regular board meeting to be held in the boardroom of … · thursday october 9, 2014 agenda . call...

SUNSHINE COAST REGIONAL DISTRICT

REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST

REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C.

THURSDAY OCTOBER 9, 2014 AGENDA

CALL TO ORDER 7:30 p.m.

AGENDA

1. Adoption of agenda

MINUTES

2. Regular Board meeting minutes of October 2, 2014 Annex A Pages 1-29

BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS

PETITIONS AND DELEGATIONS COMMUNICATIONS REPORTS 3.

Administrator’s Report

Verbal

4. Directors’ Reports

Verbal

5. Infrastructure Services Committee recommendation Nos. 1-5 and 7-32 of October 2, 2014 (recommendation No. 6 previously adopted)

Annex B pp 30-37

6. Chief Building Inspector – Notice on Title Report

Annex C pp 38-39

MOTIONS BYLAWS 7. “Sunshine Coast Regional District Oath of Office for Elected Officials

Bylaw No. 698, 2014” – adoption (Voting – All Directors – 1 vote each)

Annex D pp 40-41

SCRD BOARD AGENDA October 9, 2014 PAGE 2 8. “Sunshine Coast Regional District Zoning Amendment Bylaw No.

310.131, 2009” – adoption (Voting – Electoral Area Directors – 1 Vote Each)

Annex E pp 42-44

NEW BUSINESS

9. City of Vancouver Protocol to Acknowledge First Nations Unceded Traditional Territory

Annex F pp 45-46

IN CAMERA THAT the public be excluded from attendance at the meeting in

accordance with Section 90 (1) (a) and 2 (b) of the Community Charter “personal information about an identifiable individual…” and “the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government…”.

UPCOMING MEETING DATES (TO OCTOBER 31, 2014) SCRD Board, Committee, and Advisory Committee Meetings

Other SCRD Meetings (Intergovernmental, Public Hearings, Information Sessions)

Please note: Meeting dates are current as of date of printing (October 3, 2014)

Special Planning and Development Committee October 9 at 9:30 a.m. Community Services Committee October 9 at 1:30 p.m. Regular Board October 9 at 7:30 p.m. Planning and Development Committee October 16 at 9:30 a.m. Recreation and Parks Services Advisory Committee (RPSAC)

October 16 at 5:00 p.m.

Area E Advisory Planning Commission (APC) October 22 at 7:00 p.m. Corporate and Administrative Services Committee October 23 at 1:30 p.m. Regular Board October 23 at 7:30 p.m. Area D Advisory Planning Commission (APC) October 27 at 7:00 p.m. Agricultural Advisory Committee (AAC) October 28 at 3:30 p.m. Area B Advisory Planning Commission (APC) October 28 at 7:00 p.m. Area F Advisory Planning Commission (APC) October 28 at 7:00 p.m. Area A Advisory Planning Commission (APC) October 29 at 7:00 p.m. Special Corporate and Administrative Services Committee

October 30 at 9:00 a.m.

Special Corporate and Administrative Services Committee

October 31 at 9:00 a.m.

Development Cost Charges Rate Public Consultation (Sechelt)


Official Opening of the South Pender Harbour Water Treatment Plant


Development Cost Charges Rate Public Consultation (Egmont)


Development Cost Charges Rate Public Consultation (Gibsons)


Howe Sound Community Forum (Sea to Sky Gondola) October 17 at 10:00 a.m. Economic Development Workshop (invitation only) October 20 at 1:00 p.m. Public Hearing – Bylaw 337.110 (Zacharius) October 22 at 7:00 p.m.


October 2, 2014

MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C. PRESENT: Chair G. Nohr

Directors L. Lewis F. Mauro D. Shugar L. Johnson L. Turnbull ALSO PRESENT: Manager, Legislative Services A. Legault Treasurer T. Perreault GM, Planning and Development S. Olmstead GM, Infrastructure Services B. Shoji Acting GM, Community Services C. Mortensen Manager, IT and GIS S.Heppner (in part) Deputy Corp. Officer/Recorder S. Reid Media 0 Public 2

CALL TO ORDER 7:33 p.m.

AGENDA It was moved and seconded

471/14 THAT the agenda for the meeting be adopted as amended, as follows:

• Add: Petitions and Delegations – Derek Holmes, BURNCO • Delete: Bylaws – “Sunshine Coast Regional District Zoning

Amendment Bylaw No. 310.131, 2009” – adoption

CARRIED

MINUTES

Minutes It was moved and seconded

472/14 THAT the Regular Board meeting minutes of September 11, 2014 be adopted as presented.

CARRIED

A

1

Regular Board meeting Minutes of October 2, 2014 Page 2

PETITIONS AND DELEGATIONS

Derek Holmes, BURNCO, addressed the Board regarding Planning and Development Committee recommendation Nos. 18-20 of September 18, 2014. Mr. Holmes commented that BURNCO’s recent project update memos were reflective of public input and were meant to maintain transparency by keeping stakeholder groups, the Canadian Environmental Assessment Agency, and the BC Environmental Assessment Office informed on the project. Mr. Holmes commented that the staff report presented at the Planning and Development Committee was constructive and fair in terms of ensuring the issues, concerns and information identified in the Application Information Requirements (AIR) would be addressed. However, Mr. Holmes expressed BURNCO’s disappointment at the resulting recommendations that came from the Planning and Development Committee as he felt they do not accurately express the intent of BURNCO to move forward in an open and transparent manner. In particular, he stated the recommendation to halt the Environmental Assessment process would not achieve the goals of addressing concerns and issues identified through the AIR, prolongs the process in terms of providing answers to the questions being asked by stakeholders throughout the process, and unnecessarily delays the evaluation of the identified issues. Finalizing the AIR is necessary in order to move forward with the studies needed to answer the questions being posed. BURNCO is therefore urging the Board to not adopt the recommendation to halt the Environmental Assessment process for the reasons presented.

The Chair thanked Mr. Holmes for his presentation.

REPORTS

Director’s Reports

Directors provided a verbal report of their activities.

Potlatch Ceremony It was moved and seconded

473/14 THAT a thank you letter signed by the Chair be sent to the shíshálh Nation for the invitation to the Longhouse planting and the shíshálh Nation Memorial Potlatch Ceremony.

CARRIED

Special Planning It was moved and seconded

474/14 THAT Special Planning and Development Committee recommendation Nos. 1-5 of September 10, 2014 be received, adopted and acted upon as follows:

Recommendation No. 1 Delegation Materials

THAT the presentation slides and resource materials from the delegations as well as correspondence from Tyler Lambert, Capilano Highway Services dated September 8, 2014 be received.

2


474/14 cont. Recommendation No. 2 History of Board Resolutions on Invasive Species

THAT the staff report dated September 4, 2014, titled “History of Board Resolutions on Invasive Species” be received for information.

Recommendation No. 3 Community Feedback on Invasive Species Management

THAT the staff report dated August 6, 2014, titled “Community Feedback on Invasive Species Management” be received for information;

AND THAT the Invasive Species Community Meeting Notes from September 9, 2014 be brought to the October 16, 2014 Planning and Development Committee meeting, highlighting the five key actions, sub actions and outcomes of the community meeting;

AND FURTHER THAT the Invasive Species Community Meeting Notes from September 9, 2014 be forwarded to the Town of Gibsons, District of Sechelt and shíshálh Nation for information.

Recommendation No. 4 Board Policy on Pesticides Herbicides and Invasive Species Management

THAT the staff report dated September 3, 2014, titled “Options for Invasive Species Management on the Sunshine Coast” be received for information;

AND THAT the draft Board Policy on Pesticides, Herbicides and Invasive Species Management be amended as follows:

i) Insert a clause for clarity in the following sentence: “Pesticide use is only acceptable for the management of noxious weeds or invasive species posing significant risk to the environment or economy and where scientific data exists to confirm that alternative means of control are not viable.”;

ii) The Board Policy should state that pesticides/herbicides shall not be used for “nuisance weeds”;

iii) Procedure Item # 7 be listed after Procedure Item #3;

AND THAT staff report to the October 16, 2014 Planning and Development Committee meeting with the Board Policy amendments;

AND FURTHER THAT the Board Policy be referred to the Town of Gibsons, District of Sechelt and shíshálh Nation prior to adoption.

3


474/14 cont. Recommendation No. 5 Establishment of Invasive Species Advisory Committee

THAT staff report to the October 16, 2014 Planning and Development Committee meeting on the establishment of an Invasive Species Advisory Committee;

AND THAT representatives from the SCRD, Town of Gibsons, District of Sechelt, shíshálh Nation, Squamish Nation, School District 46 and Ministry of Transportation and Infrastructure be invited to participate as members of the proposed Invasive Species Advisory Committee.

CARRIED

Special Community It was moved and seconded

475/14 THAT Special Community Services Committee recommendation No. 1 of September 11, 2014 be received, adopted and acted upon as follows:

Recommendation No. 1

THAT the following documents be received for information:

• report and attachments from the Acting General Manager of Community Services regarding Youth Funding;

• 2014 Function 670 budget;

• page from Parks and Recreation Master Plan regarding youth.

CARRIED

Community It was moved and seconded

476/14 THAT Community Services Committee recommendation Nos. 1-10 and 12-18 of September 11, 2014 be received, adopted and acted upon as follows:

Recommendation No. 1 Recreation Services Monthly Verbal Report

THAT the Recreation Services Monthly Verbal Report from the Acting General Manager of Community Services be received.

Recommendation No. 2 Recreation Services Quarterly Report

THAT Recreation Services Quarterly Report from the Acting General Manager of Community Services be received.

4


476/14 cont. Recommendation No. 3 L.I.F.E. Program

THAT the L.I.F.E. (Leisure Inclusion for Everyone) Program formally L.A.S. (Leisure Access Scholarship) Report from the Acting General Manager of Community Services be received;

AND THAT staff have continued contact with the Recreation and Parks Services Advisory Committee and other partners involved in implementing the L.I.F.E. program to discuss ways that the program can be further refined.

Recommendation No. 4 Community Development Training

THAT the Community Development Training Report from the Acting General Manager of Community Services be received.

Recommendation No. 5 Lighting Upgrades Cliff Gilker and Gibsons & District Aquatic Centre

THAT the Lighting Upgrades Cliff Gilker and Gibsons & District Aquatic Centre Report from the Acting General Manager of Community Services be received;

AND THAT staff sign the agreement of intent for a BC Hydro Grant in the amount of $15,529;

AND FURTHER THAT staff prepare a proposal for the 2015 SCRD budget deliberations.

Recommendation No. 6 Sechelt Arena Dehumidifier

THAT the letter from K & R Refrigeration Ltd, dated July 29, 2014, regarding Sechelt Arena Dehumidifier be received.

Recommendation No. 7 Sunshine Coast Arena Dehumidifier

THAT the Sunshine Coast Arena Dehumidifier Report from the Acting General Manager of Community Services be received;

AND THAT a budget proposal for replacement of the Sunshine Coast Arena Dehumidifier be prepared for the 2015 budget deliberations.

Recommendation No. 8 Area A Recreation Programming Quarterly Report

THAT the Pender Harbour Area A Recreation Programming Quarterly Report be received.

5


476/14 cont. Recommendation No. 9 Parks Services Monthly Verbal Report

THAT the Parks Services Monthly Verbal Report from the Parks Services Manager be received.

Recommendation No. 10 Marine Drive Bicycle and Walking Path Verbal Update

THAT the Marine Drive Bicycle and Walking Path Verbal Update Report from the Parks Services Manager be received.

Recommendation No. 12 Earthquake Preparedness Consultation Meeting Notes

THAT the Earthquake Preparedness Consultation Meeting Notes from the meeting held July 29, 2014 be received.

Recommendation No.13 Highway 101 Bikeway Walkway Repairs

THAT the Highway 101 Bikeway Walkway Repairs Adjacent to Poplars Park Report from the Parks Services Manager be received;

AND THAT a letter signed by the SCRD Chair be sent to MoTI requesting a 50/50 cost sharing between the SCRD and MoTI in order to cooperatively repair the safety barriers at the three locations along Highway 101 in Area E;

AND FURTHER THAT the report then be forwarded to the SCRD Transportation Committee for further discussion.

Recommendation No. 14 Sunshine Coast Emergency Weather Programs

THAT the correspondence from the Minister of Natural Gas Development, Minister Responsible for Housing and Deputy Premier regarding Sunshine Coast Emergency Weather Programs be received;

AND THAT this letter be forwarded to the Planning and Development Committee, including information received September 10, 2014 by the Sunshine Coast Housing Committee pertaining to BC Housing spending on the Sunshine Coast.

Recommendation No. 15 Tween Programming

THAT the correspondence from School District No. 46 regarding Tween Programming be received.

6


476/14 cont. Recommendation No. 16 MADD Canada Campaign

THAT the correspondence from the Sunshine Coast RCMP regarding the MADD Canada Campaign be received;

AND THAT this correspondence be forwarded to the Policing Committee.

Recommendation No. 17 My Health My Community Dialogue Session

THAT the correspondence from the Sunshine Coast Community Foundation regarding the My Health My Community Dialogue Session be received.


THAT the Corporate and Administrative Services Committee be rescheduled to Wednesday, September 17 at 1:30 pm;

AND THAT the notice requirements under Section 793 of the Local Government Act be waived.

CARRIED

Special Planning It was moved and seconded

477/14 THAT Special Planning and Development Committee recommendation Nos. 1-2 of September 15, 2014 be received, adopted and acted upon as follows:

Recommendation No. 1 Draft Agricultural Area Plan

THAT the staff report dated September 10, 2014, titled “Agricultural Area Plan Project Cost Examples – Low, Medium, High” be received;

AND THAT the SCRD supports the Draft Sunshine Coast Agricultural Area Plan in principal;

AND THAT amendments to the Ag Plan be made prior to consideration of adoption, as follows:

a) Staff review and remove references to SCRD and any other municipalities obligations for funding the objectives or responsibility for leading/carrying out the objectives as presented in the Ag Plan;

b) Reference to Crown Land in the Ag Plan should state “unceded land” and “in cooperation with First Nations”;

7


477/14 cont. c) Renaming the Objectives section (page 63) to “Goals” and inserting a paragraph clarifying the supporting/facilitator role of the SCRD in relation to achieving the goals outlined in the Ag Plan;

d) Revise the Action Plan section (page 65) as follows:

i) Insert a preamble to the section which clearly states that the low, moderate or high funding requirements are estimated costs and not necessarily the responsibility of the SCRD or any municipality and that any final local government funding decisions will be made during the SCRD and municipal budget processes;

ii) Revise sub heading “Potential Responsibility” and definition Lead(s): “One or more organizations or individuals who may take a lead role in implementing the action;

iii) Revise definition “Supporting” to read “One or more organizations or individuals that may assist implementing the action”;

iv) Revise the Action Table column “Potential Responsibility” and “Possible Leads”;

e) Implementation, Monitoring & Evaluation section (page 110) amend the following sentence:

“The SCRD has overall responsibility for approving this Plan and will promote many of its actions.”;

AND FURTHER that staff report to the October 16, 2014 Planning and Development Committee meeting with amendments to the draft Agricultural Area Plan.

Recommendation No. 2 Agricultural Area Plan Steering Committee

THAT staff provide a report regarding the parameters for establishing an Agricultural Area Plan Steering Committee to a future Planning and Development Committee meeting;

AND THAT a work plan for establishing an Agricultural Area Plan Steering Committee be brought forward to the 2015 budget discussions;

AND FURTHER that staff continue to work on regulatory review as it pertains to agriculture.

CARRIED

8


Corporate It was moved and seconded

478/14 THAT Corporate and Administrative Services Committee recommendation Nos. 1-27 of September 17, 2014 be received, adopted and acted upon as follows:

Recommendation No. 1 Draft Debt Management Policy

THAT the Treasurer’s report titled “Draft Debt Management Policy” be received;

AND THAT the draft Debt Management Policy be amended as follows:

• change 4.2.6. to 4.3 under Policy

• amend 4.2.5 wording to “maximum debt servicing costs be limited to..” and change to 4.4 under Policy.

Recommendation No. 2 Draft Debt Management Policy

THAT staff incorporate the following comments into the Draft Debt Management Policy and bring the revised draft to a future Corporate and Administrative Services Committee for review:

• strategies to minimize debt such as: o Pay as you go o Create capital reserves to help future capital replacement needs o Shorten the number of years it will take to repay the debt

• combining Principles 3.3 and 3.4 and adding “Notwithstanding that debt is an ongoing component it must be affordable and kept to a minimum”;

• consideration of interest rates for both short term debt and long term debt;

• 10 year debenture reduction opportunities need to be considered and perhaps included in a Debt Reduction Policy;

AND THAT staff ensure that the Financial Sustainability and Debt Management Policies align in terms of debt minimization strategies, debt reduction opportunities and consideration of interest rates for short term and long term borrowing;

AND FURTHER THAT in projects that are to be funded by debt should be submitted to the Board with a “business case”, including recommendations on how the debt will be serviced and the full lifecycle costs.

9


478/14 cont. Recommendation No. 3 Budget Project Status Report – September 2014

THAT the Chief Administrative Officer’s report titled “Budget Project Status Report – September 2014” be received.

Recommendation No. 4 Budget Project Status Report: Line 84

THAT staff provide a status report regarding Langdale Waste Water Treatment Plant – Connection to Camp Elphinstone (YMCA) System to the next Infrastructure Services Committee meeting (Line 84 in the Budget Project Status Report).

Recommendation No. 5 Gibsons Youth Centre – Stove Installation

THAT staff report to the next Community Services Committee meeting regarding the status of the Gibsons Youth Centre stove installation.

Recommendation No. 6 Beach Avenue Water Main Project – Curb Replacement

THAT staff provide an update to the next Infrastructure Services Committee meeting regarding the Water Main Project on Beach Avenue in Roberts Creek specifically pertaining to the remediation of the existing curb on the hill toward Flume Park.

Recommendation No. 7 Redrooffs Road Bike Path Washout Damage

THAT staff provide an update to the next In Camera Community Services Committee meeting regarding washout damage caused by water on the bike path on Redrooffs Road.

Recommendation No. 8 Delegation Bylaw Amendment

THAT the Manager, Legislative Services’ report titled “Delegation Bylaw Amendment” be received;

AND THAT Sunshine Coast Regional District Delegation Bylaw No. 532.9, 2014 be forwarded to the Board for readings.

Recommendation No. 9 Board Orientation December 2014

THAT the Manager, Legislative Services’ report titled “Board Orientation December 2014” be received;

AND THAT the Board Orientation include information on voting structure and rules contained in provincial legislation and internal policy.

10


478/14 cont. Recommendation No. 10 Board Orientation: Team Building Event

THAT in conjunction with Board Orientation a facilitator be engaged, early in the term, to develop a team culture which respects individuals’ styles (Team Building / Interpersonal Relationship Exercises / Conflict of Interest).

Recommendation No. 11 Board Orientation: Conflict of Interest and Open Meetings and Confidentiality

THAT the Sunshine Coast Regional District collaborate with the Municipalities to arrange a legal session regarding Conflict of Interest and Open Meetings and Confidentiality.

Recommendation No. 12 Directors’ Constituency and Travel Expenses

THAT the Accounts Payable Technician’s report titled “August 2014 Directors’ Constituency and Travel Expenses” be received.

Recommendation No. 13 Contracts Between $20,000 and $100,000

THAT the Purchasing Officer and Risk Manager’s report titled “Contracts between $20,000 and $100,000 – to September 1, 2014” be received.

Recommendation No. 14 Rural Areas Grant-in-Aid: Restorative Justice Program of the Sunshine Coast

THAT Rural Areas Grant-in-Aid application from the Restorative Justice Program of the Sunshine Coast be received;

AND THAT the Grant-in-Aid decision be deferred to the October Corporate and Administrative Services Committee pending an update regarding the 3 Year budget submitted by the Restorative Justice Program of the Sunshine Coast, specifically variances year to year to Coordinator Wages, Executive Director – Honorariums and Mentor – Honorariums and rationalize of the deficit position shown;

AND FURTHER THAT staff provide an update of the Rural Area Grant-in-Aid Budget balances in preparation for this discussion.

Recommendation No. 15 Bear Hydro Project and Amenity Payments

THAT the Administrative Assistant, Corporate Services and the Senior Planner’s report titled “Bear Hydro Project and Amenity Payments” be received;

11


478/14 cont. AND THAT 2014 Bear Hydro Project Amenity funds, in the amount of $26,000, be reserved for the Coopers Green Hall project.

Recommendation No. 16 Gas Tax Agreement Community Works Fund Payment

THAT the correspondence from the Union of British Columbia Municipalities (UBCM) regarding Gas Tax Agreement Community Works Fund Payment be received.

As a member of the Sunshine Coast Golf & Country Club, Director Nohr declared a conflict and left the Corporate and Administrative Services Committee meeting

Recommendation No. 17 Request for Exemption of Property Taxes for the Sunshine Coast Golf and Country Club

THAT the correspondence from the Sunshine Coast Golf and Country Club (SCGCC) regarding a request for exemption of Property Taxes for SCGCC be received;

AND THAT a letter be sent to SCGCC advising that the Board is not prepared to support their request at this time, but should they have a project with measurable community benefit that they could submit a Rural Areas Grant-in-Aid application for consideration;

AND FURTHER THAT the Rural Areas Grant-in-Aid policy and information be included with the letter for reference.

Director Nohr returned to the Corporate and Administrative Services Committee meeting

Recommendation No. 18 Support for Greater Vancouver Sewerage and Drainage District Recyclable Material Regulatory Bylaw No. 280

THAT the correspondence from Metro Vancouver regarding Support for Greater Vancouver Sewerage and Drainage District Recyclable Material Regulatory Bylaw No. 280 be received;

AND THAT the correspondence be deferred to the October Infrastructure Services Committee Meeting for discussion.

Recommendation No. 19 Remuneration

THAT Director Mauro be paid a stipend and expenses for attendance at the Association of Vancouver Island and Coastal Communities (AVICC) Solid Waste Management meeting in Nanaimo on September 4, 2014.

12


478/14 cont. Recommendation No. 20 Capital Investments in Community Recreation

THAT staff report to a future Corporate and Administrative Services Committee meeting regarding all capital investments that the Sunshine Coast Regional District has made in the Community Recreation facilities and, including grant funding.

Recommendation No. 21 2015-2019 Financial Plan Overview

THAT the Treasurer’s report titled “2015-2019 Financial Plan Overview” be received;

AND THAT the Board approve an increase to all base budgets for the planned BC Hydro (object 409 only) cumulative rate increases as follows:

• 6.75% for the 2015 Financial Plan

• 4% for the 2016 Financial Plan

• 3.5% for the 2017 Financial Plan, and

• 3% for the 2018 Financial Plan;

AND FURTHER THAT the Transit Future Plan 2014 additions ($103,212) amount funded from taxation, be included in the 2015-2019 Financial Plan.

Recommendation No. 22 2015-2019 Financial Plan Overview – Regional Solid Waste

THAT a decision regarding the Regional Solid Waste ($500,000) amount being funded from taxation and included in the 2015-2019 Financial Plan be deferred to the October Infrastructure Services Committee meeting pending receipt of the Landfill Costs and Funding – Preliminary Review Report and an update from the Association of Vancouver Island and Coastal Communities (AVICC) Solid Waste Meeting.

Recommendation No. 23 2015-2019 Financial Plan Overview

THAT the decision regarding the Community Recreation ($500,000) amount being funded from taxation and included in the 2015-2019 Financial Plan be deferred to the October Corporate and Administrative Services (CAS) Committee meeting pending funding discussions based on the following reports:

• September 18, 2014 CAS Committee report titled “2015-2019 Financial Plan Overview”;

13


478/14 cont. • February 18, 2014 Special CAS Committee Report titled “Recreation

Funding Issues Update”; • January 16, 2013 Community Services Committee report titled

“Recreation Funding Issues 2014”, and;

• October 2014 CAS report regarding Community Recreation Capital Investment History.

Recommendation No. 24 2015-2019 Financial Plan Timetable

THAT the Treasurer’s report titled “2015-2019 Financial Plan Timetable” be received;

AND THAT the proposed timetable for the Financial Plan be approved as presented;

AND FURTHER THAT the approved timetable be distributed to the Member Municipalities and Community Stakeholders.

Recommendation No. 25 Rural Areas Grant-in-Aid Funding for Invasive Species

THAT the Treasurer’s report titled “Grant-in-Aid Funding for Invasive Species” be received.

Recommendation No. 26 Oath of Office

THAT the Manager, Legislative Services’ report titled “Oath of Office” be received;

AND THAT staff prepare draft bylaw to authorize the customized Oath of Office with the following amendments for the October 2, 2014 Board meeting for review and approval:

• Disclosure is not clear in the draft (direct or indirect pecuniary interest);

• Change the last paragraph to “...well-being of both of the area I represent and the Sunshine Coast Regional District as a whole.”;

• Add “I will encourage fair process with adequate consultation of those affected.”.

Recommendation No. 27 Results of Video Recording Pilot Project

THAT the Manager, Legislative Services’ report titled “Results of Video Recording Pilot Project” be received.

CARRIED

14


Planning It was moved and seconded

479/14 THAT Planning and Development Committee recommendation Nos. 1-17 and 21-25 of September 18, 2014 be received, adopted and acted upon as amended, as follows:

Recommendation No. 1 UBCM Briefing Note – Knotweed and Giant Hogweed

THAT the staff report dated September 11, 2014 titled “UBCM Briefing Notes for Ministerial Meeting Regarding Knotweed and Giant Hogweed” be received;

AND THAT the UBCM Briefing Notes regarding Knotweed and Giant Hogweed be included in the Electoral Area Directors information package for UBCM.

Recommendation No. 2 Sunshine Coast Rod & Gun Club Application Fee Refund Request

THAT the staff report dated September 4, 2014, titled “Request for Partial Zoning Bylaw Amendment Application Fee Refund - Sunshine Coast Rod & Gun Club” be received;

AND THAT the Board authorize a partial zoning bylaw amendment application refund to the Sunshine Coast Rod & Gun Club of $500.

Recommendation No. 3 SCRD Zoning Amendment Bylaw No. 337.110, 2014

THAT the staff report dated September 3, 2014, titled “Zoning Amendment Bylaw 337.110 (Zacharias, 5956 Dubois Road)” be received;

AND THAT Sunshine Coast Regional District Zoning Amendment Bylaw No. 337.110, 2014 be forwarded to the Board for Second Reading, as amended;

AND THAT a public hearing be scheduled for 7:00 pm, Wednesday October 22, 2014 at the Pender Harbour School of Music, located at 12952 Madeira Park Road in Madeira Park;

AND FURTHER THAT two members of the Board be delegated as the Chair and Alternate Chair for the public hearing.

15


479/14 cont. Recommendation No. 4 SCRD Zoning Amendment Bylaw No. 310.162, 2014

THAT the staff report dated September 3, 2014 titled “Zoning Amendment Bylaw 310.162 (Kimm for Bolognese – 7967 Raven’s Cry Road) (Area B)” be received;

AND THAT Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.162, 2014 be forwarded to the Board for First and Second Reading;

AND THAT Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.162, 2014 be referred to the Halfmoon Bay Advisory Planning Commission, shíshálh Nation, Vancouver Coastal Health Authority, and the Ministry of Transportation and Infrastructure;

AND FURTHER THAT a Public Hearing be scheduled after receipt of referral comments.

Recommendation No. 5 Development Variance Permit Application No. 310.187

THAT the staff report dated August 11, 2014, titled “Development Variance Permit Application No. 310.187 (Cranston/Bolding)” be received;

AND THAT Development Variance Permit No. 310.187 (Cranston/Bolding) to relax the minimum required setback to the natural boundary of the ocean from 7.5 metres as required by Section 507(1) (a) of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 to 6.29 metres, 6.96 metres and 7.15 metres on Lot 1 District Lot 1485 Plan LMP20428 to permit a deck and two sections of roof overhangs on an existing single family dwelling be issued;

AND FURTHER THAT issuance of Development Variance Permit No. 310.187 be subject to:

a. Release or modification of Restrictive Covenant BH421310 currently registered on title;

b. Registration of a covenant prohibiting concrete paving/hard landscaping over the portion of the foreshore within 7.5 metres of the natural boundary included as Appendix A of Development Variance Permit No 310.187;

c. Receipt of referral comments from the shíshálh Nation, and that any issues raised by the shíshálh Nation be addressed.

16


479/14 cont. Recommendation No. 6 Road Frontage Waiver – Subdivision File No. 2014-02873

THAT the staff report dated September 3, 2014, titled “Road Frontage Waiver– Subdivision File No. 2014-02873 (Maurer et al)” be received;

AND THAT SCRD Board waive the requirement for 10% lot frontage onto a road for subdivision of Lot 52, District Lot 3923 Plan LMP31125 PID: 023-630-205, Lot 51, District Lot 3923, Plan LMP311254 PID: 023-630-191 and Lot 53, District Lot 3923, Plan LMP31125 PID: 023-630-213 located at 4200 Orca Road, Garden Bay, BC (MOTI Subdivision File No. 2014-02873).

Recommendation No. 7 Road Closure Application #2014-02231 (Bone)

THAT the staff report dated August 29, 2014, titled “Road Closure Application #2014-02231 (Bone) 1952 Ocean Beach Esplanade, Gibsons Lot 5 Block 1 DL 906 Plan VAP1342 (Area E)” be received for information;

AND THAT the staff report be referred to the Elphinstone Advisory Planning Commission, the Ocean Beach Esplanade Stewardship Committee and the Elphinstone Electors Association;

AND FURTHER THAT the report and any referral comments be brought back to a future Planning and Development Committee meeting.

Recommendation No. 8 Rooster Control Bylaw No. 697, 2014

THAT the staff report dated September 9, 2014, titled “Rooster Control Bylaw No. 697 (Electoral Areas B, E and F)” be received;

AND THAT Rooster Control Bylaw No. 697, 2014 be abandoned;

AND THAT a revised staff report (without recommendations or draft Bylaw No. 697 attached and stating that Area F is excluded from the process), be referred to Electoral Area A, B, E and F Advisory Planning Commissions for comment on the topic of roosters, where it is appropriate to keep roosters and noise control bylaw options;

AND FURTHER THAT staff report back to a future Planning and Development Committee meeting with the APC referral comments received and a review of Noise Control Bylaw No. 597 as it pertains to roosters.

17


479/14 cont. Recommendation No. 9 Draft Terms of Reference Twin Creeks OCP Review

THAT the staff report dated September 8, 2014, titled “Draft Terms of Reference for Electoral Area F: Twin Creeks Official Community Plan (OCP) Review” be received;

AND THAT the Squamish Nation be included in the Twin Creek OCP review group;

AND THAT the Terms of Reference be forwarded to the Electoral Area F Advisory Planning Commission (APC) for discussion and identification of issues to be addressed during the upcoming OCP review;

AND THAT community/business groups within the Twin Creeks Area and the Squamish Nation be contacted for further discussion on the upcoming OCP review;

AND FURTHER THAT feedback from the community/business groups and Squamish Nation be incorporated into the Terms of Reference.

Recommendation No. 10 SCRD Zoning Amendment Bylaw No. 310.157, 2014

THAT the staff report dated September 11, 2014, titled “Bylaw 310.157 Regarding Marihuana Production Facilities on Industrial Zones in Hillside area (Area F)” be received;

AND THAT Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.157, 2014" be forwarded to the Board for Third Reading and for consideration of adoption.

Recommendation No. 11 Natural Resource Advisory Committee Minutes of July 16, 2014

THAT the Natural Resource Advisory Committee Minutes of July 16, 2014 be received;

AND THAT Recommendations No. 4, 9 and 10 from the Natural Resource Advisory Committee Minutes of July 16, 2014 be adopted and acted upon;


THAT the SCRD Planning Department provide more detailed direction to NRAC regarding how the committee might address each agenda item.

18


479/14 cont. Recommendation No. 9 Notification of BCTS Operations and Auctions – Areas D & E

THAT efforts be made to ensure compliance with regulations regarding clean-up after logging, including mechanical equipment, burn piles, and slash.

Recommendation No. 10 Notification of BCTS Operations and Auctions –Areas D & E

THAT the SCRD continues to work with the BCTS regarding local forest management. NRAC supports the work the SCRD has presented. Concerns are well-stated and relevant, particularly those highlighting drinking-watersheds, old-growth forest, and the connection of cut-free zones with wildlife and recreational corridors.

AND FURTHER THAT Recommendations No. 5 – 8 from the Natural Resource Advisory Committee Minutes of July 16, 2014 be adopted and acted upon with the understanding that they refer to the Howe Sound Cumulative Effects Assessment Framework process;

Recommendation No. 5 Woodfibre LNG – Cumulative Effects Assessment Valued Components Consultation

THAT NRAC continue to be involved in the development of the Valued Components list, and to be kept informed of developments.


THAT NRAC receives minutes from the relevant Howe Sound Society meetings.


THAT the Valued Components list is developed via a more systematic process that includes professionals in the field of resource and environmental management (specifically, cumulative effects analyses).


THAT Stephen Olmstead and/or David Rafael attend an NRAC meeting to discuss how NRAC might best contribute to the Cumulative Effects Assessment Valued Components Consultation.

19


479/14 cont. Recommendation No. 12 Agricultural Advisory Committee Minutes of July 22, 2014

THAT the Agricultural Advisory Committee Minutes of July 22, 2014 be received;

AND THAT staff bring forward the Agricultural Advisory Committee Terms of Reference to the October 16, 2014 Planning and Development Committee meeting.

Recommendation No. 13 Egmont/Pender Harbour (Area A) APC Minutes of July 30, 2014

THAT the Egmont/Pender Harbour (Area A) APC Minutes of July 30, 2014 be received.

Recommendation No. 14 Halfmoon Bay (Area B) APC Minutes of July 22, 2014

THAT the Halfmoon Bay (Area B) APC Minutes of July 22, 2014 be received.

Recommendation No. 15 Roberts Creek (Area D) APC Minutes of August 25, 2014

THAT the Roberts Creek (Area D) APC Minutes of August 25, 2014 be received.

Recommendation No. 16 Howe Sound Community Forum and Howe Sound Management Planning

THAT the correspondence from Ruth Simons, Howe Sound Community Forum, dated August 11, 2014 regarding next meeting and update on Howe Sound Management Planning be received;

AND THAT Directors be authorized to attend the Howe Sound Community Forum meeting on October 17, 2014 and be paid a stipend and expenses for attendance.

Recommendation No. 17 Gibsons Public Market Letter of Support

THAT the correspondence from Nicholas Sonntag, President, Gibsons Public Market Society dated Sept. 11, 2014 regarding request for letter of support from the SCRD be received;

AND THAT a letter from the SCRD indicating support be sent to the Gibsons Public Market Society;

20


479/14 cont. AND FURTHER THAT staff be permitted to act on this recommendation prior to Board adoption due to time sensitivity of this matter.

Recommendation No. 21 Town of Gibsons Official Community Plan Update

THAT the staff report dated September 3, 2014, titled “Town of Gibsons Official Community Plan Update” be received;

AND THAT the staff report and the following comments be forwarded to the Town of Gibsons for consideration:

a) The SCRD Board supports the inclusion of policy 4.3.2 regarding the Town and SCRD working together, such as through a fringe area agreement, to address growth issues, specifically to include Pratt Road and other access routes from Gospel Rock and integration of pathway connections between the Town of Gibsons and the SCRD;

b) Protection of West Howe Sound water and Gibson’s Aquifer is supported and discussions regarding possible amendments to existing SCRD OCPs could take place in association with discussions on a fringe area agreement.

c) Future Road Network (map 5 on page 77) list includes “Regional District Roads”, this should be “Ministry of Transportation and Infrastructure Roads”

AND FURTHER THAT staff be permitted to act on this recommendation prior to Board adoption due to time sensitivity of this matter.

Recommendation No. 22 Town of Gibsons Official Community Plan Update

THAT staff submit questions to the Town of Gibsons on the following topics:

a) Page 71, (solid waste management) – Does the Town of Gibsons still carry out a spring clean up?

b) Add “recycling so the next sentence reads, “curbside recycling collection is available through private collectors”;

c) The green yard waste transfer station at Henry Road is funded by the SCRD;

d) Policy 13.6.4 – Is this still in operation, was the cost benefit analysis completed?

21


479/14 cont. Recommendation No. 23 Final Report for Regional Economic Development Workshops

THAT staff report dated September 4, 2014 titled “Final Report for Regional Economic Development Workshops” be received;

AND THAT a meeting be scheduled for October 24, 2014 to discuss the Final Report and next steps for the Regional Economic Development initiative;

AND FURTHER THAT costs associated with the October 24, 2014 meeting be charged to the Regional Planning Function.

Recommendation No. 24 Agenda Items Deferred to Infrastructure Services Committee – October 2, 2014

THAT the following agenda items be deferred to the Infrastructure Services Committee meeting on October 2, 2014.

(a) Hillside Activity Report – July and August 2014 (Hillside)

(b) Notes from Meeting with Howe Sound Pulp and Paper Mill on July 29, 2014 (Economic Development)

(c) Gibsons & District Chamber of Commerce 2014 Q2 Report to SCRD (Economic Development)

(d) Building Department Revenues – July and August 2014 (Building Department)

(e) Planning and Development Division Monthly Report – July and August 2014 (Regional/Rural Planning Services)

(f) Greg Steves, Executive Director, Housing Policy Branch, Office of Housing and Construction Standards, received August 7, 2014 Regarding Provincial Housing Expenditures for the Sunshine Coast. (Communications)

(g) Rich Coleman, Minister, Ministry of Natural Gas Development, Minister Responsible for Housing and Deputy Premier, dated July 21, 2014 Regarding Provincial Emergency Weather Program Funding. (Communications)

(h) Lois-Leah Goodwin, Executive Director, Intergovernmental Relations and Planning Branch, Ministry of Community, Sport and Cultural Development, dated August 12, 2014 Regarding Bill 17 and Regional District Bylaw Referral Best Practices. (Communications)

22


479/14 cont. (i) Robin Silvester, President and CEO, Port Metro Vancouver, dated

August 21, 2014 Regarding Fraser Surrey Docks Direct Transfer Coal Facility Project Approval. (Communications)

Recommendation No. 25 Special PDC for Economic Development October 9, 2014

THAT the topic of Regional Economic Development be added to the agenda for the Special Planning and Development Committee meeting on October 9, 2014.

CARRIED

BURNCO It was moved and seconded

480/14 THAT Planning and Development Committee recommendation Nos. 18-20 of September 18, 2014 be referred to the October 9, 2014 Community Services Committee for further discussion, as follows;

Recommendation No. 18 BURNCO Environmental Assessment Update – Amendments to Project

THAT the staff report dated September 9, 2014, titled “BURNCO Environmental Assessment Update- Amendments to Project (Electoral Area F)” be received;

AND THAT as the BURNCO amended project plan of July 24, 2014 materially alters the original information presented to the public by the proponent, a request be made that the Environmental Assessment Process be halted and that the proponent be required to recommence the public engagement process;

AND THAT the staff report and the following comments be forwarded to the BC Environmental Assessment Office and copied to BURNCO Rock Products Ltd, members of the Howe Sound Community Forum, MP John Weston, MLA Nicholas Simons and MLA Jordan Sturdy;

a) The Application Information Requirement (AIR) should be amended to include an analysis of the proposed berm as a means of reducing potential noise impact and the supporting information provided with the application should address this;

b) The AIR should be amended to address the potential impacts of reducing the tree buffer with regard to possible increase in windthrow and the supporting information provided with the application should address this;

23


480/14 cont. c) The AIR should be amended to address the increased production volume in a reduced time period with respect to concerns as follows:

i. Address the reduced tree buffer and change in processing storage area;

ii. Reanalyze the effects on the foreshore due to increased removal of trees;

iii. Reanalyze lighting impacts on biological and visual values due to the removal of more trees than originally proposed;

iv. Assessment of noise impact is conducted, including monitoring of the activity during operation to ensure that noise impact standards are met, should the mine be approved;

v. Enforcement measures be set out to address any failures to meet standards, if this proposed project proceeds.

Recommendation No. 19 BURNCO Environmental Assessment Update – Amendments to Project

THAT staff review the applicability of SCRD Noise Control Bylaw No. 597 as it pertains to the revised BURNCO project proposal;

AND THAT staff review how lighting control measures could be undertaken by the SCRD;

AND THAT staff organize a meeting with the Squamish Nation Chief and Council and SCRD Board to discuss the amended BURNCO project proposal as soon as possible;

AND THAT the topic of the amended BURNCO project proposal be added to the agenda for the Howe Sound Community Forum meeting on October 17, 2014;

AND FURTHER THAT this recommendation and staff report be forwarded to the BC Environmental Assessment Authority, members of the Howe Sound Community Forum, MP John Weston, MLA Nicholas Simons and MLA Jordan Sturdy.

Recommendation No. 20 BURNCO Environmental Assessment Update –Amendments to Project

THAT the Board be permitted to present the recommendations and staff report relating to the amended BURNCO project proposal to the Squamish Nation during the meeting at UBCM on Monday September 22, 2014.

24


480/14 cont. AND THAT Derek Holmes from BURNCO be invited to attend the October 9, 2014 Community Services Committee meeting.

CARRIED

Infrastructure It was moved and seconded

481/14 THAT Infrastructure Services Committee recommendation No. 6 of October 2, 2014 be received, adopted and acted upon as amended as follows:

Recommendation No. 6 Beach Avenue Curbing

THAT the Manager of Utility Services’ report dated September 18, 2014 titled “Beach Avenue Curbing – Watermain Installation Project” be received for information;

AND THAT the “Beach Avenue Curbing – Watermain Installation Project” report be referred to the October 9, 2014 Community Services Committee meeting;

AND FURTHER THAT staff bring forward the amount available in the Area D Gas Tax fund to determine if there is funding that could be applied to this project.

CARRIED

MOTIONS

APC Resignation It was moved and seconded

482/14 THAT the resignation of Graham Chapman from the Area E Advisory Planning Commission be received.

CARRIED

BYLAWS

Bylaw 532.9 It was moved and seconded

483/14 THAT “Sunshine Coast Regional District Delegation Amendment Bylaw No. 532.9, 2014” be read a first time.

CARRIED

25



484/14 THAT “Sunshine Coast Regional District Delegation Amendment Bylaw No. 532.9, 2014” be read a second time.

CARRIED


485/14 THAT “Sunshine Coast Regional District Delegation Amendment Bylaw No. 532.9, 2014” be read a third time.

CARRIED


486/14 THAT “Sunshine Coast Regional District Delegation Amendment Bylaw No. 532.9, 2014” be adopted.

CARRIED

Bylaw 698 It was moved and seconded

487/14 THAT “Sunshine Coast Regional District Oath of Office for Elected Officials Bylaw No. 698, 2014” be read a first time.

CARRIED


488/14 THAT “Sunshine Coast Regional District Oath of Office for Elected Officials Bylaw No. 698, 2014” be read a second time.

CARRIED


489/14 THAT “Sunshine Coast Regional District Oath of Office for Elected Officials Bylaw No. 698, 2014” be read a third time.

CARRIED


490/14 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.162, 2014” be read a first time.

CARRIED

26



491/14 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.162, 2014” be read a second time.

CARRIED


492/14 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.157, 2014” be read a third time.

CARRIED


493/14 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.157, 2014” be adopted.

CARRIED


494/14 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 337.110, 2014” be read a second time as amended.

CARRIED

Public Hearing It was moved and seconded

495/14 THAT a public hearing concerning Bylaw No. 337.110 be scheduled to be held on Wednesday October 22, 2014 at 7:00 p.m. at the Pender Harbour School of Music, located at 12952 Madeira Park Road in Madeira Park;

AND THAT Director Nohr be delegated Chair and Director Mauro be delegated Alternate Chair to conduct the public hearing.

CARRIED

The Board moved In Camera at 8:32 p.m.

27


IN CAMERA It was moved and seconded

496/14 THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (e), (g) and (k) of the Community Charter “the acquisition, disposition or expropriation of land or improvements…”, “litigation or potential litigation…” and “negotiations and related discussions respecting the proposed provision of a municipal service…”.

CARRIED

The Board moved out of In Camera at 8:54 p.m.

Corporate Software It was moved and seconded

497/14 THAT funds in reserve be committed to the Corporate Software project;

AND THAT staff continue with the process of researching vendor solutions with a final recommendation and report to be brought forward later in 2014.

CARRIED

Granthams Septic It was moved and seconded

498/14 THAT the CAO, Acting General Manager of Community Services, Corporate Officer and Treasurer’s In Camera Report concerning Granthams Funding Options (Revised) be received;

AND THAT the Parks Services Manager’s Draft Granthams Water User Meeting outline dated Monday, October 6, 2014 be received;

AND THAT the Granthams Funding Options (Revised) report be amended as follows:

• the “Total Cost” estimate for Lot A be amended to $77,000 in the Septic Options by Location table

• the “Total Cost” estimate for Lot 5 be amended to $87,000 in the Septic Options by Location table

• delete “and the service would then cease to exist.”, at the bottom of page 2;

AND THAT the amended Granthams Funding Options (Revised) report and the Draft Granthams Water User Meeting outline be forwarded electronically to Director Turnbull on Friday, October 3rd, for circulation to Granthams Water Users prior to the October 6th meeting;

28


498/14 cont. AND FURTHER THAT the amended Granthams Funding Options (Revised) report and the Draft Granthams Water User Meeting outline be provided in hard copy format for the Monday, October 6th meeting.

CARRIED

ADJOURNMENT It was moved and seconded

499/14 THAT the Regular Board meeting be adjourned.

CARRIED

The meeting adjourned at 8:54 p.m.

Certified correct __________________________________________

Corporate Officer

Confirmed this ____________ day of ____________________________

__________________________________________

Chair

29

SUNSHINE COAST REGIONAL DISTRICT INFRASTRUCTURE SERVICES COMMITTEE

October 2, 2014

RECOMMENDATIONS FROM THE MEETING OF THE INFRASTRUCTURE SERVICES COMMITTEE HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, BC. PRESENT: Chair L. Turnbull

Directors G. Nohr D. Siegers D. Shugar L. Lewis G. Tretick C. August F. Mauro ALSO PRESENT: General Manager, Infrastructure Services B. Shoji General Managing, Planning and Development S. Olmstead (in part) Manager of Utility Services D. Crosby (in part) Manager Waste Reduction & Recovery J. Valeriote (in part) Manager, Transit and Fleet R. Williams (in part) Recording Secretary T. Hincks Staff 4 Media 2 Public 30+/- CALL TO ORDER 1:30 p.m.

AGENDA The Agenda was adopted as amended.

PETITION AND DELEGATION

Myrna Moore and Shilpa Panicker, BC Transit, were in attendance to answer questions regarding the 2013/14 BC Transit Annual Performance Summary.

Recommendation No. 1 2013/14 BC Transit Annual Performance Summary

The Infrastructure Services Committee recommended that the Manager of Transit and Fleet’s report dated September 17, 2014 titled “BC Transit 2013/14 Annual Performance Summary (APS)” be received for information.

B

30

Infrastructure Services Committee Meeting Minutes of October 2, 2014 Page 2

REPORTS

Recommendation No. 2 Drought Management Plan – AAC Comments The Infrastructure Services Committee recommended that the staff report dated August 22, 2014 titled “Drought Management Plan – Agricultural Advisory Committee Comments” be received for information. Recommendation No. 3 Chapman Lake Drought Mitigation Options The Infrastructure Services Committee recommended that the General Manager Infrastructure Services’ report dated September 22, 2014 titled “Chapman Lake Drought Mitigation Options” be received; AND THAT the forthcoming report presenting options for Chapman Lake increased drawdown address concerns communicated in the presentation/submissions from George Smith, Tetrahedron Alliance, and Jason Herz, Sunshine Coast Conservation Association; AND THAT the report include analysis of the impacts of not proceeding with increased lake drawdown including details of the environmental assessment requirements of alternative proposals for emergency backup supplies and the option to amend Official Community Plans to limit growth to the capacity of the regional water supply; AND FURTHER THAT this information be brought back to the January 2015 Infrastructure Services Committee meeting. Recommendation No. 4 Chapman Lake Options

The Infrastructure Services Committee recommended that the topic on presenting options for Chapman Lake increased drawdown be referred to the November Joint Watershed Management Advisory Committee meeting for discussion.

The Committee recessed at 2:30 p.m. and resumed at 2:40 p.m.

Director Nohr left the meeting 2:41 p.m. Recommendation No. 5 Log Bus Shelter at St. Mary’s Hospital – Final Funding

The Infrastructure Services Committee recommended that the Transit and Fleet Manager’s report dated September 22, 2014 titled “Log Bus Shelter at St. Mary’s Hospital – Final Funding” be received;

AND THAT the construction of the Log Bus Shelter at St. Mary’s Hospital project be added to the 2014 Financial Plan in the amount of $29,000 to be funded by third party contribution.

31


Recommendation No. 6 Beach Avenue Curbing

The Infrastructure Services Committee recommended that the Manager of Utility Services’ report dated September 18, 2014 titled “Beach Avenue Curbing – Watermain Installation Project” be received for information; AND THAT the report be referred to the October Community Services Committee meeting; AND THAT this item be forwarded to the October 2, 2014 Board meeting. Recommendation No. 7 Langdale Waste Water Treatment Plant

The Infrastructure Services Committee recommended that the Manager of Utility Services’ report dated September 18, 2014 titled “Langdale Waste Water Treatment Plant” be received for information. Director Nohr rejoined the meeting at 2:46 p.m. Recommendation No. 8 Ports [345] Funding Allocation

The Infrastructure Services Committee recommended that the Manager of Transit and Fleet’s report dated September 15, 2014 titled “Ports [345] Funding Allocation” be received for information; AND THAT an amendment to Ports Local Service Establishment Bylaw No. 1038 be added to the 2015 work plan to reflect the following cost apportionment: Area B – 21%

Area D – 17% Area E – 12% Area F – 50%

AND THAT the creation of a new service to fund Ports service level enhancements from Areas B and F be added to the 2015 Work Plan at the November meeting; AND FURTHER THAT the relative funding apportionment and the relationship to property tax assessments be reviewed every five years. Director Nohr left the meeting at 3:04 p.m. Director Nohr rejoined the meeting at 3:12 p.m. Recommendation No. 9 Landfill Costs and Funding – Preliminary Review The Infrastructure Services Committee recommended that the Manager of Waste Reduction and Recovery and Treasurer’s report dated August 20, 2014 titled “Landfill Costs and Funding – Preliminary Review” be received

32


AND THAT tipping fees be targeted to fund landfill operations, with any surplus directed towards operating reserves; AND THAT the green waste program annual costs of $200,000, for which no tipping fees are currently being charged, and $300,000 for closure reserve contribution be fully funded through taxation, starting in the 2015-2019 Financial Plan, representing a net taxation increase of $350,000 over 2014; AND THAT this be included in 2015 R1 Budget and reviewed on an annual basis; AND FURTHER THAT a Board orientation be provided prior to budget process clarifying Solid Waste funding. Recommendation No. 10 2013-2014 Carry-Forward – Sechelt Landfill Closure The Infrastructure Services Committee recommended that the Manager of Waste Reduction and Recovery’s report dated August 15, 2014 titled “2013-2014 Carry-Forward Request for Sechelt Landfill Closure” be received; AND THAT the amount of $24,945, corresponding to 2014 wrap-up work on the Phase 1 Sechelt Landfill Closure project, be carried forward to the 2014 budget under the Landfill Closure function; AND THAT the 2014 Financial Plan be amended accordingly. Recommendation No. 11 Green Waste Options The Infrastructure Services Committee recommended that the staff report dated September 18, 2014 titled “Green Waste Program Options” be received; AND THAT the SCRD extend the Gibsons Green Waste contract to March 31, 2015; AND THAT three separate RFP’s for the Green Waste Program be issued: one RFP for a staffed and secured green waste collection site in Gibsons, one RFP for green waste processing and one RFP for green waste hauling from the Gibsons site, Sechelt Landfill and Pender Harbour Landfill to the processing location; AND THAT the RFP include options for pre-processing of green waste at the collection sites and bidders are encouraged to provide options for multiple services; AND FURTHER THAT the contract with Salish Soils be investigate for a separate price for processing and pre-processing green waste. Recommendation No. 12 Green Waste Coupons The Infrastructure Services Committee recommended that the concept of coupons for Green Waste disposal be brought to a future Infrastructure Services Committee meeting.

33


Director Mauro left the meeting at 3:50 p.m. Director Mauro rejoined the meeting at 3:52 p.m. Recommendation No. 13 Spring Clean Up The Infrastructure Services Committee recommended that green waste chipping be added to the discussions with Islands Trust Elected Trustees for 2015 spring cleanup consideration. Recommendation No. 14 Gardening Mulch The Infrastructure Services Committee recommended that the Zero Waste Coordinator’s report dated August 15, 2014 titled “Availability of Gardening Mulch” be received; AND THAT the SCRD facilitate coordination of existing green waste contractors with consumers of mulch by compiling a contact list for companies that chip woody debris and making this list available on the SCRD website.

Recommendation No. 15 MMBC Program Implementation The Infrastructure Services Committee recommended that the Zero Waste Coordinator’s report dated August 18, 2014 titled “Operational Hurdles of MMBC Program Implementation” be received for information. Recommendation No. 16 Telus Tower – Gibsons The Infrastructure Services Committee recommended that the CAO’s report dated August 28, 2014 titled “Telus Tower – Gibsons” be received for information; AND THAT an invitation be sent to Telus requesting a representative come to a future Committee meeting to discuss the Telus Tower plans and implications. Recommendation No. 17 Monthly Report for July & August 2014 The Infrastructure Services Committee recommended that the Administrative Assistant’s report titled “Monthly Report for July and August 2014” be received for information. Recommendation No. 18 Monthly Report for September 2014 The Infrastructure Services Committee recommended that the Administrative Assistant’s report titled “Monthly Report for September 2014” be received for information. Recommendation No. 19 Public Wharves Advisory Committee (PWAC)

The Infrastructure Services Committee recommended that the Public Wharves Advisory Committee minutes of June 2, 2014 be received.

34


Recommendation No. 20 Transportation Advisory Committee (TAC)

The Infrastructure Services Committee recommended that the Transportation Advisory Committee minutes of September 8, 2014 be received; AND THAT the following recommendations therein be acted upon:

Recommendation No. 2 Beach Avenue Speed Limit The Transportation Advisory Committee recommended that Parks staff communicate the

information regarding the Beach Avenue speed limit to those people who sent emails regarding a 30-kilometre zone on Beach Avenue.

Recommendation No. 4 Information on Coastal Ferries Performance Term 4

Process

The Transportation Advisory Committee recommended that Coastal Ferries Performance Term 4 Process information be forwarded to the Infrastructure Services Committee once received from BC Ferries.

COMMUNICATIONS Recommendation No. 21 Changes to Provincial Recycling Regulations The Infrastructure Services Committee recommended that the correspondence from Regional District of Fraser-Fort George, dated July 23, 2014 regarding changes to provincial Recycling Regulations request for support be received; Recommendation No. 22 Green Communities Committee (GCC) The Infrastructure Services Committee recommended that the correspondence from Green Communities Committee, dated August 9, 2014 regarding Corporate Greenhouse Gas Emissions be received. Recommendation No. 23 Metro Vancouver – Bylaw No. 280 The Infrastructure Services Committee recommended that the correspondence from Metre Vancouver, dated September 12, 2014 regarding Waste Flow Management and the Greater Vancouver Sewerage and Drainage District Recyclable Material Regulatory Bylaw No. 280; AND THAT the SCRD provide a letter to Metro Vancouver supporting the principal of their proposed Recyclable Material Regulatory Bylaw No. 280 with clarification that the SCRD does not support incineration of waste or the export of waste to the Sunshine Coast or Howe Sound Region.

35


Recommendation No. 24 Direct Transfer Coal Facility The Infrastructure Services Committee recommended that the correspondence from Robin Silvester, President and CEO, Port Metro Vancouver, dated August 21, 2014 regarding Fraser Surrey Docks Direct Transfer Coal Facility Project Approval be received; AND THAT a letter with maps be sent to the Port Metro Vancouver noting that SCRD concerns remain that the assessments provided on the website do not address the barging of thermal coal through our coastal waters and does not address consultation with First Nations; AND THAT the letter indicate that the Director representing the Sechelt Indian Government District supported this action.

Director August left the meeting at 4:22 p.m.

IN CAMERA

The Infrastructure Services Committee moved In-Camera at 4:28 p.m.

That the public be excluded from attendance at the meeting in accordance with section 90(1) (a) of the Community Charter “personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality…”

Committee moved out of In-Camera at 4:29 p.m.

The Committee recessed at 4:29 p.m. and resumed at 4:35 p.m.

REPORTS Recommendation No. 25 Hillside Activity Report – July & August 2014 The Infrastructure Services Committee recommended that the General Manager, Planning and Development report dated September 2014, titled “Hillside Activity Report July and August 2014” be received. Staff confirmed hazardous materials are no longer being stored on Lot G. Recommendation No. 26 Howe Sound Pulp and Paper Mill Meeting Notes The Infrastructure Services Committee recommended that the Howe Sound Pulp and Paper Mill meeting notes of July 29, 2014 be received for information. Recommendation No. 27 Gibsons & District Chamber of Commerce The Infrastructure Services Committee recommended that the Gibsons & District Chamber of Commerce 2014 Q2 Report to SCRD be received for information.

36


Recommendation No. 28 Building Department Revenues for July & August 2014 The Infrastructures Services Committee recommended that the staff report dated September 2, 2014, titled “Building Department Revenues for July and August 2014” be received for information.

Recommendation No. 29 Planning and Development Division Monthly Report July & August 2014

The Infrastructure Services Committee recommended that the staff report titled “Planning and Development Division Monthly Report July & August 2014” be received for information. COMMUNICATIONS

Recommendation No. 30 Provincial Housing Expenditures The Infrastructure Services Committee recommended that the correspondence from Greg Steves, Executive Director, Housing Policy Branch, Office of Housing and Construction Standards, received August 7, 2014 regarding Provincial Housing Expenditures for the Sunshine Coast be received for information.

Recommendation No. 31 Provincial Emergency Weather Program Funding The Infrastructure Services Committee recommended that the correspondence from Rich Coleman, Minister, Ministry of Natural Gas Development, Minister Responsible for Housing and Deputy Premier, dated July 21, 2014 regarding Provincial Emergency Weather Program Funding be received.

Recommendation No. 32 Bill 17 & RD Bylaw Referral Best Practices The Infrastructure Services Committee recommended that the correspondence from Lois-Leah Goodwin, Executive Director, Intergovernmental Relations and Planning Branch, Ministry of Community, Sport and Cultural Development, dated August 12, 2014 regarding Bill 17 and Regional District Bylaw Referral Best Practices be received. ADJOURNMENT 4:47 p.m.

37

SCRD STAFF REPORT

DATE: October 9, 2014

TO: Sunshine Coast Regional District Board – September 11, 2014

FROM: Paul Preston, Chief Building Inspector

SUBJECT: Placement of Notice on Title

RECOMMENDATIONS THAT the Building Inspector’s report regarding Building Division files requiring placement of a Notice on Title be received; AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot A, Block 27, District Lot 3679, Plan 19175, Group 1, NWD PID 007-057-652 Electoral Area D AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot D, District Lot 1320, Plan LMP7501, Group 1, NWD PID 018-003-354 Electoral Area D BACKGROUND Section 57.1 of the Community Charter allows for a notice to be registered against the title where Building or Bylaw regulations have been contravened, if the Building Inspector discovers that something was done with respect to a building or structure or construction of same that required a Permit or inspection under a Bylaw regulation or enactment and a permit was not obtained or the inspection was not satisfactorily completed. This report lists a property where structures have been constructed and permits have not been procured or inspections have not been completed to the satisfaction of the Building Division. A minimum of three letters are generally sent in these cases advising the registered owners that certain specific situations exist regarding their property and the Bylaw Compliance Officer has requested that building permits be obtained and completed in each case. The third of these letters was sent by the Chief Building Inspector requesting compliance. The Community Charter requires that the Regional District Board must pass a resolution to place a Notice on Title. The Manager of Legislative Services has sent registered letters to all of the registered owners of the properties listed in this report. The owners have been advised of the date and time of the Board meeting at which the decision to register a Notice on Title will be made, and that at this meeting they will be afforded the opportunity to speak to the issues being registered if they wish.

C

38

Staff Report to SCRD Board regarding Notice on Title Page 2 of 2

DISCUSSION: Report of properties with permits applied for or issued but no inspections called or construction has taken place without a valid permit:

1. 5124 Hammond Road, Lot A, Block 27, District Lot 3679, Plan 19175, Group 1, NWD

PID 007-057-652

Electoral Area D

A Building permit was issued for the construction of a single family dwelling in April 2005. The permit was renewed twice, but construction remains incomplete. An inspection was carried out on May 29, 2014 to establish the current state of construction. All required inspections have been completed except for final. The owner has advised staff that they have no intention to complete the outstanding work to obtain final approval at this time.

2. 1578 Hanbury Road, Lot D, District Lot 1320, Plan LMP7501, Group 1, NWD

PID 018-003-354

Electoral Area D

In May 2003 a Building Permit for the construction of a two storey auxcilary building was issued. The permit was later renewed in September 2011, but has expired and construction is incomplete. An inspection was carried out with the owner on September 12, 2014 to establish the current state of construction. The owner has been advised of the implications of continuing construction without the benefit of inspections, and that no further work is permitted without a valid building permit. The owner has no intention of completing the outstanding work at this time.

End of list

Respectfully submitted

Paul Preston, RBO Chief Building Inspector

39


BYLAW NO. 698

A bylaw to authorize a customized oath of office for elected officials.

WHEREAS the Local Government Act permits the establishment, by bylaw, of an oath or solemn affirmation of office for Board members; AND WHEREAS the Regional Board wishes to adopt a customized oath of office; NOW THEREFORE, the Board of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: 1. CITATION This Bylaw may be cited for all purposes as “Sunshine Coast Regional District Oath of Office

for Elected Officials Bylaw No. 698, 2014.” 2. OATH OF OFFICE

The oath or solemn affirmation of office for persons elected or appointed to office on the Sunshine Coast Regional District Board is as shown in Schedule A attached to and forming part of this bylaw, with the necessary changes in form as applicable.

READ A FIRST TIME this 2nd day of October, 2014 READ A SECOND TIME this 2nd day of October, 2014 READ A THIRD TIME this 2nd day of October, 2014 ADOPTED this 9th day of October, 2014

_________________________________ CORPORATE OFFICER _________________________________ CHAIR

D

40

SCRD Oath of Office for Elected Officials Bylaw No. 698, 2014 Page 2

SCHEDULE A

I, [insert name of person elected or appointed], do (swear) / (solemnly affirm) that: I am qualified to hold the office of (Director) / (Alternate Director) for the Sunshine Coast Regional District, to which I have been (elected) / (appointed); I will perform the duties of my office faithfully and with integrity, and I will not allow any private interest to influence my conduct in public matters; I will disclose any direct or indirect financial interest I have in a matter and will not participate in the discussion or vote in respect of the matter; I will abide by statutes, bylaws and policies that govern the Regional District and promote openness, accountability and responsible leadership; I will encourage fair process and adequate consultation with those affected by decisions; I will demonstrate respectful behaviour and treat others with courtesy; I will provide stewardship of the public assets through the development and evaluation of the Regional District’s policies and programs; and I will make informed, transparent decisions that consider the best interests and well-being of both the area I represent and the Sunshine Coast Regional District as a whole.

41

SUNSHINE COAST REGIONAL DISTRICT ZONING AMENDMENT BYLAW No. 310.131, 2009

A bylaw to amend the "Sunshine Coast Regional District Zoning Bylaw No. 310, 1987".

The Board of Directors of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows:

PART A - CITATION

1. This bylaw may be cited as the "Sunshine Coast Regional District Zoning AmendmentBylaw No. 310.131, 2009".

PART B – AMENDMENT

2. Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 is hereby amended asfollows:

Part IV by renumbering Sections 406 (8) through (11) as Sections 406 (9) through (12)and inserting Section 406 (8) as follows:

406 (8)(a) The average minimum parcel size within the G1 subdivision district shallbe 1.7 hectares and the absolute minimum parcel size shall be 1 hectare.

406 (8)(b) Except for subdivision remainders, a parcel created within a subdivision plan under section 406 (8) (a) shall not be subsequently re-subdivided to further additional parcels.

Schedule B of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 is amended by rezoning the following parcels from the ‘G’ subdivision district to the ‘G1’ subdivision district:

District Lot 1485, Group 1 New Westminster District, Except Firstly: Part On Plan 13528; Secondly: Part On Plan 19922; Thirdly: Part On Plan 20166; Fourthly: Part On Plan LMP26373; Fifthly Part On Plan BCP17413; Sixthly: Part On Plan BCP39164; and

District Lot 6322, Group 1 new Westminster District Firstly: Part On Plan 22545, Secondly; Part On Plan BCP17416;

as denoted on Appendix ‘A’ to this Bylaw.

E

42

Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.131, 2009 Page 2 of 2 ______________________________________________________________________________

PART C - ADOPTION

READ A FIRST TIME this 26th DAY OF NOVEMBER 2009

READ A SECOND TIME this 22nd DAY OF APRIL 2010

PUBLIC HEARING HELD PURSUANT TO THE LOCAL GOVERNMENT ACT this 19th DAY OF MAY 2010

READ A THIRD TIME this 24th DAY OF JUNE 2010

APPROVED PURSUANT TO Section 52(3)(a)of THE TRANSPORTATION ACT this 14th DAY OF JULY 2010

ADOPTED this DAY OF 2014

__________________________ Corporate Officer

__________________________ Chair

43

MOTION

6. Protocol to Acknowledge First Nations Unceded Traditional Territory

At the Regular Council meeting on Tuesday, June 24, 2014, Vancouver City Councilreferred this matter to the Standing Committee on Planning, Transportation andEnvironment meeting on Wednesday, June 25, 2014, to hear from speakers.

MOVED by CounciLlor ReimerSECONDED by Mayor Robertson

WHEREAS

1. On National Aboriginal Day, June 21, 2013, the Mayor of the City ofVancouver took the extraordinary step of declaring a Year ofReconciLiation, a year-Long effort that seeks to heal from the past andbuild new relationships between Aboriginal peoples and allVancouverites, built on a foundation of openness, dignity,understanding and hope;

2. The process of reconciliation has involved creating space for survivors ofcolonization to speak the truth about the harms done to themselves,their families and their nations; for the broader community toacknowledge those harms; and for us to find a new pathway forwardtogether;

3. UnderLying all other truths spoken during the Year of Reconciliation isthe truth that the modern city of Vancouver was founded on thetraditional territories of the Musqueam, Squamish and TsLeiL-WaututhFirst Nations and that these territories were never ceded throughtreaty, war or surrender;

4. The Musqueam, Squamish and Tsleit-Waututh First Nations havemillennia-old protocols for welcome, blessing and acknowledgements ontheir territories;

5. It is essential to the process of reconciliation that this truth isacknowledged and responded to in a form that honours tradition whileunderstanding the ambiguity created by modern institutions that wereestablished without respect for the people or their traditions.

THEREFORE BE IT RESOLVED THAT the City of Vancouver formally acknowledgethat the city of Vancouver is on the unceded traditional territory of theMusqueam, Squamish and Tsleil-Waututh First Nations;

FURTHER THAT Council direct staff to invite representatives from theMusqueam, Squamish and Tsleil-Waututh First Nations to work with the Mayorto develop appropriate protocols for the City of Vancouver to use in conductingCity business that respect the traditions of welcome, blessing, andacknowledgement of the territory.

F

45

Otti c ol 1 lit \IIC

(;ITY 01 \ \\( OUVER

Jroc1aiiiitioii“YEAR OF RECONCILIATION”

Since time began, the first Peoples of this land cared for the well-being of land, waters and people;

This care was not reciprocated with the advent of European colonization. Grave injustices wereperpetrated on Aboriginal peoples, from the devastating smallpox epidemic to crowding greatnations from their large territories onto small reserves. But the most tragic injustice was theabduction of children from their families for the involuntary placement in “residential schools”;

[

5,

?

-a

1’l1

(1

WhEREAS

ANt) WHEREAS

AND WHEREAS

AND WHEREAS

- AND WHEREAS

I.

AND WHEREAS

AND WHEREAS

AND WhEREAS

NOW, ThEREFORE,-

From the 1870s through until 1996, governments removed more than ISO.IXX) Aboriginal childrenfrom their families. These children suffered cultural alienation and severe physical, sexual andemotional abuse. Recent research documents State that more than 3,000 Aboriginal children diedwhile in the custody of the government in residential schools;

This harm has extended to all communities, Aboriginal peoples and all Canadians, and hasextended over time, with the ongoing impact of residential schools felt throughout the generations;

The aspirations of Aboriginal peoples are not so different from any other peoples, with the oneexception that a majority believe their children will not have the same opportunity to realize theirdreams because of the bitter legacies left from the residential school system;

There is only one path moving forward, a path shared by people of all cultures. Reconciliation isan opportunity for all Canadians = within Vancouver and beyond — to witness the process ofreconciliation and healing, and advance with a greater shared understanding of the historicalimpacts that have shaped the experiences of Aboriginal people to date;

The City of Vancouver is embracing reconciliation through a year-long effort that seeks to healfrom the past and build new relationships between Aboriginal peoples and all Vancouverites.built on a foundation of openness, dignity, understanding and hope;

Through the process of reconciliation we have the promise of building a common future, a futurein which all of Vancouver’s children no matter what their cultural background — have an equalopportunity to achieve their dreams and contribute to the common aspiration for a just andsustainable world:

I, Gregor Robertson, Mayor of the City of Vancouver, take the extraordinary measure TO HEREBYl’ROCLAIM June 21’, 2013 to June 20, 2014 as the

‘YEAR OF RFCONCILIATION’

the c:ity of Vancouver.

Grei1bertsonMAYOR

46

regular board meeting to be held in the boardroom of … · thursday october 9, 2014 agenda . call...

Documents