regular council - 13 sep 2017 - civicweb

This document can be made available in other accessible formats as soon as practicable and upon request All Council meetings, with the exception of

closed sessions, are open to the public

AGENDA

Regular Council Meeting

206 Toronto St. S., Markdale, ON

September 13, 2017 - 7:00 PM

Page

1 Call to Order (In accordance with Section 3.9 of the Grey Highlands Procedural By-law 2015-50 all electronic devices, including cellular telephones shall be placed in silent mode during the meeting.)

2 Singing of the National Anthem

3 Open Forum

(Registration at least 15 minutes prior to meeting. Limited to five

individuals for a maximum of three minutes each. Topic must be

an agenda item.)

4 Personal Moment of Silence or Prayer

5 Approve the Agenda

5.1 Recommendation That the agenda of September 13, 2017 be approved

as circulated/ amended, including any items added to

the Agenda.

6 Declaration of Pecuniary (Financial) Interest, Direct or Indirect and

the General Nature Thereof

7 Adoption of Council Minutes and Business Arising (Only changes in the form of errors or omissions taken at a previous meeting may be

made in adopting the Minutes)

10 - 21 7.1 August 23, 2017 Council Minutes That Council adopts the Council meeting minutes of

August 23, 2017 as circulated / amended.

Regular Council - 13 Sep 2017

Page

22 - 24 7.2 September 6, 2017 Public Planning Minutes That Council adopts the Public Planning minutes of

September 6, 2017 as circulated / amended.

7.3 Business Arising:

8 Announcements / Recognitions / Events / Condolences

9 Committee of the Whole Reports

25 - 36 9.1 2017-09-06 Committee of the Whole report

CoW17-194

That a meeting be scheduled with the CAO and Mr. Peters in

relation to the three lots on Margaret Elizabeth Avenue.

Silverton - Desai

CARRIED.

CoW17-195

The the unscheduled Delegation of Mr. James Norris be

received for information; and

That Council provide direction for staff to obtain a legal

opinion; and

That a report be brought back to Council once a legal opinion

has been obtained.

Little - Harris

CARRIED.

CoW17-197

That Report CLS.17.39 – Saugeen Valley Conservation

Authority Memorandum of Agreement be received; and

That Council direct staff to forward the comments of Municipal staff as included, along with the County comments

in the attached staff report, to the Saugeen Valley

Conservation Authority.

Little - Silverton

CARRIED.

CoW17-198

That Report CLS.17.44 Grey Highlands Social Media Policy

be received; and

That Council approve policy A09-C-06 being a policy

outlining direction and guidelines for Council, Committees

and Staff regarding municipal social media sites; and

of 104


Page

That Council authorize staff to proceed with creating public social media accounts as an integral means of improving

communication, sharing information and highlighting the

successes of the Municipality of Grey Highlands.

Silverton - Desai

CARRIED.

CoW17-199

That Council accept Planning Report PL.17.65; and

That Council extends the draft approval for the proposed Plan of Subdivision at Part Lot 101, Concession 1 NETSR

(former Markdale) for a further one (1) year being August

15, 2018; and

That staff be authorized to forward the motion to the County

of Grey as the approval authority for approval of the extension for one (1) year for Plan of Subdivision File No.

42T-91001.

Little - Mokriy

CARRIED.

CoW17-200

That the report of the Director of Finance FIN.17.16 dated

September 6, 2017 regarding Asset Management Plan be

received; and

That the Asset Management Plan Report prepared by The

Public Sector Digest Inc. be received; and

That, where necessary, any recommendations within report

FIN.17.16 be incorporated into the 2018 proposed budget

projections for presentation to council.

Halliday - Silverton

CARRIED.

CoW17-201

That report FIN.17.17 dated September 6, 2017 regarding the 2018 Proposed Budget Guidelines and Schedule, be

received; and

That the 2018 budget schedule be approved as outlined in

Exhibit 1 and Exhibit 2 of this report; and

That staff be directed to prepare and submit an operating,

capital and rate supported budget proposal for 2018 in the

format presented in this report.

Halliday - Little

CARRIED.

of 104


Page

CoW17-202

That the report of the Director of Public Utilities PU.17.07 regarding the RFP-F18-2017-03 Engineering Services for

Herbert St. Water and Sewer Main be received; and

That Council awards the RFP for Engineering Services to GSS Engineering, as outlined in Option #1 for an upset limit of

$97,829 based on preliminary estimates.

Harris - Silverton

CARRIED.

CoW17-203

That report CDV.01.2017 regarding Quote Results for a 2017

All-Wheel Drive Vehicle is received; and

That Council agrees with the award of the received quote for

a 2017 All-Wheel Drive Vehicle for a total upset of $29,937.02 including HST to Owen Sound Kia, to be funded

from the surplus amounts included in the current budget;

and

That the remaining cost will be shared by the respective

Joint Building Services Partners as specified by the joint

Building Services Committee; and

That Council provides approval to fund the remainder of the

Grey Highland’s share, based on the Joint Building Services funding agreement in place, from Grey Highlands Municipal

Building Department reserve fund, if required.

Harris - Mokriy

CARRIED.

CoW17-204

That Planning Report PL.17.58 is received; and

That approval be provided to support the recommendation of

the Municipal Planner to approve SP06.2017 provided that the provision of securities equal to the amount of the Cost

Estimate for grading works are provided; and

That a by-law be forwarded for appropriate readings to authorize the Mayor and the Municipal Clerk to enter into a

Site Plan Agreement with the Property Owner on behalf of

the Municipality.

Little - Mokriy

CARRIED.

CoW17-205

That Planning Report PL.17.59 is supported; and

That a by-law be forwarded for appropriate readings to

of 104


Page

authorize the Mayor and the Municipal Clerk to enter into a Site Plan Agreement with the Property Owner on behalf of

the Municipality.

Little - Harris

CARRIED.

CoW17-207

That the Council of the Municipality of Grey Highlands

supports recommendation 2017-19-27 from the Municipality of Chatsworth relating to the formation of a Multi-Municipal

Committee to advocate with the Ministry of Health and Long Term Care and the South West LHIN to support the status

quo; and

That staff be directed to circulate this resolution to the lower tiers within Grey County, the County of Grey and the

Ministry of Health and Long Term Care.

Silverton - Mokriy

CARRIED.

CoW17-208

That the draft minutes from the 2017-07-20 Friends of

Kimberley Forest meeting be received for information.

Little - Silverton

CARRIED.

CoW17-209

Whereas s.11(2) of the Municipal Act,2001,as amended ('the

Act"), permits municipalities to pass by-laws respecting the

health, safety and well-being of persons"; and

Whereas the Provincial Policy Statement (PPS), under

section 1.6.5, gives the following direction:

"Public service facilities should be co-located in community

hubs, where appropriate, to promote cost-effectiveness and facilitate service integration, access to transit and active

transportation"; and

Whereas the Ministry of Health and Long Term Care (MOHLTC) provides financial direction and support to the

South East Grey Community Health Centre and the County owned long term care home 'Grey Gables', and has also

approved a new hospital to be built next to Grey Gables; and

Whereas these facilities are or will be three public service facilities, which are or will be, located in close proximity to

each other and will support the concept outlined in the PPS

section 1.6.5.; and

of 104


Page

Whereas if the County decides to sell Grey Gables to a private sector operator, this would be in conflict with the

PPS.; and

Whereas it should be noted that approval to sell Grey Gables

must be sanctioned by the MOHLTC; and

Whereas the by-law concept being requested would be to

establish that the status quo currently meets the PPS and

would indicate that any change to this would be a conflict;

Now therefor be it resolved that the Council of Grey

Highlands requests a staff report that will explore by-law options that will protect citizen rights to continue the current

quality of life provided by the County owned long term care

facility known as Grey Gables; and

That staff are authorized to seek legal advice in order to

bring back the by-law options.


By a vote of 5-1, this motion has been CARRIED.

Yea: Silverton, McQueen, Halliday, Harris, Little, McQueen

Nay: Mokriy

Absent: Desai

CoW17-211

That the staff of the Municipality of Grey Highlands be authorized to prepare a RFP (request for proposal) to hire

the services of a consultant that is qualified to prepare and present a report to the Ministry of Health and Long Term

Care at a public meeting. This report will express the concerns of the citizens and Council of Grey Highlands in

regard to the potential closure of Grey Gables as a long term care facility and the subsequent re zoning that would be

required in order to facilitate the sale to a private

corporation; and

That funding will come from the Save Grey Gables reserve

and scoring will be done by the CAO, the Treasurer, the Mayor and Deputy Mayor and one member selected by

Council; and

That the RFP will be prepared as soon as possible and will be circulated through the usual channels and to a selected

group of consultants; and

That Dr. Jim Harrold will be hired to work with staff on the specific RFP wording and in the preparation of a list of

potential consultants.


By a vote of 3-4, the recommendation has been Lost.

of 104


Page

Yea: Silverton, Halliday, McQueen.

Nay: Mokriy, Desai, Harris, Little.

CoW17-212

That a Committee be established to develop a plan of action

for Grey Gables.

Mokriy - Silverton

CARRIED.

CoW17-215

That a closed session meeting was held and only closed

session items identified were discussed in closed session;

and

That Council approve the request received in closed session.

Desai - Harris

CARRIED. That Council does hereby adopt the Committee of the Whole Report for September 6, 2017 as circulated /

amended, with the exception of the recommendations

extracted, and approves all actions contained therein.

9.2 2017-09-06 Items extracted for further consideration

10 Time Sensitive Reports for Council Consideration

37 - 41 10.1 CAO.17.05 - Christmas Lighting in Villages of Flesherton &

Markdale That Report CAO.17.05 Christmas Lighting in Villages

of Flesherton & Markdale be received; and

That Council directs staff regarding the purchase and installation of Christmas lights in villages as outlined

in Option 2:

To direct staff to proceed with investment in lights for existing light poles with power sources and

installation and proceed to investigate the potential to expand the program to other poles in villages and

other locations for 2018 installation.

11 Communications for information

42 11.1 Friends of the Kimberley Forest General Meeting Notice That the Friends of the Kimberley Forest AGM Notice

be received for information.

of 104


Page

12 By-laws

43 - 103 12.1 By-law Number(s):

1. 2017-74 - Records Retention 2. 2017-75 - Naming a Road Stonebrook Way

3. 2017-76 - Site Plan Agreement Amendment - Poy Mfg.

4. 2017-77 - Z15.2017 - Lift of Hold - Walsh 5. 2017-78 - Z14.2017 - Walsh

6. 2017-79 - OPA02.2017 - Vickers 7. 2017-80 - Z04.2017 - Pattison

8. 2017-81 - Z23.2017 - Nelson Martin That the following by-law(s):

1. 2017-74 - Records Retention 2. 2017-75 - Naming a Road Stonebrook Way

3. 2017-76 - Site Plan Agreement Amendment - Poy Mfg.

4. 2017-77 - Z15.2017 - Lift of Hold - Walsh 5. 2017-78 - Z14.2017 - Walsh

6. 2017-79 - OPA02.2017 7. 2017-80 - Z04.2017

8. 2017-81 - Z23.2017 - Nelson Martin

be read a first, second and third time,and finally

passed; and

That the Mayor and Clerk be authorized to sign and

seal the same notwithstanding any contrary provision

of the Council.

13 Additions to the Agenda

14 Meeting Dates

14.1 2017-09-25 - Committee of the Whole - 1:00 pm - Council

Chambers

2017-09-26 - Police Services Board - 1:00 pm - Council

Chambers

2017-10-03 - Committee of Adjustment - 5:00 pm - Council

Chambers

2017-10-04 - Regular Council - 7:00 pm - Council Chambers

15 Notice of Motion / Direct Motion Notice of Motion shall consist of motions brought forward by individual members for the consideration of Council. It shall be read, presented to the Clerk in writing, and included on the next Regular Council agenda. Direct Motion shall mean a motion to consider items

which, due to time constraints, require the immediate attention of Council and may be introduced with the consent of two thirds majority of Council.

of 104


Page

16 Petitions

17 Public Notice

18 Closed Session

19 Confirmatory By-law

104 19.1 2017-82 to confirm the proceedings of Council That By-law 2017-82, being a by-law to confirm the proceedings of Council on September 13, 2017, be

read a first second and third time, and finally passed;

and

That the Mayor and Clerk be authorized to sign and

seal the same notwithstanding any contrary provision

of the Council.

20 Motion to Adjourn

20.1 Recommendation That Council adjourns until the Call of the Chair.

Time:

of 104

THE CORPORATION OF THE

MUNICIPALITY OF GREY HIGHLANDS

DRAFT MINUTES

REGULAR MEETING OF COUNCIL - August 23, 2017 - 02:00 PM

Council Present:

Mayor McQueen

Deputy Mayor Halliday

Councillors Desai

Councillor Harris

Councillor Little

Councillor Silverton

Regrets:

Councillor Mokriy

Staff Present:

Raylene Martell, Municipal Clerk

Rob Adams, CAO

Karen Mills, Treasurer

Chris Cornfield, Director pf Transportation and Environmental

Services

Anna McCarthy, Deputy Treasurer

***************************************************************

1 Call to Order

The Mayor called the meeting to order at 2:00 pm

2 Singing of the National Anthem

3 Open Forum

None.

4 Personal Moment of Silence or Prayer


17-192

Harris, Desai

That the agenda of August 23, 2017 be approved as

circulated.

CARRIED.

of 104

DRAFT MINUTES - REGULAR MEETING OF COUNCIL - August 23, 2017

6 Declaration of Pecuniary (Financial) Interest, Direct or

Indirect and the General Nature Thereof

None.

7 Adoption of Council Minutes and Business Arising

7.1 2017-07-21 Council Minutes

17-193

Silverton - Desai

That Council adopts the minutes of 2017-07-21 as

circulated.

CARRIED.

7.2 Business Arising:

Deputy Mayor Halliday provided an update on the long

term care issue at the County.

Mayor McQueen received an update from CAO Adams on the branding and website initiative noting that

communications will be ongoing throughout the process.

8 Announcements / Recognitions / Events / Condolences

The CAO introduced Bill Klingenberg as the new Director of

Building and Facilities. Councillors provided updates on

attended and upcoming events.

9 Presentations

9.1 DC Charges

17-194

Silverton - Little

That Council receive the presentation for information;

and

That a Special Committee of the Whole meeting be called to provide answers to specific questions

requested by the consultant.

CARRIED.

of 104


10 Items for Consideration

10.1 CLS.17.39 - Saugeen Valley Conservation Authority

Memorandum of Agreement

17-195


That the report be deferred to the next Committee of the Whole meeting to allow further information to be

obtained.

CARRIED.

10.2 CLS.17.40 - Liquor License Endorsement Policy

17-196

Little - Harris

That Report CLS.17.40 – Liquor License Endorsement

Policy be received; and

That Council approves Policy A09-C-05 being a policy

respecting Liquor License Endorsements in the

Municipality of Grey Highlands.

CARRIED.

10.3 CLS.17.46 - Kimberley General Store AGCO

17-197

Little - Harris

That Report CLS.17.46 – Liquor License Amendment –

Kimberley General Store be received; and

That the Municipality has no objection to the

application by the Kimberley General Store, 235304 Grey Road 13 to add wet status to an outdoor area to

their existing liquor license, subject to any requirements of the Alcohol and Gaming Commission

of Ontario.

CARRIED.

10.4 CLS.17.43 Naming a Road - Stonebrook Development

17-198

Silverton - Desai

That Report CLS.17.43 – Naming a road – Stonebrook

Development be received; and

That Council approves of the name Stonebrook Way

for Street A in the Stonebrook development; and

of 104


That a by-law be presented at the next Council

meeting authorizing the naming of Street A in the

Stonebrook development.

CARRIED.

10.5 PL.17.64 Markdale Country Club - Z11.2017 &

OPA01.2017

17-199

Little - Halliday

That Report PL.17.64 regarding the residential development at Part Lots 98 and 99, Concession 1 and

referred to as OPA 01.2017 and ZBA 11.2017 be

received; and

That OPA 01.2017 be supported and direction

provided to staff to forward OPA01.2017 to the County

for approval; and

That ZBA 11.2017 be given first and second reading at

this time; and

That the Municipal solicitor and Planning staff are authorized to deal with any revisions to the conditions

that may arise during the peer review of the functional servicing report, storm water management

report and legal opinion regarding the life lease ownership concept, that are substantially in

accordance with the approval as contained herein.

CARRIED.

10.6 CLS Memo 2017-01 - Legion Cenotaph Request

17-200

Councillor Harris requested a recorded vote.


That the package from the Flesherton-Markdale Legion Branch 333 regarding the restoration work on

the Vimy Mortar in Flesherton’s Memorial park be

received; and

That Council provides approval to the Flesherton-

Markdale Legion Branch 333 to enter upon the lands known as the Memorial Park in Flesherton to

undertake restoration work to upgrade the site as

indicated in the attached documents; and

That Council approves an in-kind donation of

equipment and volunteer labour to be supplied by the Transportation and Environmental Services staff under

the direction of Director Chris Cornfield; and

of 104


That this approval is conditional upon verification

being received that this project meets the war

memorial protocol.

By a vote of 3-3 the motion is LOST.

Yea: Silverton, Halliday, McQueen.

Nay: Harris, Little, Desai.

17-201

Councillor Silverton requested a recorded vote.

Harris - Desai

That the package from the Flesherton-Markdale

Legion Branch 333 regarding the restoration work on the Vimy Mortar in Flesherton’s Memorial park be

received; and

That Council provides approval to the Flesherton-

Markdale Legion Branch 333 to enter upon the lands

known as the Memorial Park in Flesherton to undertake restoration work to upgrade the site as

indicated in the attached documents; and

That Council approves an in-kind donation of

equipment and volunteer labour to be supplied by the

Transportation and Environmental Services staff under

the direction of Director Chris Cornfield.

By a vote of 3-3, the motion is LOST.

Yea: Desai, Harris, Little.

Nay: Silverton, Halliday, McQueen.

17-202

Councillor Harris requested a recorded vote.

Silverton - Desai

That the topic be deferred to the next Committee of the Whole meeting until more information is obtained

on the placement of the items.

By a vote of 3 - 3 the motion is Lost,

Yea: Silverton, Halliday, McQueen

Nay: Harris, Little, Desai

of 104


11 Consent Agenda

Items 11.2, 11.10 and 11.12 were pulled for further

discussion.

17-203

Silverton - Desai

That Council approve the following items on the

consent agenda except for any extracted items being dealt with separately, and direct staff to proceed with

all necessary administrative actions indicated in the

individual recommendations.

CARRIED.

Staff Reports for Information

11.1 CBO Building Reports - CBO 17-03, CBO 17-04, CBO 17-

05, and CBO 17-06.

That reports CBO 17-03, 17-04, 17-05, and 17-06 be

received for information purposes only.

Minutes for Information

11.3 2017-02-03 - Source Protection Committee Minutes

That the Source Protection Committee Minutes dated

201-02-03 be received for information.

11.4 2017-05-11 and 2017-06-08 Multi-Municipal Wind

Turbine Working Group Minute

That the Multi-Municipal Wind Turbine Working Group Minutes dated 2017-05-11 and 2017-06-08 be

received for information.

11.5 2017-05-18 South Grey Museum Minutes

That the South Grey Museum Minutes dated 2017-05-

08 be received for information.

11.6 2017-06-15 Friends of Kimberley Forest Minutes

That the Friends of the Kimberley Forest Minutes

dated 2017-06-15 be received for information.

of 104


11.7 2017-07-25 - Grey Highlands Police Services Board

Meeting Minutes

That the draft Police Services Board Minutes dated

2017-07-25 be received for information.

11.8 2017-06-14 - Grey Sauble Conservation Authority

Meeting Minutes

That the Grey Sauble Conservation Authority Meeting Minutes dated 2017-06-14 be received for

information.

Correspondence

11.9 Correspondence from the City of Owen Sound re:

Support Resolution - Request for Economic Impact

Analysis

That the correspondence from the City of Owen Sound

regarding a support resolution detailing a request for an Economic Impact Analysis be received for

information.

11.11 Correspondence from Cuesta Planning Consultants re:

OMB Hearing Borges

That the correspondence from Cuesta Planning Consultants regarding the OMB Hearing (Borges) be


11.13 Correspondence from the County of Grey re: Warden

Direct Elect

That the correspondence from the County of Grey regarding Warden Direct Elect be received for

information.

11.14 Correspondence from Sylvia Jones, MPP re: Bill 141

That the correspondence from Sylvia Jones, MPP

regarding Bill 141 be received for information.

11.15 Correspondence from the Ministry of Community Safety and Correctional Services re: Emergency Management

and Civil Protection Act (EMCPA) Compliance

of 104


That the correspondence from the Ministry of

Community Safety and Correctional Services regarding Emergency Management and Civil Protection Act

(EMCPA) Compliance be received for information.

Other

11.16 Drinking Water Source Protection Newsletter - August

2017

That the August 2017 edition of the Drinking Water Source Protection Newsletter be received for

information.

11.17 NEC Request for Comments - G/R/2017-2018/9115 -

Uden

That the NEC Request for Comments - G/R/2017-

2018/9115 - Uden be received for information.

12 Items Extracted from the Consent Agenda

11.2 CLS.17.38 - Noise By-law and Special Events

17-204


That Report CLS.17.38 – Noise By-law and Special

Events be received for information.

CARRIED.

11.10 Correspondence from Realtax re: Bill 68 Tax changes

17-205

Silverton - Harris

That the correspondence from Realtax regarding Bill

68 Tax changes be received for information.

CARRIED.

of 104


11.12 Correspondence from Multi-Municipal Wind Turbine

Working Group (MMWTWG) - Request for resolution

Support

17-206

Halliday - Little

That this Council has read and considered the Notice of Application for Judicial Review and the Notice of

Constitutional Question filed by CCSAGE Naturally Green in Ottawa Divisional Court, Court File No. 15 -

2162 (the “Application”); and

That recognizing that concerns about the specific WPD White Pines Project approved by the Respondent

Director, Minister and Board are particular to the Municipality of Prince Edward County and its

residents, this Council endorses the more general challenge to the Green Energy Act and its ancillary

legislation as set out in the Application for the

following reasons:

1. Green Energy Act, 2009, S.O. 2009, c. 12 , Sched. A,

s.5 strips municipalities of rural Ontario and their residents, but not those of urban or suburban Ontario,

of statutory rights to enact, rely on and claim the

benefit of sound land use planning principles;

2. Environmental Protection Act, c. E-19, s.142.1

unduly limits the rights of residents of rural Ontario to challenge the Respondent’s decision to issue the REA,

while the rights afforded to a proponent of a Class 4

wind facility are unrestricted;

3. Ontario Energy Board Act, S.O. 1998, c. 15, Sched.

B, s. 96(2) unduly restricts the matters to be considered in assessing the public interest in granting

leave to construct an electricity transmission or

distribution line;

4. Planning Act, R.S.O. 1990, c. P.13, s. 62.0.2

eliminates the right of rural municipalities and their residents to exercise sound planning principles in

respect of industrial uses of land within their

jurisdiction;

5. Electricity Act, 1998, S.O. 1998, c. 15, Sched. A,

s.41 eliminates the right of rural municipalities to influence or direct the installation of electricity

transmission or distribution lines connected to renewable energy projects on roads owned and

maintained by the municipality.

of 104


6. Ontario Regulation 282/98 under the Assessment

Act provides preferential rates of assessment to proponents of industrial wind turbines to the

prejudice of host municipalities; and

That these matters are of direct concern to this Council and we endorse the efforts of CCSAGE

Naturally Green in challenging the validity and

constitutionality of this legislation.

CARRIED.

13 By-laws

13.1 By-law 2017-71 - OPA No30, OPA01.2017

17-207

Councillor Desai left the meeting at this time.

Little - Silverton

That the by-law 2017-71 being a by-law to adopt

Amendment No. 30 to the Municipality of Grey Highlands Official Plan be read a first, second and

third time and finally passed; and that the Mayor and Clerk be authorized to sign and seal the same

notwithstanding any contrary provision of the Council.

CARRIED.

13.2 By-law 2017-72 Z11

17-208

Little - Silverton

That the by-law 2017-72 be read a first and second

time; and

That the by-law be brought back to a future Council

meeting for third reading.

CARRIED.


None.

15 Meeting Dates

15.1 Upcoming Meetings:

Committee of Adjustment 2017-09-05

Committee of the Whole 2017-09-06

Regular Council 2017-09-13

of 104


16 Notice of Motion / Direct Motion

16.1 Deputy Mayor Halliday advised that he will be bringing

forward a notice of motion in relation to passing a by-law

respecting the health, safety and well-being of persons

in relation to Long Term Care and aging in place.

17 Public Notice

17.1 A public notice was provided relating to an upcoming by-

law to name a road - Stonebrook Way.

18 Closed Session

17-209

Silverton - Harris

That Council proceed into a closed session to discuss

items which relate to:

1. personal matters about an identifiable individual,

including municipal or local board employees (review

of Seniors Advisory Committee Member Applications);

2. a proposed or pending acquisition or disposition of

land by the municipality or local board (potential

acquisition of land for municipal purposes).

Present: Council, CAO, Clerk.

Time: 4:45 pm

CARRIED.

17-210

Silverton - Little

That Council return to Open Session.

Time: 5:24 pm

CARRIED.

17-211

Harris - Silverton

That a closed session meeting was held and only closed session items identified were discussed in

closed session; and

1. That Council approve the appointment of the

following people to the Seniors Advisory Committee:

Audrey Newman – Markdale Seniors

Wendy MacDonald – Kimberley (Community

Association)

Paul Tessier – Flesherton (SEGCHC Board member)

Leona Kirkpatrick – Markdale Seniors

Marina Brown – Flesherton

Shirley Ann Fulford – Rocklyn

of 104


Debbie Wright - Osprey (Maxwell Seniors)

Wayne Wright – Osprey (Maxwell Seniors); and

That Council direct staff to continue to recruit for the

remaining positions available; and

2. That Council direct CAO Adams negotiate and

investigate opportunities for the acquisition of

property for municipal purposes and report back to

Council.

CARRIED.

19 Confirmatory By-law

19.1 2017-73 to confirm the proceedings of Council

17-212

Halliday - Harris

That By-law 2017-73 being a by-law to confirm the proceedings of Council be read a first, second, and

third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and

entered into the by-law book.

CARRIED.

20 Motion to Adjourn

17-213

Little - Silverton

That Council adjourns until the Call of the Chair.

Time: 5:26 pm

CARRIED.

Paul McQueen, Mayor

Raylene Martell, Clerk

of 104



MINUTES

PUBLIC PLANNING HEARING - September 6, 2017 - 5:00 PM

********************************************************

1 Planning File:

Public Planning Meeting - Commence at 5:00 pm

Mayor McQueen called the meeting to order at 5:00 pm

The Mayor turned the Chair over to Councillor Little, Council

liaison for Planning.

1.1 OPO2.2017 Vickers - Official Plan Amendment Application

Location: Lots 23 & 24, Concession 4 being Parts 1, 6, 7 &

10, Plan No. 16R1874 (The former Township of Euphrasia)

Reference: OP02.2017 - Vickers

The Chair read the regulations.

The Consultant Planner Kristine Loft presented the

planning report including the purpose and effect of the Official Plan Amendment application. The Planner noted

that this is only an OP amendment and, because the lands are within the NEC, no Zoning by-law amendment is

needed. The Planner noted the Niagara Escarpment Commission policies support surplus farm properties to be

severed. The County of Grey also allows for surplus farm lots. The Planner noted lands are designated as prime

agriculture within the Grey Highlands Official Plan.

The Planner read the comments received.

Presentation by the Applicant/Agent - The applicant's

agent, Krysten Rennie from Georgian Planning Solutions explained the OPA application and the severance. Ms.

Rennie noted that the subject lands are designated as

agriculture in the Grey Highlands Official Plan and the current policies allow for surplus property severances but

is still awaiting approval from the County. It was noted that the owner first inquired about the severance when

the Official Plan was first under review but didn't realize it would take this long which is why the application is site

specific.

Questions from Council - Question regarding the

boundaries of the property. Ms. Rennie clarified.

Objections/Support - None

Further Discussion - None

Council all in favour of the by-law being forwarded to the

next Council meeting for all three readings.

of 104

MINUTES - REGULAR MEETING OF COUNCIL - September 06, 2017

1.2 Z04.2017 Pattison - Zoning By-law Amendment

Location: Part Lot 170, Concession 1 SWTSR; GREY

HIGHLANDS (the Former Township of Artemesia)

Reference: Z04.2017 - Pattison

The Chair read the regulations

The Consultant Planner Kristine Loft presented the planning report including the purpose and effect of the

Zoning By-law Amendment application. The Planner noted the exception is for the reduced lot area and lot

frontage. Explained the exceptions in detail using the

schedule A.

The Planner read the comments received and noted there

is no change to the entrance off of the Highway.

Presentation by the Application/Agent -The owners were

in attendance but had nothing to add.

Questions from Council -None.





1.3 Z14.2017 Walsh, K - Zoning By-law Amendment

Location: Lot 30, RCP 833, former Township of Artemesia

Reference:Z14.2015 - Walsh


The Consultant Planner Kristine Loft presented the planning report including the purpose and effect of the

Zoning By-law amendment application. The Planner noted that the application is two-fold. First it is to allow

development on a private road. Typically this is zoned as

RS-13. However; because a setback is required, a new exception was created and the development on a private

road was embedded into this new exception. Planner

noted the lands are on Lake Eugenia on Sunset Point.

The Planner read the comments received.

Presentations by the Applicant/Agent - Owners in

attendance but nothing to add.

Questions from Council - None.



of 104

MINUTES - REGULAR MEETING OF COUNCIL - September 06, 2017



1.4 Z23.2017 Nelson Martin Inc. - Zoning By-law Amendment

Location: PT LT 28 CON 6 ARTEMESIA AS IN R459205;

S/T GS71302; GREY HIGHLANDS

Reference:Z23.2017 - Nelson Martin


The Consultant Planner Kristine Loft presented the

planning report including the purpose and effect of the

Zoning By-law amendment application.

The Planner read the comments received including a letter received from a ratepayer which was in opposition of the

zoning application.

Presentations by the Applicant/Agent - In attendance but

nothing to add.

Questions from Council - Question regarding the site plan approval process and if the ratepayer concerns can be

addressed at the Site Plan stage. The Planner noted that yes, requirements will be added to the Site Plan

agreement to try and mitigate issues such as noise, dust,

etc.





of 104


COMMITTEE OF THE WHOLE

SEPTEMBER 6, 2017 - 01:00 PM

MINUTES

Present:

Mayor McQueen

Deputy Mayor Halliday

Councillor Desai

Councillor Harris

Councillor Little

Councillor Mokriy

Councillor Silverton

Regrets: None

Staff: Raylene Martell, Municipal Clerk

Rob Adams, CAO

Jerri-Lynn Levitt, Deputy Clerk

Karen Mills, Treasurer

Chris Cornfield, Director of Transportation & Environmental

Services

Shawn Moyer, Director of Public Utilities

Bill Klingenberg, Director of Community Development

1 Call to Order

Mayor McQueen called the meeting to order at 1:00 pm


CoW17-193

Silverton - Harris

That the Committee of the Whole Agenda of 2017-09-06 be

approved as circulated, including any items added to the

Agenda.

CARRIED.

3 Declaration of Pecuniary (Financial) Interest, Direct or Indirect

and the General Nature Thereof

There were no declarations made at the present time.

of 104

COMMITTEE OF THE WHOLE - MINUTES SEPTEMBER 06, 2017,

4 Announcements/Recognitions/Events/Condolences

Council provided an update on upcoming events and recently attended

events.

5 Scheduled and Unscheduled Delegations

5.1 Fred & Elizabeth Peters re: original lots on Margaret Elizabeth

Ave.

5.2 Unscheduled Delegation(s) follow any scheduled delegations.

James Norris

5.3 Recommendation:

CoW17-194

Silverton - Desai

That a meeting be scheduled with the CAO and Mr. Peters in

relation to the three lots on Margaret Elizabeth Avenue.

CARRIED.

CoW17-195

Little - Harris

That the unscheduled Delegation of Mr. James Norris be

received for information; and

That Council provide direction for staff to obtain a legal

opinion; and

That a report be brought back to Council once a legal

opinion has been obtained.

CARRIED.

6 Presentations

6.1 Bill 68 impacts to Municipal Council

CoW17-196

Mokriy - Little

That the presentation on Bill 68 be received for information.

CARRIED.

of 104


7 Reports for Consideration

7.1 CLS.17.39 - Saugeen Valley Conservation Authority

Memorandum of Agreement (deferred from 2017-08-23)

CoW17-197

Little - Silverton

That Report CLS.17.39 – Saugeen Valley Conservation

Authority Memorandum of Agreement be received; and

That Council direct staff to forward the comments of

Municipal staff as included, along with the County comments in the attached staff report, to the Saugeen

Valley Conservation Authority.

CARRIED.

7.2 CLS.17.44 - Grey Highlands Social Media Policy

CoW17-198

Silverton - Desai

That Report CLS.17.44 Grey Highlands Social Media Policy

be received; and

That Council approve policy A09-C-06 being a policy

outlining direction and guidelines for Council, Committees

and Staff regarding municipal social media sites; and

That Council authorize staff to proceed with creating public

social media accounts as an integral means of improving communication, sharing information and highlighting the

successes of the Municipality of Grey Highlands.

CARRIED.

7.3 PL.17.65 - Extension Request - Dimakos Subdivision

CoW17-199

Little - Mokriy

That Council accept Planning Report PL.17.65; and

That Council extends the draft approval for the proposed

Plan of Subdivision at Part Lot 101, Concession 1 NETSR (former Markdale) for a further one (1) year being August

15, 2018; and

That staff be authorized to forward the motion to the County of Grey as the approval authority for approval of the

extension for one (1) year for Plan of Subdivision File No.

42T-91001.

CARRIED.

of 104


7.4 FIN.17.16 - Asset Management Plan

CoW17-200


That the report of the Director of Finance FIN.17.16 dated September 6, 2017 regarding Asset Management Plan be

received; and

That the Asset Management Plan Report prepared by The

Public Sector Digest Inc. be received; and

That, where necessary, any recommendations within report

FIN.17.16 be incorporated into the 2018 proposed budget

projections for presentation to council.

CARRIED.

7.5 FIN.17.17 - 2018 Proposed Budget Guidelines and Schedule

CoW17-201

Halliday - Little

That report FIN.17.17 dated September 6, 2017 regarding the 2018 Proposed Budget Guidelines and Schedule, be

received; and

That the 2018 budget schedule be approved as outlined in

Exhibit 1 and Exhibit 2 of this report; and

That staff be directed to prepare and submit an operating,

capital and rate supported budget proposal for 2018 in the

format presented in this report.

CARRIED.

7.6 PU.17.07 - RFP-F18-2017-03 Engineering Services for the

Reconstruction of Herbert Street Water and Sewer Main

CoW17-202

Harris - Silverton

That the report of the Director of Public Utilities PU.17.07 regarding the RFP-F18-2017-03 Engineering Services for

Herbert St. Water and Sewer Main be received; and

That Council awards the RFP for Engineering Services to GSS Engineering, as outlined in Option #1 for an upset limit

of $97,829 based on preliminary estimates.

CARRIED.

of 104


7.7 CDV.01.2017 - Request to purchase 2017 All-wheel Drive

Vehicle

CoW17-203

Harris - Mokriy

That report CDV.01.2017 regarding Quote Results for a

2017 All-Wheel Drive Vehicle is received; and

That Council agrees with the award of the received quote for a 2017 All-Wheel Drive Vehicle for a total upset of

$29,937.02 including HST to Owen Sound Kia, to be funded from the surplus amounts included in the current budget;

and

That the remaining cost will be shared by the respective Joint Building Services Partners as specified by the joint

Building Services Committee; and

That Council provides approval to fund the remainder of the Grey Highland’s share, based on the Joint Building Services

funding agreement in place, from Grey Highlands Municipal

Building Department reserve fund, if required.

CARRIED.

7.8 PL.17.58 - Planning Report – Mar-Weld Holdings Inc. -

SP06.2017

CoW17-204

Little - Mokriy

That Planning Report PL.17.58 is received; and

That approval be provided to support the recommendation

of the Municipal Planner to approve SP06.2017 provided that the provision of securities equal to the amount of the

Cost Estimate for grading works are provided; and



the Municipality.

CARRIED.

of 104


7.9 PL.17.59 - Planning Report – Philipp – SP07.2017

CoW17-205

Little - Harris

That Planning Report PL.17.59 is supported; and



the Municipality.

CARRIED.

8 Consent Agenda

Items to be extracted – 8.3 and 8.8.

CoW17-206

Little - Mokriy

That the Consent Agenda, with the exception of any items

extracted, be presented to the next regular Council agenda for authorization for the action to be taken as may be

necessary to give effect to the recommendations contained

therein/amended.

CARRIED.

Reports for information

8.1 CLS.17.48 - Records Management Policy and Retention By-law

That Report CLS.17.48 – records management policy and

retention by-law be received for information; and

That staff be directed to forward By-law 2017-74, which

provides for an updated Records Management Policy and by-law for the Municipality of Grey Highlands, for approval

at the next Council meeting.

CARRIED.

8.2 Z14.2017 and Z15.2017 - Walsh. K

That Council receive Planning Report PL.17.62; and

That the appropriate by-laws be forwarded to Council for

approval.

CARRIED.

of 104


Communications containing recommendations from the

Clerk as to their disposition

8.4 Grey Sauble Strategic Plan Open House

That the Grey Sauble Strategic Plan Open House Invitation

be received for information.

CARRIED.

8.5 Resolution from Oro-Medonte re: Ontario's Wildlife Damage

Compensation Program

That the correspondence from Oro-Medonte regarding

Ontario's Wildlife Damage Compensation Program be


CARRIED.

8.6 NEC Request for Comments - G/L/2017-2018/9094

That NEC Request for Comments G/L/2017-2018/9094 -

Sydenham Bruce Trail Club correspondence be received for

information.

CARRIED.

Minutes from Boards and Committees

(Action from any Minutes to be included as an Agenda Item by

the respective Council representative)

8.7 2017-07-21 - Joint Building Services Committee Meeting Draft

Minutes

That the draft minutes from the 2017-07-21 Joint Building

Services Committee Meeting be received for information.

CARRIED.

Consent Agenda Items extracted:

8.3 Chatsworth Resolution 2017-19-27 re: Grey Gables Long Term

Care

CoW17-207

Silverton - Mokriy

That the Council of the Municipality of Grey Highlands

supports recommendation 2017-19-27 from the Municipality of Chatsworth relating to the formation of a

of 104


Multi-Municipal Committee to advocate with the Ministry of Health and Long Term Care and the South West LHIN to

support the status quo; and

That staff be directed to circulate this resolution to the

lower tiers within Grey County, the County of Grey and the

Ministry of Health and Long Term Care.

CARRIED.

8.8 2017-07-20 - Friends of Kimberley Forest Meeting Minutes

CoW17-208

Little - Silverton

That the draft minutes from the 2017-07-20 Friends of

Kimberley Forest meeting be received for information.

CARRIED.

9 Consideration for a Staff Report

None.


10.1 Councillor Silverton - Verbal report on Canada 150 Committee

and requested that all members of Council attend the final

Canada 150 event to be held on November 17, 2017 at 7 pm

at Grey Highlands Secondary School.

11 County Council Update - Mayor & Deputy Mayor

11.1 Deputy Mayor Halliday provided an update on the long term

care RFP resolution and announced that he was on the RFP

committee. He also provided information on the Re-colour

Grey workshops, and economic development initiatives.

Mayor McQueen provided an update on long term care issue at

the county related to the RFP resolution and the growth

management study and the requirement to dig deeper.

12 Meeting Dates Meetings are held in Council Chambers at the Municipal Office, 1-206 Toronto Street South, Markdale, unless otherwise noted

12.1 2017-09-13 - Grey Sauble Conservation Authority Public

Meeting 6pm

2017-09-13 - Council 7pm

2017-09-25 - Committee of the Whole 1pm

2017-09-26 - Police Services Board 2pm

of 104


13 Notice of Motion

13.1 Deputy Mayor Halliday - Motion for which notice was given on

August 23, 2017

Councillor Mokriy requested a recorded vote. Councillor Desai was

absent during the vote of this recommendation.

CoW17-209


Whereas s.11(2) of the Municipal Act,2001,as amended

('the Act"), permits municipalities to pass by-laws respecting the health, safety and well-being of persons";

and

Whereas the Provincial Policy Statement (PPS), under

section 1.6.5, gives the following direction:

"Public service facilities should be co-located in community

hubs, where appropriate, to promote cost-effectiveness and facilitate service integration, access to transit and active

transportation"; and

Whereas the Ministry of Health and Long Term Care (MOHLTC) provides financial direction and support to the

South East Grey Community Health Centre and the County owned long term care home 'Grey Gables', and has also

approved a new hospital to be built next to Grey Gables;

and

Whereas these facilities are or will be three public service

facilities, which are or will be, located in close proximity to each other and will support the concept outlined in the PPS

section 1.6.5.; and

Whereas if the County decides to sell Grey Gables to a private sector operator, this would be in conflict with the

PPS.; and

Whereas it should be noted that approval to sell Grey

Gables must be sanctioned by the MOHLTC; and

Whereas the by-law concept being requested would be to establish that the status quo currently meets the PPS and

would indicate that any change to this would be a conflict;

Now therefor be it resolved that the Council of Grey Highlands requests a staff report that will explore by-law

options that will protect citizen rights to continue the current quality of life provided by the County owned long

term care facility known as Grey Gables; and

That staff are authorized to seek legal advice in order to

bring back the by-law options.

of 104


By a vote of 5-1, this motion has been CARRIED.

Yea: Silverton, Halliday, Harris, Little, McQueen

Nay: Mokriy

Absent: Desai

13.2 Deputy Mayor Stewart Halliday - Notice of Motion dated

August 30, 2017

CoW17-210

Silverton - Little

That the Committee agree to allow a direct motion without

notice to be discussed at the present time.

By a minimum 2/3 affirmative vote, the motion is CARRIED.

Councillor Mokriy requested a recorded vote.

CoW17-211


That the staff of the Municipality of Grey Highlands be

authorized to prepare a RFP (request for proposal) to hire the services of a consultant that is qualified to prepare and

present a report to the Ministry of Health and Long Term

Care at a public meeting. This report will express the concerns of the citizens and Council of Grey Highlands in

regard to the potential closure of Grey Gables as a long term care facility and the subsequent re zoning that would

be required in order to facilitate the sale to a private

corporation; and

That funding will come from the Save Grey Gables reserve

and scoring will be done by the CAO, the Treasurer, the Mayor and Deputy Mayor and one member selected by

Council; and

That the RFP will be prepared as soon as possible and will be circulated through the usual channels and to a selected

group of consultants; and

That Dr. Jim Harrold will be hired to work with staff on the

specific RFP wording and in the preparation of a list of

potential consultants.

By a vote of 3-4, the recommendation has been Lost.

Yea: Silverton, Halliday, McQueen

Nay: Mokriy, Desai, Harris, Little

of 104


14 Council Questions

14.1 Councillor question whether there was a common strategy or joint initiative to save Grey Gables among all interested

parties. Council discussion that the Community was looking to the Municipality to take the lead. Mayor McQueen vacated the

Chair to speak to this item. Deputy Mayor Halliday assumed

the chair.

CoW17-212

Mokriy - Silverton

That a Committee be established to develop a plan of action

for Grey Gables.

CARRIED.

15 Public Notice

None.

16 Closed Session

16.1 Recommendation

CoW17-213

Halliday - Desai

That the Committee go into a closed session to discuss an item which relates to personal matters about an identifiable

individual, including municipal or local board employees

(resident request for tax penalty adjustment).

Present: CAO Rob Adams, Clerk Raylene Martell, and

Treasurer Karen Mills

Time: 4:42

CARRIED.

16.2 Open Session

CoW7-214

Desai - Mokriy

That Committee return to open session.

Time: 4:53

CARRIED.

of 104


16.3 Confirmation of Action

CoW17-215

Desai - Harris

That a closed session meeting was held and only closed session items identified were discussed in closed session;

and

That Council approve the request received in closed

session.

CARRIED.

17 Public Hearing(s) - Commenced at 5:00 pm (see Public Meeting

Minutes)

• OPO2.2017 Vickers

• Z04.2017 Pattison

• Z14.2017 Walsh, K • Z15.2017 Nelson Martin Inc.

18 Adjournment

18.1 Recommendation

CoW17-216

Desai - Little

That Committee adjourn until the Call of the Chair.

Time: 5:37 pm

CARRIED.

Paul McQueen, Mayor


of 104

Staff Report

To: Committee of the Whole

From: Rob Adams, Chief Administrative Officer

Date: September 15, 2017

Report: CAO.17.05

Subject: Christmas Lighting in Villages of Flesherton & Markdale

Recommendation:

That Report CAO.17.05 Christmas Lighting in Villages of Flesherton & Markdale be received;

And that Council directs staff regarding the purchase and installation of

Christmas lights in villages as outlined in Option 2:

Direct staff to proceed with investment in lights for existing light poles with power sources and installation and proceed to investigate the

potential to expand the program to other poles in villages and other

locations for 2018 installation.

Background and Analysis:

The municipal council has expressed an interest in refurbishing its Christmas

lighting program in the villages of Grey Highlands. Staff were directed by the

CAO to investigate and provide a recommendation report back to Council.

In the past, the municipality has placed Christmas lights poles through the village of Flesherton and the town of Markdale along the Hwy 10 corridor.

Historically, other municipal villages have not installed powered Christmas

lights. The opportunity to expand into other villages will be explored in a

separate report.

Historically, Christmas lights have been installed on Hydro One poles in the villages, due to traditional agreements with Hydro. These are not contracted

of 104

CAO.17.05 Christmas Lights in the Villages of Flesherton & Markdale

2

nor recorded. Municipal staff consulted with Hydro One earlier this year in

regards to a report on banners, and was advised by Hydro One to inventory poles and record serial numbers for consideration of pole use.

Municipal staff has now completed this inventory (within the villages of Flesherton and Markdale) and noted where there are:

- Banner poles in place on poles - Christmas Light brackets in place on poles

- Christmas Light bracket marks in place on poles (ie used but removed) - Power sources in place on poles

There are often by-laws in place for pole use, and there are rules to follow

for installing banners on poles. Hydro One will advise on specific requirements so the municipality may follow up on this to ensure compliance

with Hydro One. There is a potential to expand beyond current communities in future.

Historically the Christmas lights in Flesherton & Priceville have been installed

by Hydro One, as part of an agreement from the sale of Flesherton &

Priceville utilities to Hydro One – this agreement will be formalized moving forward. The installation of Christmas lights in Markdale is completed by a

local company with a high lift.

It was noted during inventory, some light brackets are installed on the sidewalk side to ensure there is no chance of vehicles interfering with the

lights. Proper traffic clearances would need to be controlled through municipal TES department to ensure no interference with vehicles or traffic.

A spreadsheet of available poles has been created. In Markdale there are 11

existing power units on poles and 10 brackets up (new lights include brackets). In Flesherton there are 18 poles with power sources (16 have

brackets). So status quo for lights is 29 existing power source poles.

Estimates for lights are based on a variety of styles of “snowflake” from a

three suppliers (all side-mounted for light pole installation):

Supplier 1 (Classic Displays)

4’ Snowflake – single colour (white) rope lights - $595-$675 each 4.5’ Snowflake – dual colour rope lights - $675 - $765 each

5’ Snowflake – dual colour rope lights $825 - $895 each 7’ Snowflake with rope lights snowfall lines - $850 each

Supplier 2 (DekraLight)

3’ Deluxe Ice Snowflake – single colour LED bulbs - $690 each

of 104


3

4.6’ Spiral Snowflake - single colour LED bulbs - $799 each

5’ Snowflake (various designs) - single colour LED bulbs - $735 - $865

Supplier 3 (Blachere Illumination)

3’11” Snowflake – single colour with rope lights – $790 2’ 7” Snowflake – single colour rope lights - $500

3’ 9” snowflake – single colour rope lights - $700 6’ 6” Snowflake – single colour with rope lights -$3590

From averaging the supplier costs – median cost is $700 per light assembly.

It should be noted, during the inventory it was not possible to test the power

sources on poles – it is unknown if they are all in working order. Replacing power sources, or installing new ones would have a per unit cost of

approximately $350 plus installation cost.

Installation costs estimated based on quote by hourly rate cost (with existing hardware in place) at approximately $60 per installation. NOTE: Intallation

costs are only applied for Markdale as Hydro One installs the lights in

Flesherton and Priceville.

So, purchase and installation per unit (in Markdale only): $700 + $60 = $760 (not including replacement of any power sources not working at time of

installation). Purchase of lights for Flesherton are averaged at $700 per unit

(again, not including power unit replacement).

Operational Considerations:

There are three alternatives available for consideration:

1. Maintain the existing policy/procedure with respect to Christmas lights (ie status quo). This alternative is not recommended as lights are old

and are not expected to be useful for another season.

2. Direct staff to proceed with investment in lights for existing light poles with power sources and proceed to investigate potential to expand

program to other poles in villages and other locations for 2018 installation.

3. Advise staff as to an alternative direction.

of 104


4

Grey Highlands’ Strategic Plan:

The recommendation(s) included in this Staff Report support the following

goals identified in the 2013-2018 Strategic Plan:

1. Communications – 1.2 Develop and deliver a renewed marketing and

branding approach through community engagement

2. Community and Economic Development – 2.2 Capitalizing on Grey Highlands’ location advantage and 2.3 Promoting local commercial,

industrial and retail growth and sustainability and 2.6 Promoting a

sense of community pride, engagement and belonging

Financial Impact:

The 2017 budget did not include an allocation of funds for new Christmas

lights, but there will be funds available due to cost savings on other projects.

Based on the cost estimates, replacing the Christmas lights in Flesherton (18 x $700 = $12,600) and Markdale (11 x $760 = $8360) for the 2017 season

would be approximately$20,960.

While this represents unbudgeted spending, the facilities budget is presently

in great shape and will end the year under budget. There are ample available funds to accommodate the financial requirements of this project

without significantly impacting the overall municipal financial position at

year-end.

Legal Impact:

There are no legal implications for the Corporation resulting from the

proposed recommendation.

Staffing Impact:

There would likely be some staffing implications for the Corporation resulting from the proposed recommendations but these are undetermined at this

time.

Policies/Legislation:

No policies, by-laws and or legislation associated with this

report.

of 104


5

Consultation:

Suppliers were consulted for quotations on proposed work.

Hydro One was previously consulted for a banner report. Further

consultations will be required with Hydro One to confirm future use of poles

and guidelines on installations.

File or Reference

None included.

Attachments:

No attachments associated with this report.

Respectfully submitted,

Prepared by, Respectfully submitted by,

__________________ __________________ Kate Russell Rob Adams

MSA – Office of the CAO Chief Administrative Officer

of 104

FRIENDS OF THE KIMBERLEY FOREST

NOTICE OF ANNUAL GENERAL MEETING

NOTICE IS HEREBY GIVEN that the

Annual General Meeting

of the Friends of the Kimberley Forest will be held on

Wednesday, September 20, 2017

7:00 pm

Kimberley Hall, Kimberley, ON

The purpose of the meeting is: 1. TO RECEIVE the financial statement of the Committee, and 2. TO RECEIVE the President’s report, and 3. TO ELECT Directors, and 4. TO TRANSACT such other business as may properly come before the

meeting. Dated at the Municipality of Grey Highlands, August 30, 2017. As directed by the Friends of the Kimberley Forest Committee, Light refreshments will be available Stew Hilts President

of 104

The Corporation of the Municipality of Grey Highlands By-Law Number 2017-74

Being a by-law to establish a Records Retention Program for the Municipality of Grey Highlands

Whereas the Municipal Act, S.O. 2001 provides under Section 254 (1)

and 255 (2) that a municipality shall retain and preserve the records of the municipality and its local boards in a secure and accessible manner

and that a record of a municipality may be destroyed if a retention period for the record has been established under this section; and

Whereas the Municipal Act, S.O. 2001 provides under Section 255 (3)

that a municipality may, subject to the approval of the municipal auditor,

establish retention periods during which the records of the municipality and local boards of the municipality must be retained and preserved; and

Whereas the Municipal Act, S.O. 2001 provides under Section 23.1 that

the municipality may delegate its powers and duties to a person and that the Council of the Corporation of the Municipality of Grey Highlands

deems it expedient to grant the Clerk delegated authority to update the retention schedule for the records of the Municipality of Grey Highlands; and

Now therefore be it resolved that the Council of The Corporation of

the Municipality of Grey Highlands enacts as follows:

1. That the Records Retention Policy identified as Schedule ‘A’, in substantively the same form as that attached hereto which forms

an integral part of this by-law, be adopted; and

2. That the Records Retention Schedule identified as Schedule ‘B’, in

substantively the same form as that attached hereto which forms an integral part of this by-law, be adopted and that the Clerk be

authorized to amend the Records Retention Schedule annually, as required, only based on updates in legislation only; and

3. That, notwithstanding #2 above, any other updates requested to

the retention schedule be brought back to Council for approval;

4. That By-Law #2005-50 is hereby repealed.

5. That this By-Law takes effect upon the date of final passing, subject to the approval of the municipal auditor.

Read a first, second time this ____ day of __________________, 2017;

Read a third and final time and enacted the ___ day of _________, 2017.

The Corporation of the Municipality of Grey Highlands

______________________________

Paul McQueen, Mayor

______________________________ Raylene Martell, Municipal Clerk

By-law 2017-74 Page 1 of 39 of 104

clerk

Typewritten Text

Page | 1 Municipality of Grey Highlands Policy

Municipality of Grey Highlands Policy

Policy Name: Corporate Records Management

Policy Number: A09-C-06

Department: Council & Legislative Services

Authority: Council

Effective Date: Click here to enter a date.

Supersedes: N/A

Last Modified: Click here to enter a date.

1.0 Purpose

It is the policy of the Municipality of Grey Highlands to provide a

corporate-wide Records Management Program to maintain, protect, preserve and dispose of records in accordance with government

regulations, legal requirements, historical/archival needs and to maintain

a high level of customer service.

The purpose of the Corporate Records Management Program shall be:

• To ensure that records, regardless of their physical medium, are organized, secure, retrievable, retained appropriately and managed

efficiently throughout the active, semi-active and inactive states of their life cycle.

• To provide a framework and guidelines for the program to manage the creation, security, use, receipt, access, maintenance, retention and

disposition of records regardless of their physical medium, and to establish and define accountability, responsibility and roles for the

program. Final disposition of records shall be pursuant to the provisions of the Municipality of Grey Highlands Records Retention

Schedule. • To ensure that all records in the custody and control of the Municipality

and its local boards, regardless of their physical medium, are the

property of the Municipality and are subject to its control, contingent on existing legislation and by-laws.

Where records are in the possession of an outside agency, such records will be under the Municipality’s control when:

o the record is specified in a contract as being under the control of the Municipality;

o the content of the record relates to the Municipality’s mandate and functions;

By-law 2017-74 Page 2 of 39 of 104

clerk

Typewritten Text

Schedule A to By-law 2017-74


o the Municipality has the authority to regulate the record’s use and disposition;

o the outside agency is a consultant and the record was created specifically for, and presented to the public body; or

o the contract permits the Municipality to inspect, review, or copy the records produced, received or acquired.

• To ensure that records, regardless of their physical medium, are managed in compliance with the provisions of the Municipal Freedom

of Information and Protection of Privacy Act (MFIPPA) and any other Municipality of Grey Highlands Policy.

2.0 Scope

This policy applies to all records within the Municipality of Grey Highlands,

including those produced or received within the departments. The Records Management Policy shall also apply to all records in the custody and

control of Council and its committees, Municipal administration and local boards of the Municipality. Local Boards, for the purposes of this policy,

shall be as defined in the Municipal Act, and shall include the Library Board, Museum Board, Police Services Board, Committee of Adjustment,

or any other board, commission, committee, body or local authority established or exercising any power under any Act with respect to the

affairs or purposes of one or more municipalities, excluding a school board

and a conservation authority.

This policy regulates the creation of all documents and records,

maintenance of active records in the corporate alpha-numeric file classification system, preparation, issuance and updating of approved

records retention schedules, management of inactive records storage, and the identification and protection of the Municipality of Grey Highlands

records in accordance with government regulations and legal requirements.

3.0 Policy

The Records Management policy shall:

• provide records keeping systems and services that efficiently maintain and retrieve information.

• provide efficient and prompt disposal of records when their administrative, legal, and fiscal value has ceased and all

By-law 2017-74 Page 3 of 39 of 104


requirements of Municipality of Grey Highlands by-laws as they affect public documents have been met while preserving those

records of enduring value to the Municipality. • provide efficient development and use of electronic records

management systems where cost effective applications exist. • help prevent the creation of unnecessary records, including forms,

directives and reports. • provide for the storage and retrieval of inactive records.

• provide for ongoing training of staff involved in delivering and using the records management program.

• provide for the preservation of corporate history.

Implementation of the policy will ensure that:

• there is corporate compliance with the file classification system.

• filing and storage space is economically utilized.

• vital and archival records are protected. • legal requirements are met.

• retrieval of records is simplified. • staff turnover does not affect the corporate memory of its records.

• index of all corporate records as required by MFIPPA is maintained.

3.1 Definitions

Records Management: is the application of systematic control to recorded information which is required in the operation of the municipal offices. The

services provided through the records management program include:

• filing of records

• retrieval of records • disposition of records

• retention of records • records retention scheduling

• archival of records • inactive records storage

Corporate Record: is a collection of valuable information, however

recorded. A record could be in printed form, on film, recorded by electronic means or otherwise. Regardless of its format, a corporate record documents

an aspect of the business of the Municipality. A non-exhaustive list of

examples of corporate records includes: • memoranda

• corporate policies and by-laws

By-law 2017-74 Page 4 of 39 of 104


• corporate contracts or agreements • video or audio recordings of meetings

• record emails • corporate reports

• personnel records • letters received by representatives of the Municipality

• letters sent by representatives of the Municipality; etc.

Non-Records: The following are examples of documents that may be in the

possession of a representative of the Municipality, but which do not constitute corporate records:

• advertisements or flyers prepared by outside agencies for seminars,

office supplies, etc. • a personal note of thanks to a staff member

• a draft document (paper or electronic) or a series of draft documents of things that ultimately, when finalized, become

corporate records, unless same must be retained to define or defend a position taken

• photocopied newspaper or magazine articles • working papers and notes to oneself compiled when researching for

the creation of a corporate record

• transitory records or emails

Municipality: the Corporation of the Municipality of Grey Highlands. All

records, regardless of physical form or characteristics are the property of the

Municipality of Grey Highlands and subject to its control.

Department Head: the officer who by administrative policy is in charge of an office of the Municipality of Grey Highlands that creates or receives

records.

Essential Record: any record of the Municipality of Grey Highlands

necessary to the resumption or continuation of its operations in an emergency or disaster, to the re-creation of its legal and financial status, or

to the protection and fulfillment of obligations to the people of the

Municipality of Grey Highlands. (i.e. By-law)

Permanent Record: any record of the Municipality of Grey Highlands for which the retention period on a records retention schedule is given as

permanent.

Records Retention Schedule: a document prepared by or under the authority of the Records Manager and/or Clerk, (generally from the Ontario

Municipal Records Management System – TOMRMS as amended) listing the

By-law 2017-74 Page 5 of 39 of 104


records maintained by the Municipality of Grey Highlands, their retention periods, and other records disposition information that the records

management program may require.

Transitory Records: are non-records which are ether required for a limited

time to complete a routine action, are used in the preparation of a final record, are retained as information or as a convenience copy by offices or

individuals, are conversational in nature with no specific direction or importance, or are background information to develop a course of action or

final document. (Includes many general emails, letters of receipt or thanks, or the compilation of an information file while working on a specific project

with copies of records for ease of reference.)

3.2 Policy Requirements

The Municipality of Grey Highlands and its local boards shall:

a) provide record keeping systems and services that efficiently maintain

and retrieve information. b) provide efficient and prompt disposal of records.

c) provide efficient development and use software for records management where cost effective applications exist.

d) standardize the type of equipment and supplies utilized in the maintaining of records within the Municipality.

e) prevent the creation of unnecessary records, including forms,

directives and reports. f) provide for the storage and retrieval of inactive records.

g) provide specific protection to vital and archival records. h) provide for ongoing training of staff involved in delivering and using

the program. i) provide for transfer of those records of historical value to the County

Archives, Grey Roots Museum and Archives. j) ensure that the records program shall be subject to current by-laws

and legislation.

3.3 Responsibilities

The Clerk’s Department shall be responsible for the administration of the

Corporate Records Management Program and for the establishment and maintenance of a program manual which shall include the records

management procedures and shall assign duties for the ongoing operation

By-law 2017-74 Page 6 of 39 of 104


and maintenance of the program.

An employee of the Clerk’s Department shall serve as Records Manager for the Municipality of Grey Highlands under the direction of the Clerk.

Employees are expected to follow this policy and best records management

practices.

Duties of the Records Manager In addition to other duties assigned in this policy, the Records Manager shall

(under the direction of the Clerk): • administer the records management program and provide assistance

to Department Heads in its implementation; • develop procedures to ensure the permanent preservation of the

historically valuable records of the Municipality;

• establish standards and/or procedures for filing and storage equipment and for recordkeeping supplies;

• study the feasibility of the current system, and if appropriate, establish a uniform filing system and a forms design and control system for the

Municipality of Grey Highlands; • monitor records retention schedules and administrative rules;

• disseminate to Council and Department Heads information and updates concerning the retention schedule on an annual basis;

• ensure that the maintenance, preservation, micro filming, destruction or other disposition of the records of the Municipality of Grey

Highlands are carried out in accordance with the policies and procedures of the records management program;

• maintain records of the records destroyed under approved records control schedules or through records destruction authorization

requests; and

• bring to the attention of the Clerk and Chief Administrative Officer non-compliance by Department Heads or other municipal personnel

with the policies and procedures of the records management program.

Duties and Responsibilities of Department Heads In addition to other duties assigned in this policy, Department Heads shall:

• co-operate with the Records Manager in carrying out the policies and procedures established in the Municipality of Grey Highlands for the

efficient and economical management of records and in carrying out the requirements of this ordinance;

• adequately document the transaction of government business and the services, programs and duties for which the Department Head and his

or her staff are responsible; and • maintain the records in his or her care and carry out their

By-law 2017-74 Page 7 of 39 of 104


preservation, destruction or other disposition only in accordance with the policies and procedures of the records management program of

the Municipality of Grey Highlands and the requirements of this policy.

3.4 Implementation of Records Retention Schedule; Destruction of Records under the Schedule

• A records retention schedule adopted by Council shall be implemented

by Department Heads. The Records Manager shall provide an updated retention schedule to Department Heads annually when released by

TOMRMS, noting any changes from the previous year, based on current legislation.

• A record whose retention period has expired on a records retention schedule shall be destroyed unless an open records request is pending

on the record, the subject matter of the record is pertinent to a pending law suit, or the Department Head requests in writing to the

Records Manager that the record be retained for an additional period.

By-law 2017-74 Page 8 of 39 of 104

Class Responsible Keep* Off Total

Code Dept. Dept. Site Retention

A00 Administration ‐general Originating 1 ‐ 1

A01Associations and

OrganizationsOriginating 1 ‐ 1

A02Staff Committees and

MeetingsOriginating 1 3 4**

A03Computer Systems and

Architecture InformationTreasury S 6 S+6

A04Conferences and

SeminarsOriginating 1 ‐ 1**

A05 Consultants Originating 2 ‐ 2**

A07Office Equipment and

FurnitureOriginating E ‐ E

A08 Office Services Originating 1 ‐ 1

A10 Records Management Clerk's S ‐ S

A11 Records Disposition Clerk's P ‐ P

A12Telecommunications

SystemsOriginating S ‐ S

A13Travel and

AccommodationOriginating 1 ‐ 1

A14 Uniforms and Clothing Originating S ‐ S**

A15 Vendors and Suppliers Originating 2 ‐ 2

A16Intergovernmental

RelationsOriginating 1 4 5**

A18 Security Originating 2 3 5

E + 2**

Primary Heading: Administration

Secondary Heading

A06 Inventory Control Originating 1 5 6

A17Accessibility of Records

(F.O.I.)Clerk's 1 1 2 years

A09 Policies and Procedures Originating S P P**

By-law 2017-74 Page 9 of 39 of 104

clerk

Typewritten Text

Schedule B to By-law 2017-74

As builts = until

superseded

5

Setup tests and

manuals =

Equipment

removed + 1 year

A21 Facilities Bookings Originating 1 ‐ 1

A22 Accessibility of Services Clerk's 2 3 5

A23

Information Systems

Production Activity &

Control

Treasury 2 ‐ 2

A24Access Control &

PasswordsTreasury 2 ‐ S

A25

Performance

Management/ Quality

Assurance

CAO S ‐ S**

A19Facilities Construction

and RenovationsOriginating E 2

A20Building and Property

MaintenanceOriginating 2 3

By-law 2017-74 Page 10 of 39 of 104



C00Council and By‐Laws

generalOriginating 1 ‐ 1

By‐Laws ‐ Other

Municipalities

C03 Council Agenda Clerk's S 5 S+5

C05Council Committee

AgendaClerk's S ‐ S

E+4 E+4Ballot =

120 days

after

voting or

resolution

of recount

Ballot = 120 days

after voting or

resolution of

recount

C08 Goals and Objectives Originating S ‐ S**

C10Motions and Resolutions ‐

Other MunicipalitiesClerk's S ‐ S

C12Appointments to Boards

and CommitteesClerk's 1 P P**

Primary Heading: Council and By‐Laws

Secondary Heading

C01 By‐Laws Clerk's P ‐ P**

C04 Council Minutes Clerk's P ‐ P**

C02 Clerk's S ‐ S

C07 Elections Clerk's ‐

C06Council Committee

MinutesClerk's 6 ‐ 6**

C11 Reports to Council Clerk's 1 P P**

C09 Motions and Resolutions Clerk's P ‐ P**

By-law 2017-74 Page 11 of 39 of 104

Accountability

Transparency &

Governance

C13 Clerk’s 2 2

By-law 2017-74 Page 12 of 39 of 104



D00Development and

Planning ‐generalOriginating 1 ‐ 1

D01 Demographic Studies Planning 5 5 10**

D02 Economic Development Planning 5 5 10**

D04 Residential Development Planning 5 5 10**

D06 Tourism Development Planning 5 5 10**

P

Primary Heading: Development and Planning

Secondary Heading

D03 Environment Planning Planning E+5 E+5**

D05 Natural Resources Planning 5 ‐ 5**

By-law 2017-74 Page 13 of 39 of 104

Applications = 2

years after final

decision

D09Official Plan Amendment

ApplicationsPlanning E+1 4 E+5

D10 Severances Planning E+1 5 E+6

D11 Site Plan Control Planning 5 P P

D12 Subdivision Plans Planning 5 P P

D13 Variances Planning E+2 P P

D14 Zoning Planning E+2 ‐ E+2

D15 Easements Planning E+1 5 E+6**

D16 Encroachments Planning E+1 5 E+6**

D17Annexation/

AmalgamationClerk's 1 P P**

D18Community Improvement

ProjectsPlanning E+1 5 E+6**

D19 Municipal Addressing Planning S 10 S+10**

D20 Reference Plans Planning S P P

D07 Condominium Plans Planning 5 P

D08 Official Plans Clerk's S P P**

By-law 2017-74 Page 14 of 39 of 104

D21Industrial/ Commercial

DevelopmentPlanning 5 5 10**

D22 Digital Mapping Planning S ‐ S

D23 Agricultural Development Planning 5 5 10**

D24Background Reports for

Official PlanPlanning E+1 4 E+5

D25 Deeming Process Planning E+2 ‐ E+2

D26Development Charges

StudyPlanning 5 5 10**

D27 Part Lot Control Planning E+1 4 E+5

By-law 2017-74 Page 15 of 39 of 104



E00 Environmental Services Originating 1 ‐ 1

C+1

Specifications =

permanent

C+1**

Specifications =

permanent

5

Specifications =

permanent

Plans = cease to

apply + 2

E04 Trees Works 2 3 5

E06 Utilities Works 2 3 5**

Primary Heading: Environmental Services

Secondary Heading

E01 Sanitary Sewers Works C+1 ‐

E03 Treatment Plants Works 5 ‐

E02 Storm Sewers Works C+1 ‐

E05 Air Quality Monitoring Engineering E+5 ‐ E+5**

By-law 2017-74 Page 16 of 39 of 104

10 or cease to

apply + 10**

Annual landfill

operations

report and

Hazardous waste

sites records –

depot ceases to

operate + 2

*** if National

Guidelines apply,

retention = P

14 15

Specifications =P Specifications =P

E+5**

Specifications =P

E07 Waste Management Works

2 or Cease

to apply +

2

8

E08 Water Works Works 1

E09 Drains Works E+1 4

By-law 2017-74 Page 17 of 39 of 104

3 5**


E11 Nutrient Management Works 2 35** or expiry of

plan + 2 years

3 5**


E10 Pits and Quarries Works 2

E12Private Sewage Disposal

SystemsWorks 2

E13 Water Monitoring Engineering 2 13 E+15

E14 Water Sampling Engineering 2 13 E+15

E16Backflow Prevention and

Cross Connection ControlEngineering 2 13 15

E15Chemical Sampling of

WaterEngineering 2 13 E+15

By-law 2017-74 Page 18 of 39 of 104

E20 Source Water Protection 15 ‐ E+15

E18 Natural Heritage E+1 2 E + 3

E17 Energy Management E+1 6 E+7

E21MOE Environmental

Compliance ApprovalsEngineering

Cease to apply +

2 years

E19 Renewable Energy 2 13 E + 15

By-law 2017-74 Page 19 of 39 of 104



F00Finance and Accounting

–generalOriginating 1 ‐ 1

F03 Audits Treasury 1 5 6

F05 Budgets and Estimates Treasury 1 5 6**

Primary Heading: Finance and Accounting

Secondary Heading

F01 Accounts Payable Treasury E+1 6 E+7

F04 Banking Treasury 1 5 6

F02 Accounts Receivable Treasury E+1 6 E+7

F07 Cheques Treasury 1 5 6

F06 Assets Treasury E+1 5 E+6**

By-law 2017-74 Page 20 of 39 of 104

F10 Financial Statements Treasury 2 P P**

F12 Investments Treasury E+1 5 E+6

Subsidiary Ledgers

Registers

and Journals

F09Employee and Council

ExpensesTreasury E+1 6 E+7

F08 Debentures and Bonds Treasury E+1 5 E+6

F14 Treasury E+1 6 E+7**

F13 Journal Vouchers Treasury E+1 5 E+6

F11 Grants and Loans Treasury E+1 5 E+6

F15General Ledgers and

JournalsTreasury 1 P P

By-law 2017-74 Page 21 of 39 of 104

F18 Quotations and Tenders Treasury 1 5 6**

F20 Reserve Funds Treasury 1 5 6

6

Mortgage related

= 10

5 6

Court services

write‐offs – 37

years

F16 Payroll Treasury E+1 5 E+6

F21 Revenues Treasury 1 5

F19 Receipts Treasury 1 5 6

F17Purchase Orders and

RequisitionsTreasury E+1 5 E+6

F24 Trust Funds Originating E 7 E + 7

F23 Write Offs Treasury 1

F22 Taxes and Records Clerk's S P P

By-law 2017-74 Page 22 of 39 of 104

F25 Security Deposit Treasury E 6 E+6

F26 Working Papers Treasury E+1 ‐ E+1

By-law 2017-74 Page 23 of 39 of 104



H00Human Resources

–generalOriginating 1 ‐ 1

H01Attendance and

SchedulingPersonnel 3 ‐ 3**

H02 Benefits Personnel S ‐ S

E+3 ‐ E+3**

Drinking

Water

system

trainee: E

+ 5 years

Firefighter

employment

terms: E + 25

years

Drinking Water

system training

record – 5 years

Long‐term care

home staff: E + 7

Long‐term

care home

staff: E + 7

years

Firefighter

employment

terms = 25

Primary Heading: Human Resources

Secondary Heading

H03 Employee Records Personnel

H04 Health and Safety Personnel 1 2 3

By-law 2017-74 Page 24 of 39 of 104

H05 Human Resource Planning Personnel 1 ‐ 1**

H06 Job Descriptions Personnel S ‐ S**

H07 Labour Relations Personnel E 10 E+10**

H08 Organization Originating S ‐ S**

H09 Salary Planning Personnel 5 ‐ 5

H11 Recruitment Personnel 1 ‐ 1**

E+3

Hazardous

exposure claims

= longer of 40

years or 20 years

after last record

made

H10 Pension Records Personnel E+6 ‐ E+6

H13 Claims Personnel E+1 2

H12Training and

DevelopmentPersonnel E+2 ‐ E+2**

By-law 2017-74 Page 25 of 39 of 104

H15 Harassment And Violence Personnel E+1 2 E+3

H16Criminal Background

ChecksPersonnel E+2 5 E+7

E+40

or 20 years after

last record of

exposure

E+1

and 2 most

recent records

retained

H17

Employee Medical

Records – Hazardous

Materials

Personnel E+2 38

H14 Grievances Personnel E+1 6 E+10

H19 Disability Management Personnel E+2 3 E + 5

H18Employee Medical

RecordsPersonnel E+1 2 E+3

H20 Confined Spaces Personnel E+1 ‐

By-law 2017-74 Page 26 of 39 of 104



J00 Justice general Originating 2 2 4

J03 Control Lists Court Services 2 2 4

3

statement of

defence – not set

to trial = 5

J06Enforcements &

SuspensionsCourt Services 2 6 8

J07 Appeals & Transfers Court Services 3 4 7

J08 Statistics Court Services 2 6 8

J09 Disclosure Court Services 2 4 6

Primary Heading: Justice

Secondary Heading

J01Certificates of Offence

(Part I)Court Services 2 2

J04 Court Dockets Court Services 3

J02Control Lists Information

(Part III)Court Services 3 3 6

J05Transcripts and Records

of Court ProceedingsCourt Services 2 4 6

By-law 2017-74 Page 27 of 39 of 104

J10Certificates of Conviction

Part 2Court Services 2 4 6

By-law 2017-74 Page 28 of 39 of 104



L00 Legal Affairs –general Originating 1 ‐ 1

L02Claims Against the

MunicipalityClerk's E 1 E+1

L03Claims By the

MunicipalityClerk's E 1 E+1

L04

Contracts and

Agreements ‐ Under By‐

Law

Clerk's E+2 13 E+15**

L05 Insurance Appraisals Clerk's E+1 14 E+15

L06 Insurance Policies Clerk's E+1 14 E+15

L08 Opinions and Briefs Clerk's S ‐ S**

L09 Precedents Clerk's S ‐ S**

L10 Federal Legislation Originating S ‐ S

E+10**

Primary Heading: Legal Affairs

Secondary Heading

L01 Appeals and Hearings Clerk's E P P

L07 Land Acquisition and Sale Clerk's E 10

By-law 2017-74 Page 29 of 39 of 104

L11 Provincial Legislation Originating S ‐ S

L12 Vital Statistics Clerk's 2 P P

L13 Prosecutions Originating E 7 E+7

1 E+2**

long term care

service providers

= 6

Long term care

service providers

= expiry + 7

L14Contracts and

Agreements – SimpleClerk's E+1

By-law 2017-74 Page 30 of 39 of 104


Code Dept. Dept. Site Ret.

M00Media and Public

Relations ‐generalOriginating 1 ‐ 1

M01 Advertising Originating 1 ‐ 1**

M02 Ceremonies and Events Originating 1 4 5**

M03Charitable

Campaigns/Fund RaisingOriginating 1 ‐ 1

Complaints

Commendations and

Inquiries

M05 News Clippings Originating 1 ‐ 1**

M06 News Releases Originating 1 ‐ 1**

S**

S+3 if publication

is subject to

copyright or

trademark

M08Speeches and

PresentationsOriginating 1 2 3**

Primary Heading: Media and Public Relations

Secondary Heading

M04 Originating 1 ‐ 1**

M07 Publications Originating S ‐

By-law 2017-74 Page 31 of 39 of 104

M09Visual Identity and

InsigniaClerk's S 5 S+5**

M10Website & Social Media

ContentOriginating S ‐ S

M11

Public Relations and

Public Awareness

Campaigns

Originating 1 4 5**

By-law 2017-74 Page 32 of 39 of 104



P00Protection & Enforcement

Services –generalOriginating 1 ‐ 1

P02 Daily Occurrence Logs Originating 1 4 5**

P03 Emergency Planning Originating S ‐

S** or E + 5 if

Canadian

Environmental

Protection Act

applies

S+5

7 years or tank

removal + 7

years if Canadian

Environmental

Protection Act

applies

P05Incident/ Accident

ReportsOriginating E 1

E+1 and 2 most

recent records

retained

Primary Heading: Protection and Enforcement Services

Secondary Heading

P01 By‐law Enforcement Originating 2 4 6**

P04 Hazardous Materials Originating S+1 2

By-law 2017-74 Page 33 of 39 of 104

E+2 for

inspections

maintenance

and testing

related to the

fire code

P08 Investigations Originating 2 8 10**

P09 Licences Clerk's E 2 E+2

2

Residential

permits = 5

Permits

Other

Court Services E + 2

By‐law Services

Court services

search warrants

– 40 years

Court Services

By‐law Services

P06Building and Structural

InspectionsBuilding S 2

P10 Building Permits Building P P

P07 Health Inspections Public Health S ‐ S

P12 Warrants E+1 1

P11 Originating E 2 E+2

P14 Animal Control Originating E+2 ‐ E+2

P13 Criminal Records E 5 E+5

By-law 2017-74 Page 34 of 39 of 104

S+2**

Surveillance

video 72 hours

unless

requisitioned for

use

If requisitioned

for use (MFIPPA

or other

investigation) =

S+2

P16 Emergency Services Originating S 2 S+2

P17EMS Incident & Impact

ReportsEMS S+2 3 S+5

P18 EMS Accident Reports EMS S 5 S+5

P19 EMS Accident Statistics EMS S 2 S+2

P20Prohibition Notices &

OrdersLegal 15 ‐ 15

P15Community Protection

ProgramsOriginating S 2

By-law 2017-74 Page 35 of 39 of 104



R00Recreation and Culture ‐

generalOriginating 1 ‐ 1

R01 Heritage Preservation Clerk's E ‐ E**

R02 Library Services Clerk's 2 3 5

R03Museum and Archival

ServicesClerk's 1 ‐ 1**

5**

Playground

equipment

maintenance = P

5

As builts = until

superseded

R06Recreational

Programming

Parks &

Recreation1 ‐ 1**

Primary Heading: Recreation and Culture

Secondary Heading

R04 Parks ManagementParks &

Recreation2 3

R05 Recreational FacilitiesParks &

Recreation2 3

By-law 2017-74 Page 36 of 39 of 104



S00Social and Health Care

Services ‐generalOriginating 1 ‐ 1

‐ E+2

Water testing

and reporting

records = 4

Water testing

and reporting

records = 6 years

7

Menus = 1

Fire drills = 2

4 E+5

9 if outstanding

family support

issues

5 years and no

ongoing fraud

Primary Heading: Social and Health Care Services

Secondary Heading

S01Children's Day Nursery

ServicesComm Service E+2

S02 Elderly Assistance Comm Service 2 5

S04Social Assistance

ProgramsComm Service 2 8 10

S03Long Term Care Facility

ResidentsComm Service E+2 8 E+10

S05Ontario Works Case

RecordsComm Service E+1

By-law 2017-74 Page 37 of 39 of 104

E + 10 if

outstanding

family support

issues

S07 Children's Services Comm Service 3 ‐ 3

S08 Public Health Public Health 2 3 5

P**

Transfer to

archives if no

longer managed

Burial permits =

2

E+1

S09 Cemetery Records Clerk's 2 P

S06 Medical Case Records Public Health E+1 ‐

S10 Day Nursery Case Records Comm Service E+3Last participated

date + 3

By-law 2017-74 Page 38 of 39 of 104



T00 Transportation ‐general Originating 1 ‐ 1

E+6

Specifications = P

T02 Parking Works E 6 E+6

T03 Public Transit Works E 1 E+1**

E+1**

Specifications = P

E+1**

Specifications = P

E+1

Specifications = P

T07 Signs and Signals Works E 1 E+1

T09 Roads and Lanes Closures Works E 1 E+1**

T10Field Survey/Road Survey

BooksWorks E 1 E+1

E+1

Specifications = P

Primary Heading: Transportation

Secondary Heading

T01 Illumination Works E 6

T05 Road Design and Planning Works E 1

T04 Road Construction Works E 1

T06 Road Maintenance Works E 1

E+1**

T11 Bridges Works E 1

T08 Traffic Works E 1

By-law 2017-74 Page 39 of 39 of 104


Being a by-law to name a road Stonebrook Way within the Municipality of Grey Highlands

Whereas the Municipal Act 2001, S.O. 2001 c.25, as amended (the

“Act”) provides municipalities may pass By-laws respecting highways; and

Whereas the Council of the Municipality of Grey Highlands deems it

desirable to name certain roads to be developed with the Municipality of Grey Highlands; and

Whereas notice of the proposed name has been published in a newspaper having general circulation on the week of August 23, 2017;

had been received in a report to Council on August 23, 2017, and was posted on the Municipal website and at the Municipal Office on August 29,

2017; and

Now therefore be it resolved that the Council of The Corporation of the Municipality of Grey Highlands enacts as follows:

That Street “A” as shown on the draft plan of subdivision for the

Stonebrook development be known as Stonebrook Way.

Read a first, second time this ____ day of __________________, 2017;

Read a third and final time and enacted the ___ day of _________, 2017.

The Corporation of the

Municipality of Grey Highlands

______________________________ Paul McQueen, Mayor

______________________________


of 104


Being a by-law to authorize the Mayor and Municipal Clerk to enter into a Site Plan Agreement between the Municipality of Grey

Highlands and POY MFG Inc.

Whereas the Council of the corporation of the Municipality of Grey

Highlands deems it necessary and in the public interest to enter into a Site Plan Agreement with POY MFG Inc. to construct a small scale

industrial welding shop; and; and

Whereas the Corporation of the Council of the Municipality of Grey

Highlands is authorized by the Municipal Act to enter into such an agreement; and

Whereas the Corporation of the Municipality of Grey Highlands passed

By-law 2017-53 on June 21, 2017 authorizing entering into this agreement under the company owner’s name of William L. Martin; and

Whereas the By-law and agreement are required to be in the name of

the registered owner of the lands being the name of the company POY MFG Inc.

Now therefore be it resolved that the Council of The Corporation of

the Municipality of Grey Highlands enacts as follows:

1. That the Mayor and the Municipal Clerk are hereby authorized to

execute a Site Plan Agreement with POY MFG Inc. as the property owner of Lot 43, Concession 2 in the former Township of Osprey; a

copy of which is attached hereto as Schedule ‘A’. and is hereby declared to form part of this by-law; and

2. That By-law 2017-53 is hereby repealed and replaced with this by-

law; and

3. That this By-Law takes effect upon the date of final passing.

Read a first and second time this 6th day of September, 2017.

Read a third time and finally enacted this ____ day of __________, 2017



______________________________ Paul McQueen, Mayor

______________________________ Raylene Martell, Municipal Clerk

of 104

SP04.2017 – (Martin, William L.) Page 1 of 8

THIS AGREEMENT made in triplicate this __ Day of _________, 2017.

BETWEEN

THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS

(Herein referred to as the Municipality)

-And-

POY MFG Inc.

(Herein referred to as the Owner)

WHEREAS an application for Site Plan Approval under Section 41 of the

Planning Act of Ontario, R.S.O. 1990, as amended, was made to the Municipality to permit the use of the lands for the purpose of a small-scale

Rural Commercial shop on the subject property.

AND WHEREAS the parcel affected by this Agreement is more particularly

described as being LOT 43, CONCESSION 2, NDR TOWNSHIP OF OSPREY;

MUNICIPALITY OF GREYHIGHLANDS, being PIN 37260-0082 (LT).

AND WHEREAS the Municipality approved Zoning By-law No. 2017-08

permitting the placement of a Rural Commercial use on the 15TH day of

February, 2017.

AND WHEREAS the Rural Commercial Use is proposed to allow a small scale shop for machining press work welding and assembling to operate on

the property.

AND WHEREAS one of the requirements of the Zoning By-law is that the

Owner obtain Site Plan Approval and enter into a Site Plan Agreement with

the Municipality of Grey Highlands.

AND WHEREAS the Planning Act under Section 41(7)(c) enables a local

municipality to require the owner to enter into one or more agreements.

AND WHEREAS the Municipality has enacted a By-law to provide for the

designation of the lands as a “Site Plan Control Area”;

AND WHEREAS the Owner intends to develop the lands in accordance with

the Plans and Works to Be Constructed described in Schedule “B”;

AND WHEREAS the Owner has provided written documentation to the

Municipality indicating that the small-scale commercial / industrial use is directly supportive of the farm operation, and required in close proximity to

the farm operations in the area consistent with Section 2.3.3 of the

Provincial Policy Statement.

of 104


NOW THEREFORE this Agreement Witnesseth that in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant

and agree as follows:

1. COVENANTS BY THE OWNER

The Owner covenants and agrees as follows:

a) The Owner is the registered owner of the subject lands described

herein, and has provided the Municipality with a Registered Deed

containing the legal description of the subject lands.

b) The Owner consents and agrees that this Agreement shall be registered against title to these subject lands, at their expense, and

shall take priority over any subsequent registrations against the title to

the subject lands.

c) That this agreement shall be binding on the Owner and from time to

time, their heirs, executors, administrators, successors and assigns.

d) The Owner shall obtain all necessary approvals from the Municipality

and from all Ministries and Agencies

e) The Owner acknowledges and agrees that the small-scale commercial /

industrial shop shall be permitted to have a maximum gross floor area of 250 m², with a maximum outdoor storage area of 750 m². The

small-scale commercial / industrial shop is required to remain secondary to the principal permitted Rural / Agricultural use of the

property.

f) The Owner acknowledges and agrees that the small-scale commercial /

industrial use shall employ no more than five (5) full time employees

at any one time in addition to the Owner.

g) The Owner acknowledges and agrees that an Entrance Permit may be required from the Municipality of Grey Highlands Environmental &

Transportation Services Department.

h) The Owner acknowledges and agrees to provide securities in the amount of $1,500.00 as detailed below. Upon completion of the

works, the Owner may apply for a reduction. However, a minimum of 10% of the securities will be held for a period of one (1) year from the

date the construction is completed as a maintenance holdback. Upon completion of the final inspection at the one (1) year period, and the

approval of as-constructed drawings prepared by the Owner, the

remaining securities will be released.

of 104


Construction Cost Estimate

Estimated Cost of

Works

Trees and

Landscaping

$1,500.00

Total Cost Estimate $1,500.00

i) Securities shall be provided in the form of Letter of Credit or Cheque

equal to the estimated cost of fencing, trees and landscaping on site,

as per the Landscaping and Buffer Standards By-law number 2015-59. In the event that landscaping works perish within the first year of

installation they shall be replaced at the sole expense of the Owner, failing which, the Municipality shall undertake the work by drawing

upon the securities.

j) Notwithstanding anything herein before contained in this Agreement,

when the Owner is deemed by the Municipality to be in default of this Agreement, the Municipality reserves the right to realize upon

securities (provided by the Owner), as they see fit, in order to

complete and fulfill the requirements of this Agreement.

k) All works, once constructed or provided in accordance with the requirements of this Agreement, shall be properly maintained and

repaired as required to the satisfaction of the Municipality at the sole

expense of the Owner.

l) That all light standards on site direct the light downwards so as to

avoid creating a nuisance to adjacent landowners and / or passing

motorists.

m) Regular weekly refuse and bi-weekly recycling collection will be provided as outlined in the current Waste Collection & Mandatory

Recycling By-law. Should the commercial premise exceed the collection limit for curbside collection, the owner(s) will be required to

provide their own collection bin and to arrange for the disposal of said

bin.

n) The Owner must take all necessary precautions to prevent erosion and sedimentation of sewers, ditches, culverts, slopes, etc. prior to and

during construction. Failing adequate precautions being taken, the Owner shall be responsible for correcting any damage and paying all

maintenance costs resulting there from.

o) The Owner acknowledges and agrees that appropriate dust control

measures will be their responsibility. Regular applications of calcium,

or an approved alternative, shall be applied to the gravel areas of the

site to prevent the creation of a nuisance to the adjacent landowners.

of 104


p) The Owner acknowledges and agrees that the truck traffic associated with the Rural Commercial Use will be limited to a maximum of 2

trucks per day, round trip. The Owner further acknowledges and agrees that truck traffic will be required to comply with all half load

restrictions imposed by the Authority Having Jurisdiction over the

roadway.

q) The Owner acknowledges and agrees that the hours of operation associated with the small-scale commercial / industrial operation will

be limited to 7:00 am to 6:00 pm with limited overtime hours, Monday

to Friday, an occasional Saturday and no Sundays.

r) If an adjacent landowner makes a written request to Council for the construction of a fence or landscape buffer, and Council accepts such a

request or amends such a request as they see fit, the Owner will be

required to construct a fence or landscape buffer to the satisfaction of the Municipality. The cost thereof or the costs of maintenance and

repair of such fence or fences will be the obligation of the Owner.

s) The parties further acknowledge and agree that this Agreement may

not be terminated or cancelled without the prior written consent of the

Municipality of Grey Highlands.

t) Any changes or amendments to the Site Plan will be subject to the Municipality’s Site Plan Control Manual and must be mutually agreed

upon and in writing.

u) The Owner acknowledges and agrees that the use and development of

the property shall be in accordance with the approved Site Plan, as prepared by the Agent, and provided with the Site Plan Application on

May 4, 2017.

v) The Owner covenants and agrees with the Municipality on behalf of

itself, its successors and assignees, to indemnify and save harmless

the Municipality, its servants and agents from and against any and all actions, suits, claims and demands whatsoever, which may arise either

directly or indirectly by reason of any work performed. The Owner further covenants and agrees to release and forever discharge the

Municipality from and against all claims, demands, causes of actions, of every nature and type whatsoever that may arise either as a result

of the failure of the Municipality to carry out any of its obligations under this Agreement, or as a result of the Municipality performing any

municipal work on the said lands or the adjacent properties which may damage or interfere with the works of the Owner, provided that such

default, failure or neglect was not caused as a result of negligence on

the Part of the Municipality, its servants or agents.

of 104


2. COVENANTS BY THE MUNICIPALITY

The Municipality covenants and agrees as follows:

a) That the Municipality agrees that subject to compliance by the Owner with all relevant Municipal By-laws, Provincial Statutes and

Regulations, Agency requirements, and the provisions of this

Agreement, the Owner may proceed to develop the subject lands.

IN WITNESS WHEREOF the parties hereto have executed this Agreement and have hereunto caused to be affixed the corporate seals, duly attested to

by the property signing officers.

SIGNED, SEALED AND DELIVERED this 21st Day of June, 2017



Mayor: Paul McQueen

CAO/Clerk: Rob Adams

REGISTERED OWNERS:

POY MFG Inc.

William L. Martin

I have authority to Bind the Corporation

of 104


SCHEDULE ‘A’

NOTE: It is understood and agreed that this Schedule forms part of the

Development Agreement between the Municipality of Grey


DESCRIPTION OF LANDS AFFECTED BY THIS AGREEMENT:

ALL AND SINGULAR, that certain parcel or tract of premises, situate, lying,

and being in the Municipality of Grey Highlands, in the County of Grey, and

being composed of the whole of the lands described as follows:

LOT 43, CONCESSION 2, NDR TOWNSHIP OF OSPREY; MUNICIPALITY OF

GREYHIGHLANDS, being PIN 37260-0082 (LT).

of 104


SCHEDULE ‘B’

NOTE: It is understood and agreed that this Schedule forms part of the



WORKS TO BE CONSTRUCTED

The following list is a summary of the works required in general terms only:

▪ The construction of a power room within the existing building.

▪ The construction of an outdoor storage area, loading area and parking

facilities associated with the Rural Commercial Shop.

▪ The completion of grading and landscaping as per the Site Plan dated

May 4, 2017.

All of the above noted works to be constructed in accordance with the

conditions and standards set out in this Agreement and the Plans prepared

by the Property Owner and approved by the Municipal Planner.

ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF

THE WORKS.

The following list summarizes the cost estimate of the major works but is not

necessarily inclusive:

Estimated Cost of

Works

Trees and

Landscaping

$1,500.00

Total Cost Estimate $1,500.00

of 104


Schedule ‘C’

Note: It is understood and agreed that this Schedule forms part of the



PLANS

SITE PLAN DRAWING 1, Approved Plan of SP04.2017, approved on June 21,

2017.

ELEVATION DRAWINGS, Approved Plans of SP04.2017, approved on June

21, 2017.

Full sized copies of the said Plans may be viewed at the Municipality of Grey

Highlands Municipal Offices or copies may be obtained from the owner

directly.

of 104

Z15.2017 – Sylvia Walsh, Estate Trustee

THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS

BY-LAW NUMBER 2017-77

A BY-LAW TO LIFT A HOLDING PROVISION BEING a By-law to lift a hold provision by amending the Municipality of Grey Highlands Comprehensive Zoning By-law No. 2004-50; WHEREAS Section 6.1.5 of the Municipality of Grey Highlands Official Plan, enables the Comprehensive Zoning By-law to contain provisions which specify the use to which lands buildings or structures may be put at such time in the future as the holding provision is removed by amendment to the By-law. AND WHEREAS in accordance with Section 4.3.2 (b) of the Municipality of Grey Highlands Official Plan, and Section 5.5(d) of Comprehensive Zoning By-law 2004-50, the lands affected by this By-law are subject to a holding provision due to their proximity to a Provincially Significant Wetland. AND WHEREAS the Council of the Corporation of the Municipality of Grey Highlands deems it in the public interest to pass a By-law to amend By-law No. 2004-50. AND WHEREAS pursuant to the provisions of Sections 34 and 36(1) of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS ENACTS AS FOLLOWS:

1. By-law No. 2004-50 is hereby amended by affecting the lands described as Lot 30, RCP 833, in the Former Township of Artemesia has shown on Schedule “A” attached hereto.

2. Schedule “E-1” of By-law No. 2004-50 is hereby amended by removing

the holding provision from a portion of the property, subject to the following:

a) The holding provision shall only be removed from the portion of the

property identified on Schedule “A” of this By-law, and b) Removal of the holding provision shall only permit the construction of

deck measuring 10 metres x 3 metres in addition to a stair well to ground level.

3. Schedule “A” and all other notations thereon are hereby declared to

form part of this By-law.

4. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.

GIVEN ALL THREE READINGS AND PASSED:


_____________________________ Paul McQueen-Mayor

_____________________________ Raylene Martell – Municipal Clerk

of 104

RS

RS

W

RS

RS RS-8

RS-302

Sunset Point

30 Sideroad

MacDonalds RoadLakesh

ore Dr

ive

Sunset Point

Island View Drive

±

1:600

MUNICIPALITY OF GREY HIGHLANDSAMENDING BY-LAW No. 2004-50

(FORMERLY IN THE TOWNSHIP OF ARTEMESIA)

BY-LAW No. ________________SCHEDULE "A"

DATE PASSED: ________________________

SIGNED: ______________________________ ______________________________PAUL McQUEEN, MAYOR RAYLENE MARTELL, CLERK

±

1:10,000KEY MAP

Subject Lands

LEGENDLands subject to amendment

Residential ShorelineRS

Note: Updated labels converted to annotation.

HazardH

WetlandW

GREY COUNTY PLANNING Z14_2017_Walsh_RS-302andLIFTHOLD

Lands subject to lift of hold provision

of 104

Z14.2017 Sylvia Walsh, Estate Trustee

THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS BY-LAW NUMBER 2017-78

BEING a By-law to amend the Municipality of Grey Highlands Comprehensive Zoning By-law No. 2004-50; WHEREAS the Council of the Corporation of the Municipality of Grey Highlands deems it in the public interest to pass a By-law to amend By-law No. 2004-50. AND WHEREAS pursuant to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS ENACTS AS FOLLOWS:

1. By-law No. 2004-50 is hereby amended by affecting the lands described as Lot 30, RCP 833, in the former Township of Artemesia, as shown on Schedule “A” attached hereto.

2. Schedule “E-1” of By-law No. 2004-50 is hereby amended by

changing the zone on the subject property from Residential Shoreline (RS) and Hazard (H) zone to the Residential Shoreline (RS-302) zone and Hazard (H) zone.

3. Section 16 of By-law No. 2004-50 is hereby applicable to the

subject lands as follows:

“16.302 Notwithstanding any provisions of By-law 2004-50 to the contrary, the following provision in addition to any other provision within the Residential Shoreline (RS-302) zone, shall apply to those lands zoned Residential Shoreline (RS-302):

i. Notwithstanding the provisions of Section 5.2

(Lot Development Requirements) and Section 5.3 (Non-Complying Lots, Buildings and Structures) as defined in the General Provisions of this By-law, on lands identified with a (-13) exception number which have frontage on a private road, the lands may be used, and buildings thereon may be erected, enlarged, repaired or renovated provided all other provisions of the By-law are complied with.

ii. A minimum rear yard setback of 18 metres to permit the construction of a deck addition measuring 3 metres by 10 metres and including stairs to ground level.”

4. Schedule “A” and all other notations thereon are hereby declared

to form part of this By-law.


of 104

Z14.2017 Sylvia Walsh, Estate Trustee

Read a first and second time this day of , 2017 Read a third time and finally passed this day of , 2017

The Corporation of the Municipality of Grey Highlands ________________________________

Paul McQueen-Mayor

________________________________ Raylene Martell - Municipal Clerk

of 104

RS

RS

W

RS

RS RS-8

RS-302

Sunset Point

30 Sideroad

MacDonalds RoadLakesh

ore Drive

Sunset Point

Island View Drive

±

1:600




DATE PASSED: ________________________

SIGNED: ______________________________ ______________________________PAUL McQUEEN, MAYOR ROB ADAMS, CAO / CLERK

±

1:10,000KEY MAP

Subject Lands


Residential ShorelineRS

Note: Updated labels converted to annotation.

HazardH

WetlandW

GREY C OUNTY PLANNING Z14_2017_Walsh_RS-302andLIFTHOLD

Lands subject to lift of hold provision

of 104

Paul Vickers Official Plan Amendment No. 29 1

THE MUNICIPALITY OF GREY HIGHLANDS

BY-LAW NO. 2017-79 Being a By-law to adopt Amendment No. 29 to the Municipality of Grey Highlands Official Plan Affecting lands described as Parts Lots 23 and 24, Concession 4 in the Former Township of Euphrasia, now the Municipality of Grey Highlands, in the County of Grey The Council of the Municipality of Grey Highlands, in accordance with the provisions of Section 17 and 21 of Planning Act, R.S.O. 1990, as amended, hereby enacts as follows:

1. Amendment No. 29 to the Municipality of Grey Highlands Official Plan is hereby adopted.

2. This By-law shall come into force and take effect on the day of final approval by the County of Grey, or the Ontario Municipal Board as the case may be.

Read a first and second time this , 2017. Read a third time and finally passed this ,2017.

Paul McQueen, Mayor Raylene Martell, Clerk

of 104

Sideroad 25

Grey Road 7

Rocklyn

Fairmount

Sideroad 25

7th Line

Grey Road 7

Grey Road 40

Sideroad 22B

Old Mail Road

3rd Line D

3rd Line C

Sideroad 22C

Sideroad 19

4th Line B

±

1:10,000

Subject Lands


Rural

±1:50,000

KEY MAP

Agricultural

MUNICIPALITY OF GREY HIGHLANDS OFFICIAL PLANAMENDMENT No.29

SCHEDULE "A"TO THE

806328 Side Road 25, Grey HighlandsCOUNTY OF GREY

Hazards

GREY COUNTY PLANNING OPA02-2017_Vickers of 104

Z04.2017Pattison



1. By-law No. 2004-50 is hereby amended by affecting the lands described as Part Lot 170, Concession 1 SWTSR in the former Township of Artemesia, as shown on Schedule “A” attached hereto.

2. Schedule “A-8” of By-law No. 2004-50 is hereby amended by

changing the zone on the subject property from Rural (RU) and Hazard (H) to Rural (RU-300), Rural Residential (RUR-301) and Hazard (H) as shown on Schedule 'A' attached hereto.

3. Section 16 of By-law No. 2004-50 is hereby applicable to the

subject lands as follows: “16.300 Notwithstanding any provisions of By-law 2004-50 to the contrary, the following provision in addition to any other

provision within the Rural (RU) zone, shall apply to those lands zoned Rural (RU-300):

Lot Frontage - 120 metres.

“16.301 Notwithstanding any provisions of By-law 2004-50 to the contrary, the following provision in addition to any other

provision within the Rural Residential (RUR) zone, shall apply to those lands zoned Rural Residential (RUR-301):

Lot Frontage – 75 metres Lot Area – .79 hectares




of 104

Z04.2017Pattison

_____________________________________________________________ Read a first and second time this day of , 2017 Read a third time and finally passed this day of , 2017


________________________________

Paul McQueen-Mayor

________________________________ Raylene Martell–Municipal Clerk

of 104

Ceylon

Highway 10

Road 17

0

West Back Line

Road 16

0

Grey Road

4

Wilcox Lake RoadRoad

180

East Back Line

LegendLands subject to amendment

Subject Lands

AgricultureA1

RU-300

RUR-301

RU

H

RU

H

RU

A1

H RU

H

RU RUR RU

RU RU

Highway 10

Road 17

0

Road 17

0

HazardH

1:7,000

±

1:50,000Key Map

WetlandsW

Note: Updated and pending abels are annotation

±

County of Grey Planning Department Z04_2017_Pattison.mxd



BY-LAW No. ______________SCHEDULE "A"

DATE PASSED: ____________________


Rural ResidentialRUR

RuralRU

of 104

Z23.2017 Nelson Martin Inc.



1. By-law No. 2004-50 is hereby amended by affecting the lands described as Part Lot 28, Concession 6 in the former Township of Artemesia, as shown on Schedule “A” attached hereto.

2. Schedule “A-9” of By-law No. 2004-50 is hereby amended by

changing the zone from Agriculture (A1), Wetland (W) and Hazard (H) to Agriculture (A1), Wetland (W), Hazard (H) and Rural Commercial (C4) as shown on Schedule 'A' attached hereto.




Read a first and second time this day of , 2017 Read a third time and finally passed this day of , 2017

The Corporation of the Municipality of Grey Highlands ________________________________

Paul McQueen-Mayor

________________________________ Raylene Martell - Municipal Clerk

of 104

A1

A1

A1

A1

W

W H

H

A1

W

MEX

H

A1 A1

NEC

A1

RUR

H

H

W

RUR

C4C4Grey Road 4

Flesherton

Grey Road

4

4th Concession B

35 Sideroad

30 Sideroad

Grey Road

32

East Back Line

Road 16

0

Grey Road 13

Highway 10 Mill Stree

t

East Back Line

±

1:9,000




DATE PASSED: ________________________


±

1:50,000KEY MAP

Subject Lands


HazardH

WetlandW

GREY COUNTY PLANNING Z23_2017_Martin

Rural ResidentialRUR

AgricultureA1

Rural CommercialC4

of 104


A By-Law to confirm the proceedings of the Council of the Municipality of

Grey Highlands

WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(1), provides that the powers of a municipality shall be exercised by its council; and

WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(3), provides a municipal power, including a municipality's capacity, rights, powers and

privileges under section 9, shall be exercised by bylaw unless the municipality is specifically authorized to do otherwise; and

WHEREAS it is deemed expedient that the actions of all meetings of Council of The Corporation of the Municipality of Grey Highlands be confirmed by by-law;

NOW THEREFORE the Council of the Municipality of Grey Highlands hereby enacts as follows:

1. That the actions of the Council of The Corporation of the Municipality of

Grey Highlands in respect of: a) Each recommendation in the reports; b) Each motion, resolution or other action passed, taken or adopted at

the meetings listed below are hereby adopted, ratified and confirmed as if same were expressly included in this by-law,

provided that such adoption and confirmation shall not be deemed to include the final passing of a by-law that requires the prior

approval of a Minister, a Ministry, to the Ontario Municipal Board or any other governmental body:

• Regular Meeting of Council held September 13, 2017

2. That the Mayor and proper officials of The Corporation of the Municipality

of Grey Highlands are hereby authorized and directed to do all things necessary to give effect to the action of the Council of The Corporation of the Municipality of Grey Highlands, referred to in Section 1.

3. That the Mayor, or in the absence of the Mayor, the Deputy Mayor and the Clerk, or in the absence of the Clerk, the Deputy Clerk

a) are authorized and directed to execute all documents to the action taken by Council as described in Section 1;

b) are authorized and directed to affix the seal of The Corporation of

the Municipality of Grey Highlands to all such documents referred to in Section 1.

4. That this by-law shall come into effect upon the passing thereof.

Enacted and passed this 13th day of September, 2017.



______________________________

Paul McQueen, Mayor

______________________________


of 104

regular council - 13 sep 2017 - civicweb

Documents