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Request for Bid

QUINAULT INDIAN NATION 1214 Aalis Dr.

Taholah, WA 98587

Request for Bid for Wireless Hardware and Infrastructure Installation Services to Support a Community Broadband Network

[RFB# MIS 2017-01]

June 30, 2017

Bids may be submitted electronically to Danielle Dan [email protected] and Randell Harris [email protected]. Bids must be received no later than 4:00pm on July 10, 2017. Please reference [RFB# MIS 2017-01] in the subject line in order to properly identify the proposal.

mailto:[email protected]


1 Statement of Work 1.1 Purpose Quinault Indian Nation (“QIN”) issues this solicitation for bids for a turnkey Wi-Fi Mesh Access Point installation services to provide broadband services to our residents on the Quinault Reservation, located on the beautiful Pacific Coast of Washington State. Summary QIN would like to build a broadband network on the reservation to serve enrolled tribal members and residents that live in reservation communities of Taholah, Queets, and the Quinault Village. This project includes immediate deployment of community Wi-Fi currently in place, to be accomplished by the end of September 2017. Project:

- Wi-Fi Network Design and Engineering - Wi-Fi Equipment Purchase - Wireless Infrastructure Installation

2 General Information 2.1 Background The Quinault Indian Nation (QIN) is located on the Olympic peninsula in Washington State. The reservation consists of over 200,000 acres of productive forestland and nearly 30 miles of rugged pristine coastline. It has approximately 3,000 members, about half of whom live on the Quinault Reservation. There are three residential areas on the Reservation that are the focus of this bid. 2.2 Schedule of Events If you are interested in providing the services identified as part of this RFB, please submit a bid adhering to the requirements and form identified herein. Timeline for Project

- 6/30– RFB Issued - 7/10 – Proposals Due - 7/17 – Vendor Selection - 8/14 – Design Finalized - 9/08 – Installation/Network Beta - 9/30 – Operational Launch

2.3 Criteria for Selection The evaluation of each Vendor response to this RFB will be based on its demonstrated competence, compliance, format, and organization. Evaluation Criteria:

- Capability of Vendor to meet or exceed requirements set forth in Scope of Work. - Expressed interest in or history of working with QIN (or other Tribes) with an

understanding of Northwest Tribal cultural values. - History of successful work by Vendor in communications installation, specifically in

towers, cellular, microwave and/or outdoor Wi-Fi networks.

3 Scope of Work (SOW), Specifications & Requirements This project will provide broadband in three villages with either no broadband or limited DSL services. We request bids for the following projects:

Wi-Fi Mesh Network Design and Engineering o Design a heat map/propagation for access point installation in each area, to

include an engineered plan for deployment and pole and/or structure attachment.

Wi-Fi Mesh Equipment

o See section 3.1 Equipment Deliverables for a complete equipment list needed to complete the installation project

Wi-Fi Mesh Infrastructure Installation o Greenfield deployment of sixty (60) to ninety (90) outdoor Wi-Fi mesh

access points. See section 4 Infrastructure Installation for complete details.

3.1 Equipment Deliverables Wi-Fi Mesh Access Points must comply with the following specifications:.

Outdoor Wi-Fi Mesh Access Points o 2.4GHz and 5GHz (UNII-1, -2, -2e, -3)

Dedicated radios for each band Dedicated RF monitoring radio

Automatic interference mitigation and rapid DFS switching o Radio Performance

802.11ac Wave 2 Streams 4x4:4 MU-MIMO and SU-MIMO

Modulation 256-QAM Airtime Fairness Beamforming & MRC

o Dual-Polarity Omnidirectional Antennas 36dB EiRP transmit power with antenna (preferred) Combined RX sensitivity exceeding -103dBm Optimized antennas for interference and performance

Mesh Capabilities

o Automatic Uplink Failover o Traffic Balancing

Root Nodes

o AC Powered or Outdoor-Rated PoE o Primary ethernet interface must exceed 1Gbps, either;

SFP Port up to 10GB (preferred) Active Optical or G/NG-PON

Multi-Gigabit Ethernet with 802.3at input o Secondary gigabit ethernet interface supporting 802.3at output o Backup power via battery and/or solar (optional)

Non-Root Nodes

o AC Powered or Outdoor-Rated PoE o Primary ethernet interface supporting 802.3at input o Secondary ethernet interface supporting 802.3at output

Network

o IPv4/6 Dual Stack o Multiple BSSID support o Wireless security equal or better than WPA-2 AES

Support for Active Directory and RADIUS authentication o VLAN 802.1q

BSSID to VLAN mapping Port-based VLAN Dynamic per user

o Traffic Security Client Device Isolation (Deny Inter-client Traffic) Security standards for health, education, law enforcement Configurable Tunneling via L2TP and/or IP Sec

o Traffic Prioritization Automatic Traffic ToS and QoS Prioritization Set priority by BSSID Set priority by Client (Category, Type, MAC) 802.11e/WMM with DSCP and 802.1p Rate Limiting by SSID/WLAN and Client (Category, Type, MAC)

Layer 7 Inspection and Shaping (preferred)

Other o Roaming, handoff and mobility (e.g. 802.11k/r/v, PMK, OKC, etc) o Rogue AP Detection o GPS Integration o Highly customizable Captive Portal for end-users

Supporting login via U/P, Token, AD, RADIUS, Social, SMS o Support for Future IoT technologies (preferred)

Management

o Controller must not create a single point of failure o Cloud-based controller uptime must exceed 99.9% o Vendor Element Management System o Web-based interface for use in modern browsers (Chrome, Safari, FFox)

Must be optimized for mobile viewing or highly functional App o Multi-tiered user groups for administration, support, read-only o Customizable dashboard with KPI’s and Alarms o Intuitive system visualization on a macro scale, easy drill down to micro o Google Maps (or similar) integration for geographic visualization o Complete configuration access on both a macro and micro scale o Configurable alarm notifications by App (push), SMS, Email o Support for 3rd Party NMS (Detailed MIBs into probes for Solarwinds) o Detection and defense for threats ranging from DDoS to User Viruses o User/Device quarantine with captive portal to whitelisted resources o Data retention of no less than 6 months for extended analytics

Physical

o Saltwater-air Corrosion Resistance o Minimum IP67 Rating o Temperature -40°C to 55°C o Under 7lbs in an attractive, unobtrusive compact form factor o Mounting options for wall, 1.5-4” OD masts, ADSS strand, utility pole

Must meet Rev G standards for Class B Exposure at 110mph o Solar and/or battery backup options

Support

o On-going multi-tier help desk 24/7 via phone, web chat, and trouble tickets o Warranty for outdoor radios no less than 5 years, options to extend o 30-hours of manufacturer-supported setup and system integration

4 Infrastructure Installations Below the communities are listed, along with building quantities:

Taholah o 250 Buildings (240 Homes + Government) o Up to 55 nodes o 47.338818, -124.287237

Q Village o 75 Buildings (65 Homes Built) o Up to 20 nodes o 47.253509, -124.190212

Queets o 60 Buildings (45 Homes + Government) o Up to 15 nodes o 47.535577, -124.332394

QIN desires to deploy between sixty (60) to ninety (90) Mesh APs across these communities, providing broadband to homes through the installation of Wi-Fi CPE such as Ubiquiti and Mikrotik mounted outdoors and, in rare instances, indoors providing an Ethernet drop to the home. The APs are not intended to provide connectivity directly to end-user devices in the home, however will provide outdoor connections to end-users and visitors who lack cellular signal as well as QIN public safety, first responders and other mobile employees. The APs will be placed strategically throughout the community, mounted to government buildings, utility poles, towers, and in the future, strand-mounted in the upcoming deployment of a QIN FTTH network. Prior to the FTTH system deployment, the root nodes will be placed at various government buildings within the community and likely connected by Cat5, however will be transitioned to the FTTH network once it is operational. Based on previous heat/propagation maps, node locations have been assessed and will be available ahead of the summer deployment. Please refer to attachments for further information on nodes. QIN is seeking vendor input on the radio manufacturer and technology, and therefore QIN does not have detailed diagrams of the assemblies, however below we provide a general outline of tasks that should cover most or all installations. It should be noted that whatever hardware is selected needs to be compatible with the existing infrastructure utilized by the QIN government at this time. Each Wi-Fi AP will require 1) utility pole mast-mount be attached to the utility pole and 2) the radio itself then mounted to that mast, and 3) connecting the unit’s twist-lock power cable to the streetlight’s photocell. A certain quantity of mesh radios known as “Root Nodes” will also require the connection of an outdoor cable, either fiber optic or Cat5, run down the pole to conduit or along the messenger wire to a nearby building. QIN also may elect to install a battery/solar panel to root nodes.

5 Vendor Qualifications & References

1) Detailed narrative describing the method behind equipment selection recommendations.

a. Identify technical specifications listed above. b. Identify recurring costs; mandatory and optional vs one-time options

2) A narrative identifying any concerns; describe beneficial options or changes 3) Provide a propagation map with estimated 5GHz coverage in each community.

a. Maps will be used purely for reference and not to gauge performance b. Vendor should place nodes at locations denoted as splice/drop points in the

fiber diagrams in the referenced KMZ file (yellow circles). c. Outdoor coverage for a typical handheld; TX MCS0 to RX -70/75/80dBm d. Outdoor coverage for a CPE; TX 20dBm+16dBi to RX -60/65/70dBm e. Identify the technical settings used in each map (e.g. TX, RX Colors)

4) Name and prior experience of each involved team member, as well as their specific

involvement in this project. a. Include any applicable manufacturer and 3rd party certifications

5) Narrative on respondent’s experience with outdoor Wi-Fi and mesh networks 6) Narrative or case studies from manufacturer for muni Wi-Fi and large-scale mesh 7) Three references for clients who have received work of a similar nature. Please

include a description of each reference’s project and vendor’s work provided. 8) Three additional references for clients of any type, preferably Indian tribes. 9) Bid including estimated time by task, hourly rates, travel costs, supplies or

equipment needed to complete scope of work.

6 Budget & Estimated Pricing

1) Total cost for the equipment recommended based on the quantities below. a. 60-90 Mesh APs total, 25 of which should be root nodes (if different)

2) Detailed costs listed by manufacturer part number and item description. a. Line item costs for various mounts, interface accessories, battery/solar

i. These will be scaled up as appropriate pending QIN final design b. Recurring fees and charges must be identified explicitly with annual costs c. Costs to include delivery F.O.B. Taholah, WA 98587 d. Quinault Indian Nation is exempt from all federal, state and local tax.

3) Expected product lead times and a guaranteed maximum lead. a. Contingencies affecting cost and timeline must be clearly identified.

7 Bid Submission Bids may be submitted electronically to Danielle Dan [email protected] and Randell Harris [email protected]. Bids must be received no later than 4:00pm on July 10, 2017. Please reference [RFB# MIS 2017-01] in the subject line in order to properly identify the proposal.



Quinault Requirements:

1. Permitting

For this project, all Federal and Tribal environmental and building permits will be the responsibility

of the Nation. The contractor will be responsible for complying with all permit provisions. A copy

of each permit will be provided to the contractor. A copy must be kept on site through the duration

of the project.

2. Business License

All Contractors working on-Reservation must obtain a Quinault Indian Nation business license.

Application included in bid documents.

3. Certification Regarding Debarment

All Contractors must submit a Certification Regarding Debarment within 10 days of signing

contract. This Certificate must be renewed annually. Blank form included in bid documents.

4. Federal Form W-9

All Contractors must submit a Form W-9 within 10 days of signing contract. Blank form included in

bid documents.

5. Written proof of insurance

All Contractors must submit a certificate of insurance from their insurance carrier as per the

requirements in the Contract.

6. TERO Compliance. See the attached Indian Preference Policy, which applies to this

project. A TERO Compliance Plan must be submitted and TERO fees may apply. The Quinault

Indian Nation has adopted the State of Washington prevailing wages, which apply to this project.

7. Proof of registration with applicable state Labor & Industries Department and applicable

state Employment Security Department

Corporations with employees must submit proof that L&I insurance payments (worker’s

compensation insurance) are current before retainage is released.

8. The successful bidder will sign a contract with the QIN, template attached.

This RFB does not commit QIN to award a contract, to pay any cost incurred in preparation of a

response to this invitation, or to procure or contract for services or supplies. Bidders will not

offer any gratuities, favors, or anything of monetary value to any employee, officer, or agent of

the Nation for the purpose of influencing favorable disposition toward either their proposal or

any other proposal submitted as a result of this RFB. All proposals submitted hereunder become

the exclusive property of the Nation. We reserve the right to accept all or part, or to decline the

whole bid.

AppendixA

QINComprehensiveBroadbandInitiative–FiberandWirelessMaps*PleaserefertotheprovidedKMZdownloadforhighresolutionoverlaysofthesemaps.*

Figure1–GeographicalNetworkOverview

SeattleColocation

Amanda Park /Tslaal

WWW

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Optical Network CPE

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New Microwave

Location

Wi-Fi

*** diagram not to scale ***

FTTH

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QIN Microwave

New Fiber

New PUD Fiber

Queets American Tower

US CellTower

Trading Post

Admin

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Q-Village

Taholah Admin

Figure2a–Bird’sEyeViewofMicrowaveLinks

Figure2b–Bird’sEyeViewofMicrowaveSites

Figure3–GreaterTaholahAreaFTTHandWi-FiAPLocations(asYellowSpliceNAPs)

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Figure3a–TaholahFTTHandWi-FiAPLocations(asYellowSpliceNAPs)

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Figure3b–SantiagoFTTHandWi-FiAPLocations(asYellowSpliceNAPs)

Figure3c–QVillageFTTHandWi-FiAPLocations(asYellowSpliceNAPs)

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Figure4–QueetsFTTH&Wi-FiAPLocations(asYellowSpliceNAPs)

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ONS South village does not have aerial assets from PUD, however dropping poles and deploying aerial is a cost-

effective and prudent design.

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