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CM At-Risk West Texas Centers Crisis Respite Center Renovations MWM Architects, Inc. 1

CONSTRUCTION MANAGER-AT-RISK SERVICES

REQUEST FOR PROPOSAL FOR THE

WEST TEXAS CENTERS

Crisis Respite Center Renovations September 2018

MWM Project # 18014

MWM Architects, Inc. 2022 Broadway Lubbock, Texas 79401 806.745.7707 806.745.7620 (fax)


WEST TEXAS CENTERS

Crisis Respite Center Renovations

Request for Proposal for CONSTRUCTION MANAGER-AT-RISK SERVICES

TABLE OF CONTENTS

PAGE

NOTICE TO PROPOSERS 3

GENERAL QUALIFICATIONS QUESTIONNAIRE 7

PRE-CONSTRUCTION SERVICES 8

CONSTRUCTION PHASE SERVICES 9

CRITERIA FOR SELECTION 14

SELECTION SCHEDULE 15

PROPOSAL RESPONSE FORM 16

SCHEDULE A 19

MAILING ADDRESS FOR PURCHASE ORDERS 21

CERTIFICATE OF RESIDENCY 22

ANTITRUST CERTIFICATION STATEMENT 23

FELONY CONVICTION NOTICE 24

CONFLICT OF INTEREST QUESTIONNAIRE 25

REQUEST FOR PROPOSALS 29

NON-COLLUSION AFFIDAVIT 32

INSURANCE REQUIREMENTS 33

ATTACHMENTS

Exhibit A: West Texas Centers Construction Manager at Risk Selection Criteria Exhibit B: AIA Document A133 - 2009 Exhibit C: AIA Document A201-2017 Exhibit D: AIA Document A305-1986 Exhibit E: Demolition Floorplan Exhibit F: Renovation Floorplan

END OF TABLE OF CONTENTS


WEST TEXAS CENTERS Crisis Respite Center Renovation

319 Runnels Street Big Spring, Texas 79720

Date: September 2018

NOTICE TO PROPOSERS Notice is hereby given that the West Texas Centers (“Owner”), acting by and through its Governing Board, will receive up to and not later than October 29, 2018 at 12:00 PM sealed proposals for Construction Manager-At-Risk, in compliance with Government Code 2269.251 et seq. Persons or entities submitting proposals are referred to herein as “Offeror(s).” Proposals clearly marked Construction Manager-At-Risk and addressed to Landon Sturdivant, West Texas Centers, 319 Runnels Street, Big Spring, Texas 79720 will be received until October 29, 2018 at 12:00 PM. Beginning Wednesday, October 10, 2018, packets may be obtained by telephone at West Texas Centers (432) 264-3247. PROPOSAL ENVELOPES SHALL BE PLAINLY MARKED AND SEALED PROPOSAL FOR: Construction Manager At-Risk

West Texas Centers, 3205 S. Hwy 87 Building, Big Spring, Texas

DO NOT OPEN UNTIL: October 29, 2018 Any proposal received later than the specified time, whether delivered in person or mailed, shall be disqualified, and the time/date stamp clock in the Owner’s office shall be the official time of receipt. West Texas Centers will not be responsible for proposals or related correspondence that are missent, misdelivered, or misplaced. Proposal may be withdrawn or revised prior to the scheduled time for opening, provided request for such withdrawal is received in writing before the time set for opening. After opening, no proposal may be withdrawn before ninety (90) days after the actual date of the opening. Any interlineation, alteration, or erasure made before receiving time must be initialed and dated by the signer of the proposal, guaranteeing authenticity. The Owner will evaluate and rank each proposal submitted in relation to the selection criteria outlined in this document and set forth in the attached evaluation form. Based on the ranking and evaluations, The Owner may make a selection on October 29,


2018. Offerors will be notified no later than forty-five (45) days after receipt of the proposals. The selection process will follow the stipulations of the Government Code Chapter 2269, Subchapter F. The Owner reserves the right to hold all proposals for ninety (90) days from the proposal receipt date without action, to reject any/or all proposals and to accept any proposal or any combination of proposals deemed most advantageous to the Owner and to waive any informalities in proposals. Following such selection, the Owner may negotiate with the selected Offeror. If the Owner is unable to reach a contract agreement with the selected Offeror, the Owner will terminate further discussions and proceed to the next Offeror in the order of the selection ranking until a contract is reached or all proposals are rejected. (Government Code Chapter 2269, Subchapter F) All questions are to be directed to Melanie Meixner, in writing at [email protected] on or before October 23, 2018 at noon. All interpretation and clarifications considered necessary in response to Offeror’s request will be issued by written addenda mailed or delivered to all who are known to have acquired a packet directly from the Owner. Notice of this proposal has been advertised in the Big Spring Herald newspaper in accordance with Government Code 2269.052. The proposal response must be returned in an envelope or package marked on the outside with the Offeror’s name and address. Proposal responses must be returned in sufficient time so as to be received and time stamped by the Owner on or before the date and time listed on this RFP. One original marked “ORIGINAL” and ten (10) copies of the sealed proposal and any other documents/diskettes must be submitted before the deadline for submitting the sealed proposal. All documents will be the property of West Texas Centers and will not be returned. West Texas Centers accepts no financial responsibility for any costs incurred by the Offeror in the course of responding to this invitation. Following the deadline for receipt, West Texas Centers will receive, publicly open, and read aloud the names of the Offerors and all fees and prices stated in the proposals. Within forty-five (45) days following the date of the opening, West Texas Centers will evaluate and rank each proposal submitted in relation to the selection criteria set forth herein. Following the ranking of the Offerors based on the published selection criteria, the Owner will attempt to negotiate an agreement with the Offeror that offers the best value to the Owner. If the Owner is unable to negotiate an agreement with the selected Offeror, the Owner shall, formally and in writing, end negotiations with that Offeror and begin the negotiation process with the next ranked Offeror in the order of selection ranking until a contract is reached or negotiations with all ranked Offerors end. Pursuant to Texas Government Code section 2269.254, the Owner will rank the proposals based on the criteria and relative weights in the West Texas Centers Construction Manager at Risk Selection Criteria attached as Exhibit “A.”

mailto:[email protected]



All responses in the proposal may be used to rank construction managers based on the criteria. The Owner reserves the right to verify the accuracy and completeness of all responses by utilizing any information available to the Owner without regard to whether such information appears in your proposal. By submitting a Proposal, each Offeror agrees to waive any claim it has or may have against the Owner, the Architect/Engineer, and their respective trustees, agents and employees, and any reference sources, arising out of or in connection with the administration, evaluation, or recommendation of any Proposal; waiver of any requirements under the Proposal Documents; acceptance or rejection of any Proposal; and award of a Contract. The Owner shall have no contractual obligation to any Offeror, nor will any Offeror have any property interest or other right in the contract or Work being proposed unless and until the contract is unconditionally executed and delivered by all parties, and all conditions to be fulfilled by the Construction Manager have either been so fulfilled by the Construction Manager. West Texas Centers: Scope of Work and Form of Contract Pursuant to the provisions of the Texas Government Code Section 2269.253, it is the intention of the West Texas Centers to select a Construction Manager at Risk, via the One Step Process, for additions and renovations to various campus improvements, including but not limited to, renovations to interior existing building (Exhibit E). The selected Construction Manager is to assist the Owner and its Architect (MWM Architects, Inc.) with cost evaluations (value engineering), constructability reviews, and scheduling during the construction documents phase, and to oversee the building of the project thereafter as Construction Manager. If the Construction Manager elects to perform any portion of the Scope of Work with its own forces, that portion of work shall follow the same proposal procedures as established for all sub-contracted work. The attached materials describe the scope and schedule for the projects as currently defined. Proposals are to include the information requested in the Questionnaire below in the sequence and format prescribed. All fees and general conditions shall be included in the attached tabulation form. All rankings evaluations of Offerors will be based on the selection criteria identified in this document. In addition to, and separate from, the requested information, organizations submitting may provide supplementary materials further describing their capabilities and experience. The contract between the Owner and the Construction Manager shall be the “Standard Form of Agreement Between Owner and Construction Manager as Contractor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price,” AIA Document A133-2009, as amended by the Owner for this project (“Agreement”). A copy of the Agreement is attached as Exhibit “B.” The General Conditions shall be the General Conditions of the Contract for Construction, AIA


Document A201-2007, as amended by the Owner for this project, attached as Exhibit “C.”


GENERAL QUALIFICATIONS QUESTIONNAIRE

PLEASE SEE THE ATTACHMENT SECTION FOR AIA DOCUMENT A305 - 1986 “CONTRACTOR’S QUALIFICATION STATEMENT” to be completed and included with your Proposal.


PRE-CONSTRUCTION SERVICES • Establish overall project GOALS AND PRIORITIES - Prepare and establish procedures for decision-making, review, etc. - Outline responsibilities of the Owner, the architect, construction manager,

contractors and third parties. • Develop an OVERALL MANAGEMENT PLAN AND CPM MANAGEMENT of

critical design and construction dates in order to accomplish the stated objectives. • DESIGN COST PLANNING - Prepare computerized conceptual estimated system; - Develop, implement and monitor cost model for continuous budget control; - Provide design change order control system for elected modifications; - Obtain special surveys and soil readings as needed; - Hold technical review sessions with Owner and Architect; - Material, and systems selections; - Analyze the potential for use of systems components; - Consult with the Owner and Architect on means and methods of construction; - Submit to the Owner and the Architect special inputs relative to time and cost

control; - Identify certain areas of phased construction; - Prepare “trade-off” studies relative to value engineering; - Prepare a professional construction CPM network for the issuance of bid

packages; - Prepare a detailed estimate based on available design drawings in a CSI or

subcontractor bid format; - Prepare a market analysis regarding local suppliers and material; - Develop and arrange pre-bid packages; - Prepare a site use study to be used for allocation of space for storage; - Parking and temporary facilities; - Cash flow analysis for both the design and construction phases. • CONSTRUCTION DOCUMENTS - Prepare and update estimates in the CSI format at the 50% and 90% working

drawings stage; - Review the drawings and specifications relative to bid packages; - Develop bid package requirements; - Schedule and conduct pre-bid conferences; - Review and analyze bids; - Update project budget and schedule consistent with actual bids; - Develop a detailed CPM network schedule; - Provide a Guaranteed Maximum Price (“GMP”) for the project.


CONSTRUCTION PHASE SERVICES • Manage the GMP DOCUMENTATION, including: - Detailed quantity surveys, pricing; - Procurement strategy and implementation. • Establish the BUDGET BY BID PACKAGE • Prepare a detailed SCHEDULE derived from DETAILED QUANTITIES FOR

EACH BID PACKAGE TO SATISFY MILESTONES. • SITE UTILIZATION STUDY - Coordinate mobilization and plan logistical requirements; - Project office and material staging locations; - Ingress, egress; - Security requirements of owner. PREPARE SUBCONTRACTOR BID OR PROPOSAL PACKAGES, INCLUDING: - Project Manual, outlining the requirements of the construction; - Schedule (by bid or proposal package interface); - Detailed scope of work; - Detailed document listing; - Proposal forms for each bid or proposal package; - Form of contract and purchase order forms; - Insurance requirements; - Bonding requirements; - Prequalification of bidders/proposers; - Other special requirements. CONDUCT PRE-BID MEETINGS for each bid or proposal package,

addressing: - Project requirements; - Document review for specific questions; - Sequence/schedule review; - Site restrictions; - Other questions asked during discussions. RECEIVE BIDS: - Generate interest in vendors/contractors; - Advertise or solicit for bids/proposals; - Conduct bid/proposal openings; - Prepare tabulations for each bid or proposal package; - Review proposals for compliance with contract documents; - Review apparent low vendor’s qualifications, past experience and liquidity.


CONDUCT PROPER AWARD OF CONTRACTS/PURCHASE ORDERS: - Conduct pre-award meetings; - Review schedule of values; - Review subcontractors’ general conditions; - Review scope of work; - Identify shop drawing requirements; - Perform document review and specifications review; - Review contractors’ personnel: - Project Managers - Superintendents - Foremen - Implement Partnering Program if owner elects to do so; - Establish quality requirements and standards; - Review sequence and Schedule; - Identify accounting requirements; - Review safety and security requirements; - Recommend award of contracts. PREPARE AND ISSUE AS CONSTRUCITON MANAGER (subject to the

approval of the owner): - Contracts; - Rental agreements; - Budget adjustments for all transactions; - Computerized accounting for tracking and projections; PROVIDE COORDINATION AND MANAGEMENT OF SUBCONTRACTORS - Establish site organization, including work and storage areas; - Maintain daily log for jobsite record; - Provide general conditions work to meet project requirements; - Prepare and issue change orders and contracts; - Prepare subcontractor change orders and contracts; - Monitor construction cost and projections; - Prepare and maintain cash flow projection for Owner; - Monitor and maintain quality control; - Shop drawing control; - Equipment and material control; - Provide and monitor overall progress and short interval scheduling; - Prepare billings and progress payments; - Conduct subcontractor coordination meetings - Provide coordination between subcontractors; - Prepare and receive requests for information; - Prepare agendas and conduct weekly safety and progress meeting; - Prepare and distribute weekly safety and progress meeting minutes; - Establish subcontractor progress payment procedure for processing and

payment; - Monitor subcontractor pay applications.


MONTHLY REPORT - Summarize project financial status; - Review and summarize past month’s construction performance; - Project the coming month’s construction activities; - Present status report on change orders - delays and time extensions; - Identify problems that threaten construction quality, cost and schedule. PROVIDE CHANGE ORDER AND CONTINGENCY FUNDS CONTROL - Implement system for change orders; - Allocate change order responsibilities; - Review change order requests from subcontractors; - Negotiate change orders with subcontractors; - Submit recommendations to Owner; - Keep current contingency Fund Logs for monthly review; ESTABLISH A QUALITY MANAGEMENT PROGRAM - All members of the team participate in the quality control effort; - Project Scope Review: - Intended purpose - Are the project needs met? - Existing conditions reviewed; - Future needs. - Incorporate Restrictive Conditions in documentation to include: - Social environment, influence of neighbors, environmental impact; - Natural conditions, grounds and peripherals; - Research on legal requirements; - Research on existing structures, facilities. - Review of Design Development for: - Complete construction documents in the order they are to be purchased

and constructed; - Complete documents for pre-purchased equipment; - Design compatibility with future operation and maintenance; - Constructability; - Coordinate schedule and assist independent testing and inspection agencies

selected by the Owner, involving the following work: - Underground piping; - Soils; - Concrete; - Rebar; - Miscellaneous steel; - Structural steel; - Mechanical systems; - Electrical; - Life safety systems; - Energy management systems; - Others as required. - Work with area superintendents of subcontractors: - Prepare operations to minimize quality control problems.


- Require formalized quality management program from subcontractors: - Ensure conformance to project’s quality standards previously established. - Follow-up to assure correction of deficiencies on test reports. ACCOUNTING FUNCTIONS - Insurance requirements; - Schedule of values review; - Labor cost reports; - Material cost reports; - Unit cost reports; - Monthly detail cost sheet; - Monthly job costs; - Accounts payables; - Monthly project billing. JOB SAFETY OBJECTIVES - Conduct weekly safety meeting; - Implement project safety requirements; - Review subcontractor safety programs. - Subcontractor conformance, initiate knowledge of OSHA requirements: - Subcontractor responsible for costs and damages; - Submission of accident and injury reports; - Subcontractor safety programs; - Require subcontractor safety representative; - Require forty-eight hour reports; - Require weekly toolbox safety meeting; - Maintain safety meeting minutes: - Inform subcontractors of procedures. - Enforce alcohol and drug programs by subcontractors; - Implement and maintain clean up. JOBSITE SECURITY FUNCTIONS - Monitor and control employee, vendor and public access to the jobsite; - Monitor and control material and equipment being removed from jobsite

through a material release form; - Monitor and control site traffic; - Monitor and perform periodic checks for alcohol and drugs; - Monitor and control tools; - Monitor material storage; - Monitor trailers and all equipment within; - Maintain proficiency first aid and CPR programs; - Monitor compliance with Owner’s NO SMOKING policy; - Monitor compliance with Owner’s weapon-free zones; - Monitor and control employee, vendor access or interaction with staff; - Monitor and control compliance with Owner’s harassment-free environment

staff; - Monitor and control employee, vendor theft.


HUMAN RESOURCES As construction managers, provide assistance and policies on Equal Employment Opportunity, minority and women-owned business enterprises, sexual harassment or discrimination, drug abuse program, labor relations, employment transfers or re-assignments and assuring proper personnel for project requirements. PROJECT POST CONSTRUCTION SERVICES - Provide operating and maintenance manuals; - Secure and assemble warranties or guarantees; - Provide checkout of equipment; - Instruct operating personnel in equipment operating and maintenance

procedures; - Assist in actual start-up of equipment; - Implement closeout procedures and ensure requirements are met: - Subcontractors’ and vendors’ final payment; - Resolution of claims; - Final change orders; - Lien releases; - Final lien waivers; - Consent of sureties. - Assist Owner in enforcement of warranties or guaranties; - Conduct walk-through with Owner and Contractor one year after project

completion.


WEST TEXAS CENTERS 3205 S. Hwy 87 Bldg., Big Spring, Texas

Request for Proposals Construction Management at Risk

CRITERIA FOR SELECTION

West Texas Centers may consider the following in determining to whom to award the contract for construction management at risk services for the renovations to the Crisis Respite Center: (a) the purchase price; (b) the reputation of the vendor and of the vendor’s goods or services; (c) the quality of the vendor’s goods or services; (d) the extent to which the goods or services meet the Owner’s needs; (e) the total long-term cost to the Owner to acquire the vendor’s goods or services; and (f) any other relevant factor that a private business entity would consider in selecting a

vendor. Extrapolated from this list, the following criteria may be considered in selecting the Construction Manager at Risk: 1. Purchase price – 25% A. Pre-Construction Fee B. Construction Services Fee C. Acceptability of A133-2009 D. Acceptability of A201-2017

E. Disposition of cost contingencies and savings realized during construction F. Quality of Cost information during design and construction 2. Reputation and experience of the proposer’s services – 20% A. Length of time in business providing services sought by the Owner.

B. The firm’s recent experience in the construction of projects of comparable size, scope, cost, and complexity? C. The firm’s experience in providing construction services for educational

facilities of comparable size, scope, cost, and complexity? D. The firm’s knowledge and experience in the local construction market?

E. Capability to self-perform subcontract work. 3. Quality of the proposer’s services – 20% A. Quality and experience of primary contact person B. Quality and capabilities of proposed personnel C. Quality of safety record

D. Record of claims, lawsuits, etc., or failure to complete any work awarded to it.

4. Extent to which the goods or services meet the Owner’s needs – 15% A. Experience and capability of providing Pre-Construction Phase Services for

comparable projects B. Experience in cost estimating C. Experience as Construction Manager at Risk for comparable projects D. Quality of working relationship with owners and architects 5. Total long-term cost to the Owner to acquire services – 10%

A. Financial stability of proposer B. Insurance and Bonding capability 6. Other relevant factors – 10% A. Experience in meeting construction deadlines B. Satisfactory completion of construction


INFORMATION PAGE

Construction Manager-At-Risk For West Texas Centers

Crisis Respite Center Renovations SELECTION SCHEDULE RUN ADVERTISEMENTS October 7 and October 14, 2018 (Big Spring Herald) REQUEST FOR PROPOSAL RELEASED BY WEST TEXAS CENTERS Tuesday, October 10, 2018 CLOSING DATE AND TIME TO RECEIVE PROPOSALS Thursday, October 29, 2018 at 12:00 PM REVIEW BY West Texas Centers October 29th– October 31, 2018 POSSIBLE APPROVAL OF FIRM AND FEE Thursday, November 1, 2018 TIME FRAME FOR THIS PROJECT November 1, 2018 – August 1, 2019 ARCHITECT FIRM IN CHARGE OF PROJECT MWM Architects, Inc. 2022 Broadway Lubbock, Texas 79401 806.745.7707 806.745.7620 fax Attn.: Melanie P. Meixner, AIA/Principal in Charge [email protected]



PROPOSAL RESPONSE FORM

Company Name: _______________________________________________________________ Address: _______________________________________________________________ _______________________________________________________________ Phone: ____________________________ Fax: ____________________________ Having examined the Request for Proposal, the following is a breakdown of all proposed fees and costs. A. FEE PROPOSAL 1. FEE

For overhead and profit and all preconstruction services, list your proposed fee as a percentage of the cost of the work.

%

(Percent) 2. GENERAL CONDITIONS COST

For all General Conditions, list your proposed cost as a percentage of cost of the work. Refer to Schedule “A” for all required items to be included in the General Conditions cost.

% (Percent)

3. PRECONSTRUCTION SERVICES NOT-TO-EXCEED COST

All costs for pre-construction phase services including cost estimating, scheduling, building systems and material cost analysis are included in the FEE, item 1 above. However, if the construction phase does not commence for any reason, payment to the Construction Manager for preconstruction services shall be the necessary and reasonable cost of such services, not to exceed the lump sum of: Dollars $ _____________________________________________ (Amount in figures) If the amount is “zero”, enter “0”; do not enter “no bid”


B. ADDENDA

Undersigned acknowledges receipt of Addenda Nos.: _______________________________________________________________.

C. CONSTRUCTION MANAGER’S PERSONNEL The Offeror agrees to employ the following individuals for the entire duration of the Work at the positions indicated, and agrees not to remove them from the Work nor replace them with others except as otherwise allowed in the Contract Documents or approved in writing by Owner: Project Manager: _______________________________________________ Project Superintendent: _______________________________________________ D. REPRESENTATIONS By execution and submission of this Proposal, the Offeror hereby agrees, represents and warrants to Owner as follows: 1. Offeror will hold Proposal open for acceptance for ninety (90) days. 2. Offer accepts Owner's right to reject any or all Proposals, to waive formalities and to accept the Proposal which Owner considers most advantageous. 3. By signing this Proposal Form, the undersigned on behalf of the Offeror affirms that, to the best of his knowledge, the information concerning this Proposal has been arrived at independently and is being submitted without collusion with anyone to obtain information or gain any favoritism that would in any way limit competition or give an unfair advantage over other respondents in the award of this Proposal. 4. All contingencies and savings shall be returned one hundred percent (100%) to the Owner. 5. Offeror has read and understands the Proposal Documents and the Contract Documents, and this Proposal is made in accordance with the Proposal Documents. 6. Offeror has carefully inspected the Project site, and that from the Offeror’s own investigation, the Offeror has satisfied itself as to the nature and location of the Work within the scope of the Project and the character, quality, quantities, materials and difficulties to be encountered; the kind and extent of equipment and other facilities needed for the performance of the Work; the general and local conditions and other items which may in any way affect the Work or its performance; and the Offeror has correlated the Offeror’s site observations with the requirements of the Contract Documents. The Offeror understands and accepts the difficulties and costs associated with the Work and the Project site and the potential delays, disruptions in work and costs associated therewith and has included such considerations in its construction


schedule and the Proposal amount. 7. All information submitted by the Offeror to the Owner in response to this Request for Proposals is true and correct. The Owner, or any authorized representative of the Owner, is authorized by the undersigned to contact any firm, institution, or person to obtain information about our firm's services, financial condition, and any other information which the Owner might determine as being desirable. 8. To the fullest extent permitted by applicable law, the Offeror waives any claim it has or may have against the Owner, the Architect, and their respective trustees, officers, shareholders, directors, partners, agents, contractors, consultants and employees arising out of or in connection with the administration, evaluation or recommendation of any offers; waiver of any requirements under the Proposal Documents or the Contract Documents; acceptance or rejection of any proposals; and the award of a Contract. 9. The Project will be undertaken in accordance with the applicable provisions of Chapter 2269, Subchapter F, of the Texas Government Code. By: ________________________________________ (Signature) ________________________________________ (Printed Name) ________________________________________ (Title)


SCHEDULE A

GENERAL CONDITIONS WORK The following work is included in general conditions work compensated under section A.2 of the Proposal form: 1. LABOR COSTS 1.1 Wages and salaries of the Construction Manager’s supervisory and administrative personnel when stationed at the site. 1.2 Wages and salaries of the Construction Manager’s supervisory and administrative personnel engaged at factories, workshops or on the road, in expediting the production or transportation of materials or equipment required for the Work. 1.3 Costs paid or incurred by the Construction Manager for taxes, insurance, contributions, assessments and benefits required by law or collective bargaining agreements, and, for personnel not covered by such agreements, customary benefits such as sick leave, medical and health benefits, holidays, vacations and pensions, provided that such costs are based on wages and salaries included under Sections 1.2 and 1.3. 1.4 Bonuses, profit sharing, incentive compensation and any other discretionary payments paid to anyone hired by the Construction Manager or paid to any Subcontractor or vendor. 2. MATERIAL AND EQUIPMENT, TEMPORARY FACILITIES AND RELATED

ITEMS 2.1 Costs of transportation, storage, installation, maintenance, dismantling and removal of materials, supplies, temporary facilities, machinery, equipment and hand tools not customarily owned by construction workers that are provided by the Construction Manager at the site and fully consumed in the performance of the Work. 2.2 Rental charges for temporary facilities, machinery, equipment and hand tools not customarily owned by construction workers that are provided by the Construction Manager at the site and costs of transportation, installation, minor repairs, dismantling and removal. 2.3 Costs of removal of debris from the site of the Work and its proper and legal disposal. 2.4 Costs of document reproductions, facsimile transmissions and long-distance telephone calls, postage and parcel delivery charges, telephone service at the site and petty cash expenses of the site office.


2.5 Travel and subsistence expenses of the Construction Manager’s personnel incurred while traveling in discharge of duties connected with the Work. 3. MISCELLANEOUS COSTS 3.1 Costs of premiums for all insurance and bonds. 3.2 Fees of laboratories for tests required related to defective or nonconforming Work. 3.3 Costs for electronic equipment and software. 3.4 Deposits lost. 3.5 Legal, mediation and arbitration costs. 3.6 Expenses incurred in accordance with Construction Manager’s standard personnel policy for relocation and temporary living allowances of personnel required for the Work. 3.7 Cost of repairing or correcting nonconforming Work executed by the Construction Manager or the Construction Manager’s Subcontractors or suppliers.


PROPOSAL RESPONSE FORM

MAILING ADDRESS FOR PURCHASE ORDERS Company Name/Representative Address City/State/Zip Area Code & Telephone Number Fax Number Federal Tax Identification Number Representative/Contact Person Email Address of Contact Person

REMITTANCE ADDRESS (if different):

Company Name Address City/State/Zip Area Code & Telephone Number Fax Number


CERTIFICATE OF RESIDENCY Chapter 2252 of the Texas Government Code related to Resident versus Nonresidents and the requirements governmental entities must follow when awarding Contract to Nonresidents. “Resident” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principle place of business in this state. “Nonresident” refers to a person who is not a resident. “Governmental contract” means a contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for a purchase of supplies, materials, or equipment. “A governmental entity may not award a governmental contract to a nonresident unless the nonresident bidder unless the nonresident underbids the lowest submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located.” Tex. Gov’t Code 2252.002. A. I certify that Is a Resident of Texas as

defined (Name of Company Proposing) in Chapter 2252. B. I certify that Is a Nonresident of Texas as

(Name of Company Proposing) defined in Chapter 2252.

My or our principal place of business under Section 2252 is in the City of: In the State of . Signature of Authorized Company Representative Print Name Title Date


ANTITRUST CERTIFICATION STATEMENT (Texas Government Code 2155.005)

This law can be found in Texas Government Code under Chapter 2155: http://tlo2.tlc.state.tx.us/statutes/docs/GV/content/word/gv.010.00.002155.00.doc I affirm under penalty of perjury of the laws of the State of Texas that: (1) I am duly authorized to execute this contract on my own behalf or on behalf of the

company, corporation, firm, partnership or individual (Company) listed below; (2) In connection with this bid, neither I nor any representative of the Company has violated

any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;

(3) In connection with this bid, neither I nor any representative of the Company have violated any federal antitrust law’ and

(4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company.

Company Name Address City/State/Zip Area Code and Telephone Number Fax Number Signature of Bidder Printed Name of Bidder Position with Company Signature of Official Authorizing Bid Printed Name of Official Position with Company


CONFLICT OF INTEREST QUESTIONNAIRE

According to Local Government Code, Chapter 176, a person or an agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with West Texas Centers must file a completed Conflict of Interest Questionnaire no later than the seventh business day after the date that the person begins contract discussions or negotiations with the Owner or submits to the Owner an application, response to a request for proposals or bids, correspondence, or writing related to a potential agreement with the Owner. This conflict of Interest Questionnaire must be filed annually by September 1 as long as the person or the agent of the person continues to contract or seek to contract for the sale or purchase of property, goods, or services with the Owner or not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate. The completion of the Conflict of Interest Questionnaire is not needed if the person is an employee of a governmental entity and is acting in the employee’s official capacity.

Explanation of the Conflict of Interest Questionnaire 1. Name of company and person doing business with the Owner. 2. Check the box if you are filing an update to a previously filed questionnaire. 3. Name each employee of the Owner who makes recommendations to a Owner officer

with respect to expenditures of money AND describe the affiliation or business relationship. If no affiliation or business relationship exists, state “NONE”.

Examples: If your spouse, parent, or child is the Owner’s Director of Purchasing and a bid is being submitted this relationship must be reported.

If your spouse, parent, or child is the Purchasing Director and your business may sell items directly to the West Texas Centers, this relationship must be reported.

If you or your spouse, parent, or child is in the business with an West Texas Centers employee that would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported.

If you employ or do business with a spouse, parent, or child of an West Texas Centers employee that would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported.

If you are a West Texas Centers employee and would be making a recommendation concerning a purchase or sales transaction involving you, the relationship must be reported. If your neighbor or friend is a West Texas Centers employee that would be making a recommendation concerning a purchase or sales transaction involving you and you feel that your relationship with this employee could affect their recommendation, this relationship must be reported. If any other situation exists that would result in a conflict of interest, the relationship best be reported.

If your spouse, parent, or child is an employee that does not make recommendations concerning purchasing or sales transactions, this relationship should not be reported. 4. Sign and date this form


Turn in the completed form to West Texas Centers if you are completing a bid or proposal for West Texas Centers, the completed form must be submitted with your packet.

CONFLICT OF INTEREST QUESTIONNAIRE (For vendor or other person doing business with the West Texas Centers, a local governmental entity.) The vendor must fill out this questionnaire completely. If a question does not apply, please put NA. This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001(1-a) with a local government entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1. Name of company and person who has a business relationship with the West Texas

Centers, a local governmental entity. (Must be filled out.) 2. Check if you are filing an update to a previously filed questionnaire. □ (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3. Name of local government officer with whom filer has employment or business

relationship. This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001 (1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income from the filer of the questionnaire? □ Yes □ No B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity? □ Yes □ No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds ownership of 10 percent or more? □ Yes □ No


D. Describe each employment or business relationship with the local government officer named in this section on a separate sheet. 4. (Must be signed and dated) Signature of person doing business with the West Texas Centers, the governmental entity Date


REQUEST FOR PROPOSALS

FOR THE West Texas Centers

3205 S. Hwy. 87, Big Spring, Texas Building Renovations

Construction Manager-At-Risk Services

(One Step Process)

West Texas Centers

Notice is hereby given that West Texas Centers will accept Competitive Sealed Proposals from construction managers for the Construction Manager at Risk Delivery Method until October 29, 2018 at 12:00 PM at West Texas Centers Office:

Contracts Department Landon Sturdivant 319 Runnels Street

Big Spring, Texas 79720

For construction management services for the above mentioned projects with construction costs not to exceed:

$1,500,000.00 Work will begin in late November 2018 and continue through August 1, 2019. Project has a total estimated project budget for construction of $1,500,000.00 including all Construction Manager-At-Risk fees, general conditions, and construction costs. The Construction Manager at Risk will assist in cost evaluation of scope items if necessary to meet the project budget. SCOPE DESCRIPTION It is the Intent of the West Texas Centers to renovate approximately 10,000 S.F. of renovations to the Crisis Respite Center in Big Spring, Texas REQUEST FOR PROPOSALS The Request for Proposals may be obtained beginning Tuesday October 10, 2018 by contacting:

West Texas Centers Landon Sturdivant

432-264-3247

West Texas Centers reserves the right to waive any informalities and to reject any or all Proposals. Queries about the Project should be addressed in writing no later than noon on October 23, 2018 to:

Melanie P. Meixner, AIA MWM Architects, Inc.

[email protected]



The successful Offeror must enter into an AIA Document A-133 - 2009 “Standard Form of Agreement Between Owner and Construction Manager as Constructor” with supplements, modifications, changes, deletions and additions that are acceptable to the Owner. SECURITY Each individual proposal submitted must be accompanied by Security in an amount of five percent (5%) of the Contract Price. Bond shall be in the form of a Surety Bid Bond, duly executed by Offeror as principal and having as surety thereon, a corporate surety company duly authorized and admitted to do business in the State of Texas and licensed by the State of Texas to issue such bid bond, as a guarantee that the Offeror will enter into a Contract and executive required Performance and Payment Bid Bonds within ten (10) days of West Texas Centers’ award of Contract. Each proposal must be accompanied by information establishing that the agent signing the bond is authorized to write the bond in the amount requested, and if applicable, that reinsurance requirements, have been met, including limits and ratings or other evidence of company solvency. Offeror must demonstrate to West Texas Centers that they can secure required bonds, issued by a corporate surety company authorized and admitted to do business in the State of Texas and licensed in the State of Texas to issue such bond, which bonds shall be written in the form attached to the Request for Proposal, without modification.


WEST TEXAS CENTERS NON-COLLUSION AFFIDAVIT

STATE OF TEXAS COUNTY OF , of lawful age, being duly sworn, on oath says, that (s)he is the agent authorized by the proposal to submit the attached proposal. Affiant further states that the proposer has not been a party to any collusion among proposal/proposers in restraint of freedom of competition by agreement to proposal at a fixed price or to refrain from proposing; or with any Owner employee, Board Trustee, or benefit consultant as to quantity, quality or price in the prospective contract, or any other terms of said proposers and any Owner employee, Board Trustee, or benefit consultant concerning exchange of money or other things of value for special consideration in the letting of this contract. Signature Title of Above Signature Subscribed and sworn to before me this day of , 2015 Notary Public State of My Commission Expires:


INSURANCE REQUIREMENTS Offeror must demonstrate to West Texas Centers that it can secure required insurance, issued by a company authorized and admitted to do business in the State of Texas and licensed in the State of Texas to issue such insurance required by the Owner, including, but not limited to, general liability, automobile liability, and worker’s compensation insurance. The insurance required shall be written by an insurance company having an A rating or better by A.M. Best and shall be written in limits for not less than the minimum required by law or the limits set out in the Agreement attached as Exhibit B.

EXHIBIT A: WEST TEXAS CENTERS CONSTRUCTION MANAGER AT RISK SELECTION CRITERIA See page 14 of this document for Selection Criteria.