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RFP for Establishment of POEC on Turnkey Basis

Request for Proposal

On

Turn-key Basis

For

Establishment of Provincial Emergency Operations Center

(PEOC)

Provincial Disaster Management Authority,

Government of Sindh,

November, 2010

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Instructions for Bidders Clause 1: The Provincial Disaster Management Authority, Government of Sindh Invites sealed bids from eligible bidders for the supply & installation of the Provincial Emergency Operations Center (PEOC) system on Turn-key Basis.

Clause 2:

The bidder must proposed complete solution and it must be duly noted that solutions offering partial & Conditional scope of work shall be rejected as non-compliant to the RFP documents.

Clause 3:

A complete set of RFP documents can be obtained by all eligible bidders from the office of PDMA, Finance & Administration Department at House No. C-52, Block II, KDA-Scheme No. 5, Clifton, Karachi, by a payment of Rs. 5,000 non-refundable till 3rd of November 2010.

Clause 4:

All bids must be accompanied by Earnest money which is 2% of the total quoted amount of the project in the financial documents of the Bid

Clause 5:

All prices must include all applicable taxes, custom-duties as per the rules and regulations of the Government of Pakistan. All bidders must specify any tax exemptions or any tax-which is not included in the quotation; otherwise it will be presumed that the quotation includes all taxes.

Clause 6:

The Provincial Disaster Management Authority reserves the right to enhance or drop off the BOQ mentioned in the RFP at any point of time by following PPRA rules, 2010.

Clause 7:

All bidders shall submit bids as per the required solution mentioned in the RFP document. Conditional bidding and Optional bids will not be entertained. Failure to meet the above criteria will cause disqualification of the bidder.

Clause 8:

The provincial disaster management authority does not pledge itself to accept the lowest or any tender, and it reserves the right to accept or reject any or all offers.

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Clause 9:

The provincial disaster management authority will required a live demonstration of the required solution in order to assess bidder’s technical capabilities and proposed system performance.

Clause 10:

All bidders should submit project terms & conditions with the technical documents and after sales support when the equipment warranty will have expired.

Clause 11:

The bidder I should have experience of executing a project in a similar field with experienced technical team.

Clause 12:

All prices must be quoted on the FCS Basis (Free Delivery at Consignee Store) which includes transportation charges.

Clause 13:

Equipment warranty must be obtained directly from the principle manufacturer on the name of provincial disaster management authority accompanied with the warranty letter of manufacturer.

Clause 14:

The technical committee of PDMA will evaluate the tenders in 2 stages. Primarily technical documents of the proposed solution will be examine and only those proposals will be taken into consideration for secondary stage which substantially responsive to the required technical specification with successful product demonstration.

Clause 15:

The Bidders must provide soft copies of all documents submitted in the bid documents in the CD.

Clause 16:

All bidders must have valid registration with Pakistan engineering council and failure to provide valid registration certificate will be disqualified from the bidding process.

Clause 17:

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The bidder is responsible to provide complete solution which includes Earthing arrangement, Cabling, Civil work and power isolation of the complete project.


Clause 18:

All equipment proposed in the technical solution must be from internationally renowned manufacturers and must have high quality standards with capability to perform efficiently in emergency situation.

Clause 19:

The bidder must mention the Model no, make, manufacturing place of the proposed equipment with supporting facilities available in Pakistan for equipment maintenance and replacement incase of system failure.

Clause 20:

The bidder must duly signed and stamp each page of this proposed technical & financial proposal along with the RFP document.

Clause 21:

The bidder should proposed 1 year maintenance including human resource & consumables of this project.

Clause 22:

The bidder must have minimum 2 years presence in Pakistan and working experience with any local or federal government department will be considered as valuable edge in the final selection.

Clause 23:

All bidding documents will be evaluated as per the technical Evaluation Criteria, instructions for bidders and Terms & Condition mentioned in the RFP Document.

Clause 24:

The successful bidder will deposit performance guarantee equal to 10% of the total contract offered to the bidder at the time of contract Award which will be refundable.

Assistant Director (Admn)

Provincial Disaster Management Authority Government of Sindh

4


Tender Terms & Conditions

1- Currency All bidders must quote their bids for PEOC in Pakistan currency Rupees and the bids quoted in other countries will not be entertained in this tender.

2- Taxes All bidders must include all applicable taxes in their bid and provincial disaster management authority will deduct taxes as per the rules and regulations describe in tax law of Pakistan. Taxes will be deducted from all invoices raised the bidder to the PDMA and incase of tax exemption it requested to the bidder to submit exemption certificate with the technical documents.

3- Price Validity of the Proposal The must quote all prices valid for minimum 60 days from the date of bid submission of this project.

4- Distribution Channel & Product Warranties The bidder should provide brand new equipment through authentic manufacturer distribution channel or partnership with principal which can be verifiable. The bidder should provide supporting evidence to verify the partnership, equipment stock available in Pakistan and maintenance support details of the company. The bidder should provide 3 years comprehensive equipment warranty with immediate replacement incase of equipment failure.

5- Service & Maintenance Capabilities The bidder should submit the terms & condition service & maintenance of the proposed solution which includes system downtime, replacement of equipment time and technical team backup for trouble shooting. The bidder should provide 1 year system maintenance with consumables for the whole project.

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6- Similar Experienced Firms The bidders having relevant experience of doing same or similar type of project will be preferred and must provide documents details of previous projects completed by the bidder. The bidder must provide senior team CV and details of company human resource available in Sindh.


7- Bidding Documents The bidding documents must be carefully filled as per the stand tender requirements and does not have any doubling of figures and information provided in the tender document should be clear. The bidding document should contain the following document.

• Itemize Bill of Quantity which should mention unit price of each item with total price for the segment and overall project cost proposed.

• Proposed solution itemizes product broachers with model numbers of proposed item in the solution.

• Company client list which highlights previous project and details of contact person from client end for technical evaluation.

• Proposed product warranty details and areas of coverage with warranty claim procedure in case of system failure.

• An affidavit that the firm is not blacklisted by any government department in last 3 years.

• 0.015% per day plenty will be imposed for liquidate damages on late delivery of the equipment as per the written commitment by the bidder at the time of project signing contact.

• The bidder must submit technical and financial proposal separately at the time of submission with each copy is practically separated from each other having properly company sealed and labeled as technical bid and financial bid.

• The bidder should submit their proposal by courier or by hand on the date mention in the tender advertisement and bid will be open same day at 14:00 hours in front of company representatives. Proposals received through Fax and email will not be entertained.

• The bidder must submit the copy of sales tax registration, income tax registration and Pakistan engineering council registration certificate with technical documents otherwise bids will not be entertained.

8- Financial Capabilities & Bid Bond The bidder should submit company financial audited report for last 2 years with some financial highlights of the company which must reflect last 3 years turnover and current financial position. A bid bond must be in the shape of pay order/ bank draft in favor of PDMA Government of Sindh, @ 3.0 % of the total project cost quote in the financial proposal.

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9- Project Communications & Technical Clarification All bidders are instructed to send an E-mail to the following mention E-Mail address for any question/ technical clarification required from this RFP document.


Assistant Director (Administration) Provincial Disaster Management Authority House No. C-52, Block II, KDA-Scheme No. 5, Clifton, Karachi Email: [email protected]

10- Bidding Documents Delivery All bidders must submit their bids in 2 separate envelopes marked as technical bid document and financial bid document by 13:00 hours on 8th of November 2010 at the following mention postal address. Assistant Director (Administration) Provincial Disaster Management Authority House No. C-52, Block II, KDA-Scheme No. 5, Clifton, Karachi Important Note: Tenders opening meeting will be conducted on the same day at 14:00 hours in front of all company representatives in which technical proposal will be opened and financial bid opening will be dependent on technical evaluation & successful product demonstration through which companies will qualify for the financial bid opening stage of the tender.

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Bidder Eligibility & Tender Evaluation Criteria

Provincial Disaster management Authority required experienced company which can deliver the required solution by proposing high quality products with smart pricing. This segment of the RFP highlights the requirements & parameters of PDMA technical Committee in which they evaluate the bidder and the proposed solution received in bidding process. The proposed technical solution will be evaluate very briefly which includes matching of technical specification required and proposed weather they are meeting the same standard and product reliability with after sale support of the proposed equipment available in Pakistan.

Company Eligibility Parameter

Company eligibility parameters are already mentioned in instruction for bidder segment but non compliance to any of the following areas may result bidder disqualification from the tender.

• The companies registered with income tax and sales tax department are allowed to participate in bidding process and the bids received from the companies who are not registered with income tax & sales tax will be disqualify immediately.

• The bidder must have registered in Pakistan from past 2 years at the time of tender submission and must submit documentaries to verify the experience and working presence in Pakistan.

• The bidder should not be involved any litigation previously on the grounds on supplying low quality product, fake products and should not be black listed from any pervious governmental or private client in last 5 year. If the bidder is involved in any court proceedings it’s been instructed to mention the details of the cases and bidder involvement in any of the mention areas will caused disqualification from the tender.

• The bidder must be a manufacture of master distributor / partner directly with the equipment proposed in the tender and must submit letters from manufacture in case of partnership/ master distributorship.

• The bidder must obtain over all 80% marks in technical proposal to qualify for the financial opening stage and must qualify in each segment of the tender. Technical Disqualification / missing solution in any segment of the tender will caused bidder disqualification from bidding process.

Bid Evaluation Parameters

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The provincial Disaster management Authority will evaluate all bids in 2 stages. In first phase technical committee scrutinize the technical proposal in which they will assure that technical requirement of the tender are met or above by successful bidders for the financial stage evaluation process. In stage 2 financial documents of successful technically qualified will be opened on pre- notified date to the qualified bidders. The bidding evaluation process contain marking ration of 70% for the technical proposal and 30 % percent for the financial proposal.


Technical Proposal Evaluation Parameters & Segments

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S/No

Technical Marking Segment

Allocated Marks

Marks Obtained

1-

Company Evaluation

150

50

50

A. Relevant Experience

B. Financial Turnover

C. Team Strength 50

2-

Emergency Response Operation Center

100

15

10

15

10

10

10

10

10

5

A. Video Walls

B. Furniture & Fixture

C. Recording Storage

D. Building management system with Sensors

E. Fire system integrated with (BMS)

F. Biometrics & attendance system

G. Power backup

H. Air Conditioning System

I. Cabling and Isolation

J. Video Management software 5

3-

Computer Aided Dispatch System

100

35

25

A. CAD software (SMS, Picture )

B. CAD Server Specifications

C. Smart PDA with GPRS Services (1 year) 40

4-

Geographical Information System

100

20


45 A. GIS Software Feature

B. Video Camera location Integration with GIS &AVL.

C. Multi imagery feature

35

5-

AVL Tracking System

100

25

25

A. Tracking Software features

B. Tracking Unit Specifications

C. Tracking server specification

D. AVL Integration with Smart Phone

25

6-

Emergency Mobile Camera with DVR

100

30

30

A. Camera Specification

B. Mobile DVR & Storage

C. Proposed Connectivity 40

7-

Project Maintenance & Equipment Warranty

50

1 Year maintenance 20

Equipment warranty for 3 years 20

Dedicated staff for project with Consumables 10

Grand Total

700

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Financial Proposal Evaluation Parameters & Segments

The bidder who will obtain 80% marks in the technical evaluation of the tender will be qualified for the financial bid evaluation process. The following table highlights the marking segments of the financial evaluation of the tender. The tender will be awarded to successful bidder after compiling technical and financial marks obtained by each bidder. The financial marking parameters details are mention below.

S / No

Financial Marking Segment

Allocated Marks

Marks Obtained

1-

Financial Proposal

250

100

100

A. Proposed Quotation Price Standing (lowest or highest)

B. Tender Required Solution Matching

C. Financial Terms & Condition 50

2-

Extra Options & Company Financial Strength

50

25

A. Value added Option proposed

B. Company Annual turnover

(300 Million Or Above)

25

Grand Total

300

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Technical Solution Details & Requirements

Scope of Work

Provincial Disaster Management Authority has planned to establish a Provincial emergency response operation center in Karachi to prepare response, recover and mitigate from natural / manmade disaster in the province of Sindh. This concept will be delivered in phases as firstly we will create a high tech emergency control room and then we will connect this operation center to various major departments which are involved and major share holders in disaster management. The concept is bench mark by adopting world’s famous disaster management agencies approaches working across the global to prevent and reduce disasters damages.

The provincial Emergency operation center major mechanism involved mobile Camera units which will provide video feeds from actual disaster location to PEOC through wireless connectivity, CAD system with smart PDA will provide handy communication between field officer and operation Integrated with GIS system to provide tracking of field officers to keep an eye on their safety & security, GIS System will provide latest update imagery and digital mapping having integration capability with NADRA and will provide all latest SCADA Features used for communication and tracking in British system, AVL tracking system will provide vehicle tracking and fleet management feature with communication capabilities and video image function from inside the vehicle will enhance the system strength to manage emergency situation .

The provincial emergency operations center is equipped with latest high definition video walls, fire system, Bio matrix System, Special Events Recording for up-to 30days with failover capability in case of system failure, building management system, air conditioning system and with dual backup with ups & generator facilities provides this system more security and reliability to perform effectively in emergency situation.

The equipment required for this solution should have 3 years comprehensive warranty with one year maintenance of the system with consumables of the project. Bidder is requested to quote project 1 year maintenance charges which includes fuel of generator and all other related items. Bidder must provide design of Operation center with tender document which should reflect sitting capacity, details of flooring, material used in furniture and fixture of PEOC.

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B.O.Q (Required Format & Quantities)

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S/NO Solution Description QTY Brand

Unit Price

Total

Provincial Emergency Operations Center

1 Civil works PEOC 1

2 Furniture and fixture (PEOC) For 12 Persons 1

3 Electric work and cabling for PEOC 1

4 Internet Connection For PEOC (for 1 year) 1

5 Recording Server machine 1

7 Work Station with LCD and windows license 5

8 2 Ton Split Air Condition 2

9 1.5 ton split Air condition 3

10 Rack with PDU's 1

11 Raised flooring 1

12 Fire System integrated with BMS 1

13 Building Management System with Sensors must includes the following 1


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• 19” Touch Panel PC

• MAPe’ appliance

• Humidity Sensors

• Co2- Carbon Dioxide Sensors

• Carbon Monoxide Sensors

• Air Quality Sensors

• Area Temperature Sensors

• Cable Temperature Sensors

• Ionization Smoke Detectors

• 3 Phase Meters for Phase Monitoring

14 Biometric machine with software 2

15 Electronic Door lock for access control 2

16 Ethernet patch cord 30

17 Network 10/100/1000 Switch 1

18 Video Wall 40- 42 inch 6

19 RGB Cable 6

Power Backup UPS & Generator

20 Stabilizer 30 KVA 1

21 Isolation unit Voltage Control (30 KVA) 1

22 UPS 30 KVA 1

23 50 KVA Generator 1

Computer Aided Dispatch System


15

24 CAD Software 1

25 CAD Server 1

26 SCADA Software 1

27

Smart PDA with GPRS services for 1 year

1

Geographical Information System

28 GIS Software Map 1

29 GIS Server 1

30

Video Camera Integration with GID & AVL

1

AVL Tracking System

31 AVL Tracking Software (Ownership basis) 1

32 Tracking Device Unit (Ownership Basis) with 1 years SIM services Charges 10

33

AVL Tracking Server 1

Mobile Emergency Response Unit


34 Mobile Camera with DVR Unit 500 GB storage 3

35 Mobile Camera Connectivity with PEOC for 1 year 3

36 License software for Mobile Camera 3

Project Maintenance

37 Project Maintenance 1 year 1

38 Maintenance Staff Salaries and Project Consumables ( for 1 year) 1

39 Installation, Commissioning & Testing 1

Grand Total Including All Taxes

Special Note:

• The above guidelines are minimum standard for proposing the solution in this project bidder can improve the solution as per their experience in the field to improve the performance and effectiveness of the solution.

• The bidder must bid in the solution on turn-key basis and are only allowed to add value added components to the system separately.

• Bidder must use the above bill of quantity material format while quoting the proposed solution.

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Technical Compliance Segment

Recording Server:

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Feature

Feature Description

Compliance

Yes/No

Form factor/height 2u Rack

Processor (Max)

Up to 2 quad-core Intel Xeon 5500 Series with Intel Quick Path Interconnect (QPI) technology, up to 2.93 GHz and up to333 MHz front-side bus

Cache (max) Up to 8 MB

Number of processors(std/max) ½

Memory1 (max) 1 GB, 2 GB, 4 GB or 8 GB DDR-3 RDIMMs with 16 slots up to128 GB maximum memory

Maximum internal storage1,2 Integrated 2 ports, plus 2 ports optional Gigabit Ethernet1/2; 675 W each

Disk bays (total/hot-swap) Up to 6.0 TB hot-swap SAS or up to 6.0 TB hot-swap SATA or up to 600 GB hot-swap SSD storage

Network interface Power supplies, fan modules, disks

Hot-swap components Hardware RAID-0, -1, -1E or RAID-0, -1, -10, -5, -50 (with additional option -6,-60) model dependent

Power supply (std/max)

Power supplies, fan modules, disks


System Management Processor, Diagnostic LEDs, light path diagnostics panel, Automatic Server Restart, Systems Director and Director Active Energy Manager, Server Guide

RAID support IMM with Virtual Media Key for optional remote presence enablement, Predictive Failure Analysis, Integrated Service

Operating systems support Microsoft® Windows Server 2003 and 2008, Red Hat Enterprise Linux®, SUSE Linux Enterprise Server and VMware ES Xi 3.5 embedded hypervisor

Raid Support RAID 5 configuration

Real time Fail Over Protection

Video Wall

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Feature

Feature Description

Compliance

Yes/No

Native Display Resolution 1920 x 1080p Dynamic Contrast Ratio 10,000:1 Response Time (Grey to Grey) 5ms Brightness (cd/m²) 500 Viewing Angle 178º x 178º Digital Comb Filter 3D Enhanced Noise Reduction (Video Noise Filter) 4 Modes Enhanced Line Doubled 6 Modes Color Processor 14 Bit HDMI 60p/30p/24p Component 60p/30p/24p RGB 60p Audio Output Power (Watts-THD10%) 10W+10W Speaker System Details 2 Way 4 System Custom Input Labels (Manual) Consumption (Typical) 221W Stand-by Consumption (Cable Card Off) 1W Dimensions w/Out Stand (W x H x D) 40,7" x 27.0" x 3.5"


Weight w/Out Stand 50.7 Dimensions w/Stand (W x H x D) 40.7"x 29.5"x1 Weight w/Stand 60.6 lbs. Dimensions w/Packaging (WxHxD) 44.0"x 33.8"x14.7" Weight In Package 71.7 lbs. UPC 7.19192E+11

Work Station

19

S/No

Feature Description

Compliance

Yes/No

Processor Intel® Core™2 Quad processors1, Intel® Core™2 Quad processors1, 2, Intel® Core™2 Duo processors1, 2, Intel® Pentium® Dual-Core processors1, 2, Intel® Celeron® processors1, 2

Operating System Genuine Windows Vista® Business 323

Chipset Intel® G31 Express chipset

Memory 4 GB PC2-6400 DDR2 SDRAM (800 MHz) Non-ECC 2 x 2 GB

Hard Drive 500 GB Serial ATA 3.0 GB/s Hard Drive (7200 rpm)

Expansion Bays Internal: 2—3.5-inch; External: 1—3.5-inch, 2—5.25-inch

Expansion Slots 1 full-height PCI 2.3 slot, 2 full-height PCIe x1 slots, 1 full-height PCIe x16

slot

Memory Slots 2 DIMMS slots (4 GB maximum memory support) Graphics Integrated Intel Graphics Media Accelerator 3100, NVIDIA GeForce

8400 GS (256 MB) Single Head PCIe x16—optional6

Audio Realtek ALC662 High Definition audio codec, 3D audio compliant and


HD Audio compatible

Removable Media Supported

SATA DVD-ROM drive, SATA CD-RW/DVD-ROM Combo Drive, SATA SuperMulti LightScribe7 DVD Writer Drive, 1.44 MB diskette drive, HP 16-in-1 Media Reader and additional USB 2.0 port

Communications I ntegrated Realtek 8101E 10/100 Ethernet Controller, Intel PRO/1000 PT Gigabit PCIe Controller (full height), Agere 56K PCI Modem (optional), HP Wireless A+G PCI Card (full height) (optional)

I/O Ports and Connectors

6 USB 2.0 ports—2 front ports, 4 rear ports, 2 internal ports on motherboard, 2 PS/2, 1 RJ-45, 1 VGA, 1 audio in, 1 audio out, 1 MIC

Input Device Standard PS/2 or USB keyboard; PS/2 or USB 2-button optical scroll mouse, or USB 2-button laser mouse

Dimension (H X W X D)

385 x 185 x 416 mm (15.16 x 7.28 x 14.69 inches)

Power 250-watt ATX Power Supply—PFC/non-PFC with a 115v/230v line switch (varies by country/region)

Building Management System

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S/No

Feature Description

Compliance

Yes/No

1 Monitor Power, Environmental and External alarms

2 Broadcast / push alarm signals with customized input parameters

3 220VAC 50/60Hz Mains 24/7 operation

4 Also operates at -48VDC from rectifier panels

5 Power consumption of MAPe’ device Must be less than 50W.

6 Operating temperature -10 to 50ºC.

7 In-built battery backup with all sensors attached

8 Optional passive POE (Power Over Ethernet) enabled

10 One dry contact output relay with 250VAC / 5A contact ratings

12 Web based interface for easy configuration and monitoring

13 The system must Generate SMS Alerts

14 Multiple Digital & Analog I/O


UPS:

Feature

Feature Description

Compliance

Yes/No

Rating 30 KVA Topology True On – Line Double Conversion Backup Time 10 to 15 Minutes Phase Single In &Single out Input Voltage 220 V Output Voltages 220V / 230V Input Frequency Range 45 – 65 Hz Power Factor >0.97 Output Voltage Range 220 VAC (Adjustable) + 1 % Battery Rating 12V , 7 Ah Battery Type Maintenance 8free battery Recharge Time 4 to 8 hours

Fire System Gas based for (PEOC)

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Feature

Feature Description

Compliance

Yes/No

Flame Detection a. Detection of Colour Pixels Related to Fire. b.Detection of Motion of Objects relevant to flame in the video. c.Detect the frequency of motion to check whether it is in 10-12

Hz range (which is usual flame motion frequency)

Flame Colour Detection a. Initial Fire Colour Range is Red to Yellow. b. R > G > B in videos with fire detection R(Red) being

dominant.

Flame Motion Detection Mean Shift Algorithm.


Implementation as Camshift in OpenCV Libraries Motion Detection Implementation Via Optical Flow. Video Format Colour NTSC / PAL Resolution 640 X 480 Adjustable Compression MJPEG Illumination Minimum 10 LUX Operating Temperature 32-120 Degrees Fahrenheit. 4 % non- Condensed Humidity. Management Software Proprietary. Connectors Standard Interfaces.

Generator Set:

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Feature

Feature Description

Compliance

Yes/No

PRIME STANDBY Performance 1800 Engine Speed

65 [87] 72 [97] Gross Power

3 [4] 3 [4] Fan Power

EPA Tier 2 Emissions Certification

3048 [10000] 3048 [10000] Altitude Capability

4 cyl / inline / 4-stroke / HPCR Cylinders / Type

Turbocharged / None Aspiration / Charge Cooling

Electronic Governor Governing / Engine Management

106 / 127 [4.19 / 5.00] Bore / Stroke

4.5 [276] Cubic Capacity

1421 [206] 1574 [228] BMEP 16.9 [4.5] 18.9 [5.0] Fuel Consumption at 100% Power

12.7 [3.3] 13.6 [3.6] Fuel Consumption at 75% Power

8.4 [2.2] 9.1 [2.4] Fuel Consumption at 50% Power

98 [26] Total fuel flow

155 [41] Standard Fuel Tank Capacity

0.085 [180] 0 .090 [191] Engine Air Flow

0.217 [459] 0.237 [501] Exhaust Gas Flow

512 [954] 544 [1011] Exhaust Gas Temperature

7.5 [30] Maximum Exhaust Back Pressure

50 [122] Max Radiator Air-On Temperature

105 221] Maximum Coolant Temperature

2.9 [0.8 ] Coolant Capacity - Engine Only

8.5 [2.2] Total Coolant Capacity

8.0 [2.1] Total Oil Capacity incl Filters

242 [35] Typical Oil Pressure at Rated Speed Typical Oil Consumption (>250hrs Operation) 0.04 [0.09]

32 [1821] 35 [1992] Heat Rejection to Engine Cooling Water

n a Heat Rejection to Charge Cooler

12 Electrical System Voltage

1 X 643 Battery Type

660 Battery Capacity SAE CCA

23


CAD System

The System should be capable to deliver multi range of data to deliver various groups with GIS integration. The Core System should be capable to integrate with Smart PDA units & mobile CAD Features. Through CAD system PDMA can send Field officers with the most up-to-date information while on route or arriving at the scene of an incident. Increases field officers safety as dispatchers know their location at all times. The system should be capable of sending SMS and picture to field offices PDA with integration function of identify the location of field officer. The system has disaster management capability in case of system failure and can be access from remote locations.

Feature

Feature Description

Compliance

Yes/No

Data sending SMS and Pictures GIS Must integrated with GIS Grouping Must having group feature for information sending Redundant / DR backup

Must have redundancy or backup in case of system failure

Message encryption Smart level encrypted data control User Interface The system shall provide a user interface to enter the unit

number of a mobile vehicle

Integration capability & system functionality

Capability to integrate and perform all the above functionalities and on video feeds received from mobile emergency units

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GIS with SCADA SYSTEM This system provides comprehensive and effective method of handling day to day routine operations and in case of emergency it will become the back bone of entire support activity starting from collecting accurate complete and in time information through GIS and supervisory Control system can execute operational activity with all the responses will be monitored. The objective of the GIS in this project is to provide PDMA with a state-of-the-art Geographical Information System (GIS) that include schedule adherence, route adherence, and traveler information output with supported by latest updated GIS Map. Generally, the system includes the hardware, software, deliverables, licenses, leased facilities, and services specified herein to accomplish the supply, installation, testing, documentation, training, warranty, maintenance, and startup of the complete system; including the fixed-end GIS and on-board GIS equipment, the microwave system, and the radio system. GIS system will be integrated will other departments for the data linkage such as NADRA, PET and relevant department for the assessment of population and infrastructure damage caused by disaster.


S/No

Feature Description

Compliance

Yes/No

GPRS / GSM modem external with dual input serial as well as high speed USB

1-

2- Touch screen control unit for all mobile units to Control data handling reception and transfer to PEOC

3- Video Integration with GIS MAP

4- GIS with FVMS layer support( Facility and Vicinity management system )

5- Data linking Capability with NADRA and Excise and taxation data bases

6- In case of disaster the complete server control unit should be able to restart with in 2 mints from Remote Location.

7- GIS map should provide vector layers of 7 segments demographic data ( population layer, educational institutes , hospitals and medical care centers , population average age information, drinkable water resources information, suitable locations information for shelter in case of disasters, information of building with underground facility car park in case of nuclear activity disaster,)

8- Data backups and redundancy checks as per international standards

Mobile Emergency Response Unit The proposed Emergency Mobile Response Unit which include 3 mobile surveillance Cameras with DVR vehicles Devices which should be able to communicate with the PEOC and capture and transmit video feeds from any location of Karachi and should be able to operate in metropolitan or off road environment of Karachi. The mobile surveillance vehicles should also be able to integrate with AVL system tracking system .

Mobile Dome Camera

S/No

Feature Description

Compliance

Yes/No

Image Device 1/4-type Exwave HAD CCD Number of Effective Pixels. 440,000 (752 x 582)

Electronic Shutter 1 to 1/10,000 s White Balance Mode Auto, Indoor, Outdoor, One-push auto, ATW/Manual

25


Lens Type Auto-focus zoom lens Zoom Ratio 18x optical zoom

2.2 to 54.2 degrees Horizontal Viewing Angle Focal length f=3.5 to 91.0 mm Minimum Object Distance 320 mm (wide),1,500 mm (tele)

360 degree endless rotation Pan Angle -90 to 0 degrees Tilt Angle

Tilt Speed 300 degrees/s (max.) Other Features Day/Night, Intelligent Motion Detection, Intelligent Object

Detection, Anti-tampering, Image stabilizer, Position preset

Image Size 640 x 480, 320 x 240, 160 x 120 (JPEG, MPEG-4, H.264)

JPEG/MPEG-4 : 25 fps (640 x 480) H.264 : 8 fps (640 x 480 Maximum Frame Rate Audio Compression G.711/G.726 (40, 32, 24, 16 Kb/s) Protocol TCP/IP, HTTP, ARP, ICMP, FTP, SMTP, DHCP, SNMP, DNS,

NTP

Ethernet. 10Base-T/100Base-TX (RJ-45) Card Slots PC card x1, Memory Stick x1

Analog Video Output BNC x1, 1.0 Vp-p, 75 Ω

50 dB S/N Ratio Minimum Illumination Color: 1 lx (50IRE, F1.6, AGC ON), B/W: 0.15 lx (50IRE, F1.6,

AGC ON)

Dimensions 160 x 160 x 230 mm (6 3 /8 x 6 3 /8 x 9 1 /8 inches)

Power Requirements AC 24 V/DC 12 V

Operating Temperature 0 to 50 °C (32 to 122 °F)

26


Mobile DVR

S/No

Feature Description

Compliance

Yes/No

12V and 24V system compatible 1 2 Does not Re-boot PC during engine restart/cranking 3 Load dump protected

High efficiency power supply (extended battery life) 4 5 Intelligent power and temperature management. 6 Built in diagnostics for troubleshooting.

Ignition or on/off input for automatic system power up and orderly shutdown 7

8 Shut down delay timers, user selectable time 9 Wake on LAN for unattended control and access.

Automatic shutdown at low battery voltage to protect battery 10 11 User adjustable voltage selection for low battery shutdown 12 Extended operating temperature range

Floor mount bracket or Vibration Isolation mount to protect system against shock and vibration 13

14 Automatic Hard drive heater control 15 USB Camera interface 16 TFT Touch panel display

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Abbreviations

PEOC Provincial Emergency Operation Center

GIS Geographical Information System

BMS Building Management System

AVL Automatic Vehicle Location

CAD Computer Aided Dispatch

HTML Hyper Text Mark-up Language

IE Internet Explorer (Microsoft)

SCADA Supervisory control and data acquisition system

MAPE Management appliance for power and Environment

ICMP Internet Control Message Protocol

IEEE Institute of Electrical and Electronics Engineers

LAN Local Area Network

LDAP Lightweight Directory Access Protocol

MSDE Microsoft SQL Server Desktop Engine

OS Operating System

PTZ Pan / Tilt / Zoom

RAID Redundant Array of Independent Disks

RTP Real-time/Rapid Transport Protocol

SMS Short Messaging Services

SPOF Single Point of Failure

SNMP Simple Network Management Protocol

TCP/IP Transmission Control Protocol / Internet Protocol

UDP User Datagram Protocol

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UPS Uninterruptable power Supply


POE Power over Ethernet

CERTIFICATE

We guarantee to supply the stores exactly in accordance with the requirements / specifications

in the Request for proposal. We accept the terms and conditions of the contract as well as

general provisions applicable to Government contracts in accordance with SPPRA Rules 2010.

SEAL OF FIRM :-

Name of the firm :-

Firm Representative Name:-

C.N.I.C :-

Designation:-

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