request for proposal fitness and aquatic center flooring

REQUEST FOR PROPOSAL

Fitness and Aquatic Center Flooring Spring Lake Public Schools (hereafter referred to as SLPS) is accepting bids for the purpose of replacing or re-surfacing flooring at the Fitness and Aquatic Center in the following locations: .

• Weight room • Cardio area • Track • Multipurpose Room • Group Exercise • Competition Pool Seating Area

All areas will also receive rubber base. This work is to take place beginning August 6th with a schedule conducive to both parties. Bid Response All bidders submitting a response to this Request For Proposal (RFP) must provide the following Information on specified forms:

• Pricing Proposal Form • Notification of Bidder References Form • Affidavit of Bidder Form

Proposals must be received no later than 2:00pm on Thursday, July 12, 2018 at the following address:

Spring Lake Public Schools Administrative Offices 345 Hammond Street Spring Lake, MI 49456

Attn: Liz Boeve, Director of Operations

Bidders are required to submit the following:

1. Two (2) completed hard copy proposals; no fax copies will be accepted 2. One (1) PDF copy via email, to Liz Boeve, Director of Operations, SLPS

[email protected]

All bids must be received at Spring Lake Public Schools District Office on or before the time shown above or they will not be accepted.

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mailto:[email protected]

General Terms and Conditions

1. Any document submitted after the due date and time will be rejected as not meeting the mandatory

requirements for the RFP. 2. Any cost for developing proposal documents is the responsibility of the bidder and shall not be

chargeable in any manner to SLPS. 3. SLPS expects that all supplies, materials or equipment offered by a bidder shall meet or exceed the

specifications set forth in this RFP. Further, it is SLPS’ intent that this RFP permit competition. Accordingly, the use of any patent, proprietary name or manufacturer’s name is for demonstrative purposes only and is not intended to curtail competition. Whenever any supplies, materials or equipment requested in the RFP are specified by patent, proprietary name or by name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or comparable equivalent,” whether or not such words appear. Notwithstanding the above,SLPS, in its sole and absolute discretion, shall have the right to determine if the proposed alternate/equivalent products/brands submitted by the bidder meet the specifications of this RFP and possess equivalent and/or better qualities. It shall be the bidder’s responsibility to notify SLPS in writing if any specifications or suggested comparable equivalent products/brands require clarification by SLPS prior to the date and time established in this RFP. SLPS reserves the right to accept or reject any and all Bids, either in whole or in part, to waive any informalities or irregularities therein, or to award the contract to other than the low bidder, in its sole discretion.

4. SLPS reserves the right to reject any and all proposals, to waive omissions, irregularities, or clerical errors not affecting substantial compliance with the bid specifications, and to accept any bid it deems to be in the best interest of the School District.

5. SLPS reserves the right to reject any part of a specific proposal for any reason. Bidders not willing to accept award of partial bid must so indicate as part of their proposal.

6. SLPS reserves the right to rebid all or part of this project at a later date. 7. SLPS reserves the right to accept any bid, even if it is not the lowest bid. 8. SLPS reserves the right to modify conditions and specifications, by mutual agreement with the

selected supplier, both at the time of acceptance of the bid and subsequent thereto. 9. SLPS reserves the right to increase or decrease quantities purchased, both at the time of acceptance

of the bid, and subsequent thereto. 10. The bidder is responsible for any applicable Federal and State taxes. All bids are to be made taking

this into consideration. The bidder shall be solely responsible for such payments and shall indemnify the owner and hold him harmless for any assessment and payment of same.

11. The successful bidder shall comply with all applicable Federal and State laws, regulations, ordinances, and codes, which are in effect on the cutover date and which place obligations on the bidder with respect to its performance under this agreement.

12. Bid prices quoted shall remain in effect for a period of not less than 1 year from the bid award date. 13. References: Bidders are required to list three (3) references. 14. It is understood and agreed that the delivery date and/or date of installation AFTER receipt of a

purchase order is the seller’s best offer. In its acceptance of any quotation offer, SLSP is relying on the promised delivery date and/or installation as material and basic to its acceptance, unless otherwise indicated. In the event of seller’s failure to deliver as and when promised, SLPS reserves the right to cancel its accepting order, or any part thereof, and seller agrees that SLPS may return all or part of any shipment so made, and may charge seller with any loss or expense sustained as a result of such failure to deliver as promised.

15. SLPS is exempt from applicable Federal and State Taxes, Michigan and Federal Tax-Exempt. All quotation offers and/or bids are made taking this fact into consideration.

16. Payment Terms: SLPS will negotiate specific payment terms with the successful bidder.

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Bid Evaluation SLPS may make such investigations as deemed necessary to determine the ability of the bidder to supply the items and the bidder shall furnish to SLPS, all such information and data for this purpose as SLPS may request. SLPS reserves the right to reject any bid if the evidence submitted by or investigations of such bidder fail to satisfy SLPS that such bidder is properly qualified to carry out the obligations of the contract and to complete the orders contemplated therein. In determining which bid is the lowest responsible bid, the Board, in its discretion, may take into consideration not only the amount of the bid, but the following criteria as it deems appropriate and may give such weight thereto as it deems appropriate.

• The bidder’s financial ability to complete the contract successfully and on time without

resort to its surety;

• The bidder's prior experience with comparable or more complex contracts;

• The bidder’s prior history for the successful and timely completion of contracts;

• The bidder’s prior experience on other contracts with SLPS, including the bidder’s

demonstrated ability to perform its contract in accordance with the applicable contract

documents;

• The bidder’s compliance with federal, state and local laws, rules and regulations; and

• Depending upon the specific items to be furnished by the vendor, other essential factors.

Request for Clarification Clarifying questions may be directed in writing to Jason, Director of Fitness and Aquatic Center [email protected]. All questions and answers will be distributed via email to all known responding firms.

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mailto:[email protected]

PRICING PROPOSAL FORM SLPS – Fitness & Aquatic Center Flooring

Area #1 – Weight Room Flooring SQ FT. 3,844 See Attached Picture for Area #1: Page 10 See Spec Documents: Page 24 Pricing Manufacturer - Make/Model

$

Exceptions:

Area #2 – Track SQ FT. 3,895 See Attached Picture for Area #2: Page 11 See Spec Documents: Page 17 Pricing Manufacturer - Make/Model

$

Exceptions:

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Area #3 – Group Exercise Area SQ FT. 2,125 See Attached Picture for Area #3: Page 12 See Spec Documents: Page 17

Pricing

Manufacturer - Make/Model

$

Exceptions:

Area #4 – Pool Seating Area SQ FT. 2,945 See Attached Picture for Area #4: Page 13 See Spec Documents: Page 20 Pricing Manufacturer - Make/Model

$

Exceptions:

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Area #5 –Cardio Area SQ FT. 3,214 See Attached Picture for Area #5: Page 14 See Spec Documents: Page 17

Pricing

Manufacturer - Make/Model

$

Exceptions:

Area #6 –Multipurpose Room SQ FT. 4,699 See Attached Picture for Area #6: Page 15 See Spec Documents: Page 17 Pricing Manufacturer - Make/Model

$

Exceptions:

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PRICING PROPOSAL FORM SLPS – Fitness & Aquatic Center Flooring

Name/Title:____________________________ Company Name:______________________________________ ____________________________ _____________________ _________________________________________________ Telephone # Fax # Address ______________________________ _________________________________________________ City/State/Zip Code __________________________________________ Terms Exceptions, additions or deviations of specifications: _____________________________________________________________________________________________________________

_____________________________________________________________________________________________________________

I,_____________________, a duly authorized representative of the bidding firm, agree to provide all goods and services included in this bid submittal in accordance with all applicable federal, state and local laws, regulations and ordinances and, further, to hold the Spring Lake Public Schools harmless should any judgment be rendered against our firm for violation(s) during the performance of this project. The undersigned does, by his/her signature, indicate he/she has read, understands and will comply with all requirements and conditions of the specifications. ___________________________________ __________________________ _______________ Signature Title Date

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NOTIFICATION OF BIDDER REFERENCES FORM

SLPS – Fitness & Aquatic Center Flooring

Reference 1:

School Name ________________________________________________________

Address ________________________________________________________

Contact Name ________________________________________________________

Phone Number ________________________________________________________

Reference 2:

School Name ________________________________________________________

Address ________________________________________________________

Contact Name ________________________________________________________

Phone Number ________________________________________________________

Reference 3:

School Name ________________________________________________________

Address ________________________________________________________

Contact Name ________________________________________________________

Phone Number ________________________________________________________

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AFFIDAVIT OF BIDDER FORM


The undersigned, owner or authorized officer of _________________________________________________ (the bidder), pursuant to the familial disclosure requirement, hereby represent and warrant that no familial relationships exist between the bidder or any employee of the bidder, and any member of the Board of Education of Spring Lake Public Schools or the Superintendent of the district. BIDDER: ___________________________________________ (Company Name) By:________________________________________ (Signature) Title:_______________________________________ STATE OF MICHIGAN ) ) SS. COUNTY OF_________________ ) This instrument was acknowledged before me on the ______ day of ____________ 2018. __________________________________________ (Notary Public Signature) ___________________________ County, Michigan My commission expires:_______________________ Acting in the county of:________________________

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AREA #1 WEIGHT ROOM SQ FT. 3,844

Floor Type: Resilient Rubber Tile Flooring

Job Description: Remove existing floor and base, install new.

Spec Sheet Located: Page 22

SLCFAC Weight Room

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AREA #2 TRACK SQ FT. 3,895

Floor Type: Resilient Athletic Flooring

Job Description: Repair damaged areas in floor with urethane filler. Install a 1.5mm re-top pour over existing floor color coat and new lines. Price to include removing existing base and installing new.

Spec Sheet located Page 17

SLCFAC Indoor Track

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AREA #3 GROUP EXERCISE AREA SQ FT. 2,125

Floor Type: Resilient Flooring

Job Description: Repair damaged areas in floor with urethane filler. Install a 1.5mm re-top pour over existing floor. Price to include removing existing base and installing new.

Spec Sheet Located Page 17

SLCFAC Group Exercise Class

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AREA #4 POOL SEATING AREA SQ FT. 2,954

Floor Type: Sheet Carpeting

Job Description: Remove carpeting and base and replace with new carpeting and base.


SLCFAC Competition Pool Balcony

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AREA #5 CARDIO AREA SQ FT. 3,214

Flooring Type: Resilient Athletic Flooring

Job Description: Repair Damaged Areas with urethane filler. Install a 1.5mm re-top pour over existing floor, color coat. Repair damaged areas in floor with urethane filler. Price to include removing existing base and installing new.


SLCFAC Cardio Room

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AREA #6 MULTIPURPOSE ROOM SQ FT. 4,699

Flooring Type: Resilient Athletic Flooring

Job Description: Install a 1.5mm re-top pour over existing floor color coat and new game lines. Repair damaged areas in floor with 15urethane filler. Paint main basketball court, main volleyball court and 2 pickle ball courts. Price to include removing existing base and installing new.


SLCFAC Multi-Purpose Gym

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List of Current Finishes:

Area #1 Weight Room Manufacturer: Johnsonite

Selection: Triumph #732 Custom with Red,Gray,Black specs

Area #2 Track Manufacturer: Robbins(Lines White)

Selection: Pulastic 9+2 T. Red

Area #3 Group Exercise Area Manufacture: Robbins

Selection: Pulastic SF111 Dusty Grey w/Deco #1 Black/White and red specks

Area #4 Pool Seating Area

Manufacturer: Lee’s Selection: Neofloor Senya N021F-028

Anthracite

Area #5 Cardio Area Manufacturer: Robbins

Selection: Pulastic 9+2 Dusty Grey 506

Area #6 Multipurpose Room Manufacturer: Robbins

Selection: Pulastic 9+2 Iron Grey 507 w/white lines

Resilient And Carpet Accessories All Areas: Rubber Base

Manufacturer: Johnsonite Selection: Black/ except in spectator area: Red

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1. - GENERAL - Polyurethane Flooring (PFR)

1.1 RELATED DOCUMENTS

A. Drawings and General Provisions of the Contract, including the General and Supplementary Conditions, if any, apply to this Section.

1.2 SUMMARY

A. This section includes polyurethane flooring that is fluid applied. 1. Polyurethane flooring over resilient floor base mat. (PFR)

1.3 SUBMITTALS

A. Samples for Verification: Full-Size units of color and pattern of floor tile, and for each fluid applied floor provide sample of at least 2 inch sample applied to a rigid backing.

B. Quality Assurance/Control Submittals:

1. Product Data: For each type of product indicated 2. Qualification Data: For qualified installer

C. Close out Submittals:

1. Maintenance Data: For type of flooring to include maintenance manuals. 2. Receipt of extra materials

1.4 QUALITY ASSURANCE

A. Installer Qualifications: A qualified installer who employs workers for this project who are competent in techniques required by manufacturer for floor installation indicated.

B. Game Line and Markers: Comply with the requirements of National Federation of State High School Associations for Sport Activities indicated.

1.5 PROJECT CONDITIONS

A. Environmental Limitations: Comply with flooring manufacturer’s written instructions for substrate temperature, ambient temperature, humidity, ventilation, and other conditions affecting flooring application.

1. Do not apply flooring until spaces are enclosed, and all athletic equipment has been removed from the area, as well as any other projects in the area being completed.

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B. Conditioning Period: Begins not less than seven days before the flooring application, is continuous through application, and continues not less than three days after application.

1. During the conditioning period, maintain an ambient temperature between 65 and

75 deg. F and not more than 50 percent relative humidity in the spaces to receive flooring.

2. After conditioning period, maintain relative humidity and ambient temperature planned for the building occupants.

C. Close spaces to traffic during the flooring application and for the period after

application recommend by manufacturer, but not less than required for the flooring system, including game-line and marker paint to cure.

2.1 PRODUCTS AND MANUFACTURERS

A. Products: Basis of Design Product: Refer to “List of Current Finishes” Page 16

B. Products of other manufacturers will be considered for acceptance provided they are equal or exceed the material requirements and functional qualities of specified product.

2.2 FLUID APPLIED SPORTS FLOORING

A. Polyurethane Flooring and Resilient, Base Mat System(PFR)

1. Resilient Base Mat: Manufacture’s standard base mat of granulated recycled rubber in polyurethane binder a. Thickness 9/32 inch.

2. Base-Mat Adhesive: Manufacturer’s standard two-component polyurethane. 3. Base-Mat Sealer: Manufacturers Standard two-component polyurethane compound

formulated for sealing base mat 4. Body Coat(s) Two Component, self-leveling, pigmented, polyurethane containing no

rubber fillers and no mercury. 5. Topcoat (Finish Coat) Manufacturer’s standard pigmented polyurethane.

a. Color: Refer to Current Finishes Page 16 b. Surface Texture: Smooth

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3.1 EXAMINATIONS

A. Examine Substrates, with Installer (Applicator) present, for conditions affecting performance of flooring including substrate moisture content. Begin flooring application only after unsatisfactory conditions have been corrected.

3.2 PREPERATION

A. Prepare and clean substrate according to manufacturer’s written instructions. 1. Remove any curing compounds, form-release agents, dust, dirt, grease, oil, and other

contaminates using mechanical means. 2. Treat non-moving substrate cracks and conditions joints to prevent cracks from

telegraphing (reflecting) through flooring according manufacturer’s written recommendations.

3. Protect substrate voids and joints to prevent flooring resins from flowing into or leaking through them.

B. Protect walls, floor openings, athletic equipment inserts, electrical openings, door frames, and other obstructions during installation. Cover floor and wall areas at mixing stations.

3.3 APPLICATION

A. General: Mix and apply flooring components according to manufacturer’s written instructions. 1. At substrate expansions, isolation, and other moving joints, install continuous joint

of the same width through flooring.

B. Polyurethane Flooring and Resilient Base Mat 1. Adhesively Apply Resilient Base Mats to substrate according to manufacturer’s

written instructions. a. Base Mats must not be in compression. Leave gap of width recommended in

writing by manufacturers at butted base-mat sheets, walls, floors openings, athletic inserts, electrical openings, door frames, and other obstructions.

b. Roll base mats to set them into adhesive and eliminate air pockets. c. Repair ridges at seams, loose areas, and air pockets according to manufacturer’s

written instructions.

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3.4 GAME LINES AND MARKERS

A. Mask flooring surfaces at the game lines and markers, and apply paint to produce sharp edges. 1. Where the game lines cross, break minor game line at intersection, do not overlap

lines 2. Apply game lines and markers in widths and colors according to sports association

indicated more aggressive course grit for the first pass.

3.5 PROTECTION

A. Protect fluid-applied sports flooring to ensure flooring and finish are without damage or deterioration until at the time of project completion.

4. GENERAL – Carpet (CAR)



4.2 SUMMARY

A. This section includes the following.

1. Carpet (CAR)

4.3 SUBMITTALS

A. Samples for Verification: 12-inch Square Label Sample with manufactures name, material description, color, pattern.

B. Quality Assurance/Control Submittals: 1. Product Data: For the following, including installation recommendations for each

type of substrate: a. Carpet: For each type indicated, include manufacturer’s written data on

the physical characteristics, durability, and fade resistance. 2. Qualification Data: For qualified installer.


1. Maintenance Data: For type of flooring to include maintenance manuals. 2. Receipt of extra materials 3. Warranty Information

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A. Environmental Limitations: Comply with flooring manufacturer’s written instructions for substrate temperature, ambient temperature, humidity, ventilation, and other conditions affecting flooring application. Do not apply flooring until spaces are enclosed, and all athletic equipment has been removed from the area, as well as any other projects in the area being completed.

B. Close spaces to traffic during the carpet application and for the period after application

recommend by manufacturer, but not less than required for the carpeting.

5.- PRODUCTS 5.1 MANUFACTURERS

A. Subject to compliance with requirements, provide either the named product or a comparable product by one of the other manufacturers.

5.2 CARPET

A. General: Refer to List of Current Finishes Page 16

5.3 INSTALLATION ACCESSORIES

A. Trowelable Leveling and Patching Compounds: Latex-modified, Hydraulic-cement-based formulation provided or recommended by carpet manufacturer.

B. Adhesives: Water-resistant, mildew-resistant, non-staining type to suit products and subfloor conditions that complies with flammability for installed carpet and is recommended or provided by carpet manufacturer.

C. Seem Adhesive: Hot-melt adhesive tape or similar product recommended by carpet manufacturer for sealing and taping seams and butting cut edges at backing to form secure seam and to prevent pile loss at seams.

6.- EXECUTION 6.1 EXAMINATIONS

A. Examine Substrates area, with Installer(Applicator) present, for conditions affecting performance of flooring including substrate moisture content. Examine carpet for type, color, pattern, and potential defects.

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6.2 PREPARATION

A. Use trowelable level and patching compounds, according to manufacturer’s written instructions to fill cracks, holes, depressions, and protrusions in substrates. Fill or level cracks, holes and depressions 1/8 inch wide or wider, and protrusions more than 1/32 inch, unless more stringent requirements are required by manufacturers written instructions.

B. Remove coatings, including curing compounds, and other substrate that are in compatible with the adhesives and that contain soap, wax, oil, or silicone, without using solvents. Use mechanical methods recommended in writing by manufacturer.

C. Broom and vacuum clean substrates to be covered immediately before installing carpet.

6.3 CARPET INSTALLATION GENERAL

A. Comply with manufacturer’s recommendations for seam locations and direction of carpet: maintain uniformity of carpet direction and lay or pile. At doorways, center seems under doors in closed positions: do not place seams perpendicular to door frame, in direction of traffic through doorway. Do not bridge building expansion joints with continuous carpet. Carpeting in circulation areas, such as corridors and related areas, shall be installed with seams parallel to the long dimensions of the corridor or area. Seams perpendicular to the long dimension will not be permitted, unless approved. When corridor width is less than the width of carpet rolls, no seams will be permitted.

7 - GENERAL – Rubber Floor Tile (RFT)



7.2 SUMMARY

A. This section includes the following. 1. Rubber Floor Tile (RFT)

7.3 SUBMITTALS

A. Samples for Verification: 2-inch Square Label Sample with manufactures name, material description, color, pattern.

B. Quality Assurance/Control Submittals:

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1. Product Data: For each type indicated, include manufacturer’s written data on the physical characteristics, durability, and fade resistance.

2. Qualification Data: For qualified installer


1. Maintenance Data: For type of flooring to include maintenance manuals. 2. Receipt of extra materials 3.Warranty Information


A. Environmental Limitations: Comply with flooring manufacturer’s written instructions for substrate temperature, ambient temperature, humidity, ventilation, and other conditions affecting flooring application. Do not apply flooring until spaces are enclosed , and all athletic equipment has been removed from the area, as well as any other projects in the area being completed.

B. Close spaces to traffic during the flooring application and for the period after application recommend by manufacturer, but not less than required for the flooring manufacturer.

8 - PRODUCTS 8.1 MANUFACTURERS

A. Subject to compliance with requirements, provide either the named product or a comparable product by one of the other manufacturers.

8.2 RUBBER FLOOR TILE (RFT)

A. General: Refer to List of Current Finishes Page 16 B. Size: 24x24

8.3 INSTALLATION ACCESSORIES

A. Trowelable Leveling and Patching Compounds: Latex-modified, Hydraulic-cement-based formulation provided or recommended by carpet manufacturer.

B. Adhesives: Water-resistant, mildew-resistant, nonstaining type to suit products and subfloor conditions that complies with flammability for installed carpet and is recommended or provided by carpet manufacturer.

C. Seem Adhesive: Hot-melt adhesive tape or similar product recommended by carpet manufacturer for sealing and taping seams and butting cut edges at backing to form secure seam and to prevent pile loss at seams.

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9 - EXECUTION 9.1 EXAMINATIONS

A. Examine Substrates area, with Installer (Applicator) present, for conditions affecting

performance of flooring including substrate moisture content. Examine carpet for type, color, pattern, and potential defects.

9.2 PREPARATION

A. Use trowelable level and patching compounds, according to manufacturer’s written instructions to fill cracks, holes, depressions, and protrusions in substrates. Fill or level cracks, holes and depressions 1/8 inch wide or wider, and protrusions more than 1/32 inch, unless more stringent requirements are required by manufacturers written instructions.

9.3 RUBBER FLOOR TILE INSTALLATION GENERAL A. Comply with manufacturers written instructions for installing floor tile.

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