RELEASED

GOVERNMENT PROACN~R~~~NTPOLICY BOARD IMi~li~4 201~"l"~~:~. d' ( ) If c::aaUU8IiJONON IolI!llHCR l&Dua IAgency Procurement Compliance and Performance In Icator APCPI Se -Assessment~orm RIiIl,ON '0 .

Name of Agency: Commission on Higher Education Region 10Date of Self Assessment: August 22, 2018Revised Date: March 04, 2019

Name of Evaluator: Jay Loienie C DuplitoPosition: BAC Member/Secretariat

No. Assessment Conditions Agency Score APCPI Ratinc"Comments/Flndlncs to Supporting Information/Documentation

the Indlcotors and INot to be Included in the Evaluation FormPILLAR I. COMPUANCE WITH LEGISLATIVE AND REGULATORY FRAMEWORKIndicator 1. Competitive Bidding as Default Procurement Method

1(a) Percentage of public bidding contracts in terms 01 amount

9.33% 0.00 PMRsof total orocurement

2(b) Percentage of public bidding contracts in terms of volume

0.00"'<; / 0.00 PMRsof total nrocurement

'ndicator 2 Umited Use of Alternative Methods of Prowrement

3{a} Percentage of Shopping contracts in terms of amount of

5.00% 2.00 PMRstotal orocurement

4(b) Percentage of Negotiated Procurement in terms of

85.54% 0.00 PMRsamount of total orocurement

5(c) Percentage of Direct Contracting in terms of amount of

0.14% 3.00 PMRstotal Drocurement

6(d) Percentage of Repeat Order contracts in terms of amount

0.00% / 3.00 PMRsof total Drocurement

7(e) Percentage of limited Source contracts in terms of amount

0.00"'<; , 3.00 PMRsof total orocurement(f) Preparation of Annual Procurement Plan for Common-Use

8 Supplies and Equipment (APP-C5E) and Procurement of Compliant 3.00 APP, APP-CSE, PMRCommon-Use Supplies and Equipment from the ProcurementIe,

Indicator 3. Competitiveness of the Bidding Process

9(a) Average number of entities who acquired bidding

n/a n/a Agency records and/or PhilGEPS recordsdocuments

10 (b) Average number of bidders who submitted bids 6.00 3.00 Abstract of Bidsor other agency records

11 (c) Average number of bidders who passed eligibility stage 1.00 1.00 Abstract of Bids or other agency records

12 (d) Sufficient period to prepare bidsSubstantially

2.00 Agency records and/or PhilGEPS recordsCompliant

"Avera.e I 1.82PILLAR II. AGENCY INSTITUTIONAL FRAMEWORK AND MANAGEMENT CAPACITYIndicator 4. Presence of Procurement OrR:8nlzBtlons

FullyVerify copy of Order creating BAC;

13 (a) Creation of Bids and Awards Committee(s)Compliant

3.00 Organizational Chart; and Certification ofT,.;nino

Fully Verify copy of Order creating BACSecretariat;14 (b) Creation of a BAC Secretariat or Procurement Unit

Compliant3.00 Organizational Chart; and Certification of

T,./nlno.

Indicator 5. Procurement Planning and Implementation15 Iial APP is orepared for all tvpes of procurement I Compliant I 3.00 I ICooy of APP and its supolements (if any)

Indicator 6. Use of Philippine Government Electronic Procurement System lPhilGEPS)

16(a) Percentage of bid opportunities posted by the Phll-GEPs-

S.43% 0.00 Agency records and/or PhllGEPS recordsre2istered A2encv

17(b) Percentage of contract award information posted by the

n/a n/a Agency records and/or PhllGEPS recordsPhll-GEPs-reoistered Aoencv(c) Percentage of contract awards procured through -18 alternative methods posted by the Phil-GEPs-registered 0.00% 0.00 Agency records and/or PhllGEPS records

'o.n~

Indicator 7. System for Disseminating and Monitoring Procurement Information

(a) Presence of website that provides up-to-date procurement FullyIdentify specific procurement-related portion

19information easily accessible at no cost Compliant

3.00 in the agency website and specific websiteIink<

(b) Preparation of Procurement Monitoring Reports using theFully Copy of PMR and received copy that it was

20 prescribed format, prompt submission to GPPB, and posting 3.00Compliant submitted to GPPB

in

Average II 2.14PILLAR III. PROCUREMENT OPERA TlONS AND MARKET PRACTICESIndicator 8. Effldency of Procurement Processes

21(a) Percentage of total amount of contracts awarded against

100.00% 3.00APP (including Supplemental amendments, if

total amount of aooroved APPs anv) and PMRs(b) Percentage of total number of contracts awarded against /

22 total number of procurement activities done through public 0.00% 0.00APP(includingSupplemental amendments, if

;~~;naany)and PMRs

.•.

GOVERNMENT PROCUREMENT POLICY BOARDAgency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form

Name of Agency: Commission on Higher Education Region 10Date of Self Assessment: August 22, 2018Revised Date: March 04, 2019

Name of Evaluator: Jay loienie C DuplitoPosition: BACMember/Secretariat

No. Assessment Conditions Agency Score APCPI Rating"Comments/Findings to Supporting Information/Documentationthe Indicators and INot to be Included In the Evaluation Form

23(cl Percentage of failed bid dings and total number of

100.00"'- 0.00APP (including Supplemental Amendments, if

orocurement activities conducted anvl and PMRs

Indicator 9. Compliance with Procurement Timeframes(a) Percentage of contracts awarded within prescribed

24 procurement time frames to procure goods as indicated in nla nla PMRs

Ann_. "r" nf ••,_ IRR(b) Percentage of contracts awarded within prescribed

2S procurement time frames to procure infrastructure projects nla nla PMRs

" . . , ., "r"(c) Percentage of contracts awarded within prescribed

26 procurement time frames to procure consulting services as nla nla PMRs

I In Ann_. "r" nf th_ IRR~

Indicator 10. Capacity Building for Government Personnel and Private Sector Participants

27(a) There is a system within the procuring entity to evaluate Substantiaily

2.00Ask BAC Secretariat Head, verify Office Orders

the oerformance of orocurement oersonnel Comollant on trainin" of Procurement Staff

(b) Percentage of participation of procurement staff in annual Between Ask for copies of Office Orders, training28

procurement training 91.00-100%3.00 modules, list of participants, schedules of

•••••• 1 •• ,'_' ••

29(c) Agency has actvities to inform and update entities on

Compliant 3.00Ask for copies of documentation of activities

DubHeorocurement for bidders','"

Indicator 11. Management of Procurement and Contract Management RecordsVerify actual procurement records and time ittook to retrieve records (should be no more

30(a) The BAC Secretariat has a system for keeping and Fuily

3.00 than two hourslmaintaining procurement records Compliant Refer to Section 4,1 of User's Manual for list

of procurement.related documents for

(b) Implementing Unit has and is implementing a system for FuilyVerify actual contract management records

31 3.00 and time it took to retrieve records should bekeeping and maintaining contract management records Compliant

nn, .•... "•....Indicator 12. Contract Management Procedures

(al Agency has weil defined procedures and standards for Verify copies of written procedures for quality

32 quality control, acceptance and inspection, supervision of nla n/a control, acceptance and inspection; CPES

works and evaluation of contractors' performance evaluation formsz

(b) Agency complies with the thresholds prescribed for Specific procurement contract with33 amendment to order, variation orders, advance payment, and nla nla amendment to order, variation order or with

<Hnn,"_ In n"hHrlv I . -"._---On or before

Ask Finance or Accounting Head of Agency for34 (c) Timely payment of procurement contracts

30 days3.00 average period for the release of payments'M ->- ->-

Average III 2.22PILLAR IV. INTEGRITY AND TRANSPARENCY OF AGENCY PROCUREMENT SYSTEMIndicator 13. Observer Participation in Public Bidding

Verify copies of Invitation letters to CSOsand

35(al Observers are Invited to ail stages of every public bidding

Compliant 3.00professional associations and COA (List and

activity average number of CSOsand PAs invited shall-_. " ,36 (b) Attendance of Observers in public bidding activities nla nla PMRs and Abstract of Bids

Indicator 14. Internal and External Audjt of Procurement ActivitiesVerify copy of Order or show actual

37(a) Creation and operation of internal audit unit as prescribed Fully

3.00organizational chart showing IAU, auidt

by OBM (Circular letter No, 2008-5, April 14, 2(08) Compliant reports, action plans and IAU

(b) Agency Action on Prior Year's Audit Recommendations Between 71- Verify COA Annual Audit Report on Action on38

(APYAR) on procurement related transactions 89.99% 2,00Prior Year's Audit Recommendations

Indicator 15. Capacity to Handle Procurement Related Complaints

(a) The Procuring Entity has an efficient procurementVerify copies of BAC resolutions on Motion for

Fully Reconsiderations, Protests and Complaints;39 complaints system and has the capacity to comply with

Compliant3.00

Office Orders adopting mesures to addressprocedural requirements

procurement~related complaints

Indicator 16. Antl-Corruption Programs Related to Procurement401~~)Agency has a specific anti.corruption program/s related to Fully

3,00Verify documentation of anti-corruption

rocurement Comnliant Inrooram

GOVERNMENT PROCUREMENT POLICY BOARDAgency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form

Name of Agency: Commission on Higher Education Region 10Date of Self Assessment: August 12, 2018Revised Date: March 04, 2019

Name of Evaluator: Jay loienie C DuplitoPosition: BACMember/Secretariat

Supporting Information/DocumentationNot to be Included in the Evaluation Form

Comments/Findings tothe Indicators and

Assessment Conditions Agency Score

Average IV

GRANDTOTAL(Avarege I +Average II+ Average III+ Average IV/4)

No.

• APCPIRating is based on the APCPIRating System found in Annex C of the User's Guide. Please use this rating system for the self-assessment. After completing theassessment, identify those Indicators with ratings of between 0 to 2 andfarmulate a procurement capacity development plan called the APCPIAction Planbased an theattached format and submit to GPPBfor monitoring .

• Forsub.indicators that are not applicable to your specific agency, please write the word Not Applicable in the second column and do not put a rating

Summary of APCPIScores by Pillar

APCPIPillars Ideal Rating Agency Rating

Pillar I: Compliance with Legislative and Regulatory3.0000 1.82

FrameworkPillar II: Agency Insitutional Framework and Management

3.0000 2.14CanacitvPillar III:Procurement Operations and Market Practices 3.0000 2.22Pillar IV. Integrity and Transparency of Agency Procurement

3.0000 2.80Svstems

Total (Pillar I+Pillar Ii+Plllar 111+PlllarlVI/4 3.0000 2.2S

•. ~ 3;u;'<019 Commission on Higher Education (Philippines) Mail - CONSOLIDATED PROCUREMENT MONITORING REPORT

CHED Regional Office 10 <chedro10@ched.gov.ph>

CONSOLIDATED PROCUREMENT MONITORING REPORT

PMR Monitoring <pmr@gppb.gov.ph>To: chedro1 O@ched.gov.ph

Good day!

Wed, Mar 6,2019 at 10:13 AM

This is to acknowledge receipt of your email. We will review your PMR submission and will work onsending a response to you as soon as possible.

For urgent concerns, please call us at telephone nos. (02) 900 - 6741 to 44 ext. 117 or 119, Monday -Friday from 8:30 am-5:30 pm.

Thank you very much.

Very truly yours,

PERFORMANCE MONITORING DIVISION

DEPARTMENT OF BUDGET AND MANAGEMENT

GOVERNMENT PROCUREMENT POLICY BOARD- TECHNICAL SUPPORT OFFICE

Unit 2506 Raffles Corporate Center, F.Orngas ir. Rd.,

Ortigas Center, Pasig City

Tel. (02) 900-6741 to 44

Email: monitoring@gppb.gov.ph

htlps://mail.qooqle.com/mail/u/1 ?ik=bfd60f0647 &view=pt&search=all&permmsqid=msq-f%3A 1627220528132725426&simpl=msq-f%3A 16272205... 1/1

ANNEX BGOVERNMENT PROCUREMENT POLICY BOARD

CONSOLIDATED PROCUREMENT MONITORING REPORT(Poge 1 of 2)

Name of Agency: COMMISSION ON HIGHER EDUCATIONREGION 10

, KELEASEDf M~~ .) 6_201~T:'~~I

_"UMIIIGION ON •..•IGH.R .OUO. f

"Rca.Or-' ro

Period Covered: £L2017

Total Numberof Total No. of Entities Total No. ofTotal No. of No. of Bid No. of

Total Amount ofProcurement

No. of Contracts Total Amount of No. of Failedwho Acquired Bid Bidders who Contract

Approved APP Awarded Contracts Awarded BlddlngsBidders who Opportunities

Activities Docs Submitted Bids passed Eligibility Posted at PhilGEPS Award Posted«

CDlumn 1 Column 2 Column 3 Column 4 ColumnS Column 6 Column 7 Column 8 0"llumn9 Colu"," 10 Column 11

1. Public Blddinll!. '.,..7~~;t-.,;"*'itI'''' "l!!!'.i\","- : "",("'it-f'" i.-' ",.""""., /' t .,'

1.1. Goods 806 000.00 1 a 806,000.00 1 6 6 1 1 a1.2. Works 0.00 a a 0.00 a a a a a a1.3. Consultinll Service5 0.00 a a 0.00 a a a a a a

Sub-Total 806,000.00 1 a 806,000.00 1 6 6 1 1 az. Alternative Modes .tifI!ii#fp J.',b' ~ '.{'" ''J.< "" ,ifF

~11\"",,, .,; <"~,, , Jd "

2.1.1 ShoDDin. (52.1 b above SDK) 0.00 a a 0.00 ,,~£ H"f,,,Q, a a2.1.2 ShoDoin. (Othersl 431729.40 38 38 431729.40

'" II ~ Ic~,,~illc.•~ ,',,,.~ ;"",_2.2. Direct Contracting 12,416.27 2 2 12,416.272.3. Repeat Order 0.00 a a 0.00 > " ~1i""''t'' ' t,<"!'2.4. limited Source Biddimz 0.00 a a 0.00 " a a2.5.1 NeRotiation (Common. Use Suooliesl 285,202.16 21 21 285,202.16 •• ':;,..:t,,,"<, a2.5,2 Negotiation (TfB 53.11 0.00 a a 0.00 a a2.5.3 Ne~otiation(SVP 53.9 above SDK) 6,776,593.25 128 128 6,776,593.25 . 6 a2.5.4 NeRotiation (Others) 331288.00 4 4 331288.00 ,:""",~ ",

Sub-Total 7,B37,229.08 193 193 7,837,229.08 :!',,~;:«f ._~ 6 a3. Forehm Funded Procurement" '.' '!i'",';¥c,- ~~ ". ".~;;' _'" "c'" \];'" ,,-,.... " "" 'it" ;,' > '1:;"" ,,,,,~ • ~,'A;'

3.1. Publiclv-Bid 0.00 a a 0.00 ~ ~"~h'_~"<W'3.2. Alternative Modes 0.00 a a 0.00

a 0" a 5'~"""""~,'Sub-Total 0.00 a a 0.00 , -',2ir'.' i'e "',';,4. Others specify: 0.00 a a 0.00 I' """,,~, ' ,,< i",i "

TOTAL 8 643,229.08 194 193 8 643229.08 ""'i''1Y.=,.",! ."-~,. .;<.,

• Should Include foreign.funded publicly~bld projects per procurement type

•• All procurement using Foreign Funds excluding National Competitive Bidding (NCB) contracts; conversion to peso will be at BSP rates at the time the bids/quotations were submitted

a

1

ANNEX BGOVERNMENT PROCUREMENT POLICY BOARD

CONSOLIDATED PROCUREMENT MONITORING REPORT(Page 2 of 2)

Name of Agency: COMMISSION ON HIGHER EDUCATION REGION 10 Period Covered: CV 2017

Total No. OfContracts that

Incurred negative•IlnM"

Total No. of contracts withamendments to order or

variation orders

Ave. No. of Days for Approvalof Resolution/Issuance of

Notice of Award

No. of Contracts withObservers Attending

No. of Contracts withCOA Observers Attending

Ave. No.of Days toResolve Requests forReconsiderations I

".~.

No. of ContractsAwarded within

prescribed

1. Public BiddinR'1.1. Goods1.2. Works1.3. Consultin~ Services

Sub-Total2. Alternative Mod~2.1.1 Shopping (52.1 b above 50K)

2.1.25hoppingIOthersi

2.2. Direct Contractinll2.3. Reoeat Order

2.4. limited Source Biddinll.2.5.1 N{>ll.otiation (Common.Use Supplies)

2.5.2 Negotiation (TFB 53.1)

2.5.3 Negotiation (5VP 53.9 above 50K)

2.5.4 Nellotiation (Others)

Sub-Total3. Forehm Funded Procurement"3.1. Publicly-Bid

3.2. Alternative ModesSub.Total

4. Others, seecifv:TOTAL

e bids/quotations were submitted

ABRAHAM E MORONG, JR

Head of BAC

• Should Include forelgn.funded publlcly.bld projects per procurement type

." All procurement using Foreign Funds excluding National Competitive Bidding (NCBI contracts; conversion to peso wi

JAYL~DUPLITOHead o~'Fe:~e~riat

2

Name 01 Agency: Commission on Higher Education Region 10

Annex D

PROCUREMENT CAPACITY DEVELOPMENT ACTION PLAN TEMPLATE

Period: January 1-December 31, 2018

Indicators Kev Area lor Development ProDosed Actions to Address Kev Areas ResDonslble Entllv TImetable Resources NeededPercentage of contracts awards procured

To implement the posting of award by the Phil-GEPs registered First Quarter of the18c through alternative methods posted by the Phil-

AgencyBAC Secretariat

Preceeding YearMarkey survey (RFQ)

GEPs registered Agency

AGENCY PRCYCUREMENTCOMPlIANCEANlJ I'ERRJRMANCFINIJICATDR,(Al'CPl)QUESTIONNAIRE

Name of Agency:Name of Respondent:

COMMISSION ON HIGHER EDUCATION REGION 10JAY LOIENIE C DUPLITO

Date:Position:

29.31.2019ADMINISTRATIVE OFFICER III

Instruction: fYufa meek ("Tmark inside the box beside each condition/requirementmet as provided below and then fil17n the corresponding blanksaccording to wfJat is asked. Please note that all questions must be answered completely.

1. Do you have an approved APP that includes all types of procurement, given the following conditions? (5a)

Agency prepares APP using the prescribed format

Approved APP is posted at the Procuring Entity's Websiteplease provide link: 1I-IIp'1I c~tf .qot. plI/ Io('~"", 10

Submission of the approved APP to the GPPB within the prescribed deadline

please provide subrrission date: __ 0_3._2_9._2_01_9 _

2: Do you prepare an !\nnuaI'Ptocurement'Plan for Common-Use Supplies and'Equipmenf(A"PP:CSE) and'Procure your Common-Use Supplies and Equipment from the Procurement Service? (5b)

[Z] Agency prepares APP-CSE using prescribed format

[Z] Submission of the APP-CSE within the period prescribed by the Department of Budget and Management in

ilS""GuldelilleS'furttTe" Preparatforraf' Ammal' Buctgm- EXEfCIlttorrPIans- issued"annuall',!,

please provide subrrission date: __ 1_21_5_'2_0_18 _

[2] Proof 01 actual procurement of Common-Use Supplies and Equipment from DBM.PS

3. In the conduct of procurement activities using Repeat Order, which of these conditions islare met? (2e) ~A- ')

0" Original contract awarded through competitive bidding

D The goods under the original contract must be quantifiable, divisible and consisting of at least

four (4) units per item

D. The unit price is the same or lower than the oriqinal contract awarded throuqh competitive bidding which is

advantageous to the government after price verification

D The quantity of each item in the original contract should not exceed 25%

D Modality was used within 6 months lrom the contract effectivity date stated in the NTP arising from theoriginal.cnnlract.,. prnvided thal.thera has been.a. partial delivery.)nspeclion. and. ar.cepjance of. the goods

within the same period

4. In the conduct of procurement activities using Limited Source Bidding (LSB), which of these conditions islare met? (21) !JJirl

D Upon recommendation by the BAC, the HOPE issues a Certification resorting to LSB as the proper modality

O' Preparation and Issuance of a List of Pre-Selected Suppliers/Consultants by the PE or an identified relevant

government authority

D Transrrittal of the Pre-Selected List by the HOPE to the GPPB

D. Within 7ed from the receipt of the acknowledgement letter of the list by the GPPB, the PE posts the

procurement opportunity at the PhilGEPS website, agency website, if available and at any conspicuous

place within the agency

5. In giving your prospective bidders sufficient period to prepare their bids. which of these conditions islare met? (3d)

[21 Bidding documents are available at the time of advertisement/posting at the PhilGEPS website or

Agency website;

[2] Supplemental bid bulletins are issued at least seven (7) calendar days before bid opening;

AGENCY"P"R0CUR£lV1ENTCUMPlIANIT AND I'ERFURMANITINDICA1URS (AI'CPl)QUESTIONNAIRE

D Minutes of pre-bid conference are readily available within five (5) days.

6. Do you prepare proper and effective procurement documentation and technical specifications/requirements, given the

the following conditions?'(3'e)

[Z] The end-user subnits final, approved and complete Purchase Requests, Terms of Reference, and other

documents based on relevant characteristics, functionality and/or performance requirements, as required

by the procurement office prior to the commencement of the procurement activity

LZI NiJ reterence to brand' names, excepffor items/parts that are compatible with the existing tTeet or equipment

£1 Bidding Documents and Requests for Proposal/Quotation are posted at the PhilGEPS website,

Agency website, if applicable, and in conspicuous places

7.ln creating your BAC and BAC Secretariat which of these conditions is/are present?

For Bl>:C: ('Ill)

D Office Order creating the Bids and Awards Committee

please provide Office Order No.:

12] There are at least five (5) members of the BAC

piease provide members and.their respective training dates:

Name/s Date of RA 9184-related trainingA. ~I\ \ Gl\\.AC.fI.\DI 10. 'I1-G,. le1P~B. ~l!>1lIt1Wl\ e. IMlLOlI". -m. _io. '11_-_0_._:2_01_9 _C. VI"! \'o''''1ll C, OfAp~t1) IO,_~,& . .:'hIe _

D. ~MJll. C. \.eI'JIL lb. 'l)- (g. :lb\b

E. ~ IM~ T. wlilA'SA" iv. '","(p. Mlf,F. --------------G.

[ZI Members of BAC meet qualifications

[2l Majority of the members of BAC are trained on R.A. 9184

For BAC Secretariat: (4b)

[Z] Office Order creating of Bids and Awards Comnittee Secretariat or designing Procurement Unit to

act as BAC Secretariatpiease provide Office Grder No.: _fUlD__ ,",,_,_~_(_._!J._lJ_e _

[2] The Head of the BAC Secretariat meets the ninimum qualifications

please provide name of BAC Sec Head: _J"a_'_mIn_' _e>_._J._IA_rr.Qf<_~'l_~ _

[Z] Majority of the members of BAC Secretariat are trained on R.A. 9184

please provide training date: __ ID_'_l_'G._I_~ _

8. Have you conducted any procurement activities on any of the following? (5c)

If YES, please mark at least one (1) then, answer the question below.

[Z] Computer Monitors, Desktop EJ Paints and Vamishes

Computers and'Laptops

[2] Food and Catering Services

D Air Conditioners

[2] Training Facilities / Hotels / Venues

D Vehicles

D Toilets and Urinals

D' Fridges and Freezers

D Textiles / Uniforms and Work Clothes

D Copiers

AGENCYPROCUKEMENTCOMPLIANIT AND PERFORMANITINUICATOR5 iAPCPf)

QUESTIONNAIRE

Do you use green technical specifications for the procurement activity lies of the non-CSE item's?

o Yes D No

9. In deterrrining whether you provide up-to-date procurement'information easily accessibie at no cost, which ofthese conditions is/are met? (7a)

D

IiIo

Agency has a working websiteplease provide link: Ilt!l': auUjov. ph/I<filcn to

Procureillent infunnat1an'is' up'to--date

Information is easily accessible at no cost

1D. In complying with the preparation, posting and subrrission of your agency's Procurement Monitoring Report,which of these conditions is/are met? (7b)

cztD

Agency prepares the PMRs

PMRs are promptly subrritted to the GPPB

please provide subrrission dates: 1st Sem- _.:J_"_'_~ 2nd Sem .J_"_Vl"_a_'\I _

D, PMRs are posted in the agency' website

please provide link:

121 PMRs are prepared using the prescribed format

11. In planning of procurement activities to achieve desired contract outcomes and objectives within the target!allotted timeframe,

which.of.these.conditionsis!are met? (8c).

D There is an established procedure for needs analysis and/or market research

D There is a system to monitor timely delivery of goods, works, and consulting services

o Agency complies- with the thresholds" prescribed for amendment to order, variation orders, and contract extensions,

if any, in competitively bid contracts

12. In evaluating the performance of your procurement personnel, which of these conditions is/are present? (1Da)

[2] Personnel roles, duties and responsibilities involving procurement are included in their individual performance

conrnitment!s

D Procuring entity communicates standards of evaluation to procurement personnel

[2] Procuring entity and procurement personnel acts on the results and takes corresponding action

13. Which of the following procurement personnel have participated in any procurement training and/or professionalization program

within the past three (3) years? (1Db)

Date of most recent training: Ocfubt( ?J_"_G>_,_9"l8 _

D Head of Procuring Entity (HOPE)

G Bids and Awards Committee (BAC)

G BAC Secretariat! Procurement! Supply Unit

D BAC Technical Working Group

D End-user Unitls

D Other staff

14. Which of the following is/are practised in order to ensure the private sector access to the procurement opportunities of theprocuring entity? (1Dc)

AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATORS (APCPI)QUESTIONNAIRE

D Forum, dialogues, meetings and the like (apart from pre-bid conferences) are conducted for all prospectivebidders at least once a year

[2] The PE promptly responds to all interested prospective bidders' inquiries and concerns, with available facilities andvarious corrmunication channels

AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATORS (APCPI)

QUESTIONNAIRE

15. In determining whether the BAC Secretariat has a system for keeping and maintaining procurement records,which of these conditions is/are present? (11 a)

12] There is a list of procurement related documents that are maintained for a period of at least five

years

o The documents are kept in a duly designated and secure location with hard copies kept in appropriate

filing cabinets and electronic copies in dedicated computers

o The documents are properly filed, segregated, easy to retrieve and accessible to authorized users and

audit personnel

16. In determining whether the Implementing Units has a system for keeping and maintaining procurement records,

which of these conditions is/are present? (11 b)

[Z] There is a list of contract management related documents that are maintained for a period of at least

five years

[Z] The documents are kept in a duly designated and secure location with hard copies kept in appropriate

filing cabinets and electronic copies in dedicated computers

[Z] The documents are properly filed, segregated, easy to retrieve and accessible to authorized users and

audit personnel

17. In determining if the agency has defined procedures or standards for quality control, acceptance and inspectionof goods, works and services, which of these conditions is/are present? (12a)

o Agency has written procedures for quality control, acceptance and inspection of goods, services and works

Have you procured Infrastructure projects through any mode of procurement for the past year?

DYes

If YES, please answer the following:

o No

o Supervision of civil works is carried out by qualified construction supervisors

Name of Civil Works Supervisor:

o Agency implements CPES for its works projects and uses results to check contractors' qualifications

(applicable for works only)

Name of CPES Evaluator:

18. How long will it take for your agency to release the final payment to your supplier/service provider or contractor/consultant,oncedocuments are complete? (12b) 'I "'ocl~ ~ days

19.When inviting Observers for the following procurement activities, which of these conditions is/are met? (13a) ellA)A. Eligibility Checking (For Consulting Services Only)B. Shortlisting (For Consulting Services Only)C. Pre-bid conferenceD. Prelirrinary exarrination of bidsE. Bid evaluationF. Post-qualification

o Observers are invited to attend stages of procurement as prescribed in the IRR

o Observers are allowed access to and be provided documents, free of charge, as stated in the IRR

o Observer reports, if any, are promptly acted upon by the procuring entity

AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATORS (APCPI)

QUESTIONNAIRE

20. In creating and operating your Internal Audit Unit (IAU) that performs specialized procurement audits,which set of conditions were present? (14a)

o Creation of Internal Audit Unit (IAU) in the agency

Agency Order/DBM Approval of IAU position/s:

o Conduct of audit of procurement processes and transactions by the IAU within the last three years

o Internal audit recommendations on procurement-related matters are implemented within 6 months of the subrrission

of the internal auditor's report

21. Are COA recommendations responded to or implemented within six months of the subrrission of the auditors'report? (14b)

oYes (percentage of COA recommendations responded to or implemented within six months)

11'/ %

No procurement related recommendations received

22. In determining whether the Procuring Entity has an efficient procurement complaints system and has the capacityto comply with procedural requirements, which of conditions is/are present? (15a)

~ The HOPE resolved Protests within seven (7) calendar days per Section 55 of the IRR

lZl The BAC resolved Requests for Reconsideration within seven (7) calendar days per Section 55 of the IRR

o Procuring entity acts upon and adopts specific measures to address procurement-related complaints,referrals, subpoenas by the Oml>, COA, GPPB or any quasi-judicial/quasi-administrative body

23. In determining whether agency has a specific anti-corruption programls related to procurement, which of theseconditions is/are present? (16a)

o Agency has a specific office responsible for the implementation of good governance programs

o Agency implements a specific good governance program including anti-corruption and integrity development

o Agency implements specific policies and procedures in place for detection and prevention of corruption