request for proposal - cgm.gujarat.gov.in · the supplier. • in case of pre-declared visits,...

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REQUEST FOR PROPOSAL

DESIGNING, SUPPLY & DISTRIBUTION OF SPECIAL SECURITY PAPER (E-ROYALTY PASS

AND E-DELIVERY CHALLAN PASS) FOR COMMISSIONERATE OF GEOLOGY AND

MINING – SECOND ATTEMPT

Published by:

Commissionerate of Geology and Mining

Block no 1, 7th floor, Udhyog Bhavan,

Gandhinagar, Gujarat

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- Disclaimer

This RFP is being issued by the Commissioner Geology and Mining (CGM) (hereunder called “Authority”/”CGM”) to the bidders/parties interested for providing Security Paper at various offices of Commissioner Geology and Mining in Gandhinagar in Gujarat.

It is hereby clarified that this RFP is not an agreement and the purpose of this RFP is to provide the Bidder(s) with information to assist in the formulation of their proposals/Bids. While the RFP has been prepared in good faith with due care and caution, CGM does not accept any liability or responsibility for the accuracy, reasonableness or completeness of the information, or for any errors, omissions or mis-statements, negligent or otherwise, relating to any feasibility / detailed project report or any other reference document mentioned, implied or referred herein or pertaining to the Security Service. This RFP may not be appropriate for all persons. It is not possible for CGM to consider the investment objectives, financial situation and particular needs of each Proposer who reads or uses this RFP. Each Proposer should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this RFP and where necessary obtain independent advice from appropriate sources. The assumptions, assessments, statements, data and information furnished in this RFP or to be furnished later, by the Authority and/or any of its consultant are, only indicative and for the sole purpose of making available to interested parties/bidders information that may be useful to them in the formulation of their bid. For avoidance of doubt, in case bidder places reliance on any aforesaid assumptions, assessments, statements, data and information furnished by the Authority and/or its consultant, in this RFP or under any of Project report/ feasibility report etc referred to herein, then the same shall not in any manner bind/make liable the Authority and/or its consultant. Bidder should carefully examine and analyze the RFP and bring to the notice of CGM any error, omission or inaccuracies therein that are apparent and to carry out its own investigation with respect to all matters related to the Security Service, seek professional advice on technical, financial, legal, regulatory and taxation matters and satisfy himself of consequences of entering into any agreement and / or arrangement relating to the Security Service. CGM and its employees make no representation or warranty, express or implied, and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of the information contained in the RFP or in any material on which this RFP is based or with respect to any written or verbal information made available to any Proposer or its representative(s). CGM may in their absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP as per its requirements. CGM reserves the right not to proceed with the project, to alter the timetable reflected in this document or to change the process or procedure to be applied. It also reserves the right to decline to discuss the Project further with any party submitting a Proposal. No reimbursement of cost of any type will be paid to persons, entities submitting a Proposal/Bid. The Authority may, in its absolute discretion but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFP. The bidder shall bear all its costs associated with or relating to the preparation and submission of its bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the Authority or any other costs incurred in connection with or relating to its bid, regardless of the conduct or outcome of the bidding process.

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Contents

- Disclaimer ......................................................................................................................... 2

1. OBJECTIVE OF THE REQUEST FOR PROPOSAL......................................................................... 4

2. SCOPE OF WORK AND TERMS OF SUPPLY .............................................................................. 6

3. QUALIFICATIONS CRITERIA: .................................................................................................. 11

4. INSTRUCTIONS TO BID .......................................................................................................... 13

ANNEXURE ............................................................................................................................ 15

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Copy of Advertisement

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Time Line and Address For Submission *

RFP issue date RFP shall be available from 25/07/2018 from website

http://www.cgm.gujarat.gov.in and https:// cgmgujarat.nprocure.com

Pre Bid Meeting

date & Time

The Pre Bid Meeting shall be held at 12:00 PM on 02/08/2018 at Office of

Commissioner, Geology and Mining (CGM), 7th Floor, Block 1, Udyog Bhavan,

Gandhinagar, Gujarat. Bidders shall have to post their queries on E-Mail

address [email protected] and at [email protected] upto office

hours of previous day.

Online

Submission of

Technical and

Price Bid

Technical and Price Bids to be submitted online through

https://cgmgujarat.nprocure.com by 18/08/2018 up-to 17:00 hrs. Physical

submission of technical and/or price bid is not permitted. Only RFP Fee and

EMD is to be submitted offline/Physically. Strictly the Price Bid is to be

submitted online only at designated place on

https://cgmgujarat.nprocure.com and (i) any submission of offline price bid

or (ii) submission of price bid in soft format along with technical bid will lead

to disqualification.

Last Date and

Time of

Submission of

RFP fee and

EMD

Strictly after the date for online submission of technical and price bid but on or

before 21/08/2018 up to 16:00 Hrs. at the office of “Commissioner Geology

and Mining, , 7th Floor, Block 1, Udyog Bhavan, Gandhinagar, Gujarat, by

Speed Post/RPAD/Hand delivery/Courier only.” In sealed cover duly super

scribed as mentioned in the RFP.

Date and Time of Opening of Technical (Qualification) Proposal

On 21/08/2018 at 16:30 hrs in the office of Commissioner Geology and

Mining, Gandhinagar.

*In case any date is a holiday, the next working day will be considered.

http://www.cgm.gujarat.gov.in/

mailto:[email protected]

https://cgmgujarat.nprocure.com/

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1. OBJECTIVE OF THE RFP

This notice inviting proposals is issued for the designing, supply & distribution of security paper

of prescribed specifications as a blank template to print the standard format of e-Royalty pass

and e-Delivery challan pass generated by the IT system of Commissionerate of Geology and

Mining, Gandhinagar, Gujarat.

2. SCOPE OF WORK AND TERMS OF SUPPLY

The successful bidder is required to design, print, supply and deliver the multi-color security

paper as per quantity ordered as a secure, special paper. The delivery shall be to all district

offices of CGM in ordered quantity and the price is being invited including the cost of such

delivery to District Offices. The purpose of the paper is onward distribution to Lease holders for

printing of e-Royalty pass and e-Delivery pass through district offices.

A Hologram has to be affixed on each leaf of the Security Paper for E- Challan and E-Royalty

Pass (either through Hot stamping or Sticker). Each A4 Sheet Security Paper shall have three

leaves. Each leaf of A4 sheet shall have same 10 digit length serial number (combination of

alpha-numeric) for its unique district wise identification. The minimum specification required

for printing of paper and hologram are described below:

Security Paper Specifications

Size: A4 (210 X 297 mm) Close Size

Orientation: Portrait

Type: 96 GSM CTF 2010 MICR Paper

Color: 7 Color Pentome system. Existing blue and pink colour to be

maintained.

Finishing: Plane finishing

Quantity: More than 1+ Crore (Approximately)

Distribution: 32 District Headquarters in entire Gujarat in packets of 250 sheets

each of secure packaging

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Other Features Required:

• Printed on Indian Banks’ Association (IBA) approved Magnetic

Ink Character Recognition (MICR).

• Printing should be as per current sample format provided.

Sample can be viewed at office of in this RFP

• Unique ID of each paper should be printed on one side of

paper .

• Artificial Watermark of CGM Logo should be in middle of each

triplicate pass

• Optical Illusion effect i.e. hidden “COPY” image (not visible by

naked eye, while visible in case of “Xerox” is printed). Anti

copy Pantograph.

• Invisible Ink Mark would be required to be printed (Can be

mutually decided to maintain secrecy)

• Hologram should be in the left most corner of each triplicate

pass

Hologram Specifications

Type of Hologram PIXEL RAM

Shape Circle

Size in mm Around 22 mm Diameter

Thickness 50 Micron

Laser Numbering Holograms to be supplied as required by CGM by laser engraving

Place of Hologram Hologram must be affix in the middle of the most left corner square of

each triplicate pass (either through hot stamping or sticker). The attached

hologram must be non-removable and temper evident.

Other desired features All the features and layers in the holograms except laser viewable

animated covert image should be visible to the normal eye

The hologram shall not be affected by the normal variation in atmospheric

conditions.

The shelf life of the hologram should be a minimum of Five years without

any deformation or deterioration in normal atmospheric conditions.

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Terms and Conditions of Supply

• The successful bidder has to make the provision to supply the paper only and strictly to

stipulated 32 offices of CGM at the District levels in Gujarat region as instructed. CGM

appointing authority may make changes to the list of offices if there is any addition or

change. The supplier is responsible to ensure that under no circumstances the papers are

supplied to any other office, person/s, lease holders or any other entity, directly or

indirectly, or are duplicated at their end. The papers must be supplied based on proper

receipt only.

• The bidder have to maintain the sequence or serial number of hologram printed, distributed

and have to maintain the statistical information to keep the control on re-print of job.

• The total quantity of printing and hologram is approximately 1 Crore within a period of 1

year. This is an approximate quantity. The payment will be done as per actual quantity

supplied.

• Bidder has to submit detailed project plan, including timelines, milestone, and resource

allocation for all activities of the project.

• Before or after the award of the work, CGM officials may inspect the printing facility to

assess the printing and storage capacity, security and management systems and verify any

of the claims made in the bid. If any security breach is found then contract may not be

awarded or if awarded, it can be terminated with immediate effect. It may also attract

damages from CGM department. Surprise visits may also be undertaken without informing

the supplier.

• In case of pre-declared visits, supplier may need to arrange visit to the printing facility and

demonstrate all the process and security measures taken at the printing facility for CGM

officials at its own cost.

• Bidder has to ensure that printing of paper in proper sequence and its distribution process

is done very strictly as required by CGM. In case, if any unauthorized, duplicate or out of

sequence paper is found to be getting sourced from the supplier, either to district offices or

directly to lease holders or to any authorized persons, then severe penalty will be attracted

and criminal procedure will be invoke against the bidder and others. It will be a sole

responsibility of bidder to carry out entire operation with high etiquette, honestly & in

systematically manner to avoid any kind of violence.

• In case if the quality is not up of desired level, or if the mark or the paper is torn,

roughened, unevenly sized, torn or hologram is misplaced or not fixed, the paper quantity

will be replaced and old material will be retained by CGM.

• The total printing shall be undertaken in English language only

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3. CONTRACT CONDITIONS

Agreement Period

The Agreement Period for supply shall be 2 Years after issuance of work order extendable by

additional one year under mutual consent at the same rate.

Stock Management and Time Frame For Delivery:

1. Supply will be in stacks of 250 pieces. Stock management will be printer’s responsibility. Printer must keep track of stock at each location and make sure adequate replenishment of stocks is done.

2. Sufficient stock should be available at the district offices at all times. In case of the undesirable situation of stockout at any district office, stock must be replenished within 24 hours. Penalty will be levied for replenishment after 24 hours.

3. No individual orders will be placed from each location

Damages Clause:

Liquidated Damages will be applied due to breach of conditions or delay in receipt of security

papers as desired by the authority of CGM.

Penalty rate will be applied as per below under various circumstances:

Sr. No. Occurred for Rate of Liquidated Damages

Late Delivery of Required Material

Delivery within 0 to 1 day Nil

Delivery in 2 to 3 days @1% value of material in demand and delayed

Delivery within 4 to 8 days @2% value of material in demand and delayed

Delivery after 8 days @5% value of material in demand and delayed

2 In case of material replacement, then

penalty will be levied by the competent

authority

@5% of total value of material replaced.

Payment Terms & Conditions

1. Printer has to provide the quote with distribution (including freight charges) at various

locations i.e. 32 district headquarters and at central location Gandhinagar / Ahmedabad.

2. Printer will have to supply and maintain adequate stocks at all District offices. No individual

work order will be placed.

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3. The district offices will act as distribution points for the security paper to Mining Lease

Holders. Distribution will be made to Lease Holders who wish to purchase at the District

Offices against payment by any of the following modes (i) Demand Draft in favour of Printer

or (ii) Showing receipt of direct remittance into the account of Printer through Electronic

Transfer or (iii) any other payment means the printer can devise acceptable to district

offices and lease holders.

4. Demand Drafts / payment receipts will be handed over to the representative of the Printer

by Authority staff who may visit the District offices periodically to collect the payments and

check on the stock.

5. No individual orders will be issued and it is the responsibility of the Printing Agency to check

and maintain adequate stock at all 32 locations at all times.

6. Printer will be paid against the actual delivery of printing paper supplied, distributed & after

due verification of quality of paper by the concern authority / user.”

7. CGM shall under no circumstances be under the obligation to pay the printer directly or

take responsibility or stand guarantee against any payment not received. It is understood

that distribution is to be made (by CGM district offices) against advance payment only.

Performance Security

The successful bidder will be required to execute a performance security of 5 (Five) Percent of

the value of the contract in form of Performance Bank Guarantee. The PBG should be valid till

the duration of the contract and 90 days thereafter, whichever is earlier. In the event of BG not

being available for required duration, approval may be sought from CGM for BG of at least one

year + 2 months which may be extended before end of one year. Value of the contract shall be

calculated as Accepted Rate x One crore pieces.

Sharing of Data/Information

“The Printer will coordinate with CGM office to share data on end of day/periodic basis on the

following for both types of passes-Challan along with their serial numbers (indicative).

Total Sheets printed and supplied

Total Sheets sold

Total Sheets in stock at different locations “

Present Annual Volume of E-Royalty Pass and E- Delivery Challan Pass

District wise past Data of Supply of Quantities for Reference is specified in Annexure-11.

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4. QUALIFICATIONS CRITERIA:

Any bidder must meet the following eligibility and qualification conditions for being qualified

technically. Price Bids of only those bidders who meet technical qualifications will be

considered.

a) The bidder must be a currently empanelled printer with Indian Bank Association and must produce a certificate to this effect.

b) The bidder must possess its own high quality offset printing equipment with Four colour facility with capacity to affix hologram labels and print high security papers. Bidder should also have a proper storage capacity to store the printed jobs under this assignment.

c) The bidder must be a registered Company/Partnership firm/Proprietary firm/Registered Society/ Charitable Trust constituted under applicable laws and bearing registration with competent authority (as applicable).

d) The bidder shall have audited average annual turnover of Rs. 1 crore in last three financial years i.e. 2014-15 to 2016-17

e) The bidder shall be profit making entity in at least 2 of the last 3 years in terms of Profit after Tax.

f) The Bidder should possess the experience of the following Eligible Projects:

Either through Single Order or through Multiple Order the Bidder should have supplied at least 40 lakh number of similar type of paper in any Single Year during any of the last seven financial years immediately preceding the Bid Due Date. The Similar type of paper is defined as : Security Paper/ cheque book/ security papers of similar nature (printed / blank) to any Government/ Semi Government / Institution /Scheduled Bank/Co operative Bank. (The Bidder shall be permitted to claim credit from the Associates (Parent firm/Subsidiary/Sister Concern with at least 50% holding relationship. The Bidder shall be required to submit supporting evidences by way of completion certificate/other documents evidencing completion of work, issued by the relevant client clearly showcasing (to the satisfaction of Authority) the required qualification of the Bidders in terms hereof. In case of disputes regarding definition of parent (holding company), subsidiary, sister concern, definitions as per Companies Act 2056/2013 shall apply)

g) The bidder shall have valid Goods and Service Tax Registration. Such certificate must be

attached. h) A consortium shall not be eligible to submit Proposal under this RFP and accordingly shall

not be considered in the event a consortium of entities submits a Bid under this RFP. i) The Bidder should not have been blacklisted by any Government / Public Sector entity in

India at the time of due date of Bid Submission. The Bidder is required to provide Anti blacklisting Certificate as specified in RFP Submission.

j) There should be no case pending with the police against the Proprietor/Firm/Partner or the Company (Bidder)

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k) The bidder should be in existence for a period of at least 7 years as on last date of submission of bid in India only. Firm/Company incorporation certificate must be attached.

l) The Bidder should provide sample of similar type of Security paper as a part of its Technical Bid which it has supplied to its other customers. Post award of the Project, Security Printer/Successful Bidder shall get the sample of Security paper as well as hologram approved from the Authority prior to mass production and supply.

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5. INSTRUCTIONS TO BID

1. The RFP Submission is online in terms of Technical Bid and Price Bid. Only RFP Fee , EMD

and Proposed Sample of the similar type of Security paper which Bidder has supplied to

other customers shall be submitted offline .

2. Any bid received through fax / e-mail or received late due to postal delay etc. will not be

accepted. The parties have to ensure the receipt of bids will in time.

3. The financial bids of bidder who are not qualified technically will be not be opened.

4. Conditional bids are not acceptable and liable for rejection

5. CGM shall reserve the right to negotiate with the bidder(s) whose bid has been ranked first

by the RFP evaluation committee on the basis of best value to the Project. If CGM is unable

to finalize a service agreement with the bidder ranked first, CGM may proceed to the next

ranked bidder, and so on until a contract is awarded. However, the CGM reserves the right

to further negotiate the prices quoted by the L1 bidder and distribution of the total work

while awarding the contract.

6. The sample of e-royalty pass and e-Delivery challan material can also be seen at CGM office

during the office hours.

7. The financial bid of only qualifying bidders shall be opened in presence of bidder or its

representative, who may choose to attend the opening event of price bid upon being

informed.

8. The order will be awarded to the lowest cost per unit from the technically qualified bidder.

9. The bidder shall bear all cost associated with the preparation and submission of its bid,

CGM will in no case, be responsible or liable for these cost, regardless of the conduct or the

outcome of the bidding process

10. The technical bid is to be submitted online along with all documents in scanned format as

required and mentioned in this RFP document.

11. The Price Bid is to be submitted online only and if the Price Bid in any format is submitted

offline, in physical mode, by email, fax or any other communication media other than the

prescribed website, the bid would be summarily disqualified.

12. EMD , RFP Fees and Proposed Sample are to be submitted physically as above in one

envelope addressed to “The Commissioner, Geology and Mining, UdhyogBhavan,

Gandhinagar” and must be super scribed as “EMD RFP FEE AND PROPOSED SAMPLE FOR

DESIGNING, SUPPLY & DISTRIBUTION OF SPECIAL PRINTING PAPER FOR E-ROYALTY PASS

AND E-DELIVERY CHALLAN PASS FOR COMMISSIONERATE OF GEOLOGY AND MINING” along

with bidders name and contact details

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Contact Details / Address For Submission Of EMD and RFP Fee Physical Form through

RPAD/Courier/Hand Delivery

Shri D M Solanki

Additional Director

Office of the Commissionerate of Geology and Mining

Block no 1,7th floor, Udhyog Bhavan, Gandhinagar, Gujarat

Phone: 079-23254055

Email: [email protected]

RFP Fee & EMD

A Non refundable RFP fee of Rs. 15,000/- (Rs Fifteen Thousand Only) is required to be paid

along with the Bid. The RFP Fees shall be payable in the form of Demand Draft in the name of

“Commissioner of Geology and Mining”, payable at Gandhinagar.

An EMD of Rs. 6,00,000/- (Rs. Six Lakh only) is payable along with the Bid in the form of Demand

Draft in the name of “Commissioner of Geology and Mining”, payable at Gandhinagar. The EMD

can also be submitted in the form of an unconditional Bank Guarantee (which should be valid

for 6 months from the last date of bid submission) of any Nationalized Bank or Scheduled Bank.

The EMD in any form must be valid for the 180 Days from the last date of submission of RFP.

Any RFP Fee / EMD bids received by CGM after the deadline for submission of bids prescribed

by CGM will be rejected and/or returned unopened to the bidder.

CGM’s Right To Accept Any Bid and To Reject Any Or All Bids

• CGM reserves the right to accept or reject any bid, and to annul the bidding process and

reject all bids at any time prior to award of Contract, without thereby incurring any liability

to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders

of the grounds for CGM’s action.

• The CGM reserve the right, in their sole and absolute discretion, to Amend the scope of the

work, modify, cancel or suspend the RFP process at any stage or the competitive selection

process, at any time for any reason.

Notification of Award

• Prior to the expiration of the period of bid validity, CGM will notify the successful Bidder in

writing by registered letter or by fax or email to be confirmed in writing by registered or

hand delivered letter, that its bid has been accepted.

• The notification of Award will constitute the formation of the Contract as mutually agreed

terms & conditions

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ANNEXURE Annexure 1: List of Documents to be attached as part of Technical Bid

1. RFP Fee and Earnest Money Deposit (To be submitted separately in physical format as

specified in the office of CGM but scanned copy to be enclosed in online submission)

2. Company Profile including ownership, incorporation certificate, registered office address

and contact details of owner and authorized signatory, Copy of Registration of Printing

press where the work is to be carried out and GST Registration certificate. (Annexure 4)

3. Capacity Details including details of printing, and storage capacity and services offered. IBA

empanelment certificate and any other similar credentials. Security arrangements.

(Annexure 4)

4. Turnover and Profit Certificate from Auditor / Registered CA with copy of the last audited

balance sheets of the company/firm, for last three years.( i.e. 2014-15, 2015-16 & 2016-17)

(Annexure 5)

5. Experience Details: Details of the previous experience in terms of (a) Printing work orders /

hologram labels as required under qualification criteria (b) List of Govt /Reputed

Companies/Publishers for whom the printing / similar work have been completed.

(Annexure 6)

6. An undertaking on stamp paper of Rs. 100 that the bidder has not been blacklisted by any

other Government or semi-Government organization, PSU, PSE etc. (Annexure 7)

7. Proposed Sample of the Security with affix Hologram having 10 digit serial number format

for each district wise

8. Authorization of the Signatory of the Bid in the form of Board Resolution, PoA or similar .

Authority reserves the right to call for any clarification / missing information.

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Annexure 2: Price Bid Format for Information

(TO BE SUBMITED ONLINE ONLY AT DESIGNATED LOCATIONS. BIDS CONTAINING PRICE BIDS

IN PHYSICAL FORMAT SHALL BE REJECTED)

SR DELIVERY &

DISTRIBUTION TYPE

QUANTITY OF PAGE WITH HOLOGRAM

AS PER SPECIFICATIONS

PRICE PER PAGE

(INCLUSIVE OF ALL TAXES EXCEPT GST)

1 AT ALL

DISTRICT HEAD

QUARTERS AND AT

SPECIFIED LOCATIONS

1

Note:

• The material delivery should be at the respective district headquarter/specific locations and

all the freight and manpower charges must be included in this price. There are total 32

district headquarters available under CGM.

• All taxes EXCEPT applicable GST must be included in the price quoted. GST shall be payable

extra at the applicable rate on the invoice. Evidence of applicable rate shall have to be

provided.

• The lowest bidder will be decided based on above.

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Annexure 3: Forwarding Letter

{On Bidder’s letterhead}

Dated:

To,

Commissioner, Geology and Mining

7th Floor, Block 1, Udyog Bhavan

Gandhinagar -Gujarat - India

Subject: Submission of Bid for selection of provision of security paper –Second Attempt

We are pleased to make our submission for the captioned RFP. The following documents are

submitted towards the same.

A. Online Technical and Price Bids Comprising of Eligibility and Qualification documents as well as

our Price Quote per the provisions of RFP.

B. Physical submission of: RFP Fee and EMD as per the requirement of the RFP.

We are aware of the Commissioner Geology and Mining (CGM)has right to accept or reject

any/all proposals without giving any reason and upon rejection of proposal; I shall not be

entitled to any right with related to the CGM.

Our offer/Bid is subject to all terms and conditions contained in the RFP document. We have

not made any changes either directly or indirectly in terms and conditions of the RFP. In

additions to terms and conditions of this RFP, We have not given any written or oral promise

from the CGM.

We have thoroughly read and understood all the terms and conditions of this RFP and We

promise to observe and abide by all the terms and conditions of this RFP.

Thanking You,

________________________

(Signature and name of Authorized Representative)

For (Name and seal of Proposer Company/firm)

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Annexure 4: General Information of Bidder Proposer

(1) Bidder’s name and contact details.

Name of the Bidder Organization/Firm:

Nature of Entity (company /partnership/Proprietorship, etc.):

Address of Registered Office:

Phone:

Fax:

E-mail:

Name and Contract details of the Authorized Person:

Main Line of Business with experience:

(2) Copy of the Registration of the Bidder (Certificate of Incorporation, Partnership Deed,

Service Tax Registration copy, Shops and Establishment Dept. Certificate, etc.) (to be attached

separately)

IBA Registration copy.

(3) Brochure / Capability Statement

(4) Capacity details

Signature of the Bidder

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Annexure 5 Financial Capability Statement

{On Statutory Auditor’s/ Registered Chartered Accountant’s letterhead}

I hereby declare that I have scrutinized the audited financial statements of

M/s_________________. Following is the audited turnover and Profit after Tax of the firm in

last three financial years.

Years* Turnover (Rs. Crore) Profit After Tax (Rs.

Crore)

2014-15

2015-16

2016-17

* Based on annual audited financial statements. Please attach relevant extracts of financial

statements / annual reports as supporting evidence.

__________________

(Signed and Sealed by the statutory auditor/Registered Chartered Accountant with number)

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Annexure 6: Experience Details

{On Bidder’s letterhead}

I hereby declare that our company/firm has experience of execution of following projects

through contractual rights.

1) Experience

Sr.

No

.

Client to

whom Similar

type of paper

supplied

Period

during

which

supplied

(From –

To dates)

Type of

paper/

printing

work

supplie

d /

Total

Quantity of

Security

paper

supplied

Supporting evidences*

(LOA/LOI/Work

Order/Agreement/Completion

Certificate)

(Signature and name of Authorized Representative)

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Annexure 7: No Blacklisting certificate

Format for Affidavit certifying that the Entity/Promoter/s / Director/s of Bidder are not

blacklisted (On a Stamp Paper of relevant value)

No-Blacklisting Affidavit

I M/s. ……………… (Name of the Bidder), (the names and addresses of the registered office)

hereby certify and confirm that we or any of our promoter/s / director/s are not barred by

Government of Gujarat (GoG) / any other entity of GoG or blacklisted by any state government

or central government / department / Local Body / Govt. Agency in India or from abroad from

participating in Project/s, either individually or as member of a Consortium as on the _______-

(Bid Submission Date).

We further confirm that we are aware that our Bid for the captioned Project would be liable for

rejection in case any material misrepresentation is made or discovered with regard to the

requirements of this RFP at any stage of the Bidding Process or thereafter during the

agreement period. Dated this ……………………..Day of …………………., 2018.

Name of the Bidder:

Signature of the Authorized person

Name of the Authorized Person

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Annexure 8: Format for Bank Guarantee for towards Earnest Money Deposit

(ON BANK’S LETTERHEAD WITH ADHESIVE STAMP)

To

Commissioner Geology and Mining (CGM),

7thFloor, Block 1, Udyog Bhavan,

Gandhinagar -Gujarat, India.

This Deed of Guarantee is made on this ______day of __________, 201_ at ________________ by

__________________ a Approved Bank within the meaning of the Reserve Bank of India Act and

constituted under the Banking Companies Acquisition and Transfer of Undertakings Act, 1970/1980 and

having its Head Office/Registered Office at _______________ and a Branch Office at ______________,

(hereinafter referred to as “the Bank” or “the Guarantor”, which expression shall unless it be repugnant

to the subject or context hereof be deemed to include its successors and assigns) in favour of

“Commissioner Geology and Mining, Gandhinagar” having its Office at Gandhinagar (hereinafter

referred to as “CGM” which expression shall unless it be repugnant to the subject or context hereof be

deemed to include its successors and assigns).

WHEREAS, the CGM undertook the process of competitive bidding in order to select the most desirable

firm/company for_______________(RFP Name) , for which purpose CGM issued a Request for Proposal

(“RFP”) document inviting Bids from the Bidders;

WHEREAS, [name of Bidder] (hereinafter called “the Bidder”) has submitted his Bid dated [date] for the

execution of the Works (hereinafter called “the Bid”).

In the event of any breach or non-performance of the following terms and conditions contained in the

RFP document:

(1) If the Bidder withdraws or modifies his Bid during the period of Bid Validity specified in the

RFP; or

(2) If the Bidder refuses to accept the correction of errors in his Bid ; or

(3) If the Bidder submits a conditional Bid which would affect unfairly the competitive provision of

other Bidders who submitted substantially responsive Bids and/or is not accepted by CGM, or

(4) If the Bidder, having been notified of the acceptance of his Proposal by the CGM during the period of Bid validity and the bidder fails or refuses to execute the Agreement in accordance with the RFP documents;

The Guarantor agrees absolutely, irrevocably and unconditionally guarantees and undertakes to pay to

CGM a sum of Indian Rupees _____ (Rupees___________).without any protest or demur and upon

receipt of first written demand from CGM, without having to substantiate his demand, provided that in

of 30

his demand CGM will note that the amount claimed by him is due to him owing to the occurrence of any

one or more of the conditions, specifying the occurred condition or conditions.

This Guarantee will remain in force up to and including the date 30 days after the date of expiry

of the Bid Validity (i.e _____ _days from Bid Due Date) or as it may be extended by the bidder on

a written request by CGM, notice of which extension(s) to the Bank is hereby waived. Any

demand in respect of this Guarantee should reach the Bank not later than the above date.

The jurisdiction in relation to this Guarantee shall be the Courts at Gandhinagar and Indian Law shall be applicable.

The claim in respect of this Bank Guarantee shall be admissible AND encashable at any of our Gandhinagar Branches.

IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this _____ day of

_______________and year first herein above written.

Signed and delivered by the above named ________________Bank byits Authorized Signatory as

authorized by

Board Resolution passed on ______/

Power of Attorney dated […………]

________________

Authorized Signatory

Name :

Designation:

In the presence of:

1.

2.

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Annexure 9: Format for Power of Attorney

(On Relavent value of Stamp Paper)

(To be submitted only if the signatory to the bid is not directly authorized by the Board of the

company/ co-operative or by Partners of the bidding firm. In case of proprietorships, it is

insisted that the proprietor must sign the bids and hence this POA is not required)

KNOW ALL MEN by these presents that we, …[name of the Company/partnership

firm/proprietorship firm], a company incorporated under the Companies Act 1956,/ Firm

having partnership deed as per partnership act and having its Registered Office/ office at

….[Address of the Company/partnership firm] (hereinafter referred to as “Company/firm”):

WHEREAS in response to the Request for Proposal for_________________(Name of the Work)

(“Project”), the Company/ firm is submitting Bid Comprising Technical Bid and Price Bid through

online submission for the project in Gandhinagar to Commissioner Geology and Mininga nd is

desirous of appointing an attorney for the purpose thereof.

WHEREAS the Company deems it expedient to appoint Mr. ___________ son of _________

resident of _________, holding the post of _____________ as the Attorney of the

Company/firm.

NOW KNOW WE ALL BY THESE PRESENTS, THAT _______[name of the company/firm] do

hereby nominate, constitute and appoint…….[name & designation of the person]………as its true

and lawful Attorney of the Company/ firm to do and execute all or any of the following acts,

deeds and things for the Company/ firm in its name and on its behalf, that is to say :

To act as the Company’s/firm’s official representative for submitting the Bid comprising

Technical Bid and Price Bid for the said project and other relevant documents in connection

therewith;

To sign all the necessary documents, papers, testimonials, applications, representations and

correspondence necessary and proper for the purpose aforesaid;

To RFP documents, receive and make inquiries, make the necessary corrections and

clarifications to the Proposal and other documents, as may be necessary;

To do all such acts, deeds and things in the name and on behalf of the Company as necessary

for the purpose aforesaid.

The common seal of [name of the company/firm] was here unto

of 30

affixed pursuant to a resolution passed at the meeting of

Committee of Directors held on --- Day of ------------, 20__ in the

presence of [name & designation of the person] and

countersigned by [name & designation of the person] of the

Company/firm of [name of the company]

----------------------------------

[name & designation

of 30

Annexure 10 Undertaking on Stamp Paper of Rs 100/-

It is certified by is that the information furnished here in as part of our bid and as per the

document submitted is true and correct and nothing has been concealed or tampered with. We

have gone through all the conditions of tender and are liable to any punitive action for

furnishing false information / documents.

Dated this _____ day of ____________________ 201

Signature

(Company Seal/Stamp)

__________________

In the capacity of duly authorized to sign bids for and on behalf of:

Signed by

Authorized Signatory with designation

of 30

Annexure 11 District wise past Data of Supply of Quantities for Reference

Annexure 11 a Past data on Total Delivery Challan Supplied as on 28/03/2017

SR. NO. FROM DATE TO DATE DISTRICT OVER ALL TOTAL SUPPLIED

1 21/06/2016 03/03/2017

VALSAD 1,14,000

2 22/06/2016 19/12/2016

CHHOTAUDEPUR 2,35,000

3 23/06/2016 14/03/2017

BHARUCH 1,46,000

4 23/06/2016 09/12/2016

NARMADA 67,000

5 24/06/2016 07/02/2017

SURAT 1,78,000

6 27/06/2016 20/03/2017

PANCHMAHALS 3,51,000

7 27/06/2016 16/03/2017

JUNAGADH 50,000

8 27/06/2016 07/02/2017

DAHOD 70,000

9 27/06/2016 17/01/2017

PORBANDAR 68,000

10 28/06/2016 09/02/2017

NAVSARI 4,58,000

11 28/06/2016 03/03/2017

TAPI 1,23,000

12 29/06/2016 14/01/2017

KACHCHH 2,42,000

13 29/06/2016 12/01/2017

BANASKANTHA 1,75,000

14 29/06/2016 14/02/2017

MAHESANA 1,63,000

15 29/06/2016 17/03/2017

AMRELI 1,55,000

16 29/06/2016 04/03/2017

SURENDRANAGAR 4,48,000

17 29/06/2016 09/03/2017

BHAVNAGAR 1,75,000

18 29/06/2016 09/12/2016

AHMEDABAD 40,000

19 29/06/2016 14/03/2017

VADODARA 3,78,000

20 29/06/2016 13/07/2016

PATAN 40,000

of 30

21 30/06/2016 22/07/2016

ANAND 40,000

22 30/06/2016 14/02/2017

KHEDA 1,37,000

23 01/07/2016 07/07/2016

ARRAVALLI 65,000

24 01/07/2016 02/02/2017

SABARKANTHA 1,82,000

25 02/07/2016 12/01/2017

GANDHINAGAR 1,35,000

26 04/07/2016 20/07/2016

BOTAD 40,000

27 08/07/2016 10/02/2017

DEVBHUMI DWARKA 1,02,000

28 11/07/2016 30/12/2016

JAMNAGAR 3,93,000

29 11/07/2016 10/01/2017

GIR SOMNATH 54,000

30 12/07/2016 04/03/2017

RAJKOT 2,43,000

31 12/07/2016 01/03/2017

MORBI 1,82,000

32 13/07/2016 29/11/2016

MAHISAGAR 1,01,000

Total 53,50,000

Annexure 11 b Past data on Total E- Royalty Pass Supplied as on 28/03/2017

SR. NO. FROM DATE TO DATE DISTRICT TOTAL SUPPLIED

1 30/03/2016 22/02/2017 AHMEDABAD 3,89,000

2 31/03/2016 24/03/2017 MAHESANA 4,20,000

3 31/03/2016 12/01/2017 GANDHINAGAR 3,72,000

4 13/04/2016 10/02/2017 JAMNAGAR 3,91,000

5 13/04/2016 01/03/2017 MORBI 3,17,000

6 16/04/2016 09/03/2017 BHAVNAGAR 3,37,000

of 30

7 16/04/2016 18/03/2017 AMRELI 3,11,000

8 18/04/2016 07/02/2017 ANAND 1,21,000

9 18/04/2016 03/03/2017 VALSAD 4,31,000

10 18/04/2016 23/03/2017 KHEDA 3,37,000

11 18/04/2016 04/03/2017 SURENDRANAGAR 4,93,000

12 19/04/2016 02/03/2017 NAVSARI 11,07,000

13 19/04/2016 24/03/2017 PATAN 91,000

14 19/04/2016 21/03/2017 SABARKANTHA 7,04,000

15 21/04/2016 16/03/2017 JUNAGADH 3,50,000

16 21/04/2016 22/02/2017 PORBANDAR 3,49,000

17 22/04/2016 07/03/2017 ARRAVALLI 7,02,000

18 22/04/2016 15/03/2017 VADODARA 7,46,000

19 22/04/2016 15/03/2017 BHARUCH 7,07,000

20 25/04/2016 14/07/2016 NARMADA 90,000

21 25/04/2016 03/03/2017 TAPI 5,41,000

22 25/04/2016 27/02/2017 CHHOTAUDEPUR 9,58,000

23 25/04/2016 06/03/2017 SURAT 9,87,000

24 26/04/2016 24/03/2017 BANASKANTHA 8,02,000

25 26/04/2016 16/03/2017 RAJKOT 4,02,000

of 30

26 26/04/2016 20/03/2017 PANCHMAHALS 5,34,000

27 26/04/2016 07/02/2017 MAHISAGAR 1,67,000

28 26/04/2016 06/02/2017 DAHOD 1,20,000

29 27/04/2016 16/06/2016 BOTAD 1,08,000

30 27/04/2016 10/02/2017 DEVBHUMI DWARKA 3,55,000

31 27/04/2016 17/03/2017 KACHCHH 17,89,000

32 27/04/2016 28/02/2017 GIR SOMNATH 4,27,000

TOTAL 1,59,55,000