodhead Dr. in Northbrook, IL for the value of $69,738.71.

b. Glazing work includes glass and glazing for the exterior and interior of the project. Four bids were received. We recommend that the bid be awarded to the lowest responsible bidder, Gateway Glazing, Inc. at 3455 Stern Avenue in St. Charles, IL for the value of $517,000.00.

c. General Trades work includes all drywall, doors, ceilings and

miscellaneous accessories. Five bids were received. We recommend that the bid be awarded to the lowest responsible bidder, OPC Construction, Inc. at 921 Aec Drive in Wood Dale, IL for the value of $676,950.00. The apparent low bidder, FBG did not meet specifications in that they did not provide for the payment of prevailing wages as called for in the bid document and the legal notice.

d. Tile work includes bathroom tile. Four bids were received. We

recommend that the bid be awarded to the lowest responsible bidder, Trostrud Mosaic & Tile Co. at 779 Dillon Drive in Wood Dale, IL for the value of $17,628.00.

e. Plumbing work includes interior plumbing and fixtures. Seven bids were

received. We recommend that the bid be awarded to the lowest responsible bidder, O’Sullivan Plumbing, Inc. at 9726 194th Street in Mokena, IL for the value of $61,000.00.


f. Excavation work includes excavation of the soil and structural fill. Three bids were received. We recommend that the bid be awarded to the lowest responsible bidder, Diamond Construction Co. at 307 Caton Farm Road in Lockport, IL for the value of $79,300.00.

A legal bid notice was published and eighty six vendors were solicited with fourteen vendors responding. Four minority vendors were solicited with none responding. Twelve in district vendors were solicited with five responding including: Action Plumbing of West Chicago, Alder Plumbing of Wheaton, Capitol Mechanical Industries of Lombard, C.W. Burns of Downers Grove and, Glass Solutions of Elmhurst. This purchase complies with State Statute, Board Policy and Administrative Procedures.

General Trades Boller Doherty FBG OPC Const. Stuckey

Bid Total $ 764,000.00 $ 739,890.00 $ 568,900.00 $ 676,950.00 $ 787,787.00

Alternate 5: Dry $ 3,800.00 $ (8,400.00)

$ (6,000.00)

$ (9,000.00) $ (11,000.00)

erase boards.


Millwork Cabinetry Bernhard Bid Total $ 69,738.71


Tile Libertyville Rockford Tiles in Style Trostrud Bid Total $ 22,340.00 $ 29,880.00 $ 44,786.00 $ 17,628.00 Awarded vendor in Bold

Glazing Architectural

Glass Gateway Glazing

Glass Solutions McHenry County Glass

Bid Total $ 565,520.00 $ 517,000.00 $ 576,265.00 $ 557,800.00

Alternate 2: Remove mullion and provide sunshades.

$ 24,520.00 $ 33,000.00 $ 71,530.00 $ 34,650.00

Alternate 6: Replace straight vertical curtain with angled vertical curtain.

$ 37,580.00 $ 74,000.00 $ 91,340.00 $ 114,200.00

Awarded Vendor in Bold


Plumbing Action Plumbing Adler Plumbing Capitol Mechanical

CW Burns Co.

Bid Total $ 84,480.00 $ 68,000.00 $ 70,130.00 $ 107,000.00

C.R. Leonard Plumbing

O'Sullivan Plumbing

Professional Plumbing

Bid Total $ 76,800.00 $ 61,000.00 $ 72,800.00


Excavation Berger Excavating

Diamond Unlimited

Kane County

Bid Total $ 88,500.00 $ 79,300.00 $ 79,960.00


4. RECOMMENDATION

a) That the Board of Trustees awards the bids for SCC Renovation Bid Package 1 and SCC Renovation Bid Package 1 Rebid: Glazing, Plumbing and Excavation to the lowest responsible bidders and assign the contracts to Power Construction Company, LLC as follows:

Millwork Cabinetry work to Bernhard Woodwork, LTD. at 3670 Woodhead Dr.

in Northbrook, IL for the value of $69,738.71.

Glazing work to Gateway Glazing, Inc. at 3455 Stern Avenue in St. Charles, IL for a base bid total of $517,000.00.

General Trades to OPC Construction, Inc. at 921 Aec Drive in Wood Dale, IL

for the value of $676,950.00.

Tile work to Trostrud Mosaic & Tile Co. at 779 Dillon Drive in Wood Dale, IL for the value of $17,628.00.

Plumbing work to O’Sullivan Plumbing, Inc. at 9726 194th Street in Mokena,

IL for the value of $61,000.00.

Excavation work to Diamond Construction Co. at 307 Caton Farm Road in Lockport, IL for the value of $79,300.00.

For a subtotal of $1,421,616.71;


b) That the Board of Trustees approves the increase in the contract amount

with Power Construction Company, LLC., 2360 Palmer Drive, Schaumburg, IL 60137-3819 for the contract related expenses to SCC Renovation Bid Package 1 over the estimated construction cost of $3,000,000 in accordance with contract terms, for an additional .85% fee for insurance in the amount of $12,470.42 and 3.2% fee for trade contract costs in the amount of $45,491.74 and additional 5% fee for General Conditions in the amount of $73,355.43 for a total fee amount of $131,317.59.

For a total expenditure of $1,552,934.30.


July 19, 2012


SUMMARY OF REQUESTS FOR PROPOSALS

___________________________________________________________________

There are no Requests for Proposals to approve this month.


July 19, 2012


SUMMARY OF PURCHASE ORDERS

___________________________________________________________________ Item 09. B. 5) a) Project Management Consultant Contract.

That the Board of Trustees approves entering into a Professional Consultant Services contract with Mr. Scott Rogers of Oak Park, Illinois, in an amount not to exceed $27,000.00.

Item 09. B. 5) b) Construction Testing Services and Environmental Soil Sampling for McAninch Arts Center (MAC), Physical Education Building (PE), Student Resource Center (SRC), Seaton Computing Center (SCC), and the Campus Maintenance Center (CMC).

That the Board of Trustees approve a contract for Construction Testing Services for the following projects to Testing Service Corporation, 360 South Main Place, Carol Stream, IL 60188:

A) MAC: Independent Testing Laboratory Services estimated not-to-exceed fee of $22,200 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.

B) PE: Independent Testing Laboratory Services estimated not-to-exceed fee of $16,000 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.

C) SRC: Independent Testing Laboratory Services estimated not-to-exceed fee of $12,800 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.

D) SCC: Independent Testing Laboratory Services estimated not-to-exceed fee of $12,550 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.

E) CMC: Independent Testing Laboratory Services estimated not-to-exceed fee of $45,800 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.




1. SUBJECT

Project Management Consultant Contract.

2. BUDGET STATUS The costs associated with the project management contract will be funded from account #02-70-00700-5302001.

3. BACKGROUND INFORMATION Facilities Planning and Development Department required the services of a professional consultant during a period in which a Senior Project Manager was on leave. The College retained Mr. Scott Rogers to provide the support for the manager on leave. Since that time, the Sr. Project Manager has returned from leave, and another Senior Project Manager has resigned their position. The services of Mr. Rogers are required on an interim basis while the department follows the process of filling the position on a permanent basis.

4. RECOMMENDATION That the Board of Trustees approves entering into a Professional Consultant Services contract with Mr. Scott Rogers of Oak Park, Illinois, in an amount not to exceed $27,000.00.


July 19, 2012

COLLEGE OF DuPAGE



1. SUBJECT Construction Testing Services and Environmental Soil Sampling for McAninch Arts Center (MAC), Physical Education Building (PE), Student Resource Center (SRC), Seaton Computing Center (SCC), and the Campus Maintenance Center (CMC).

2. REASON FOR CONSIDERATION This project includes the required construction testing services to confirm that the soil, concrete, steel and other construction materials specifications are being adhered to and that the buildings will be constructed per the approved construction documents. In order to comply with Section 22.51a(d)(2)(B) of the Environmental Protection Act, all soils removed from campus and sent to landfill(s) will require environmental soil sampling and analytical laboratory analyses by a licensed professional engineer or geologist. These funds are being provided by the following: Referendum #2 MAC Other Contractual Services Budget 03-90-36802-5309001 Referendum #2 PE Other Contractual Services Budget 03-90-36803-5309001 Referendum #2 SRC Other Contractual Services Budget 03-90-36800-5309001 Referendum #2 SCC Other Contractual Services Budget 03-90-36801-5309001 Referendum #2 CMC Other Contractual Services Budget 03-90-36809-5309001


In February 2010, the Facilities Planning and Construction Department issued a Request for Qualifications (RFQ) for construction testing services. Of the four qualified contractors/consultants that provided proposals, Testing Services Corporation (TSC) ranked first as the most qualified to perform this work. Testing Services Corporation performed exceptionally well in the critical testing and verification of the Culinary Arts Center and Homeland Security Center projects.


July 19, 2012

As a qualified consultant that has a satisfactory relationship for services with the College, we are awarding the sampling, laboratory analysis and EPA compliance work to Testing Services Corporation for the Referendum #2 project on an estimated not-to-exceed fee basis – including all reimbursables for each of the following projects:

MAC: $23,750.00 PE: $17,550.00 SRC: $14,350.00 SCC: $14,100.00 CMC: $47,350.00 Charges to these projects will be based on the negotiated unit rates shown in the proposals with the understanding that any money not used against these proposals will not be charged to the College. With the exception of one item, “nuclear moisture/density gauge” at a rate of $35.00 per day, all unit costs will either remain the same or be decreased. Testing Services Corporation is providing hourly rates and unit pricing that is at or below original prices from April of 2010. This contract is in compliance with the Local Government Professional Services Section Act 50 ILCS 510/6.

4. RECOMMENDATION That the Board of Trustees approve a contract for Construction Testing Services for the following projects to Testing Services Corporation, 360 South Main Place, Carol Stream, IL 60188 : A) MAC: Independent Testing Laboratory Services estimated not-to-

exceed fee of $22,200 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.

B) PE: Independent Testing Laboratory Services estimated not-to-exceed fee of $16,000 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.

C) SRC: Independent Testing Laboratory Services estimated not-to- exceed fee of $12,800 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.


July 19, 2012

D) SCC: Independent Testing Laboratory Services estimated not-to- exceed fee of $12,550 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.

E) CMC: Independent Testing Laboratory Services estimated not-to- exceed fee of $45,800 which includes reimbursable expenses. Environmental Soil Sampling and Analytical Laboratory Analyses for LPC-663 estimated not-to-exceed fee of $1,550.

For a total expenditure not to exceed $117,100.00

Consent Agenda Revised Item 9. B. 6)

July 19, 2012



1. USUBJECT

Personnel Actions.

2. UREASON FOR CONSIDERATION

Board Action is required to ratify and approve personnel actions for all employees.

3. UBACKGROUND INFORMATION

A. Ratification of Faculty Appointments

B. Ratification of Classified Appointments

C. Ratification of Classified Promotions / Transfers

D. Ratification of Managerial Resignations / Terminations

E. Ratification of Classified Resignations / Terminations

F. Ratification of Managerial Retirements

G. Ratification of Classified Retirements

4. URECOMMENDATION

That the Board of Trustees ratifies the Faculty Appointments; Classified Appointments; Classified Promotions / Transfers; Managerial Resignations / Terminations; Classified Resignations / Terminations; Managerial Retirements and Classified Retirements.


July 19, 2012

APPOINTMENTS UNameU UTitleU UDepartmentU UStart DateU UTypeU USalary FACULTY

Joseph DalSanto Instructor, Astronomy Health & Sciences 08/15/2012 Full-Time Faculty $55,921 Appointment Kenneth Orenic Library Faculty Member Library 08/15/2012 Full-Time Faculty $55,921 Appointment Sheikh Shamsuddin Assistant Professor, CIT/CIS CIT/CIS 08/15/2012 Full-Time Faculty $60,396 Appointment Barbel Thoens-Masghati Assistant Professor, German Liberal Arts 08/15/2012 Full-Time Faculty $64,869 Appointment CLASSIFIED

Debra Hasse Program Manager, Continuing Education 06/27/2012 New Hire $63,648 COD Business Solutions Full Time Alexis Segneri Admissions Representative Admissions and Outreach 07/02/2012 New Hire $49,732 Adult Students Full Time Joan Straughn Campus Scheduling Specialist Academic Affairs 07/18/2012 New Hire $35,235 Full Time


July 19, 2012

PROMOTIONS / TRANSFERS UNameU UTitleU UDepartmentU Start DateU UTypeU USalary

CLASSIFIED

Susan Castellanos Purchasing Expeditor Purchasing 06/18/2012 Promotion $37,772 Full Time Yvette Lebron-Carey Administrative Assistant VI Academic Affairs 06/18/2012 Promotion $47,861 Full Time Cesar Flores Admission Representative Admissions and Outreach 07/02/2012 Promotion $48,526 High School Student Full Time Evelyn Spagnuolo Administrative Assistant IV Articulation & Educational 06/18/2012 Transfer $44,012 Partnerships Full Time Sean Patrick McGowan Dishwasher Culinary & Hospitality 06/14/2012 Transfer $16,857 Part Time Sintique Thomas Financial Aid Assistant Financial Assistance 07/02/2012 Transfer $15,454 Part Time

RESIGNATIONS / TERMINATIONS Years of UNameU UTitleU UDepartmentU UEnd DateU UTypeU UService MANAGERIAL

Angela M. Knoble Senior Project Manager Facilities, Operations 05/18/2012 Resignation 6 Yrs. 2 Mos. CLASSIFIED

Jason D. Gaskill Wait Staff Culinary & Hospitality 05/28/2012 Resignation 0 Yrs. 2 Mos.


July 19, 2012

RESIGNATIONS / TERMINATIONS - Continued Years of UNameU UTitleU UDepartmentU UEnd DateU UTypeU UService CLASSIFIED - Continued

Gregory P. Haney Wait Staff Culinary & Hospitality 05/24/2012 Resignation 0 Yrs. 4 Mos. Ann-Margaret Luciano Program Support Assistant Liberal Arts 05/31/2012 Resignation 0 Yrs. 3 Mos. Lorejean A. Sass Wait Staff Culinary & Hospitality 05/11/2012 Resignation 0 Yrs. 8 Mos. Susan J. Wilkerson Library Assistant II Library 06/07/2012 Resignation 9 Yrs. 8 Mos. Brian K. Zimerle Lab Assistant I – Ceramics Liberal Arts 06/16/2012 Resignation 2 Yrs. 10 Mos.

RETIREMENTS Current Years of U UNameU UTitleU UDepartmentU UEnd DateU UTypeU UService U

MANAGERIAL

Christine Carcenac Supervisor, Regional Center Regional Centers 09/30/2012 Retirement 13 Yrs. 11 Mos. Kathleen Cunningham Supervisor, Periodicals Library 12/23/2013 Retirement 13 Yrs. 5 Mos. Mary Ann Hiller Supervisor Faculty / Staff Staff Services 12/20/2013 Retirement 21 Yrs. 6 Mos. Support Center Mary Patricia LaRue Coordinator, Radio Program WDCB Radio 12/23/2013 Retirement 27 Yrs. 7 Mos. Marsha Pobst Manager, Early Childhood Early Childhood Center 12/23/2013 Retirement 15 Yrs. 2 Mos. Center


July 19, 2012

RETIREMENTS - Continued

Current Years of UNameU UTitleU UDepartmentU UEnd DateU UTypeU UService U

CLASSIFIED

Jeanne Bowen Information Center Specialist II Planning & Emerging 12/23/2013 Retirement 27 Yrs. 10 Mos. Technology James J. Burk Laboratory Assistant II / Photography 09/28/2012 Retirement 10 Yrs. 8 Mos. Program Specialist Sandra Coffey Administrative Assistant V Health & Sciences 12/20/2013 Retirement 8 Yrs. 10 Mos. Sheila M. Compton Program Assistant III Office of Instructional 10/31/2013 Retirement 22 Yrs. 4 Mos. Development Angel Jimenez Custodian II Facilities Operations 12/23/2013 Retirement 16 Yrs. 8 Mos. Brenda A. Marcy Financial Aid Loan Specialist Student Financial Aid 11/30/2013 Retirement 12 Yrs. 2 Mos. Mary Marier Buyer Purchasing 04/30/2013 Retirement 21 Yrs. 0 Mos. Jo-Ann T. Mazliach Child Care Assistant II Early Childhood Center 12/23/2013 Retirement 25 Yrs. 10 Mos. Gail McPike Coordinator, Marketing Special Services 12/23/2013 Retirement 13 Yrs. 4 Mos. Nancy Moran Data Entry Operator I ESL/ABE/ASE 11/29/2013 Retirement 18 Yrs. 4 Mos. Marianne Myrick Administrative Assistant V Health & Sciences 12/06/2013 Retirement 25 Yrs. 4 Mos. Suman Nadkarni Instructional Assistant II Center for Independent 12/23/2013 Retirement 30 Yrs. 7 Mos. Learning


July 19, 2012

RETIREMENTS - Continued

Current Years of UNameU UTitleU UDepartmentU UEnd DateU UTypeU UService U

CLASSIFIED - Continued

Margaret Novak Administrative Assistant V Business Affairs 12/20/2013 Retirement 15 Yrs. 4 Mos. Janeen Paul Administrative Assistant V Career Services 12/23/2013 Retirement 24 Yrs. 9 Mos. Roberta L. Peters Administrative Assistant III Regional Centers 12/23/2013 Retirement 10 Yrs. 6 Mos. William J. Popelar Library Assistant III Library 12/20/2013 Retirement 24 Yrs. 10 Mos. Gilberto Rivera Grounds Maintenance Worker I Facilities Operations 12/23/2013 Retirement 11 Yrs. 2 Mos. Nancy L. Schwider Child Development Asst. III Early Childhood Center 07/31/2013 Retirement 30 Yrs. 10 Mos. Bonnie Shalin Administrative Assistant V Counseling & Advising 12/23/2013 Retirement 20 Yrs. 8 Mos. Services Zofia Solarczyk Custodian II Facilities Operations 12/23/2013 Retirement 12 Yrs. 5 Mos. Louise Tannura Administrative Assistant VI Information Technology 12/23/2013 Retirement 12 Yrs. 3 Mos.


July 19, 2012



1. SUBJECT

In- Kind Donations Quarterly Report.

2. REASON FOR CONSIDERATION

According to Board Policy 10-100, The Solicitation and Acceptance of Contributions (Gifts) and Exchange Transactions, the Board of Trustees may accept contributions to the College.


The In-Kind Donations Report is presented to the Board of Trustees quarterly for their acceptance. This report is a combination of gifts given directly to the College and gifts given to the College through the efforts of the College Foundation.

4. RECOMMENDATION

That the Board of Trustees accepts the assets donated through the efforts of the College of DuPage Foundation, totaling $4850 received between April 1, 2012 and June 30, 2012, as shown on the attached list of donations. (There were no gifts given directly to the College this quarter.)


9. CONSENT AGENDA C. For APPROVAL: Construction-Related

Items 1) Ratification of Construction Change

Orders Referendum-Related Projects Capital Budget Projects

2) Approval of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

Consent Agenda Item 09. C. 1) July 19, 2012


CONSTRUCTION-RELATED BOARD APPROVAL

1. SUBJECT

Ratification of Construction-Related Change Orders. 2. BUDGET STATUS

Change orders will be funded from the designated project’s overall budget and fall within the project’s approved budget. All change orders not in excess of $100,000.00, or 10% of the contract price, have been approved by the Director of Facilities Planning and Development. All single change orders exceeding $50,000.00 have been approved by the President. All single change orders exceeding $100,000.00, or 10% of the contract price, require approval by the Board of Trustees. Multiple change orders to a single construction-related contract are allowed up to a cumulative limit of 20% of the original contract price. Multiple change orders exceeding 20% of the contract price require approval by the Board of Trustees.


Referendum-Related Projects Design-Related Scope Change: BIC/SRC, Mortenson #210.1 and #220. Owner-Requested Scope Change: 2011 Site and Grounds, A. Horn #06, #07; Pirtano #04; Central Lawn #01, #02; Abbey Paving #36, #38; BIC/SRC, Mortenson #223; CHC and HEC Signage Design, Herricane Graphics #01; HEC, Power #157; HEC 911 Signage, Herricane Graphics #01; HEC Streetscape Signage, Herricane Graphics #01; Parking, Abbey Paving #25, #27, #28, #29, #30, #31, #32; V3 Companies #02; PE Renovation, Power #03; SRC South Hallway, Mortenson #01; SSC Reception Desk Signage, Herricane Graphics #01 Result of Internal Audit: BIC/SRC, Mortenson #218.1 and #224.

Capital Budget Projects Owner-Requested Scope Change: HSC Nursing Lab Remodel, Schwartz Construction Group #01.

4. RECOMMENDATION

That the Board of Trustees ratifies the Construction-Related Change Orders from the attached Summary for July 2012.


SUMMARY OF RATIFICATION OF CONSTRUCTION-RELATED CHANGE ORDERS

REFERENDUM-RELATED PROJECTS 2011 SITE AND GROUNDS – A. HORN #06: $3,285.16. This change is to provide a

stone veneer on the inside of the existing planter at the SRC South Plaza. This is an Owner-Requested Scope Change.

2011 SITE AND GROUNDS – A. HORN #07: $18,876.00. This change is to provide precast caps and additional stone veneer for the concrete retaining walls along the sidewalks in the MAC Amphitheater. This is an Owner-Requested Scope Change.

2011 SITE AND GROUNDS – PIRTANO #04: $2,776.50. This change is to provide exploratory excavation surveying of existing utilities at the proposed location of the MAC Tensile Structure foundations. This is an Owner-Requested Scope Change.

2012 SITE AND GROUNDS – CENTRAL LAWN #01: $9,230.00. This change order reconciles the differences in unit-price quantities required by the contract documents and the quantities required by the Certified Irrigation Design. This is an Owner-Requested Scope Change.

2012 SITE AND GROUNDS – CENTRAL LAWN #02: $5,350.00. This change order is for the installation of a new irrigation main across the top of the BIC South Hill. The existing irrigation main was found to be too shallow. This is an Owner-Requested Scope Change.

2012 SITE AND GROUNDS – ABBEY PAVING #36: $67,587.56. This change order encompasses the scope of Project 10c - PE Canopy Trees. This work was structured as a change order to Abbey Paving’s work as it incorporates areas where Abbey has existing responsibilities in their contract. This is an Owner-Requested Scope Change.

2012 SITE AND GROUNDS – ABBEY PAVING #38: $34,207.97. As part of planned landscaping enhancements to the MAC Courtyard, this change order modifies the proposed irrigation to accommodate revised landscaping along the edge of Pond 2. This change order also includes the replacement of the existing irrigation control wire at the SRC South Plaza. This is an Owner-Requested Scope Change.

BIC/SRC – MORTENSON #218.1: CREDIT ($16,434.00). The C.O.D. Auditor has completed his final review of Owner Change Orders #06 through #10. This change order is to correct the over charges. This change order is the result of an Internal Audit.

BIC/SRC – MORTENSON #220: $6,714.00. During construction it was found that there were areas of conflict with existing structural steel and existing wall thicknesses that required the 2-1/2” AV conduits to be rerouted. The cost is related to rerouting these conduits in 13 classrooms. This is a Design-Related Scope Change.

BIC/SRC – MORTENSON #223: CREDIT ($3,113.00). The original design drawings showed flooring work to be completed on the 1st and 2nd floor of the SRC. This work is being eliminated since the scope of work has changed and will be completed as part of the SRC South Hallway project. This is an Owner-Requested Scope Change.


BIC/SRC – MORTENSON #224: CREDIT ($1,157.00). The C.O.D. Auditor has

completed his final review of Berger Excavation’s change orders. This change order is to correct the over charges. This change order is the result of an Internal Audit.

BIC/SRC – MORTENSON: #210.1: $30,246.00. During construction there were several mechanical and plumbing system Requests for Information’s (RFI’s) submitted which added additional costs and credits to the contract to finalized system detail work. This is a Design-Related Scope Change.

CHC AND HEC SIGNAGE DESIGN – HERRICANE GRAPHICS: #01: $14,487.00. This is a change order to increase the contract to Herricane Graphics project on the CHC & HEC Design project. The initial project scope did not include specialty lobby or hotel signage or exterior specialty signage to accommodate the ‘W’ logo. This change order is for design and construction work to accommodate owner requested signage in various locations throughout the building. This is an Owner-Requested Scope Change.

HEC – POWER: #157: $30,970.00. This change is to provide user requested additional exhaust fans and associated control wiring work associated with the two rooms having artificial smoke systems. Due to increased program use, the users requested to have additional building controls over the system to remove the smoke from the building more quickly than initially intended in the base building design. Funds for this work are not provided by the construction budget but rather the space and planning funds. This is an Owner-Requested Scope Change.

HEC 911 SIGNAGE – HERRICANE GRAPHICS #01: $14,159.00. This is a change order to increase the contract to Herricane Graphics. The initial contract was for design only. Herricane was the successful contractor for installation as well. The total budget anticipated for this scope of work was $32,254.00 and with this change this work is within that budget. This is an Owner-Requested Scope Change.

HEC STREETSCAPE SIGNAGE – HERRICANE GRAPHICS: #01: $9,317.00. This is a change order to increase the contract to Herricane Graphics. The change is to accommodate the expedited schedule to install the signage by building grand opening ceremonies as wells as minor accommodations for field conditions adjustments made onsite during installation. This is an Owner-Requested Scope Change.

PARKING – ABBEY PAVING #25: $20,461.53. This change order is to relocate existing irrigation main in conflict with new storm sewer. Repair existing irrigation main found to be leaking. Relocate water line in conflict with location of new electrical equipment. This is an Owner-Requested Scope Change.

PARKING – ABBEY PAVING #27: $1,289.40. This change order is for the additional utility locating costs associated with 2011 landscape projects #16 SRC South and #25 MAC Courtyard. This is an Owner-Requested Scope Change.

PARKING – ABBEY PAVING #28: $6,349.00. This change order is for the relocation of several existing underground electrical power and lighting conduits found to be in conflict with required project excavation. This is an Owner-Requested Scope Change.


PARKING – ABBEY PAVING #29: $5,082.00. This change order is to furnish cobble

stones for erosion control pads at swales, because the reuse of existing cobbles not possible. This is an Owner-Requested Scope Change.

PARKING – ABBEY PAVING #30: $5,691.11. This change order is for lot patching and traffic control signage to make College Ave. Parking Lots 6 and 7 safer during the winter. This is an Owner-Requested Scope Change.

PARKING – ABBEY PAVING #31: $41,980.87. This change order is for soil stabilization, in excess of contract allowances, for College Ave. Parking Lot 6 (stage1) and Lot 1A. This is an Owner-Requested Scope Change.

PARKING – ABBEY PAVING #32: $925.58. This change order is for additional handicap parking pavement striping in College Ave. Parking Lot 1. This is an Owner-Requested Scope Change.

PARKING – V3 COMPANIES #2: $36,485.00. This change order is for additional design services for modifications to Pond 9 to accommodate storm water run-off associated with the new CMC Building. In addition, this design is to accommodate the west campus future buildings as shown in the Planned Unit Development. This is an Owner-Requested Scope

PE RENOVATION – POWER #03: $134,983.00. This change is for 3MD Relocation Services movers to relocate the MAC Performance department to west campus as a change order to their contract. This is an Owner-Requested Scope Change.

SRC SOUTH HALLWAY – MORTENSON: #01: $3,716.00. During the shop drawing review, it was determined that sidelights for the Media Room entrances did not show electric glass. This cost is to change the standard glass to the electric glass. This is an Owner-Requested Scope Change.

SSC RECEPTION DESK SIGNAGE – HERRICANE GRAPHICS: #01: $16,525.00. This is a change order to amend the Board approved signage design package approved previously for various signage work across campus. The total package of work previously awarded to Herricane Graphics was $90,340.00 for design services. The design services for the Student Services Center reception desk was mistakenly omitted. This change would increase the contract to include all design and engineering associated with this scope of work. Installation and construction is not included in this change. This is an Owner-Requested Scope Change.

CAPITAL BUDGET PROJECTS

HSC NURSING LAB REMODEL – SCHWARTZ CONSTRUCTION GROUP #01: $7,300.00. The nursing staff requested changes that would increase the space in the lab to add an additional bed. This change is for the cost to remove and refinish the walls and ceiling in the storage room and for the additional cost to move the door. This is an Owner-Requested Scope Change.


COLLEGE OF DuPAGE


CONSTRUCTION-RELATED BOARD APPROVAL

1. SUBJECT Approval of Construction-Related Change Orders. 2. BUDGET STATUS

Change orders will be funded from the designated project’s contingency and fall within the project’s approved budget. All change orders not in excess of $100,000.00, or 10% of the contract price, have been approved by the Director of Facilities. All single change orders exceeding $50,000.00 have been approved by the President. All single change orders exceeding $100,000.00, or 10% of the contract price, require approval by the Board of Trustees. Multiple change orders to a single construction-related contract are allowed up to a cumulative limit of 20% of the original contract price. Multiple change orders exceeding 20% of the contract price require approval by the Board of Trustees.


Board approval is required due to the change order cumulative total exceeding 20% of the original contract value. Referendum-Related Projects Owner-Requested Scope Change: 2011 Site and Grounds, A. Horn #08.

Capital Budget Projects None

4. RECOMMENDATION

That the Board of Trustees approves the Construction-Related Change Orders from the attached Summary for July 2012.


SUMMARY OF APPROVED CONSTRUCTION-RELATED CHANGE ORDERS REFERENDUM-RELATED PROJECTS

2011 SITE AND GROUNDS – A. HORN #08: $8,405.54. This change order reconstructs the three existing Gateway Entry Piers at the MAC Plaza to accommodate Planter Bowls. Revisions to the MAC Plaza Enhancements added planter bowls to these piers. This is an Owner-Requested Scope Change.

CAPITAL BUDGET PROJECTS None


10. NEW BUSINESS A. For INFORMATION None.


10. NEW BUSINESS

B. For APPROVAL 1) Approval of Board Policies 20-35 and 20-40 Consolidation 2) Approval of Board Policy 20-41 Code of Academic Conduct 3) 403(b) Plan Addendum 4) Property, General Liability, Workers’ Compensation, Student Malpractice, Boiler & Machinery, Board Legal Liability and Athletic Insurance Renewal for FY2013 5) Approval of Treasurer’s Surety Bond

New Business Item 10. B. 1) July 19, 2012


NEW BUSINESS APPROVAL

1. SUBJECT

Revised Board Policy 20-35, Code of Student Conduct. Elimination of Board Policy 20-40, Student Discipline.

2. REASON FOR CONSIDERATION Board approval is required to enact College policy.

3. BACKGROUND INFORMATION In accordance with Board Policy 5-85, Formulation of Board Policy, The Board

will continually monitor existing policies of the College to ensure their currency

and applicability to existing conditions and will update as necessary and

appropriate.

Student Affairs has reviewed current Board Policies 20-35, The Student Code of Conduct and 20-40, Student Discipline. Student Affairs has determined that Board Policies 20-35 and 20-40 should be consolidated. It is recommended that Board Policy 20-35 be renamed Code of Student Conduct and revised to include appropriate portions of Board Policy 20-40. Thus, Board Policy 20-40 Student Discipline would be eliminated. Board Policies 20-35 and 20-40 were placed on the June 18, 2012 Board of Trustees agenda for information and first reading. No additional comments have been received since the policies were presented to the Board of Trustees for first reading on June 18, 2012.

4. RECOMMENDATION That the Board of Trustees approves revised Board Policy 20-35, Code of Student Conduct Board Policy and the elimination of Board Policy 20-40 Student Discipline.

Code of Student Conduct The College will maintain a Code of Student Conduct to provide fair and reasonable rules and procedures to promote personal development and to ensure that students do not engage in conduct that interferes with the operations of the College. Students are responsible for their own conduct in complying with existing College policies regarding student behavior. The College will maintain disciplinary procedures to address violations of the Code of Student Conduct. The Code of Student Conduct procedures will be published in the College Catalog. Adopted: 3/19/09 Reviewed: 5/7/12 Amended:

COLLEGE OF DUPAGE Student Affairs - General

Policy Manual of the Board of Trustees Policy No. 20-35

Student Discipline The College may seek disciplinary action against students for violations of College rules and regulations for conduct which interferes with College affairs. A Judicial Review Board will be established each fall and will be responsible for hearing disciplinary cases and making recommendations of appropriate sanctions. Disciplinary actions other than those requiring dismissal should be remedial rather than punitive. Sanctions may be imposed for conduct which occurs on College premises, off-campus instructional sites, and off-campus College-sponsored events and for off-campus conduct which interferes with the College’s operational and educational programs or the safety and welfare of the College community. College disciplinary proceedings may be initiated against a student charged with a violation of a federal, state, or local law which is also a violation of the Student Code of Conduct if both violations result from the same factual situation. The specific provisions of the Student Discipline Policy will be published by the College. NOTE: Policy No. 20-40 Student Discipline is eliminated and merged into Policy No. 20-35 Code of Student Conduct. Both policies will be incorporated and delineated in Administrative Procedure 20-35. Adopted: 3/19/09 Reviewed: 5/7/12 Amended:




COLLEGE OF DUPAGE REGULAR BOARD MEETING


1. SUBJECT

Proposed Board Policy 20-41. Code of Academic Conduct


Board approval is required to enact College policy.


In accordance with Board Policy 5-85, Formulation of Board Policy, The Board will continually monitor existing policies of the College to ensure their currency and applicability to existing conditions and will update as necessary and appropriate.

Student Affairs proposes Board Policy 20-41, Code of Academic Conduct to sustain an environment in which students are expected to demonstrate and recognize the importance of being accountable for their academic behavior.

Board Policy 20-41 was placed on the June 18, 2012 Board of Trustees agenda for information and first reading.

No additional comments have been received since the policy was presented to the Board of Trustees for first reading on June 18, 2012.

4. RECOMMENDATION

That the Board of Trustees approves Board Policy 20-41, Code of Academic Conduct.

Code of Academic Conduct College of DuPage is committed to the promotion of absolute integrity and high ethical standards of individual honesty in academic work. As members of the College community, students are expected to refrain from academic dishonesty in all forms, including but not limited to: cheating, plagiarism, furnishing false information, abuse of academic materials, misconduct during a testing situation, facilitating academic dishonesty, and misuse of identification with intent to defraud or deceive. All work submitted by students is expected to be the result of the student’s individual thoughts, research and self-expression. When students use ideas, wording, or organization from another source, the source shall be acknowledged appropriately. The College will maintain disciplinary procedures to address violations of the Code of Academic Conduct. The Code of Academic Conduct procedures will be published in the College Catalog. Adopted Reviewed: Amended:



808189.1

1

RESOLUTION TO AMEND § 403(b) PLAN

Upon motion duly made, the following resolution was adopted by the Board of

Trustees (the “Board”) of the College of DuPage (the “College”):

WHEREAS, the College maintains a retirement plan qualified under Section

403(b) of the Internal Revenue Code of 1986, as amended (the “College of DuPage

Section 403(b) Plan” or the “Plan”).

WHEREAS, the Board desires to amend the Plan in order to memorialize the

rules concerning Roth 403(b) contributions to the Plan.

NOW THEREFORE, BE IT RESOLVED, the Board hereby amends the Plan

as follows:

1. Section 1.10 of the Plan is amended as follows:

“Elective Deferral”: The Employer contributions made to the Plan at the election

of the Participant in lieu of receiving cash compensation. Elective Deferrals are

limited to pre-tax salary reduction contributions. The Participant may contribute

either pre-tax salary reduction Elective Deferrals or after-tax Roth Elective

Deferrals, or a combination thereof, to the extent permitted by the applicable

Individual Agreement. Both pre-tax salary reduction Elective Deferrals and after-

tax Roth Elective Deferrals must satisfy the requirements of the Plan applicable to

Elective Deferrals.

2. Section 2.2(a) of the Plan is amended as follows:

Compensation Reduction Election. (a) General Rule. An Employee elects to

become a Participant by executing an election to reduce his or her Compensation

(and have that amount contributed as an Elective Deferral on his or her behalf)

and filing it with the Administrator. This Compensation reduction election shall

be made on the agreement provided by the Administrator under which the

Employee agrees to be bound by all the terms and conditions of the Plan. The

Administrator may establish an annual minimum deferral amount no higher than

$200, and may change such minimum to a lower amount from time to time. The

participation election shall also include designation of the Funding Vehicles and

Accounts therein to which Elective Deferrals are to be made and a designation of

Beneficiary. Any such election shall remain in effect until a new election is filed.

Only an individual who performs services for the Employer as an Employee may

reduce his or her Compensation under the Plan. Each Employee will become a

808189.1

2

Participant in accordance with the terms and conditions of the Individual

Agreements. All Elective Deferrals shall be made on a pre-tax basis. The

Participant shall designate in his compensation reduction election any amount to

be contributed to the Plan as a Roth Elective Deferral that is being made in lieu of

all or a portion of the pre-tax Elective Deferrals the Participant is otherwise

eligible to make under the Plan. Roth Elective Deferrals are treated by the

employer as includible in the Participant’s income at the time the Participant

would have received that amount in cash if the Participant had not made a cash or

deferred election (such as by treating the contributions as wages subject to

applicable withholding requirements). An Employee shall become a Participant

as soon as administratively practicable following the date applicable under the

employee’s election.

3. The following shall be added as a new Section 2.7 of the Plan:

Separate Accounting for Roth Elective Deferrals. Contributions and

withdrawals of Roth Elective Deferrals will be credited and debited to the Roth

Elective Deferral Account maintained for each Participant. The plan will

maintain a record of the amount of Roth Elective Deferrals in each Participant’s

Account. Gains, losses, and other credits or charges for each Participant’s Roth

Elective Deferral Account must be separately allocated on a reasonable and

consistent basis to the Participant’s other accounts under the plan. No

contributions other than Roth Elective Deferrals and Roth Rollovers as specified

by Section 6.1(d) of the Plan, and properly attributable gains, losses, and other

credits or charges, will be credited to each Participant’s Roth Elective Deferral

Account. The separate accounting required by this Section applies at the time the

designated Roth Elective Deferral is contributed to the Plan for the Participant and

must continue to apply until the designated Roth Elective Deferral Account is

completely distributed.

4. The following shall be added as a new Section 5.6(c) of the Plan:

(c) A direct rollover of a distribution from a Roth Elective Deferral Account

under the plan will only be made to another Roth Elective Deferral Account under

an applicable retirement plan described in § 402A(e)(1) or to a Roth IRA

described in § 408A, and only to the extent the rollover is permitted under the

rules of § 402(c) and the applicable Individual Agreement.

5. The following shall be added as a new Section 6.1(d) of the Plan:

(d) Rollovers to Roth Elective Deferral Account. If permitted by the

applicable Individual Agreement, the Plan will accept a rollover contribution to

the Participant’s Roth Elective Deferral Account only if it is a direct rollover from

another Roth Elective Deferral Account under an applicable retirement plan

described in § 402A(e)(1) and only to the extent the rollover is permitted under

the rules of § 402(c) and the applicable Individual Agreement.

808189.1

3

IN WITNESS WHEREOF, the College has caused this Resolution to Amend

403(b) Plan to be executed this ___ day of _______________, 2012.

By: ___________________________

Title: __________________________

Date: __________________________

New Business

Item 10. B. 4) July 19, 2012



___________________________________________________________________ 1. SUBJECT

Property, General Liability, Workers’ Compensation, Student Malpractice, Boiler & Machinery, Board Legal Liability and Athletic Insurance Renewal for FY2013.


Each year the College must renew its various insurance coverages. 3. BACKGROUND INFORMATION

College of DuPage has been a member of the Illinois Community College Risk Management Consortium (ICCRMC) since 1981. The Consortium was formed for the cooperative purchase of property, liability, workers’ compensation and other insurance coverages on a self-insurance basis. The current members of ICCRMC include: College of DuPage, Harper College, John Wood Community College, Lincoln Land College, Moraine Valley Community College, Morton College, Oakton Community College, Prairie State Community College, Sauk Valley Community College, South Suburban Community College, Triton College and Waubonsee Community College.

As detailed in the table below, the premiums for the College’s various insurance coverages for FY2013, less dividends/adjustments for Workers’ Compensation Payroll Audit and Medical Malpractice Dividends (these are received due to our share of savings based on actual claims), is $1,147,431. By comparison, the premiums for the same coverages in FY2012 were $1,116,203; a slight increase of $31,228 or 2.8%.

New Business

Item 10. B. 4) July 19, 2012

Coverage

FY2013 Premium

FY2012 Premium

Change

Property $ 304,858 $ 281,186 $ 23,672 General Liability 121,928 76,182 45,746 Worker’s

Compensation 498,749

552,187

(53,438)

Malpractice 46,688 41,599 5,089 Board Legal Liability 137,848 188,802 (50,954) Student Athletic 158,567 80,956 77,611 Dividends/Adjustments (121,207) (104,709) (16,498) Total Premiums $ 1,147,431 $ 1,116,203 $ 31,228

4. RECOMMENDATION

That the Board of Trustees approves the payment of premiums for the College for FY2013 Property, General Liability, Workers’ Compensation, Student Medical Malpractice and other insurance coverages through the Illinois Community College Risk Management Consortium, for the period of July 1, 2012 through June 30, 2013, at a total premium cost of $1,147,431.




___________________________________________________________________ 1. SUBJECT

Approval of Treasurer’s Surety Bond.


These surety bonds, which run current with our fiscal year, are required by State law and need to be approved by the Board on an annual basis.


The Public Community College Act (110/ILCS 805) requires that a surety bond be secured for treasurers in the amount of 25% of the amount of all bonds, notes, mortgages, moneys and effects of which the treasurer has custody. The amount of the surety bond shall be increased or decreased from time to time based on the increase or decrease in the amount of notes, bonds, mortgages, moneys and effect outstanding. Based on the size of our operating budget, the statutory requirement of 25% necessitates a surety bond of $37,500,000. Additionally, based upon the amount of unspent bond proceeds from the Series 2011A issue, as well as an anticipated bond issue of approximately $84 million in January 2013, a second surety bond in the amount of $18,675,000 is needed to meet statutory requirements. Based on a longstanding favorable relationship the College has had with R.J. Galla Co., Inc., they solicited quotes for these bonds and, based upon that solicitation, Liberty Mutual Insurance Company will be providing these surety bonds.

4. RECOMMENDATION

That the Board of Trustees approves the payment of $53,366.00 for the purchase of two Treasurer’s Bonds ($35,625 for the $37,500,000 bond and $17,741 for the $18,675,000 bond) written through R.J. Galla Co., Inc. for the 12-month period from July 1, 2012 to July 1, 2013.


11. ANNOUNCEMENTS A. Communications B. Calendar Dates On-Campus Events

Tuesday, August 21, Regular Board Meeting; SSC-2200; 7:00 p.m.


12. ADJOURN

regular board of trustees meeting thursday, july …...2012/07/19 · thursday, july 19, 2012...

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