Reporting Earnings & ServiceReporting Earnings & Service [N/T/D], [C/K/N], [P/E/S] - What Does This [N/T/D], [C/K/N], [P/E/S] - What Does This

Alphabet Soup Mean? Alphabet Soup Mean? Reporting Current Members Reporting Current Members Determining Service Credit Determining Service Credit Correcting Erroneous Information Correcting Erroneous Information Reporting New Members Reporting New Members Totaling the Report Totaling the Report Printing Your Own Report Printing Your Own Report Electronic Filing Electronic Filing Penalties Penalties Retirement Contributions Activity Statement Retirement Contributions Activity Statement

Reporting Earnings & ServiceReporting Earnings & Service

N/T/DN/T/D

NN NewNew

TT TerminatedTerminated

DD DeceasedDeceased

C/K/NC/K/N

CC Contributory (Pre 1978)Contributory (Pre 1978)

KK Contributory (After 7/1/05)Contributory (After 7/1/05)

NN Non-ContributoryNon-Contributory

P/E/SP/E/S

PP Public Safety OfficerPublic Safety Officer

EE Elected OfficialElected Official

SS County SheriffCounty Sheriff

Reporting Earnings & ServiceReporting Earnings & Service Reporting Current EmployeesReporting Current EmployeesAll data (except current month earnings & service) will be pre-printed on the Earnings & Service Report received in your monthly packet.

Add earnings & service credit for current month.

Reporting Earnings & ServiceReporting Earnings & Service

Determining Service CreditDetermining Service Credit

HoursHours Credit*Credit*

80 or more80 or more 1 month Service Credit1 month Service Credit

60 - 7960 - 79 ¾ month Service Credit¾ month Service Credit

40 - 5940 - 59 ½ month Service Credit½ month Service Credit

20 – 3920 – 39 ¼ month Service ¼ month Service CreditCredit

Less than Less than 2020

No Service CreditNo Service Credit

Record the appropriate number in the Service Credit column.

Reporting Earnings & ServiceReporting Earnings & Service Reporting Current EmployeesReporting Current Employees

Make corrections (in red) if any of the pre-printed data is incorrect.

Note terminations or deaths marking a T or D (in red) in the N/T/D column on the report.

Reporting Earnings & ServiceReporting Earnings & Service Correcting Erroneous InformationCorrecting Erroneous Information

Please call corrections made on your report to our attention by marking a single line through erroneous information and writing the correct information above using a red pen or pencil.

A cover letter explaining complicated corrections is not required, but sometimes makes it easier to resolve the problems and correct the member’s record.

Reporting Earnings & ServiceReporting Earnings & Service Reporting New EmployeesReporting New Employees

Write “N” in the New/Terminated/Deceased column.

Write “C”, “K” or “N” in the Contributory/Non-Contributory column based on the employee’s correct status.

Reporting Earnings & ServiceReporting Earnings & Service Reporting New EmployeesReporting New Employees

Write “P*”, “E” or “S” if the new member is an elected official or county sheriff. *Public safety officer designation cannot be used for employees hired after 7/1/97 or not previously reported as public safety officers.

Provide the employee’s demographic data (be sure to verify all information carefully).

Reporting Earnings & ServiceReporting Earnings & Service Totaling the ReportTotaling the Report

Write the totals for contributory earnings and contributions on the last line of the last page of contributory employees.

TIP: The total contributions should equal 5%should equal 5% of the contributory earnings reported.

Reporting Earnings & ServiceReporting Earnings & Service Totaling the ReportTotaling the Report

Write the totals for non-contributory earnings on the last line of the last page of non-contributory employees.

NOTE: The totals on the Earnings & Service Report should agree with the totals of all of the remittance forms submitted for the reporting month.

Reporting Earnings & ServiceReporting Earnings & Service Printing Your Own ReportPrinting Your Own Report

If you produce/print your Earnings & Service Report from your payroll system or by other means, it must follow our established format.

NOTE: Employers must contact the Reporting Unit to submit a draft of the report and receive approval before discontinuing use of the pre-printed forms.

Reporting Earnings & ServiceReporting Earnings & Service Electronic FilingElectronic Filing

Electronically transmitted reports are currently accepted using a pre-determined file format. Details and assistance is available from our Information Systems staff.

Breaking News!!! APERS is currently working on a new electronic filing procedure for all employers who wish to use it. If your agency is interested in being part of the test group, please indicate on the survey form.

Reporting Earnings & ServiceReporting Earnings & Service PenaltiesPenalties

Remittances not received by the 10th calendar day following the payroll processing date (or postmarked by the 9th) will be charged 8% interest from the date due until payment is received.

Employers who do not submit Earnings & Service Reports by the 10th calendar day of the month following the reporting month (or postmarked by the 9th) will be assessed a penalty of $150.

Reporting Earnings & ServiceReporting Earnings & ServiceRetirement Contributions ActivityRetirement Contributions ActivityStatementStatement

Employers may receive a statement noting an over or under payment based on the earnings reported and the matching and contributions remitted. Any discrepancies should be researched and corrections submitted to APERS.

A example of a common discrepancy include when an employee enters the Deferred Retirement Option Plan (DROP) since the pay period almost never ends/begins at the beginning of a month.