report & executive summary

7/29/2019 Report & Executive Summary

1/22

A quick recap on writing a Report


2/22

REPORT WRITING

1) Determining the Report Purpose

2) Determining the Factors

3) Gathering the Information Needed

4) Interpreting the Findings

5) Organizing the Report Information

6) Writing the Report


3/22

REPORT WRITING

1) Determining the Report Purpose

Conceive the Purpose

Gather all the information you need to understand the

problem

Clearly state the Problem

To understand.?

To develop a model

To develop theoretical framework

To study..

To analyze

To give policy recommendations?


4/22

REPORT WRITING

2) Determining the Factors

The factors of the Problem may be subtopics of the overall

topic, hypotheses or bases for comparison.


5/22

REPORT WRITING

3) Gathering the Information Needed

Data Requirement

Primary Data

Secondary Data

Primary Research vs Secondary Research???

Research based on primary data

Research based on secondary data


6/22

REPORT WRITING


Think without bias, prejudice and emotion

Report the facts as they are.

Do not interpret a lack of evidence as proof to the contrary.

Do not compare non-comparable data.

Do not draw illogical cause-effect relationship.

Beware of unreliable and unrepresentative data.

Do not oversimplify.


7/22

REPORT WRITING


Statistical Analysis

Descriptive statistics should help the most

Do not allow statistical calculations to confuse the reader;

they should help interpret.


8/22

REPORT WRITING

5) Organizing the Report Information

Construct the outline

Serves as table of contents

Conventional vs. Decimal System

I. First-level heading

A. Second level, first part

B. Second level, second part

1. Third level, first part

1.0 First-level heading

1.1 Second level, first part1.2 Second level, second part

1.2.1 Third level, first part


9/22

REPORT WRITING

6) Writing the Report

Clear

Objectivity

Time Consistency

Use Transition

Maintain Interest


10/22

FORMAT OF THE REPORT:

Title fly

Title page

Letter of transmittal/Foreword/Preface(from the writer to the reader)

Table of contents

Executive summary

Page 1 : Chapter 1 : Introduction

Research Objectives Scope

Limitations

Historical Background

Sources and Methods ofCollecting Information


11/22

FORMAT OF THE REPORT:

Report Body:

Findings and Observations

Analysis

Last Chapter :

Conclusion (and Recommendations)

N.1 ConclusionsN.2 Recommendations

N.3 Significant Contributions

BibliographyAnnexures


12/22

Executive Summary

Simply put, is a statement summarizing the important

points of a text - a sketchy summary of the main points of

an argument or theory.


13/22

Executive Summaries Provide the Essence

Of an analytical report, memo or whatever.

Executive summaries are the parts of the reports that are

read first.

Readers may not even get to the detail in your report.

Readers read the executive summaries to see if the rest

of the report is worth reading.


14/22

Contd.

Normally, your executive summary (with double spacing)will run about one to one-half pages of copy. You should

make sure you only put in significant Considerations,

Analysis, and Decisions.

The executive summary will appear just before the first

page of the analytical report.


15/22

Proportionate Spacing Is Devoted to Executive

Summaries

Business writing students often ask this question about

executive summaries:

How long should they be?

Here, you have to think about proportion of the summary to

rest of the report or document.


16/22

Strong Beginnings Encourage Good Reading


17/22

Writing a Good Executive Summary -

Guidelines


18/22

Contd. Executive summaries should not be written until after

research is complete.

Before writing an Executive Summary, scan research

to determine what the content, length and structure of

the report will be.

Highlight key points or main ideas, and determine the

central theme or purpose of the report.

Review research and determine what the major

concepts and ideas are.


19/22

Similar to writing any other sort of Summary.

Intended to arouse an interest in the target audience to

read the entire document.


20/22

Contd

Retains the general sense of unity as the original.

The Executive Summary informs the reader what is being

proposed in the report, makes recommendations, and

tells the reader what response is instigated by the report.

It will most often follow a cover page.


21/22

Contd.

Remember to make the Summary clear, and use

personal judgment upon reading it.

Write it in your own words but use a professional style.


22/22

Assignment

Prepare a report on the academic issues faced by the

students

Prepare a report on the employment opportunities in the

fashion and allied sectors in your region

Prepare a report on the students life at NIFT and other

professional institutes

Prepare a report on the extra-curricular activities at NIFT

vis a vis other educational institutions

report & executive summary

Documents