regular meeting wilburton instructional service center ...jan 05, 2016 · o ptsa – highland ms...

BOARD of DIRECTORS

Regular Meeting

January 5, 2016

Wilburton Instructional Service Center

Rainier Room

BOARD PACKET

10 Financial Services, Operations, Accountability & School Support

20 Student Academic Performance & Instructional

Leadership

30 Human Resources 40 Office of the Superintendent

1

BELLEVUE SCHOOL DISTRICT Bellevue, Washington

January 5, 2016

TABLE OF CONTENTS

10 FINANCIAL SERVICES & OPERATIONS – Melissa deVita 10.1 Acknowledgement of Donations.................................................................. 5

13 Budget/Fiscal Services – Marie Telecky/Marlyn Keating 13.1 Approval of Travel (Exhibit 13A) ................................................................ 6 14 Facilities and Operations – Jack McLeod 14B Capital Construction 14B.1 Odle Middle School Modernization Project – Change Order No. 1 .............. 7 14B.2 Added Architectural Services Fee Request – Tillicum Middle School ......... 9 14B.3 Additional Architectural and Engineering Fees Request ES #18 .................. 10 20 STUDENT ACADEMIC PERFORMANCE & INSTRUCTIONAL LEADERSHIP –

Eva Collins

30 HUMAN RESOURCES – Dr. Jeffrey Thomas

31 Human Resources 31.1 Certificated Personnel – Elections, Leaves of Absence and

Separations (Exhibit 31A)…………………………………… ...................... 13 31.2 Classified Personnel – Elections, Leaves of Absence and

Separations (Exhibit 31B)………………………………………………. ..... 13 31.3 Coaches, Certificated and Classified - Assignments & Separations (Exhibit 31C) ...........................................................................……………. 14

40 OFFICE OF THE SUPERINTENDENT – Tim Mills, Ed.D. 40 Office of the Superintendent 44 School Support 44B Executive Directors of Schools – John Harrison / Patty Siegwarth / Cindy Rogan 44B.1 Extended Field Trips ....................................................................... 16 44B.1.1 Sammamish Orchestra to Yakima, WA. ………………………… 16 44B.1.2 BHS Junior States of America, Portland, OR ………………….. 16 44B.1.3 BHS Key Club Seattle…………………………………………… 17

2

EXHIBITS……………………………………………………………………………….............. .. 18 Exhibit 13A District Travel ................................................................................................ 19 Exhibit 31A Certificated Personnel – Elections, Assignments, Leaves and Separations… 20 Exhibit 31B Employment & Separations of Hourly, Part-Time & Full-Time Classified Personnel ....................................................................................... 21 Exhibit 31C Coaches – Assignments & Separations…………………………………….. 23 BOARD MEETING PLANNERS .................................................................................................. 24 January 2016 Board Meeting Planner ............................................................................................... 25 February 2016 Board Meeting Planner ............................................................................................. 26 March 2016 Board Meeting Planner .................................................................................................. 27 Board Governance Annual Planning Calendar .................................................................................. 28 Board Action Items and Follow-Up List .......................................................................................... 31

3

10 FINANCIAL SERVICES & OPERATIONS

Melissa deVita, Deputy Superintendent

11 Data Analysis – Christine Lindberg

12 Transportation/Warehouse/Nutrition Services/Operations/ Security/Property

13 Budget/Fiscal Services – Marie Telecky/Marlyn Keating 14 Facilities - Operations – Jack McLeod 14A Capital Construction – James O’Malley 14B Capital Construction – Kyle McLeod 14C Capital Construction – Bill Jones 14D Maintenance/Facilities/Athletics – Nancy Larson 15 Technology – Jason Golec

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01/05/16

10 FINANCIAL SERVICES & OPERATIONS – Melissa deVita Agenda Item #10.1 Acknowledgement of Donation CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

SUPERINTENDENT’S RECOMMENDATION: The Board acknowledges the generous donations submitted to the Superintendent’s office. The following donations/grant agreements were recently received and approved through the Superintendent’s office:

o NHS Girls Hoop Club – coaches’ salaries for 2015-16 – valued at $6,244.56

o Kenneth Gaan – BHS Girls Soccer – rain jackets – valued at $1,300 o Larry Matthews – Chinook MS CTE – student recording equipment – valued at $7,500

o PTSA – Highland MS – membership to Jr. Library Guild – valued at $1,140

o Yunyn Cao – Somerset Elementary – to support school – valued at $5,000

o Bellevue Mandarin Dual Language PTSA – Jing Mei Elementary – to fund part-time aides

– valued at $19,832.40

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01/05/16

13 Budget/Fiscal Services - Marie Telecky/Marlyn Keating Agenda Item #13.1 Approval of Travel CONSENT AGENDA


For Action: 01.05.16 SUPERINTENDENT’S RECOMMENDATION: Travel requests summarized in Exhibit 13A be approved with the understanding that amounts listed are maximum. BACKGROUND: Current travel requests according to major fund source are listed in Exhibit 13A. These requests are submitted for approval in accordance with Board Procedure 6213 (Active Procedure 7250.1) and include all estimated travel costs except for conference registration fees. The budgeted and year-to-date expenditure figures are listed at the bottom of the exhibit. ATTACHMENT: Exhibit 13A

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01/05/16

14 Facilities/Operations - Jack McLeod 14B Capital Construction

Agenda Item: 14B.1 Odle Middle School Modernization Project Change Order No. 1


For Action: 01.05.16 SUPERINTENDENT’S RECOMMENDATION: That Change Order No. 1 in the additive amount of $216.030.80 is approved with respect to the contract with Allied Construction for the Odle Middle School Modernization Project. BACKGROUND:

This Change Order consists of the following items:

1) CCD-008 Seismic Joint Revisions Additive $56,118.29 Revisions at Auxiliary Gym seismic joint to create a more constructible joint with improved weather protection. (Design Change)

2) CCD-075 Change Anti-Graffiti Product Additive $67,055.41 The District’s standard anti-graffiti coating, Prosoco Blok-Guard, no longer carries a 2 year warranty. Coating was revised to 2 coats of PPK Professional with a 2 year warranty to better protect all exposed exterior and interior masonry and concrete from potential vandalism. (Owner Requested)

3) CCD-091 Base Stone Depth Revisions Additive $92,857.10 Revisions to base stone depth beneath track and fields to allow for sloping to drains. (Design Change)

Total Additive: $216,030.80 ATTACHMENTS: Capital Project Funds Summary

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Bellevue School District Capital Projects

Current Bond Projects

Design

Start

Construction

StartProject

Total Project

Budget

Total Paid /

Enc. To Date

Remaining

Budget

Construction

Bid

Change

Orders

Total

Construction

Total Constr.

Paid To Date

Construction

Balance

2011 2013 Sammamish 125,000,000 107,808,248 17,191,752 85,300,000 427,324 85,727,324 67,703,308 18,024,016

2012 2014 Odle 66,000,000 56,748,868 9,251,132 45,892,000 0 45,892,000 28,129,024 17,762,976

2014 2016 Tillicum 75,000,000 5,203,868 69,796,132

2014 2015 Enatai ES $43,700,000 $39,782,370 $3,917,630 $32,383,000 $32,383,000 $2,634,950 $29,748,050

2014 2015 ONHES $6,770,000 $6,817,721 ($47,721) $4,388,714 $330,711 $4,719,425 $4,706,022 $13,403

2015 2016 Bennett ES $40,600,000 $3,433,296 $37,166,704

2015 2016New ES #1 @

Wilburton$40,600,000 $3,440,484 $37,159,516

December 17, 20158

01/05/16

14 Facilities/Operations - Jack McLeod Agenda Item 14B.2 Added Architectural Services Fee Request – Tillicum Middle School


For Action: 01.05.16 SUPERINTENDENT’S RECOMMENDATION: That the fee for additional architectural and engineering services for the Tillicum Middle School project with NAC Architecture be approved in the additive amount of $672,000. BACKGROUND: On April 1, 2014, NAC Architecture was awarded the architectural and engineering contract for the Tillicum Middle School replacement project. Since the original contract was awarded the District has recommended the size of the Tillicum project be expanded to provide space for additional programs and continued enrollment growth. These space additions have increased the maximum enrollment from 1200 to1400 students at full capacity. With the current estimate on the project the MACC has increased from $51M to $61M. In addition the structural engineering firm was required to design a built-in-place storm water detention vault rather than the originally planned, pre-engineered system to meet the changed jurisdictional requirements. ATTACHMENTS: None

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01/05/16

14 Facilities/Operations - Jack McLeod Agenda Item 14B.3 Additional Architectural and Engineering Fees Request ES #18 (Wilburton)


For Action: 01.05.16 SUPERINTENDENT’S RECOMMENDATION: That the additional fees for architectural and engineering services for ES #18 (Wilburton) new elementary school project with BLRB Architects be approved in the additive amount of $543,773.50. BACKGROUND: An architectural and engineering services contract was awarded to BLRB Architects on December 16, 2014 for the design of the new ES #18 on Wilburton Hill. Since the original contract was awarded, cost estimates have been revised upward due to the escalation of commodity cost in the construction industry as well as the protracted process of working through permitting and frontage improvements with the City of Bellevue. ATTACHMENTS: None

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20 STUDENT ACADAMIC PERFORMANCE & INSTRUCTIONAL LEADERSHIP Eva Collins, Deputy Superintendent 21 Curriculum and Instruction – Sharon Kautz 21A Curriculum – Liz Ritz 21B Career & Technical Education – Marilyn Henselman 21C Instructional Technology – Eric Ferguson 21D Social Emotional Learning – Randi Peterson Stephanie Wright 22 Special Education – Heather Edlund 23 Student Services – Judy Buckmaster

23A Title – Anissa Bereano 23B LAP – Kristin McChesney 23C ELL – Heidi LaMare 23D Student Placement – Glenn Hasslinger 23E Equity and Graduation Success

Shomari Jones / Krischanna Roberson 23F K-12 Counseling – Deborah Kraft 23G VIBES – Sue Hanlon / Mary Ellen Zemlin

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30 HUMAN RESOURCES

Dr. Jeffrey Thomas – Executive Director

31 Human Resources – Dr. Jeffrey Thomas

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30 HUMAN RESOURCES – Dr. Jeffrey J. Thomas 31 Human Resources

Agenda Item #31.1 Certificated Personnel – Elections, Leaves of Absence and Separations CONSENT AGENDA


For Action: 01/06/2016 SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31A be approved BACKGROUND: Exhibit 31A lists recommendation for new hires, for granting requests for leave of absence and for notices of separations which have occurred since the last meeting of the Board of Directors on 12/15.15 ATTACHMENTS: Exhibit 31A

Agenda Item #31.2 Classified Personnel – Elections, Leaves of Absence and Separations CONSENT AGENDA


For Action: 01/06/2016 SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31B be approved BACKGROUND: Exhibit 31B lists recommendation for new hires, for granting requests for leave of absence, and for notices of separations which have occurred since the last meeting of the Board of Directors on 12/15/15 ATTACHMENTS: Exhibit 31B

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Agenda Item #31.3 Coaches, Certificated and Classified – Assignments & Separations CONSENT AGENDA


For Action: 01/06/2016 BARQUIST, BRADLEY - Track Assistant Coach, Interlake HS.

Effective 2/29/2016. CRAIG, BRITTANY - Girls Basketball Assistant Coach, Bellevue High School. Effective 11/16/2015. SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31C be approved BACKGROUND: Exhibit 31C lists recommendation for new hires and for notices of separations which have occurred since the last meeting of the Board of Directors on 12/15/15 Coaching positions must be renewed on a yearly basis before the start of the applicable season or, if for a school-year position, before the start of fall practice. ATTACHMENTS: Exhibit 31C

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40 OFFICE OF THE SUPERINTENDENT J. Tim Mills, Ed.D., Superintendent

41 Communications – Elizabeth Sytman

42 Research & Accountability – Naomi Calvo

43 Department of Equity – Shomari Jones 44 SCHOOL SUPPORT 44A Executive Director of Schools – Patty Siegwarth 44B Executive Director of Schools – John Harrison 44C Executive Director of School s- Cindy Rogan

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44B Executive Director of Schools - John Harrison Activities and Athletics – Jeff Lowell Agenda Item #44B.1 Extended Field Trips CONSENT AGENDA


For Action: 1.5.16 SUPERINTENDENT’S RECOMMENDATION: Extended field trips listed in the Board Packet be approved with the understanding that amounts listed are maximum. 44B.1.1

Sammamish Orchestra to Yakima WA

A request has been received from Andrew Kam, teacher at Sammamish High School, to travel with approximately 22 students from Sammamish High School Orchestra on April 29, 2016 through April 30, 2016 to Yakima, WA. The objective of this trip is for students to perform with Yakima Music en Accion and participate in a clinic with Central Washington faculty. Andrew Kam and 2 additional chaperones will be accompanying the students.

The cost of this trip is approximately $2,765.00 which includes housing, transportation and registration. All costs to be paid by families and scholarships.

44B.1.2

BHS Junior States of America Portland, OR

A request has been received from Michelle Ohmart, teacher at Bellevue High School, to travel with approximately 30 students from Bellevue High School Junior States of America on February 5, 2016 through February 7, 2016 to Portland, OR. The objective of this trip is to engage in political discourse and cultivate leadership skills. Michelle Ohmart and 1 additional chaperone will be accompanying the students.


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44B.1.3

BHS Key Club Seattle

A request has been received from Cynthia Guyer, teacher at Bellevue High School, to travel with approximately 50 students from Bellevue High School Key Club on March 18, 2016 through March 20, 2016 to Seattle, WA. The objective of this trip is to attend the Key Club Convention. Cynthia Guyer and approximately 4 additional chaperones will be accompanying the students.


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Exhibits

18

DISTRICT FUNDING FOR EXTENDED TRAVEL 1/5/2016

EXH

IBIT 13A

PAG

E 1

NAMESITEPRIOR APPROVAL #

TRAVEL PURPOSETRAVEL DESTINATIONBUDGET CODES FOR .0810 COSTS ONLY

DATES

PROFESSIONALDEVELOPMENT

FUNDSCERTIFIED

PROFESSIONALDEVELOPMENT

FUNDSCLASSIFIED

GRANT &SPECIAL

CATEGORYFUNDS

DISTRICTTRAVEL

STUDENT TRAVEL

(FEESUPPORTED)

BUILDINGTRAVEL

TOTALDISTRICTFUNDS

JONES, SHOMARI MEET & CONNECT WITH PACIFIC EDUCATIONAL GROUP STAFF 2/8-2/10

2016

$1,375.00 $1,375.00

ESC MINNEAPOLIS, MN

T13075 1100000121.0810

BUDGET FOR 2015-2016 10,000.00$ 12,250.00$ 115,560.00$ 177,950.00$ 117,238.00$ 188,076.00$ 681,074.00$

EXPENDED YEAR TO DATE AS OF 12/17/2015 7,960.60$ 426.61$ 14,786.91$ 29,285.93$ -$ 59,815.58$ 112,275.63$

BOARD MEETING

19

Exhibit 31A

CERTIFICATED PERSONNEL - ELECTIONS, ASSIGNMENTS, LEAVES & SEPARATIONS 1. New

HUANG, HUI-JEN - Mandarin Dual Language Teacher, Jing Mei Elementary. Effective 11/12/2015. 1.0 FTE.

SUTTON, KRISTI - ITCL, Newport HS. Effective 1/25/2016. 1.0 FTE. THIENEL, GONZALO - Kindergarten Teacher, Stevenson. Effective 1/4/2016. 1.0 FTE. 2. Returns from Leaves of Absence None 3. Separations GARCIA, BEKAH - Special Education Teacher, Newport Heights Elementary. 1.0 FTE

Resignation effective 12/18/2015. 4. Requests for Leaves of Absence for 2014 - 2015 School Year GUARANTEED None NON-GUARANTEED None

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Exhibit 31B

EMPLOYMENT & SEPARATIONS OF HOURLY, PART-TIME & FULL-TIME CLASSIFIED PERSONNEL 1. New ABDULMALIK, SAKKAMY - Head Start/ECEAP Preschool Teacher, Lake Hills ELP.

Effective 12/1/2015. .625 FTE. ABRAMOVA, SHAFIGA - Para Educator Center Program, Interlake HS. Effective

11/23/2015. .644 FTE. CUTSHALL, DAVID - Chief Night Custodian, Bellevue High School. Effective

12/9/2015. 1.0 FTE. GASIMOVA, DUNYA - Educational Assistant, Sherwood Forest ELP. Effective

1/4/2016. 1.0 FTE. HANEY, PAULA - Para Ed Center Program, Phantom Lake (PALS). Effective 12/7/2015.

.449 FTE. HOLMES, JENNIFER - Para Educator Center Program, Eastgate Elementary. Effective

12/8/2015. .592 FTE. KIRBY, KATHLEEN - Para Educator Center Program, St. Louise (private School).

Effective 11/19/2015. .114 FTE. LEE, YUEN TIM - Custodian, Interlake HS. Effective 1/4/2016. .5 FTE. LIU, CHAO - Para Ed Center Program, Highland MS. Effective 12/1/2015. .630 FTE. MAHNKE, DAVID - Head Day Custodian, BSD Big Picture School. Effective 12/7/2015.

1.0 FTE. MANCOL JR., ANTONIO - Head Day Custodian, Somerset Elementary. Effective

12/9/2015. 1.0 FTE. MIDDAUGH, DIANE - Para Educator Center Program, Phantom Lake (PALS). Effective

12/1/2015. .569 FTE. NICOLAS, JENNIFER - Para Educator Resource Room, Stevenson. Effective 12/7/2015.

.272 FTE.

21

Exhibit 31B

RABITOY, STEFANIE - EA/IA, Somerset Elementary. Effective 12/9/2015. .326 FTE. TENNY, LINNIE - Educational Assistant CTE, Bellevue High School. Effective

12/9/2015. .667 FTE. WILSON, CYNTHIA - Custodian, Ardmore Elementary. Effective 12/14/2015. .5 FTE. YOUNG, SCOTT - Para Ed Center Program, Interlake HS. Effective 12/1/2015. .644

FTE. 2. Returns from Leaves of Absence 3. Separations BY, RICHARD - Spiritridge ELP, Site Manager. 1.0 FTE Resignation effective

12/18/2015. GILMAN, MELODIE - Para Educator, Phantom Lake. .569 FTE Resignation effective

11/20/2015. JOSHI MAHARJAN, JASMIN - Educational Assistant, Spiritridge ELP. .30 FTE

Resignation effective 12/18/2015. LARTEY, EDMUND - Bus Driver, Transportation. 0.4955 FTE Resignation effective

11/21/2015. LINDSAY, SEBASTIAN - Para Educator Center Program, Interlake HS. .644 FTE

Resignation effective 11/17/2015. MERRITT MAZZEO, JESSICA - Kitchen Assistant, Sammamish HS. .20324 FTE

Resignation effective 12/7/2015. O'NEILL, KEVIN - Assistant General Counsel, ESC. 1.0 FTE Resignation effective

1/4/2016. 4. Leaves of Absence

22

Exhibit 31C

COACHES - ASSIGNMENTS & SEPARATIONS 1. New BARQUIST, BRADLEY - Track Assistant Coach, Interlake HS. Effective 2/29/2016. CRAIG, BRITTANY - Girls Basketball Assistant Coach, Bellevue High School. Effective

11/16/2015. 2. Separations (other than non-renewals) None

23

BOARD

MEETING

PLANNERS

24

January 2016 Meeting Planner

5-Jan 19-Jan

Topic FormatNominal

TimeMeeting

#Adjustment

Meeting #1 Meeting #2

Total Meeting Time 3:15 3:00

General Meeting Activities Pledge, Roll Call, Approval of Agenda, Consent Agenda Other 0:05 1, 2 0:05 0:05

Public Comments Other 0:10 1, 2 0:10 0:10Break Other 0:05 1, 2 0:05 0:05Old Business, New Business Other 0:10 1, 2 0:10 0:10Board Comments Other 0:10 1, 2 0:10 0:10Agenda Planning Other 0:05 1, 2 0:05 0:05Plus Delta Other 0:05 1, 2 0:05 0:05Follow up list check point Other 0:05 1, 2 0:05 0:05

State Required Board Actions

Board-Required Reports Mid-year progress check on 3-5 year plans Report w/ Q&A (nominal) 0:25 1 0:251

Board Priority Area Review Culture of service (brief presentation by staff; initial board thougBoard Focus (short) 0:45 1 0:45

School Review Interlake Presentation (nominal) 0:25 2 0:25

Program Review Instruction / TPEP Report w/ Q&A (nominal) 0:25 2 0:25Curriculum Report w/ Q&A (nominal) 0:25 1 0:25

Student Performance Review Reading and Writing (ELA) (moved to Feb)

Stakeholder Review Student Satisfaction Survey Report w/ Q&A (nominal) 0:25 2 0:25Parent Satisfaction Survey Report w/ Q&A (nominal) 0:25 2 0:25Organizational Health Report w/ Q&A (nominal) 0:25 1 0:25

Board Business Set meeting dates for next calendar year Other 0:10 1 0:10Disciplinary Appeals Council non-admin appointments Other 0:05 1 0:05Second Reading of Policies 2336, 3246, 4260 (& removal of 32Other 0:05 1 0:05

Special Topics High School Start Time Implementation Plan Report w/ Q&A (nominal) 0:25 2 0:25

Special Meetings for January 2016

School Visit for January 2016 Sherwood Forest 1/28/2016

NOTE: This document is for planning purposes only. Topics and dates are subject to change. Please check the board agenda for specific meetings to confirm final topic scheduling.

Printed 12/30/15 8:35

Planned Time

25

February 2016 Meeting Planner

2-Feb

Topic FormatNominal

TimeMeeting

#Adjustment

Meeting #1

Total Meeting Time 3:15

General Meeting Activities Pledge, Roll Call, Approval of Agenda, Consent Agenda Other 0:05 1, 2 0:05

Public Comments Other 0:10 1, 2 0:10Break Other 0:05 1, 2 0:05Old Business, New Business Other 0:10 1, 2 0:10Board Comments Other 0:10 1, 2 0:10Agenda Planning Other 0:05 1, 2 0:05Plus Delta Other 0:05 1, 2 0:05Follow up list check point Other 0:05 1, 2 0:05

State Required Board Actions None

Board-Required Reports None

Board Priority Area Review TBD

School Review Sammamish Report w/ Q&A (nominal) 0:25 1 0:25

Program Review College placement and persistence results Report w/ Q&A (nominal) 0:25 1 0:25Advanced Placement Report w/ Q&A (nominal) 0:25 1 0:25Reading and Writing (ELA) Report w/ Q&A (nominal) 0:25 1 0:25

Student Performance Review Graduation Report w/ Q&A (nominal) 0:25 1 0:25

Stakeholder Review None

Board Business Board Retreat Planning Board Discusion (medium) 0:15 1 0:15

Special Topics

Special Meetings for February 2016

School Visit for February 2016 Newport Heights TBD

Board Retreat 2/4/2016 4-9pm


Printed 12/30/15 8:36

Planned Time

26

March 2016 Meeting Planner

Topic FormatNominal

TimeMeeting

#Adjustment

Meeting #1 Meeting #2

Total Meeting Time 2:30 2:05

General Meeting Activities Pledge, Roll Call, Approval of Agenda, Consent Agenda Other 0:05 1, 2 0:05 0:05

Public Comments Other 0:10 1, 2 0:10 0:10Break Other 0:05 1, 2 0:05 0:05Old Business, New Business Other 0:10 1, 2 0:10 0:10Board Comments Other 0:10 1, 2 0:10 0:10Agenda Planning Other 0:05 1, 2 0:05 0:05Plus Delta Other 0:05 1, 2 0:05 0:05

State Required Board Actions None

Board-Required Reports None

Board Priority Area Review TBD

School Review Ardmore Report w/ Q&A (nominal) 0:25 2 0:25

Program Review Title I Report w/ Q&A (nominal) 0:25 1 0:25LAP Report w/ Q&A (nominal) 0:25 1 0:25Community Service Report w/ Q&A (nominal) 0:25 2 0:25Gifted Report w/ Q&A (nominal) 0:25 1 0:25

Student Performance Review PE Report w/ Q&A (nominal) 0:25 2 0:25

Stakeholder Review Jubilee Reach (and other Community-based Partners) Presentation (nominal) 0:25 1 0:25

Board Business

Special Topics

Special Meetings for March 2016

School Visit for March 2016 Bellevue


Planned Time

27

MonthState-Required Board Actions and Reports

Board-Required Reports

School Visit

School Improvement Plan Review

Program ReviewStudent

Performance Review

StakeholderReview

Board Business

When Scheduled

Bu

dg

et

Allo

cate

d

Permanent: Changed only when state or federal laws change

Permanent: Changed only when board policies change

September September Permanent Permanent Permanent Permanent

July 1 1 * Preliminary budget review

- Board Summer Retreat (same day as regular July meeting)- Define focus areas- Board self-evaluation

Aug 7 6

- Hold Budget Hearing- Approve Budget- District CTE Plan- ALE programs review and adoption

- Final Annual Plans- Final 3-5 Year Plans- State-required reporting areas- Federal-required reporting areas- Grant-required reporting areas

Nine per year, beginning in October, based on a 3-year rotation.

Nine per year, beginning in October, based on a 3-year rotation.

* Professional Development -teachers and principals * Facilities * Transportation * CTE* Technology

* Community engagement- Officially approve board priorities from summer retreat

Sep 7 6* First Day of School Report (1st)- Field trips, excursions, outdoor education

* Nutrition Services* Special Ed

* Health & Nursing * WSSDA / Legislative (1st mtg)

* Update Board Annual Calendar (1st mtg)- Disciplinary Appeals Council-- administrative appointments

Oct 7 7* Interscholastic activities* Student performance* School performance

Tillicum * Tyee * Equity* Athletics

* Social Studies

Nov 7 8* Summer school* Student enrollment, demographics, personnel

International * Chinook * Transitional Bi-Lingual* ELL

* World Languages * Community Organization #1 (e.g., Jubilee Reach, Eastside Pathways, Youthlink, etc.)

- WSSDA Convention* Discuss next year's board officers

Dec 7 8 * Growth and Planning Big Picture * Puesta del Sol * School Improvement Plans* Math * Science

* Teachers, Administrators, Classified employees (Organizational Health survey)

- Swear in new Board members> Election of Board Officers* Appointment of Liaisons- DAC-non-admin appts

Jan 7 8- School Improvement Plans - written report (requires Board action)

* Mid-year progress check on 3-5 Year plans

Sherwood Forest * Interlake * Instruction / TPEP

* Curriculum* Reading and Writing (ELA)

* Student Satisfaction Survey* Parent Satisfaction Survey

> Set meeting dates for next calendar year

Feb 4 4Newport Heights * Sammamish

* College placement and persistence results* Advanced Placement (AP)

* Graduation - Board Retreat

Mar 7 7 Bellevue * Ardmore

* Title I* LAP* Community Service* Gifted

* PE* Community Organization #2 (e.g., Jubilee Reach, Eastside Pathways, Youthlink, etc.)

Apr 7 7 > Fee schedule Phantom Lake * Bennett * International Baccalaureate (IB)* Pre-school * Visual & Performing Arts

* BSF * School advocacy groups (PAAC, etc.)

- Finalize July/Aug meeting dates- Host Candidates Forum for prospective school board members (in election years)

May 7 8- Transitional Bi-Lingual Instruction Program Review

* Annual Plan Performance Review by Supt

Cherry Crest * Clyde Hill* Discipline / Harrassment Intimidation and Bullying (HIB) / Pupil management & safety

* Social/Emotional Learning * Counseling

* PTSA ** Prepare Supt Performance Review

Board Governance Calendar Notes

- no regular meeting time required* Regular report/discussion length (25')> Brief discussion required (10')

(1) Permanent items are shown in regular text (2) Items that change yearly are shown in italics and shaded(3) Whether topics in a particular month are covered in the first or second meeting of the month will be determined year by year by the board

Key

BoardAnnualGovernancePlanningCalendar-Draft-2015-11.xlsm, Printed: 12/30/201528

MonthState-Required Board Actions and Reports

Board-Required Reports

School Visit

School Improvement Plan Review

Program ReviewStudent

Performance Review

StakeholderReview

Board Business

Board Governance Calendar Notes

- no regular meeting time required* Regular report/discussion length (25')> Brief discussion required (10')

(1) Permanent items are shown in regular text (2) Items that change yearly are shown in italics and shaded(3) Whether topics in a particular month are covered in the first or second meeting of the month will be determined year by year by the board

Key

June 7 8- Highly Capable program application

* Draft Annual Plans* Draft 3-5 Year Plans- Special Ed Performance> Annual Report to the Community

Stevenson * Eastgate * ASB, Clubs

* Approve WSSDA breakout proposals* Board retreat planning* Administer Supt performance review

BoardAnnualGovernancePlanningCalendar-Draft-2015-11.xlsm, Printed: 12/30/201529

BOARD

ACTION ITEMS

and

FOLLOW‐UP

LIST

30

1 | P a g e

BOARD OF DIRECTORS Action Items for Board / Follow‐Up List for Staff

2016

ACTION ITEMS FOR BOARD

ITEM DISCUSSION DATE

BOARD MEMBER RESPONSIBLE

DATE COMPLETED

NOTES

Add PTSA Rep Appointment to Board Calendar

12‐1‐15 Christine Chew

Additional embedded coffee breaks with audience coffee/treats at Board meetings

12‐1‐15 Under consideration

FOLLOW-UP LIST

(Items to add to Board Meetings)

ITEM DISCUSSION DATE

STAFFRESPONSIBLE

DATE COMPLETED

NOTES

Disaggregate Math and Science Data (Gen Ed / Spec Ed)

12‐1‐15 Sharon Kautz Requested by Steve McConnell

Teacher Attrition Follow‐Up 12‐1‐15 Jeff Thomas Schedule in January

Update Policy and Procedure re: Board Appointments

11‐17‐15 P & P Committee

Update on how teachers feel about the new Math Program

12‐1‐15 Sharon Kautz Requested by Chris Marks

Plans for involving more female students into the STEM program

12‐1‐15 Requested by Steve McConnell

Info about the philosophy of promoting STEM at secondary

12‐1‐15 Requested by My‐Linh Thai

Info re: the strategies of IBS and how it is working within STEM

12‐1‐15 Requested by Chris Marks

Chinook Progress on Panorama Survey

12‐1‐15 Requested by Steve McConnell

Add to Board Packet behind Monthly Board Planner

31

regular meeting wilburton instructional service center ...jan 05, 2016 · o ptsa – highland ms...

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