agenda regular board meeting - expo line … 1, 2007 - agenda and...agenda regular board meeting ......

AGENDA

REGULAR BOARD MEETING

Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, CA 90012

Board of Supervisors’ Hearing Room 381B

JANUARY 11, 2007 2:30 P.M.

Board of Directors Yvonne B. Burke - Chair L.A. County Supervisor Second District Jan Perry – Vice Chair L.A. City Council Member 9th District Alan Corlin Vice Mayor City of Culver City Pam O’Connor City Council Member City of Santa Monica Bernard C. Parks L.A. City Council Member 8th District Herb Wesson, Jr. L.A. City Council Member 10th District Zev Yaroslavsky L.A. County Supervisor Third District Roger Snoble Metro CEO Non-Voting Member Executive Office Richard D. Thorpe Chief Executive Officer

1. Call to Order 2. Roll Call

3. Approval of Minutes – December 14, 2006 4. Public Comments (On/Off Agenda)

5. Consent Calendar

a. Monthly Report on Contract Actions b. FY07 City of Los Angeles Annual Work Plan c. FY07 Caltrans Annual Work Plan

6. General Board Action Item(s) a. Phase 1 Project Budget Revision b. Phase 1 FY07 Mid-Year Budget

Adjustment c. Phase 2 FY07 Budget d. Phase 2 FY07 Staffing Plan e. Proposed Urban Design Policy f. Notice-To-Proceed for Long Lead

Elements of Contract Package A(2) Sanitary Sewer Line

7. General Board Discussion Item(s)

a. Monthly Project Status Update

8. CEO Comments 9. Board Member Comments

10. Adjourn

NEXT SCHEDULED MEETING FEBRUARY 1, 2007

December Accomplishments:Design and Construction

• Continued trenching for and laying of storm drain pipe in Flower Street from I -110 to 23rd Street

• Started procurement of the 61” water line for Work Package A4, 61” Water Line Relocation

• Received 30% designs from FFP for Work Package C2, Harcourt to Venice Corridor Improvements

• Received 60% designs from FFP for Work Package A2, 23rd Street to Vermont Corridor Improvements, and A3, Trench Structure

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December Accomplishments:Construction Progress

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December Accomplishments:Community/Government Relations• Conducted an Urban Design Committee meeting on December 12,

2006

• Provided a tour of the Expo right-of-way for Gloria Jeff, General Manager, LADOT

• Disseminated notices regarding (Tree Removal) activities to businesses and residents along Flower Street on December 14, 2006

• Met with administrators, parents and teachers in schools to provide construction schedule and safety information tips.

• Met with USC and Expo Park Stakeholders to discuss Urban Design elements for the project

• Conducted business assessments to coordinate access and various other needs prior to start of construction activities.

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December Accomplishments:Real Estate

• Continued real estate acquisition and lease termination activities.

• Abandonment of Parcel WE-616 completed; Funds returned from the Court. Negotiated attorney’s fees with two of owner’s attorneys.

• One parcel acquired; five offers pending

• Continued supplemental hazardous materials investigations along the Metro right-of-way

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January Planned Activities:Design and Construction• Complete negotiation of remaining Master Cooperative Agreements

• Complete negotiation of Third Party Annual Work Plans and issue Work Orders

• FFP to submit the System Integration Plan (Final)

• FFP to submit 60% design for Work Packages B1, 2, Harcourt to Venice Corridor Improvements

• FFP to submit 60% design for Work Packages B1, Vermont to Harcourt Utilities, and B2 Vermont to Harcourt Corridor Improvements

• FFP to submit 60% design for Work Package C1, Graphics/Signage• FFP to submit 85% design for Work Package D2, Track

Procurement

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January Planned Activities:Community/Government Relations

• Continue meeting with administrators, parents and teachers

• Host Urban Design Committee Meetings

• Brief LAUSD Board Member in Board District 1

• Continue Business Assessment Coordination

• Briefing for State and Federal Elected Official Deputies

Real Estate• Continue real estate acquisition and lease termination activities

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Project Major MilestonesOct 2006 Nov 2006

Authority Actions

Dec 2006 Jan 2007 Feb 2007

Design Build Contract

Community Outreach

DowntownCommunity Meeting & Business

Merchants Meeting

Mar 2007

Legend:Urban Design Committee Meeting

Start Construction

Negotiate Construction Package A4 ( 61” Waterline)

Approve Construction Package A4 (61” Waterline)

Mid-CorridorCommunity Meeting

Downtown and West EndCommunity Meetings

Dorsey H.S. Teachers & Parents Meeting

Approve LTP for Procurement TPSS Prefab Bldg Package D3

Negotiate LTP for Procurement TPSS Prefab Bldg Package D3

Negotiate LTP for Procurement 60” & 48 Pipe Work Package A2

Approve LTP for Procurement 60” & 48 Pipe Work Package A2

Approve NTE for Design of Ballona Creek Bridge & USC/ Expo Park Station

Negotiate NTE for Design of Ballona Creek Bridge & USC/ Expo Park Station

Downtown Project Status Update Meeting

Mid-Corridor Project Status Update Meeting

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December 2006

• Received and reviewed responses to the RFQ to select Community and Faith-Based Organizations to recruit, screen and train individuals to participate in the Local Jobs Program.

• Hired local workers th10rough PV Jobs for intermittent work to distribute construction notices throughout the Corridor

• Continued to update database of individuals interested in seeking employment with the Expo Local Jobs Program

• Hosted Job Fair at construction field office to recruit employees for Infinity Protection Services, a local firm hired to provide security services along the Expo corridor.

• Hired a Contracts Manager through a DBE firm

Summary of Jobs Program Activities:

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FFP LOCAL JOBS PROGRAM INITIATIVE AND CONTRACTING OPPORTUNITIES

The following information provides a status update of FFP’s Jobs Program outreach and workactivities in the month of December. This report willalso detail the activities to be undertaken in themonth of January to provide contracting andsubcontracting opportunities for DBE firms, smallsized businesses (including M/WBEs) andconstruction jobs for local residents.

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December Activities:FFPs’ Local Jobs Program has made efforts to recruit skilled and unskilled labor from within the Expo Corridor. FFP anticipates that during the peak period of construction, approximately 250 construction jobs for skilled craft personnel will be available on the Expo LRT Project. FFP’s Construction Jobs Program goal is to hire local residents from within the Expo Corridor to work 30% of these construction hours.

• Received responses to RFQ soliciting Community/Faith Based Organizations and non-profits to help outreach to local residents regarding the Expo Local Jobs Program. Award is scheduled to take place in January. Selected groups will assist with pre-apprenticeship programs and recruitment of candidates.

• Hired Contracts Manager through a Disadvantaged Business Enterprise (DBE) firm.

• Continued to use workers from PVJobs for intermittent work to distribute construction notices throughout the Exposition Corridor.

• Hosted the first in a series of Job Fairs at the construction field office site. Recruited candidates to supplement the existing staff of Infinity Protection Services, a local firm providing security services on the Expo project. All applicants were residents within the Expo Corridor.

• Continued to add new individuals to existing database of over 100 individuals from the Expo Corridor seeking employment opportunities through the Expo Local Jobs Program. Once CBOs are selected, FFP will work with these organizations to identify all applicants’ skill sets, qualifications for pre-apprenticeship, apprenticeship training or readiness to enter into union and skilled positions.

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FFP is committed to a diverse work force and is making significant progress in reaching the 20% DBE goal for Design, Professional Services as well as Construction. These goals are in addition to the 30% local resident hiring goal.

Some DBE firms have already been hired as they were included on the Design/build team when FFPs proposal was submitted to the Authority.

However, as new DBE opportunities are identified, as Work Packages are released FFP will advertise these new opportunities in industry publications and will make efforts to reach out to new DBE businesses via email, newsletters, websites and other venues as they are identified.

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DBE Firms/ Small-Sized Businesses for Design Services:

The Design Allowance + Fee is $26,650,000 and the DBE Goal of 20% represents $5,330,000.00. We have achieved 91.4% of our goal as depicted by the businesses represented in the chart on the next slide:

Design Services

Contractor Sub to Work Scope DBE?Date of Award Comments

Contrac t Value

Anil Verma Associates Parsons Mid Day Layover Yard yes TBD Letter of Commitment made to firm. Contract scope and cost pending scope redefinition from Authority

TBD

B&C Transit FFP Communications and Train Control Design

yes TBD Subcontract under negotiations TBD

Bullock & Associates Parsons Engineering - Sewage yes 9/8/2006 Subcontract signed $110

D'Leon Consulting Engineers Parsons Utility/Drainage Engineering and Admin Support

yes 4/10/06 Subcontract signed $700

GC Tech, Inc (Engineering) Parsons Engineering and Admin Support

yes 4/10/06 Subcontract signed ($600K) $450

Cordoba GC Tech Design Support yes Subcontract signed $150

Griego & Associates Parsons Systems Safety Engineering yes 4/10/06 Subcontract signed $226

Elwood Associates Gruen Art Coordination yes TBD Subcontract signed $47

Gotama Building Engineers Gruen Station Mechanical, Electrical, Plumbing

yes TBD Subcontract under negotiation; NTP issued 07/24/06 for $78

$222

Jubany Architects Gruen Station Architecture (National/Washington Station)


$215

Miyamoto International Gruen Station Structural Design yes TBD Subcontract signed $882

RAW International Gruen Station Architecture (Western, Crenshaw Station)


$358

Selbert Perkins Gruen Environmental Graphics, Signage

yes TBD Subcontract signed $171

Lin Consulting Parsons Traffic Signals and Street Lighting Design

yes 6/1/06 Subcontract signed $1,338

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DBE Firms/ Small-Sized Businesses for Professional Services:

The Professional Services Allowance + Fee is $43,787,000and the DBE Goal of 20% represents $8,757,000 We haveachieved 44.5% of our goal as depicted by the businessesrepresented in the chart on the next slide:

Professional Services Phase

Contractor Sub to Work Scope DBEDate of Award Comments

Contract Value

Anil Verma Assoc. FFP Project Controls, Document Control, Business Admin.


AP Engineers Leighton Soil Testing yes TBA Subcontract under negotiation

$40,000

Asahi Surveying, Inc. Parsons Design Surveys yes 4/7/06 Subcontract signed ($900k) – actual DBE amount TBD as certain work subcontracted

$400,000

BC2 Drilling Leighton Drilling yes TBA Subcontract under negotiation

$35,000

C&L Drilling Leighton Drilling yes TBA Subcontract under negotiation

$15,000

Elwood Associates Gruen Art Coordination yes TBD Subcontract under negotiation

$21,000

GC Tech, Inc. FFP Community Outreach yes 3/31/06 Subcontract signed $1,570,000

Gotama Gruen Station Mechanical, Electrical, Plumbing - Construction Support


Infinity Protection Services

FFP Security Services Pending 11/22/06 Contract under negotiation $185,000

Jubany Architects Gruen Station Architecture – ConstructionSupport (National/Washington Station)

yes 12/21/06 Subcontract signed $7000

Lee Andrews GCTech Construction Claims/Litigation yes 4/11/06 Subcontract signed $150,000

Lin Consulting Parsons Traffic Signals & Street Lighting yes 6/01/06 Subcontract signed $64,000

Miyamoto International

Gruen Station Structural Design –Construction Support

yes TBD Subcontract under negotiation

$31,000

RAW International Gruen Station Architecture – Construction Support (Western, Crenshaw Station)


Selbert Perkins Gruen Environmental Graphics, Signage yes TBD Subcontract under negotiation

$10,000

Wagner Engineering & Survey, Inc

FFP Construction Surveying yes TBD Subcontract under negotiation

$1,400,000

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DBE Firms/ Small-Sized Businesses for Construction Work Elements:

The Construction Allowance + Fee is $14,300,698 and the DBE Goal of 20% which represents $2,860,140. We have achieved 37.1% of our goal as depicted by the businesses represented in the chart on the next slide:

Construction Services Phase

Contractor Sub to Work Scope DBEDate of Award Comments

Contract Value

B&C Transit FFP Under Development Yes TBD Professional Services Agreement with Parsons

TBD

Cut Core & Demolition FFP Concrete sawing breaking & hauling

Yes 11/01/06 Sub-contract under development

$108,000

Diversified Landscaping FFP Under Development Yes 11/3 Approved copy of contract sent; insurance revisions

pending

$155,000

Highlight Electric FFP Under Development Yes 11/3/06 N/A $300,000

J. B. Horton Trucking, Inc. FFP Trucking Yes 10/09/06 N/A $250,000

Ortiz Asphalt Paving FFP Under Development Yes TBD N/A TBD

United Steel Placers FFP Under Development Yes TBD N/A TBD

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January Planned ActivitiesHost DBE Workshops for Design, Professional Services and Construction Firms

Continue outreach and work with FFP Construction Superintendent to hire laborers from within Expo Corridor

Select CBO to assist with the pre-apprenticeship program

December 2006

• Received and reviewed responses to the RFQ to select Community and Faith-Based Organizations to recruit, screen and train individuals to participate in the Local Jobs Program.

• Hired local workers through PV Jobs for intermittent work to distribute construction notices throughout the Corridor

• Continued to update database of individuals interested in seeking employment with the Expo Local Jobs Program

• Hosted Job Fair at construction field office to recruit employees for Infinity Protection Services, a local firm hired to provide security services along the Expo corridor.

• Hired a Contracts Manager through a DBE firm

Summary of Jobs Program Activities:

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