request for proposal …...request for proposal design,supply,erection, rotary vacuum drier and its...

REQUEST FOR PROPOSAL

DESIGN,SUPPLY,ERECTION,

ROTARY VACUUM DRIER AND ITS SUBSYSTEMS

Satish Dhawan Space Centre SHAR

Indian Space Research Organization

Sriharikota

REQUEST FOR PROPOSAL

DESIGN,SUPPLY,ERECTION, TESTING AND COMMISSIONING OF

ROTARY VACUUM DRIER (RVD) OF500 LITERS CAND ITS SUBSYSTEMS

Satish Dhawan Space Centre SHAR

Indian Space Research Organization

Sriharikota -524 124, A.P

TESTING AND COMMISSIONING

RS CAPACITY

RVD (500 liters) and subsystems SDSC SHAR, ISRO

Contents

CONTENTS PAGE

INFORMATION TO BIDDERS

1. Preparation of Bids 1

2. Pre-qualification criteria 2

3. Bid Evaluation 2

SECTION 1: GENERAL TERMS AND CONDITIONS OF CONTRACT

1. Introduction 6

2. Scope of Work and Technical Specifications 6

3. Works under Purchaser’s scope 6

4. Supplier’s obligations & Functions 6

4.1 Specifications and Drawings 6

4.2 Approval of Technical documents / drawings 6

4.3 Design & Supply of Rotary Vacuum Dryer and its subsystems

7

4.4 Inspection and testing 7

4.5 Delivery and Storage 8

4.6 Installation 8

4.7 Records 9

4.8 Equipment Erection 9

4.9 Drawings and O & M Manuals 9

4.10 Training 10

5. Schedule of Price 10

6. Delivery terms 11

7. Mode of Payment 11

8. Terms of Payments 11

9. Delivery Schedule 11

10. Liquidated damages 12

11. Extension of time 12

12. Taxes and duties 12

12.1 GST 13

12.2 Customs 13

12.3 Income tax 13

13. Risk Coverage 13

14. Security Deposit 13

15. Packing and Forwarding 14

16. Warranty 14

17. Guarantees 14

18. Performance Bank Guarantee 15

19. Arbitration 15

20. Disclosure and use of information by the supplier 15

21. Applicable law and Jurisdiction 15

22. Force Majeure 15


23. Safety and Security 15

24. General 16

24.1 Site Details 16

24.2 Power Supply 16

24.3 Work Rules 16

24.4 Site Clearance 16

24.5 Accommodation 16

24.6 Medical Facilities 17

24.7 Work Programme 17

24.8 Sub-contracts 17

24.9 Changes and modification to specifications, designs, drawings and qualitative/ quantitative requirements

17

24.10 Cancellation 17

SECTION 2: Technical specifications

Chapter- 1: Technical Specifications of RVD 500 Liters and Its Subsystems

1.1 Introduction 22

1.2 Material to be handled 22

1.2.1 Ammonium Perchlorate 22

1.2.2 Aluminium Oxide 22

1.3 System Readiness 23

1.4 AP Process details 23

1.4.1 AP drying 23

1.4.2 AP blending 23

1.4.3 AP sieving 23

1.5 Scope of supplier 24

1.6 Interfaces with existing system 25

1.6.1 Hot water tank 25

1.6.2 Hot water pump 25

1.6.3 Vacuum pump 25

1.7 Technical specification of system & subsystems 27

Table 1:Rotary vacuum drier 27

Table 2: Drive system for RVD 31

Table 3: Pipelines and valves 34

Table 4: Special tools 36

Chapter-3 : Instrumentation Systems

1. Instrumentation system for RVD 38

Table 1: List of parameters to be monitored 39

Annexure-3: List of parameters to be controlled. 41

Chapter-4: Testing and Documentation

1. Quality acceptance plan 43

1.1. Factory acceptance test 43

1.2. Site acceptance test 44

1.3. Training and documentation 44


1.4. Department scope 44

1.5. Documents to be submitted for approvals after placement of purchase order

45

Chapter-5: List of Spares

Table 1: List of spares 47

Annexure 4: Vendor evaluation criteria 48

Annexure 5: Delivery schedule 49

Annexure 6: Schedule of prices 50

Annexure 7: Exceptations and deviations 51


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INFORMATION TO BIDDERS

1. PREPARATION OF BIDS

1.1 SITE VISIT

The Supplier may visit SDSC SHAR and acquaint himself fully with the requirements before submitting the tender. Supplier shall be deemed to have clearly understood and satisfied himself regarding the work and services, all conditions liable to be encountered during the execution

1.2 VALIDITY OF OFFER

Bid shall remain valid for acceptance for a period of 6 (six) months from the due date of submission of the Bid. The Supplier shall not be entitled during the said period to revoke or cancel his Bid or to vary the Bid except and to the extent required by Purchaser and communicated in writing. Bid shall be revalidated for extended period as required by Purchaser in writing. In such cases, unless otherwise specified, it is understood that validity is sought and provided without varying either the quoted price or any other terms and conditions of Bid finalized till that time.

1.3 COST OF BIDDING

All direct and indirect costs associated with the preparation and submission of Bid (including clarification meetings and site visit, if any), shall be to Supplier's account and the Purchaser will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Bid process.

1.4 SCHEDULE OF PRICES

The schedule of prices shall be read in conjunction with all the sections of proposal document. For lumpsum contract, the lumpsum prices quoted by the Supplier shall be firm and fixed for the completion of the work, unless stated otherwise. The price must be filled in the online bid with the ‘Schedule of Prices’.The price bid format is given in Annexure – 6.

1.5 DOCUMENTS COMPRISING THE BID PART – I TECHNICAL AND UNPRICED COMMERCIAL PART Technical bid shall be submitted online in the format ‘documents solicited from

the vendor’ and the following documents shall be attached along with the technical bid. If sufficient space is not available for on line submission, the same in hard copy form shall be sent to Department by courier/ post to reach before the tender opening date, failing which the on-line bid will not be considered for evaluation. No attachment with price information shall be attached along with the technical bid. i. Submission of bid letter along with one set of proposal document duly signed

and stamped as token of acceptance ii. Copy of Company’s registration number certificate.


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iii. Power of attorney in favour of authorized signatory of the bid / proposal documents.

iv. All the annexures enclosed in proposal duly filled, signed and sealed

v. Unpriced copy of schedule of prices with all other commercial terms and conditions duly filled (Prices to be kept blank), signed and stamped

vi. Data sheets for all the equipment & checklists enclosed in proposal duly filled, signed, & stamped.

vii. Technical details, equipment general arrangement drawings with part list, catalogue, layout drawings, P & I diagram, catalogues etc as applicable and any other drawing, document as mentioned in the proposal.

viii. Audited balance sheet including profit and loss account for the last three financial years showing annual turnover.

ix. Latest income tax clearance certificate.

x. Latest solvency certificate from a scheduled bank.

xi. List of projects in hand & completed during the last 3 financial year indicating the name of client, contact person, contract value, nature of work, work completed, work balance, name of Consultant, month & year of commencement & completion etc.

xii. Organization chart for the proposed work with bio data of key personnel

xiii. Schedule Bar chart.

xiv. Execution Plan.

xv. Any other relevant document, Supplier desires to submit.

xvi. The bidder shall furnish a list of all critical items / sub-assemblies along with offer which are bought out by the bidder and proposed to be used, along with necessary details such as manufacturer’s name, brand, model no etc.

PART – II PRICED COMMERCIAL BID Commercial bid shall be filled in on line ‘price bid format’ and no scanned copy should be attached along with the technical bid. No deviations, terms and conditions, assumptions, conditions, discounts etc. shall be stipulated in price bid. Purchaser will not take cognizance of any such statement and may at their discretion reject such bids.

2 PRE-QUALIFICATION CRITERIA

The bidder shall submit information for vendor qualification to evaluate competency towards supply of the equipment. The formats are provided in Annexure-4. All the details shall be submitted completely. Incomplete bids will not be entertained for evaluation.

3 BID EVALUATION 3.1 The bid which does not satisfy the pre-qualification criteria as mentioned in

respective sections shall summarily be rejected and shall not be considered for

further evaluation. SDSC SHAR will scrutinize bids to determine whether the


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bid is substantially responsive to the requirements of the tender documents. For

the purpose of this clause, a substantially responsive bid is one which inter-alia

conforms to all the terms and conditions of the entire Tender document without

any deviations and reservations. The decision of purchaser shall be final in this

regard.

3.2 Vendor shall submit the details in vendor evaluation criteria mentioned in Annexure-4 in their technical and un-priced commercialbid to evaluate the same.

3.3 The offer shall be for complete scope of work as specified in tender document. Part/Spilt offer is NOT acceptable.

3.4 During evaluation, purchaser may request Supplier for any clarification on the bid upon additional documents which is to be complied with; otherwise offer will be deemed incomplete.

3.5 Techno-commercial discussion shall be arranged with Supplier, if needed. Supplier shall depute his authorized representatives for attending discussions. The representatives attending the discussions shall produce authorization from his organization to attend the discussion and sign minutes of meeting on behalf of his organization if required. The authorized representative must be competent and empowered to settle/decide on all technical and commercial issues.

3.6 The complete scope of work is defined in the Proposal document. Only those Suppliers who undertake total responsibility for the complete scope of work as defined in the Proposal document shall be considered.

3.7 In case Bid does not fully comply with the requirement of Proposal document and the Supplier stipulates deviations to the clauses of the proposal in Schedule of deviations, Annexure -7, which are unacceptable to the Purchaser, the Bid will be rejected.

3.8 Performance of Supplier on similar works executed/ under execution shall be taken into consideration before selecting the Supplier for opening his price bid.

3.9 Purchaser reserves right to visit client’s site for verification/validation. 3.10 The time schedule for completion is given in the Proposal document. Supplier is

required to confirm the completion period unconditionally. 3.11 Purchaser reserves the right to accept a bid other than a lowest and to accept or

reject any bid in full or part without assigning any reasons. Such decisions by the Purchaser shall bear no liability on the Purchaser whatsoever consequent upon such decision.

3.12 Purchaser shall not be obliged to furnish any information / clarification to unsuccessful Suppliers as regards to non-acceptance of their Bids.

3.13 The i-MCC panel feeders are linked to the centralized PLC based automation system (PLC of M/s SIEMENS make). Hence, make of the intelligent modules and switchgears are all of M/s SIEMENS make only.


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Page 5

Section – 1

General Terms

and

Conditions of Contract


Page 6

GENERAL TERMS AND CONDITIONS OF CONTRACT 1. INTRODUCTION

SDSC SHAR invites tenders in sealed covers from reputed firms with proven ability for DESIGN, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF ROTARY VACUUM DRYER OF 500 LTRS. CAPACITY AND ITS SUB SYSTEMS AS PER TECHNICAL SPECIFICATIONS for SDSC SHAR, Sriharikota.”

2. SCOPE OF WORK AND TECHNICAL SPECIFICATIONS The scope of work is given below and technical specifications are given in the enclosure of this document. The general terms and conditions are given below.

2.1. The details of scope of work: 2.1.1. Detailed design/scheme shall be submitted to the Department for review.

Suggestion or modifications given after review shall be incorporated. Clearance shall be obtained before realization.

2.1.2. Individual sub-systems shall be purchased/realized only after technical review and clearance by purchaser.

2.1.3. Required handling systems for transportation and erection at site. 2.1.4. Submission of detailed work break-up structure with schedules and

resources. 2.1.5. Supplier shall carry out inspection at identified stages and the copies of

such reports after inspection shall be forwarded to Purchaser for review and Approval. The original copies of certificates shall be submitted along with other documents at the time of acceptance testing.

2.1.6. Supply of List of essential spare as per this document. Any other critical spare not mentioned in list has to be suggested by the supplier. The supplier has to ensure the supply of all essential spares and material for trouble free operation of the equipment.The scope of the work is not limited to the above but also includes all the requirements for the fully functioning the system and to meet all the requirements regardless of whether they are explicitly mentioned or not.

3. WORKS UNDER PURCHASER’S SCOPE 3.1.1. Overall layout of equipment and sub systems. 3.1.2. Design Review and clearance: The design report will be subjected to the

review by Purchaser experts committee. 3.1.3. Approvalof Quality Assurance Plan 3.1.4. Clearance for manufacture of interfaces 3.1.5. Stage inspections or third party inspection. 3.1.6. Pre-delivery / dispatch inspection. 3.1.7. Inspection of fully commissioned system. 4. SUPPLIER’s OBLIGATIONS & FUNCTIONS 4.1 SPECIFICATIONS AND DRAWINGS The Supplier shall execute the works in compliance with the provisions of CONTRACT, engineering practices and code requirements.

4.2 APPROVAL OF TECHNICAL DOCUMENTS / DRAWINGS


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Supplier shall prepare and submit the following Documents to SDSC SHAR for clearance after placement of purchase order.

4.2.1. Party shall produce the schedule of drawings and documents to be submitted for review, Approval and information with submission date.

4.2.2. Party shall produce the configuration drawings for SHAR Approval. 4.2.3. Party shall convey Quality Assurance Plan (QAP). The QAP shall list down

various stages of inspection and inspection agency namely supplier quality Control agency & 3rd party inspection agency, if engaged. Elaborate Quality Assurance Plan (QAP) is to be prepared& furnished for review &Approval.

4.2.4. Detailed equipment list, design details and bill of materials. 4.2.5. General arrangement (GA) drawings shall be submitted for Approval. 4.2.6. No activity shall be executed unless Purchaser’s Approval is obtained. The

above documents / drawings shall be submitted in a format Approved by Purchaser. Quality Assurance Plan shall be strictly in accordance with Quality Control Manual and Formats to be provided after the award of CONTRACT.

4.3 DESIGN& SUPPLY OF ROTARY VACUUM DRYER AND ITS SUBSYSTEMS. 4.3.1. Design, Supply, Testing, erection, Integration and commissioning of Rotary

Vacuum Dryer of 500ltrs. capacity and its sub systems shall be as per Section 2.

4.3.2. Any item which may not have been specifically mentioned herein but are needed to complete the equipment / system shall also be treated as included and the same shall also be supplied and erected at no extra cost, unless otherwise specifically excluded as indicated.

4.3.3. All these goods or material shall be supplied or used shall be new and of first quality. Where imported or partly imported goods or material are offered or intended to be used, the fact must be specifically stated and brought to the notice of Purchaser.

4.3.4. Standard items available in the market shall be preferred to meet the requirement rather than specialized/customized item.

4.4 INSPECTION AND TESTING 4.4.1. In general, inspection and test plan is described in chapter-4. In addition,

the following are also required. 4.4.2. The supplier shall identify and inform various stages of inspection

including sub systems, components and bought out items etc., to SDSC SHAR in the form of a Quality Assurance Plan(QAP), which in turn will be Approved by purchaser. The Approved QAP shall be followed subsequently for Fabrication, Erection & Testing.

4.4.3. Purchaser reserves the right to inspect at all phases of Supplier’s operations through its representatives and/or third party inspection agency Approved by the Purchaser. Therefore, it is the responsibility of the supplier to provide the necessary support for the inspection agency and get the works inspected at all stages of work as identified in quality assurance plan. The presence or absence of a Purchaser’s representative does not relieve the Supplier from the responsibility of quality control in all phases of the work. In the event that any of the work done by the Supplier or any


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of the Sub-Supplier is found to be unsatisfactory/ or not in accordance with the drawings, procedures, specifications and standards, upon notice such discrepancy or deficiency, should be rectified at the earliest. The Supplier shall carry out required supervision and inspection as per Quality Assurance Plan and furnish all assistance required by the Purchaser in carrying out inspection work during this phase.

4.4.4. The authorized inspectors of the purchaser shall have access to the premises of the supplier and its sub-contractors at all reasonable times. All the equipment, instruments, tools that are necessary for the inspection shall be provided by the supplier on demand by purchaser’s own inspectors or a third party authorized by purchaser. Inspection by purchaser’s own inspectors or by third party authorized by purchaser shall not absolve the responsibility of the supplier from proper performance of the system and from the guarantee/warranty clauses stipulated in the contract.

4.4.5. Pre – delivery Inspection: As per the procedures detailed in Section-2

4.5 DELIVERY AND STORAGE 4.5.1. Dispatch Instructions given in the Contract shall be strictly followed.

Failure to comply with the instructions may result in delay in payment APart from imposing any other charges as may be deemed to fit.

4.5.2. The Supplier shall be responsible for transporting all the equipment to site, unloading and storage. No equipment shall be delivered without obtaining dispatch clearance from Purchaser. All the equipment shall be properly packed to avoid any damage during transportation / handling / storage.

4.5.3. Party shall undertake the responsibility of the system and its components during transportation to Sriharikota and during erection, testing and commissioning of the same at suitable location identified by SDSC, SHAR and until handing over the system to SDSC, SHAR after its acceptance.

4.6 INSTALLATION 4.6.1. Supplier’s staff shall include adequate number of competent erection

engineers with proven experience on similar works to supervise the erection works and sufficient skilled, unskilled and semiskilled labour to ensure completion of work in time.

4.6.2. Supplier’s erection staff shall arrive at site on date agreed by Purchaser. Prior to proceeding to work, Supplier shall however, first ensure that required/sufficient part of his supply has arrived at site.

4.6.3. Certain material handling equipment are available with purchaser and the same shall be extended on chargeable basis for carrying out unloading and erection at purchaser’s site. However, party shall convey the list of material handling equipment needed for the above purpose. If the required material handling equipment is found unavailable, the supplier shall have to arrange the same by its own.

4.6.4. Erection of equipment may be phased in such a manner so as not to obstruct the work being done by Other Suppliers and / or operating staff that may be present at that time.

4.6.5. During erection, Purchaser’s engineer will visit site from time to time with or without Supplier’s engineer to establish conformity of the work with


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specification. Any deviations, deficiencies or evidence of unsatisfactory workmanship shall be corrected as instructed by Purchaser.

4.6.6. Supplier shall carry out work in a true professional manner and strictly adhere to the Approved drawings. Any damage caused by Supplier during erection to new or existing building shall be made good at no extra cost to Purchaser.

4.6.7. Supplier shall provide the list of spares required for hassle-free operation of the equipment with cost and probable suppliers. Any special tooling used during erection and commissioning is to be supplied at the time of hand-over without any additional cost.

4.7 RECORDS 4.7.1. Supplier shall maintain records pertaining to the quality of erection work

in a format Approved by Purchaser. Whenever erection work is complete, Supplier shall offer erected equipment for inspection to Purchaser’s engineer who along with Supplier’s engineer will sign such records on acceptance.

4.7.2. The complete project, right from component level till the complete system performance tested including sub – assembly shall be properly documented with drawing, configuration drawings, Test certificate etc.

4.7.3. There shall be time to time submission of information /clearance / Approval by the purchaser and all comments shall be duly incorporated.

4.7.4. All such drawing will become part of PRODUCTION MASTER FILE which shall also contain as built drawing, Final Erection, Testing & Commissioning report done at site. 5 copies of PRODUCTION MASTER FILE shall be supplied.

4.8 EQUIPMENT ERECTION 4.8.1. Supplier shall carry out the works in accordance with the specific

instructions given on the Approved drawings/ documents or as directed by Purchaser.

4.8.2. Supplier shall take utmost care while handling instruments, delicate equipment, panels etc., and protect all such equipment on erection.

4.9 DRAWINGS AND O&M MANUALS 4.9.1. Supplier shall submit 5 hard copies &3 soft copies of all the Approved

drawings incorporating any modification / changes made during the execution of CONTRACT. All these drawings shall be marked as ‘As Built’.

4.9.2. Supplier shall submit 5 hard & 3 soft copies of the following documents. 4.9.2.1. Operations manual of the machine. 4.9.2.2. Programs manual. 4.9.2.3. Maintenance manual with drawings, circuit diagrams, interfacing

instructions, trouble shooting and maintenance instructions and spares list with source of supply.

4.9.2.4. Manuals of subsystems 4.9.2.5. Control system Documents On DVD

4.9.3. Submission of the drawings and manuals shall be a precondition for releasing of any final payment due to Supplier.


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4.10 TRAINING

Supplier shall organize training for purchaser authorized persons by covering operation and maintenance of the machine, comprehensive programming at supplier’s premises prior to dispatch as described in detailed in Chapter-4.

5. SCHEDULE OF PRICE 5.1 The quoted price shall include all costs of “DESIGN, SUPPLY, ERECTION,

TESTING AND COMMISSIONING OF ROTARY VACUUM DRYER OF 500 LITERS. CAPACITY AND ITS SUB SYSTEMS AS PER TECHNICAL SPECIFICATIONS”.

5.2 Shop floor testing, packing, forwarding, transport to site, unloading, storage, all risk coverage, erection, commissioning, training, testing & evaluation of equipment including any other cost for proper and complete execution of the CONTRACT.

5.3 CONTRACT prices shall also include travelling expenses, living expenses, salaries, overtime, benefit and any other compensation for engineers, supervisors, skilled, semiskilled workmen, watch and ward staff, laborer and other staff employed by the Supplier, cost of tools and tackles required for erection and other consumable material required, and all taxes, duties, and levies as Applicable on the date of submission of bid.

5.4 Third party inspection if required, will be charged as per actuals. This shall be given separately.

5.5 Price shall be firm & fixed and shall be quoted in INR only. 5.6 Supplier shall quote the prices as per the price bid format enclosed in

Annexure-6 5.7 The rate quoted shall be on FOR SDSC SHAR, Sriharikota basis. 5.8 All rates of taxes/duties/levies applicable with details of percentage and

applicable portion of the price should be spelt out clearly in the offer. 5.9 The taxes Applicable for supply and erection & commissioning shall be

indicated separately in terms of percentage in the price bid. If the offers submitted by the suppliers are silent on taxes, it will be presumed that quoted rates are inclusive of taxes & duties and no claim in this regard will be entertained later.

5.10 Purchaser is eligible for latest tax norms (GST) for indigenous items. This may be taken into account while quoting for items.

5.11 In order to take care of the currency fluctuations, Tenderers are requested / suggested to quote imported items in the currency from where it is being imported. If the tenderer quotes imported items in INR (Indian Rupees) future claim on currency fluctuation shall not be considered.

5.12 In case of foreign suppliers, the prices shall be quoted on DAP (delivery at place), SRIHARIKOTA basis. In case of any change, supplier shall identify the Indian agent and responsibilities related to clearing the consignment, transport of equipment to destination and erection & commissioning at site and all the necessary works till the equipment is commissioned and accepted by Purchaser as per the mutually agreed acceptance plan in the contract document.


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5.13 Supplier shall not indicate any discount separately and quoted price

should be after deducting the discount.

6. DELIVERY TERMS 6.1 The rate quoted shall be on FOR SDSC SHAR, Sriharikota basis. 6.2 In case of foreign suppliers, the prices shall be quoted on FOB/FCA/

Ex-works, SRIHARIKOTA basis. Supplier is responsible for clearing the consignment, transport of equipment to destination and erection & commissioning at site and all the necessary works till the equipment is commissioned and accepted by Purchaser.

7. MODE OF PAYMENT 7.1 In case of indigenous suppliers, all the payments due to Supplier shall

be made in Indian currency by crossed “Account Payee” cheque sent to the registered office of the Supplier. Supplier can submit the banker details and payments will be made through Electronic Clearance System (ECS).

7.2 In case foreign suppliers LC/Sight Draft will be established for supply portion and erection & commissioning portion separately. The agency commission shall be paid in Indian Rupee based on the supplier’s authorization. Any other mode of payment shall be stipulated by the tenderer.

8. TERMS OF PAYMENTS Our standard payment term is 100% within 30 days after receipt and

acceptance of complete system at SDSC SHAR.Wherever payment of

advance is considered necessary or unavoidable, it is allowed at 10%

minimum to maximum 30% to private firms after submission of an

acceptable Bank Guarantee for equivalent value or 40% to

State/Central Govt. Agencies/PSUs against Indemnity Bond.

9. DELIVERY SCHEDULE

Supplier shall follow the following schedule for executing the contract

Sl No Mile Stone Expected time of

completion

T1 Letter of Intent / Purchase order date T

T2 Submission of Configuration and G.A. Drawings

T1+ 4 weeks

T3 Date of clearance of Configuration and G.A. Drawings

T2+ 2 weeks

T4 Submission of final drawings T3 + 1 weeks

T5 Submission of fully configured system for pre delivery inspection at party’s site

T4 + 14 weeks

T6 Installation, Testing & Commissioning

T5 +4 weeks


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9.1. Delivery schedule of item shall be prepared by supplier as indicated above and the compliance shall be submitted in prescribed format enclosed in Annexure 5.

9.2. The Supplier shall inform the Purchaser within 30 days of any occurrence that is likely to cause delay in delivery. The Purchaser shall determine, in the light of circumstances reported, whether or not any respite or modification of the delivery requirements of the contract can be permitted on this account.

9.3. An extension of the time limit for execution or postponement of delivery shall be granted only in the respect of delay, which is not attributable to the fault or the negligence of the Supplier. An extension of the time limit for execution shall be granted to the supplier to the extent that he establishes force majeure events or that any action or inaction on the part of the Purchaser makes the execution of the Contract impossible within the limit specified thereon. In other case and with due regard to the justification provided, the Purchaser may grant respites.

9.4. Tentative foundation details of the equipment such as areas where civil works are to be commenced for the foundation in the building plan, depth of foundation required for each of the item shall be submitted by the party with in three weeks from the date of receiving the purchase order. The party shall submit detailed foundation design, layout drawings and other civil requirements along with the Configuration and GA drawings.

10. LIQUIDATED DAMAGES

In the event of the Supplier failing to complete the work within the delivery period specified in the contract agreement or any extension agreed thereto, the Purchaser shall reserve the right to recover from the Supplier as liquidated damages, a sum of 0.5 percentage per week or part thereof of the undelivered portion of the total contract price of equipment or work. The Total liquidated damages shall not exceed the 10.0 percentage of the total Contract price.

11. EXTENSION OF TIME 11.1 If the completion of deliveries of equipment, work is delayed due to reason

of Force Majeure the Supplier shall without delay give notice to the Purchaser in writing of their claim for an extension of time. The Purchaser on receipt of such notice may agree to extend the Contract period or delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract.

11.2 Both parties shall keep a record of the circumstances referred to above which are responsible for causing delays in the execution of the services and shall give notice to the other party of any such cause as soon as it occurs. An event of Force Majeure, where so ever it occurs, provided it affects either party in fulfilling its obligations under this contract, shall justify the affected party's claim of Force Majeure. Should one or both the parties be prevented from fulfilling their contractual obligations by a state of Force Majeure lasting continuously for more than a month, the parties


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shall consult with each other regarding the future execution of the contract.

12. TAXES AND DUTIES 12.1. GST

GST is applicable as per the government norms at the time of purchase order. Supplier to mention the HSN codes where ever applicable.

12.2. CUSTOMS Customs clearance and other formalities at the port of entry within the country shall be handled by the Supplier at his own cost. Further the transportation from the port to the work of Supplier or site shall be arranged by Supplier at his own cost.

12.3. INCOME TAX Income tax at the prevailing rate as applicable and if applicable from time to time shall be deducted from the supplier's bills as per Income Tax Act and a certificate issued (TDS Certificate).

13. RISK COVERAGE Department will not pay any insurance taken by the supplier. The Supplier shall include the cost of comprehensive risk coverage at his own cost covering the value of equipment including transportation to the site from manufacturer’s works, storage at site, fabrication, erection, testing and commissioning at site. The period of such coverage shall be up to contractual completion period or any extension granted by Purchaser thereof.

14. SECURITY DEPOSIT A Bank Guarantee for the faithful execution of the contract / PO for 10% of

the order value shall be provided immediately within 10 days after receipt of

the order towards the performance of the contract. The Bank Guarantee

should be from a Nationalised / Scheduled Bank in Rs.200 non-judicial

stamp paper valid till the completion of scope of work / supply as per the

order plus 60 days. This will not carry any interest and shall be returned to

you after successful completion of scope of work / supply against your

request. In case of non performance/poor performance the Bank Guarantee

shall be forfeited. If you are not submitted the BG within the specified period,

this order is liable to be cancelled.

15. PACKING AND FORWARDING 15.1. The Supplier shall arrange to have all the material suitably packed

as per the standards & statutes and as specified in the contract. Unless otherwise provided for in the contract, all containers (including packing cases, boxes, tins, drums, and wrappings) used by the Supplier shall be non-returnable.

15.2. All packing and transport charges, transit handling costs, transit risk coverage and transport fees of agents employed at the place of delivery or elsewhere, shall be deemed included in the price to be paid to the Supplier.


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16. WARRANTY The supplier shall provide twelve months warranty for the entire system for a defect liability, after final official handing over. During this period supplier has to provide and adhere to the following:

16.1. This period shall include maintenance, replacement of defective/failed parts at free of cost.

16.2. Supplier has to attend to unlimited breakdown calls. 16.3. Purchaser will not provide any transport/accommodation for this purpose. 16.4. Upon oral or written notification of defects in or malfunctioning of the

goods during the warranty period which require corrective action, Supplier shall send the necessary personnel to job site to supervise and assume responsibility for repairs and/or replacement, if necessary, of the defective goods or material at his own cost. If Supplier does not, within seven (7) days after receipt of notification, take steps to correct the breach, Purchaser may do so at the cost and expense of Supplier. Supplier shall reimburse Purchaser all expenses incurred by Purchaser to repair or replace malfunctioning or non-conforming goods.

16.5. Purchaser has no obligation to discover defects, patent or otherwise, and this shall be sole responsibility of Supplier. Inspection and clearance for shipment by Purchaser’s inspectors or Inspection agency appointed by Purchaser shall not relieve Supplier of any of his obligation and duties under the terms and conditions herein.

16.6. Where defects items are replaced by new ones, the full warranty period stipulated in the contract shall Apply to such replacement items as from the date of their delivery.

17. GUARANTEES: The Supplier shall guarantee that the equipmentfurnished by him are in conformance with the requirement of the specifications. Goods covered by the contract shall be free from defects in design, materials or workmanship for a period of twelve months from the date of successful commissioning & acceptance by Purchaser.

18. PERFORMANCE BANK GUARANTEE A Bank Guarantee for 10% of the order value shall be provided

immediately within 10 days after supply or along with supply towards the

performance of the system. The Bank Guarantee should be from a

Nationalised / Scheduled Bank in Rs.200/- non-judicial stamp paper valid

till the successful completion of warranty period plus 60 days. This will not

carry any interest and shall be returned to you after successful completion

of warranty period against your request. In case of non performance/poor

performance the Bank Guarantee shall be forfeited.

19. ARBITRATION In the event of any dispute/s, difference/s or claim/s arising out of or

relating to the interpretation and application of the Contract, such dispute/s or difference/s or claim/s shall be settled amicably by mutual consultations of the good Offices of the respective Parties and recognizing their mutual interests attempt to reach a solution satisfactory to both the


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parties. If such a resolution is not possible, within 30 days from the date of receipt of written notice of the existence of such dispute/s, then the unresolved dispute/s or difference/s or claim/s shall be referred to the Sole Arbitrator appointed by the Parties by mutual consent in accordance with the rules and procedures of Arbitration and Conciliation Act 1996 as amended from time to time. The arbitration shall be conducted in Bengaluru in the Arbitration and Conciliation Centre –Bengaluru (Domestic and International) as per its rules and regulations. The expenses for the Arbitration shall be shared equally or as may be determined by the Arbitrator. The considered and written decision of the Arbitrator shall be final and binding between the Parties. The applicable language for Arbitration shall be “English” only.

Work under the Contract shall be continued by the CONTRACTOR during the pendency of arbitration proceedings, without prejudice to a final adjustment in accordance with the decision of the Arbitrator unless otherwise directed in writing by the DEPARTMENT or unless the matter is such that the works cannot be possibly continued until the decision (whether final or interim) of the Arbitrator is obtained.

20. DISCLOSURE AND USE OF INFORMATION BY THE SUPPLIER

Supplier shall take all necessary steps to ensure that the requirements of the contract or any specification, plan, drawing, pattern, sample or information supplied by, or on behalf of, the Purchaser in connection therewith shall not be disclosed to any person other than a person employed or engaged by the Supplier, whether under sub-contract or otherwise, for the performance of the contract.

21. APPLICABLE LAW AND JURISDICTION The laws of India shall govern this contract for the time being in force. The Courts of Andhra Pradesh, India only shall have jurisdiction to be with and decide any legal matters or disputes what so ever arising out of the contract.

22. FORCE MAJEURE Should a part or whole work covered under this agreement be delayed due to reasons of Force Majeure which shall include legal lockouts, strikes, riots, civil commotion, fire accident, quarantines, epidemic, acts of God and Government, embargoes, the completion period for work, equipment referred to in this agreement shall be extended by a period not in excess of the duration of such Force Majeure. The occurrence shall be notified by either party within reasonable time.

23. SAFETY AND SECURITY Supplier shall follow the safety regulations / codes or safety instructions issued by PURCHASER and shall take necessary measures at his own cost. The contractor personnel have to undergo security checks by security force i.e. CISF. All the working personnel shall comply with code of conduct during their stay inside the SHAR campus.

24. GENERAL 24.1 SITE DETAIL


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24.1.1 The indented “Rotary Vacuum Dryer and its sub systems” is to be erected inside a facility in SDSC SHAR, Sriharikota, theplace” Sriharikota” is 20 km East of Sullurupeta (nearest town) which is 80 km North of Chennai, Tamilnadu, INDIA.

24.1.2 SDSC SHAR, Sriharikota is prohibited place. Hence, no contractor, working personnel will be allowed to stay and they have to be accommodated in Sullurupeta by his own arrangement.

24.1.3 The contractor may have to transport working personnel on day to day basis by his own arrangement. Location of the site is worked out to be 30km(Approx.) from Sullurupeta.

24.1.4 The contractor personnel has to undergo security checks by security force i.e. CISF

24.1.5 All the working personnel shall comply with code of conduct during their stay inside the SHAR campus.

24.2 POWER SUPPLY

Electrical power provided by the purchaser during installation is NOT chargeable subjected to availability &Approval. Reasonable quality of normal power will be made available at one point (415V, 3 phase, 50 Hz). However, onward distribution shall be done by the supplier,inclusive of required size of cable to tAP supply from the point shown by the department. All electrical installation by the supplier shall be as per safety regulation & standard and will be subjected to purchaser inspection &Approval.

24.3 WORK RULES Generally, NO work shall be carried out during night or public holidays unless a written permission is obtained from Purchaser.

24.4 SITE CLEARANCE Upon completion of work, Supplier shall remove all his equipment and material from the site within one month or time mutually agreed. Supplier at all times shall keep site in clean condition and remove all unwanted material at regular intervals. In case supplier fails to remove all his equipment and material within the mutually agreed time it is deemed that Purchaser will arrange to remove the same at the supplier’s cost besides imposing penalty for failure.

24.5 ACCOMMODATION Very limited accommodation may be provided by Purchaser to senior supervisory staff of the Supplier on chargeable basis subject to availability. Supplier shall make his own arrangement for accommodation & canteen facility for all its staff, technicians, labor & workers. Transportation shall be arranged by Supplier at his own expenses for entire staff.

24.6 MEDICAL FACILITIES No medical facilities will be provided by Purchaser at site for Supplier's site personnel. Supplier shall make his own arrangement at his own expenses for medical facilities for site personnel.

24.7 WORK PROGRAMME


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The supplier along with proposal shall give a preliminary programme schedule for executing the contract as per the scope of work. Upon award, supplier shall prepare a detailed programme schedule for review / Approval by Purchaser. Supplier as per exigencies of work shall revise and update programme periodically. Monthly progress review meeting will be conducted alternatively at purchaser / supplier site

24.8 SUB-CONTRACTS 24.8.1 Whole of the work shall not be subcontracted. 24.8.2 The portion of the work for which the supplier is not expert, shall

be sub -contracted to proven / reputed OEM in that field. Such sub- contract if any shall be given with prior Approval of the purchaser including choice of subcontractor.

24.9 CHANGES AND MODIFICATION TO SPECIFICATIONS, DESIGNS, DRAWINGS AND QUALITATIVE / QUANTITATIVE REQUIREMENTS.

24.9.1 Supplier shall obtain Approval for the designs and drawings from the Purchaser before initiating the action for procurement / fabrication.

24.9.2 Change in make/model for bought item is NOT allowed unless Approved by purchaser.

24.9.3 Purchaser is free to modify the designs or drawings during design review. Party has to carry out one time modifications at each stage without any extra cost and obtains the Approval from Purchaser. Two levels of design reviews are contemplated viz. preliminary design review and detailed design review to meet overall specification of the machine & sub system.

24.9.4 The Purchaser reserves the right at any time to modify the Quantitative Requirement, Specifications, patterns or drawings relating to the work covered by the contract. The Supplier shall inform the Purchaser, within 15 days, of any objection/reservation to the modifications required.

24.9.5 Unless the Purchaser directs otherwise, the Supplier shall in either case, submit within a reasonable time limit to be specified by the Purchaser, an estimate of the effect of any such modification in the cost of performance of the contract and/ or on the delivery schedule.

24.9.6 Any amendment to the contract, which may be necessary in this respect, will be established within a reasonable time in the form of an Amendment to Contract to be signed by both parties.


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24.10 CANCELLATION

GENERAL RULE:

The Department shall have the right at any time to cancel a contract either wholly or in part by giving written notice by registered mail. From the time of receipt of the written notice the Bidder shall undertake to observe the instructions of the Department as to the winding up of the contract both on his own part and on the part of his sub-bidders.

WITHOUT FAULT OF BIDDER:

In the case of cancellation of a contract by the Department without any fault of the Bidder, the Bidder shall on receipt of Department's instructions immediately take the necessary steps to implement them. The period to be allowed to implement them shall be fixed by the Department after conclusion with the Bidder and, in general, shall not exceed three months.

Subject to the Bidder confirming, Department shall take over from the Bidder at a fair and reasonable price all finished parts not yet delivered to the Department, all unused and undamaged material, bought-out components and articles in course of manufacture in the possession of the bidder and property obtained by or supplied to the Bidder for the performance of the contract, except such material, bought-out components and articles in course of manufacture as the bidder shall, with the agreement of the Department, elect to retain.

WITH FAULT OF BIDDER:

The Department reserves the right, after full consideration of all relevant circumstances, including the observations of the bidder, to cancel a contract in any of the following circumstances.

(a) In the event of the Bidder's failure to meet

(i) The Technical requirements of the Bidder.

(ii) The Progress and/or delivery requirements.

(b) If the Bidder has not observed the provisions of the contract concerning the disclosure and use of information provided by the Department.

(c) If the Bidder fails to comply with the provisions of the contract concerning the equipment, supplies and technical documents made available by the Department.

(d) If the Bidder transfers his contract without the Department's authorization or concludes sub-contracts against the Department's explicit directives.

(e) In the event that Bidder unjustifiably repudiates the Contract or fails to ship or dispatch all or part of the goods ordered for reasons other than those attributed to the Department’s actions or as provided in the Force Majeure clause, the Department may, by giving an appropriate notice in writing to the Bidder, fix a Date of Essence by which the Bidder shall complete the dispatch in full. If the Bidder fails to do so, the Department, in addition to his right to recover Liquidated Damages in terms of the Contract, shall also have the right to cancel this Contract and make substitute purchases from other


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sources. If the goods are in a partial state of fabrication, Department may have the fabrication completed by other means, in which event Bidder shall be liable to Department for the additional expenses incurred thereby, but shall not have any claim on savings, if any, in such cases.

In the event of such cancellation, the Department shall unless otherwise specified in the contract, only pays.

- In the case of a fixed-cost contract for the supply of equipment or material. The contractual value of items delivered and accepted under the contract before receipt of notification of cancellation, or to be accepted under the special conditions of cancellation.

- In the other cases a fair and reasonable price in respect of such work as has been carried out prior to the receipt by the Bidder of notification of cancellation.


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Section – 2

Technical Specifications


Page 21

Chapter-1

Technical Specifications of RVD 500 liters and its subsystems


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1.1 Introduction

Ammonium perchlorate (AP) is used as oxidizer in propellant. AP is explosive and hygroscopic. In order to reduce the moisture content of AP, it is heated and dried under vacuum using a Rotary Double Cone Vacuum Dryer (RVD). Also the same is used for carrying out blending operation.

AP fine powder is loaded in to the Rotary Vacuum Drier (RVD) and heated to the required temperature (70 ± 5 °C) by using the hot water circulation inside the RVD jacket. The hot water tank is located in service room and hot water is pumped to RVD jacket by using the centrifugal pump and the approximate distance from hot water tank to RVD is 100 meters. The temperature of the water in hot water tank shall be maintained at 70 ± 5oc. The time required to heat the AP inside RVD using the hot water circulation is 45 to 80 min. The temperature inside the hot water tank is controlled by using suitable temperature controller and is monitored and controlled from control room, ~90-100metersaway from the service room. After completion of the heating cycle, vacuum, with heating cycle continuing, is applied to RVD by using the vacuum pump available in service room. Vacuum of 200-300 mm hg shall be maintained in RVD by using the suitable controls at vacuum pump and same shall be monitored and controlled from control room. The vacuum cycle is 15 to 30 min. After completion of heating (water circulation) + vacuum cycle, RVD is purged using nitrogen (N2) gas to break the vacuum. It shall be operated from control room as well as locally. After completion of heating cycle and vacuum cycle, a sample is collected from RVD and sent for lab for moisture analysis. Alumina (Aluminum Oxide, anti caking agent), a very fine powder is added to the AP fine inside RVD by opening top lid.TheAP fine is blended with alumina by using RVD simply by rotating for a period of 30 to 45 min. After completion of blending cycle, the material is unloaded from RVD into bin through vibroscreenby pneumatic butterfly valve with manual override. The valve shall be operated from the remote control room and status of the valve need to be interfaced with the PLC and SCADA using suitable sensors like micro switches / proximity sensors. The valve shall be ATEX or equivalent approved.

RVD is multi walled chamber. The outermost jacket is packed with insulation material. The inner most jacketsare for circulation of heating medium. The chamber host material to be dried. It should be provided with SS cladding.

Dried AP is check-screened using Vibroscreen to remove or prevent any over-sized/foreign particles. Vibroscreen is employed at the outlet of RVD using proper coupling/conveying chutes. Dried AP after screening is collected into a flexible container/SS bin.

1.2 MATERIAL TO BE HANDLED: 1.2.1. The material to be handled is AP. AP is an oxidizer and hazardous and hence

any mechanism that causes friction, excessive heating and contamination shall be strictly avoided.

1.2.2. The equipment shall be designed to dry AP under vacuum using hot water as heating medium circulated in a Rotary vacuum drier.

1.2.3. Another material, aluminum oxide is added to dryAP and blended. This is abrasive in nature.


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1.2.4. The above blended material has to be pass throughvibroscreen to a SS Bin/ Flexible bag positioned on trolley.

1.2.5. All material contact parts shall be made of SS304 L. Equipment and supporting system in Hazardous Bay shall conform to Zone I, Group IIA, IIB,T4 temp classification.Either Flameproof (Ex-d) or Intrinsically safe system as applicable shall be used .

1.2.1 AMMONIUM PERCHLORATE: 1.2.1.1. UN Number : UN 1442 1.2.1.2. Average Particle Size : 330 -360 µm – Coarse Grade 1.2.1.3. 45-55 µm – Fine Grade 1.2.1.4. Bulk Density : 1.2 gm/cm3 Coarse Grade

0.6 gm/cm3 Fine Grade 1.2.1.5. Hardness of Material : 2-3 on Mohs Scale 1.2.1.6. Maximum qty of material : 180kg (fine grade) or 360 kg (coarse grade) 1.2.1.7. Moisture content of material before drying: Maximum-0.1 % 1.2.1.8. Moisture content of material after drying: Maximum – 0.01 % -0.02 %

1.2.2 ALUMINUM OXIDE: 1.2.2.1. Average Particle size : Max. 10 µm 1.2.2.2. Max Quantity : 3 kg (Will be added to AP) 1.2.2.3. Type : White free flowing powder. It is also as

abrasive. 1.2.2.4. Bulk density : 0.8 gm/cm3.

1.3 SYSTEM READINESS: 1.3.1 RVD chamber will be washed with water and allowed to dry. The chamber will be

inspected for any abnormalities. 1.3.2 No-load trial run will be carried out to test functionality of hot water tank, water

pumps, vacuum pumps, RVD drive system and control &monitoring system elements.

1.3.3 Necessary interlocks will be checked. All relevant data (Input voltage, current levels, RVD motor RPM, RVD shaft RPM, current values of RVD motor, vacuum pump, hot water pumps etc)will be measured / monitored from control room.

1.3.4 Vibroscreen will be washed with water and allowed to dry. The chamber will be inspected for any abnormalities.

1.3.5 To test functionality of vibroscreen no-load trial will be carried out.

1.4 AP PROCESS DETAILS:

1.4.1 AP drying AP drying process operation comprises of two cycles, Heating cycle & vacuum cycle. Heating cycle: Hot water is circulated at 65 -75OC for 1 hour. During that time RVD will be tumbled. Vacuum cycle: Vacuum will be applied to maintain chamber pressure of 200-300 torr with Hot water circulation and tumbling as earlier for a period of 15 minutes.


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1.4.2 AP blending

AP blending process operation comprises of one cycle. Pre-weighed aluminium oxide will be added to the above dried material and will be tumbled to attain uniform blending for 25 minutes.

1.4.3 AP sieving

At the end of blending cycle, material will be unloaded to SS container/FIBC through bottom outlet valve of RVD through vibroscreen.

1.5 SCOPE OF SUPPLIER

This section covers the general requirements for design of RVD with all subsystems, procurement of raw materials, preparation of detailed drawings, manufacture, testing & inspection at contractor’s works, packing, forwarding, transportation, transit insurance, unloading at site, erection, testing & commissioning of Rotary Vacuum Drier and its subsystems as per specifications in this document, enclosed data sheets, drawings& other documents. 1.5.1. Design, manufacture, testing, supply, erection and commissioning of Rotary

vacuum drier and its subsystem as per given specification. The scope includes supply and installation of all necessary equipment, in RVD bay and service room.

1.5.2. Any other equipment/ parts/ components, which are not mentioned in specification but required for smooth operation of the system shall be considered included and to be supplied and installed without additional cost. The list of such equipment/ parts/ components shall be submitted for department Approval. Any other equipment/ parts/ components that are suggested by vendor as optional for safe and smooth running of system may be submitted along with offer.

1.5.3. All the piping to and from the RVD to necessary equipment is in suppliers scope. The size, material and thickness of piping shall be Approved by department. Material test certificates/mill certificates for all raw materials used for fabrication of the RVD and its subsystems including piping should be produced and Approved before starting the fabrication work. The same has to be submitted at the time of supply.

1.5.4. High quality TIG welding is to be adopted for all welding works. Forming is to be done with minimum no. of pieces. Sheet metal forming plan should be submitted for Approval.

1.5.5. Necessary pipe laying works like clamping is under supplier’s scope. Submission of necessary GA drawings, P& ID drawing, piping layout, etc after award of contract to department and obtaining Approval before commencement of fabrication is in scope of supplier.

1.5.6. Party shall submit project execution plan along with their offer, detailing the methodology of contract execution.

1.5.7. Factory Acceptance tests (FAT) & Site Acceptance tests (SAT) to meet the design specifications & functional requirements.

1.5.8. Supply of all spares and tools required for trouble free maintenance.


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1.5.9. Powering the RVD including all its sub-system & Supply of Motor Control Centre is in the scope of supplier.

1.5.10. Entire system control and data acquisition of RVD and its sub systems are through PLC & SCADA system. Required interface & cable supply, laying and termination is in supplier’s scope. Supply of PLC & SCADA system is in the scope of purchaser.

1.6 INTERFACES WITH EXISTING SYSTEM

A working RVD of 200 lt. capacity is available in the existing building. Existing hot water system and vacuum system shall be utilized for this 500 RVD also. A line shall be tapped from the existing piping system to support hot water and vacuum system to run RVD.Supplier shall ensure design sufficiency of existing system to meet the requirement. The piping, sub system specification, sensor, cabling etc shall be chosen accordingly. supplier can visit site for studying the existing system configuration and details.

The details of existing system to the possible extent are provided below.

1.6.1 Hot water tank Capacity : 1.5 m3

Quantity : 2 nos

MOC : SS304

No. of heater banks : 2

Capacity of heater banks : 40 kW, 30 kW

Type of control(On-Off/thyristor) : On-Off

Inlet pipe size : 100 NB, 80 NB

Outlet pipe size : 80 NB

Temperature sensor : RTD

Insulation thickness : 50 mm

Insulation material : Glass wool

1.6.2 Hot water pump

Make : Kirloskar

Model no : KDS-1040+

Quantity : 3 nos

Type : Centrifugal

Capacity : 9.5-23.5 lps

1.6.3 Vacuum pump

Make : PPIS

Quantity : 3 nos

Type : Two stage water ring

Model : VWS-75II

Capacity : Max. suction capacity:175 m3/hr Max. vacuum with closed suction:40 torr


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1.7 Technical Specifications Table 1

Rotary Vacuum Drier

Description Essential Specification Compliance (Yes/ No)

Quantity : 1 No

Location : Indoor

Material to be dried : Ammonium Perchlorate

UN Number :1. APCoarse : UN1442 2.AP Fine : UN 0402

Average Particle size

:1. APCoarse : 330 – 360 µm 2. AP Fine : 45 – 55 µm

Gross capacity : 500ltrs

Maximum loading capacity suggested

: 1. 360 kg of AP Coarse 2. 180 kg of AP Fine

Density of material : 1.95 gm/cm3.

Bulk density : 1. AP Coarse: 1.2 gm/cm3

2. AP Fine: 0.6 gm/cm3

Heating cycle per batch

: 60 min or to be specified based on design

Vacuum cycle per batch

: 15 minorto be specified based on design

Working volume : 300lts (Minimum)

Size of RVD total : To be specified by supplier or to be specifiedbased on design

RVD shaft RPM : 5 – 7 preferably

Type : Double cone, Double shell, water jacket type

Operating temperature of RVD

: 75 to 85° C

Design temperature of RVD

: 10 to 100 deg C or to be specified

Operating pressure of RVD

: 50 torr to Max. 1 ksc gauge

Design pressure of RVD

: 50 torr to 3 ksc

Operating pressure in jacket

: Max 3.0 ksc

Design pressure of jacket

: Max 4.5 ksc or to be specified as per the pressure vessel design


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Operating temperature in jacket

: 75 to 85 °C

Design temperature in jacket

: 100° C or to be specified

Thickness of shell (inner most part )

: As per design (Minimum 8 mm)

Thickness of jacket (middle part)

: As per design (Minimum 8 mm)

Thickness of insulation cover (SS cladding)

: As per design (Minimum 16 gauge)

RVD bowl details : : Middle cylinder, top cone and bottom cone dimensions are to be specified. Inlet port and outlet port size shall be specifiedand approved by department.

RVD bowl internal baffles

: Baffles shall be welded with weld pads and runs centrally to the RVD body, at a helical pitch. Baffles help to break the cascading fall of the material and aids mixing/blending.

No. of baffles : As per design

Vacuum arm and size

: Details shall be provided and to be avoided the cantilever bending to vacuum pipe. Height shall be designed on the basis of 70% occupancy

Inlet &Discharge valve

: Butterfly valve shall be provided.

RVD body finish : Details shall be provided for inner surface & outer surface. (Inner : electro polish &Outer :min. 180 grits )

Jacket details : Details of the jacket pipe lines and flow path of water inside the jacket shall be provided.

De-scaling of jacket pipe lines

: suitable de-scaling provision and procedure shall be provided

Insulation details : Type, MOC & thickness to be specified. Formed insulation is to be used for pipe sections, formed/mat insulation pads can be used for shell portion. has to be used for The outside temperature of RVD shall not be more than 30OC Thickness of insulation: As per design

Jacket nozzle : details shall be provided for drain out of water

Interconnecting : Details shall be provided for all pipe lines


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pipe lines for vacuum, hot water lines etc and MOC: SS-304. Suitable insulation shall be provided for hot water lines.

Total weight of system

To be specified by supplier

MOC of RVD chamber

SS316 L/SS316

MOC of RVD Jacket

SS304 L

MOC of Insulation Jacket (cladding)

SS304 L

RVD Shaft details : EN19 with chrome plating/SS for corrosion resistance and hardness shall be not less than 55 (HRC) Shafts shall be designed with high rigidity & low angular twist not more than 0.1 deg per meter length

Shaft alignment : RVD shell (double cone) shall be fabricated ensuring that it will run true and concentric in shaft mountings and openings. Dial gauge test to be conducted to verify the same

Drying temperature for material

: 70± 5deg C

Half cone of bottom conical portion

: Maximum 30O with vertical(semi included angle)

Incoming power cable

Need to be tapped from the existingi-MCC

itself. Length required ≅ 100 m The cable is of suitable rated copper cable with GI armored.

Earthing Equipment need to be earthed with suitable/double earthing as per the latest IS

Cable Tray Need to be planned for the cables which are running in outside the trenches. The same need to be covered.


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Drive assembly for RVD

: Detailed drive assembly shall be specified including the following design details: a. Motor details: b. Gear box details: c. Chain details:(It is preferred to have

direct drive system) d. Sprocket details: e. RVD shaft drive details: f. Mounting details: g. Other details and load calculations for

arrived HP: h. Drive shaft details and load

calculations :

Support frame : Details shall be provided for support frame for the drive unit and covering all the seals etc.

Dust separation : Necessary plan for dust separation should be provided. Cyclone separator details shall be provided if cyclone separator is used. Receiver details shall be provided in vacuum line for trapping the dust and moisture.

Monitoring Parameters

1. RVD Inlet Water Temperature- Temperature gauge, temperature transmitter with local /in built display.

2. RVD Outlet Water Temperature- Temperature gaugetemperature transmitter with local/in built display

3. RVD Vacuum-Vacuum gauge, pressure transmitter with local display

4. RVD RPM 5. Other parameters as suggested by

supplier for monitoring health of equipment

Additional features There should be a provision to measure temperature of material inside RVD conforming to hazardous area Zone I, Group IIA, Group IIB.


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Table 2 Drive system for RVD

Compliance (Yes/ No)

� An Electric Motor (flame proof) with suitable gear system is to be designed for rotating the RVD.

� The motor should be 750/1000/1500 rpm (syn) with suitable gear to achieve 5-7 rpm at shaft or to be specified based on design and approved by department

� The Electric motor is powered through VVVF drive for fine end rpm control however, the operating frequency of drive should be kept above 10Hz for 5-7rpm at shaftor to be specified based on design and approved by department

� The motor capacity should be selected such that only 80% of rated currentshould flow at full load.

� Specification of motor & gear is given below


Quantity 1 No

ELECTRIC MOTOR SPECIFICATION

Make Kirloskar/Crompton Greaves/Bharat Bijili/ CEMP/ Marathon/any reputed make

RPM � 750/1000/1500 as per the design requirement of mechanical systems like gear box etcor to be specified based on design and approved by department

Power transmission mode

Gear box with sprockets and chain. Direct drive is preferred.

Motor capacity The motor capacity should be selected such that motor shall draw only 80% of rated current at full load. Design calculations to be submitted towards arrival of motor power rating and approval to be obtained.

Motor type Flameproof induction motor, suitable for VVVF drive based operation, i.e., Inverter duty. Necessary certificate for flameproof enclosure and inverter duty shall be supplied.

Operating Voltage

415 V ± 10 %, 3 Phase at Synchronous speed

Operating Frequency

50 Hz ± 5 % at Synchronous speed.

Hazardous zone

operation

Ex Proof, Zone I, Group IIA, Group IIB compatible

Duty class Continuous

Protection IP 65 or better

Temperature classification

T4 or better


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Insulation class Class F and temperature rise limited to class B

Thermistor Two nos. embedded in windings to monitor winding temperature and trip system upon high winding temperature.

Connector Suitable for Armoured copper conductor of selected cable size to be terminated using double compression flameproof gland


Remarks Voltage rise time shall be more than 0.1µs, Peak insulation voltage minimum 1400 V Suitable for VFD operation considering factors like voltage rise time, peak insulation voltage and bearing currents caused by VFD. The motor shall be suitable inverter duty operations.

MECHANICAL SPECIFICATION

RPM � 5-7 RPM at shaft endor to be specified based on designand approved by department

Gear Box

Gear type Gearbox shall be with Helical or Bevel-Helical gear. (Worm gear is not acceptable)

Gear box design Gearbox torque and power rating shall be selected based on motor power & torque (Full load torque) rating with service factor of minimum 2. Gearbox shall be designed to take sudden / impact loadings of material in RVD

Thermal rating Thermal rating of gearbox shall be sufficiently selected such that gearbox surface temperature shall not raise more than 25 °C above ambient temperature of 22 °C.

Sealing arrangement

Gearboxes shall be provided with double oil seal (2nos. of oil seals) with dual lip & greasing arrangement. No leakage of oil or grease is allowed.

Power transmission mode

Direct drive is preferred.

Couplings/chains

Couplings/ chains

Couplings, Gearbox, Gears / Chains shall be selected with sufficient strength and rigidity to withstand jerky motions resulted from impact of material in RVD shell (unbalanced loads). Coupling shall have service factor of 2 on motor kW. Make of Couplings : FENNER. M/s Love-joy, M/s KTR Make of Chain : Reynold / Roll-On /

Diamond/equivalent with the approval of


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department.

Additional remarks

All drive components shall be mounted on rigid &

leveled bases and shall ensure smooth, no

vibration & less noise operation. All the drive

system shall be enclosed in dust tight enclosure

and if required proper cooling shall be provided for

electric motor with due care.

Thermistor Relay

Independent Thermistor Relay need to be used. ALARM, TRIP and Reset provision shall be available. Even remote reset provision also shall be provided.

Gear box Make M/s PREMIUM –GREAVES/ELECON / SHANTHI/ equivalent with the approval of department.


Plummer block

Plummer block Pillow (plummer block) bearings of suitable size (shaft) & capacity shall be selected for minimum service life of 50000 hrs. Make of plummer block bearings shall be : M/s SKF / FAG/ equivalent with the approval of department.

SPECIFICATION OF RPM SENSORS & POSITION SENSOR

Quantity 1 Nos each

Make Pepperl& Fuchs

Description Sensor, suitable converter, cable and other necessary accessories are in the scope of supplier.

Hazardous zone operation

Flame proof, Zone I, Group IIA, Group IIB compatible


Need to be tapped from the existingi-MCC itself.

Length required ≅ 100 m The cable is of suitable rated copper cable with GI armored.


Cable Tray To be provided with cover.


Page 34

Description Table 3

Essential Specification Compliance (Yes/

No)

Rotary joints

MOC a. Material of construction for rotary joints shall be SS304 L / SS316 L

b. Highly durable, reliable rotary joints shall be provided for Water and Vacuum. The make of rotary joints : M/s Deublin. Selection criteria and model shall be submitted during design phase.

c. Zero leakage of fluid shall be ensured in rotary joints. This shall be demonstrated during inspection / commissioning of RVD.

d. Spare seal kits (each two nos) for rotary joints shall be supplied along with RVD

Selection Highly durable, reliable rotary joints shall be provided. The make of rotary joints : M/s Deublin. Selection criteria and model shall be submitted during design phase.


Need to be tapped from the proposed i-MCC itself.

Length required ≅ 25 m The cable is of suitable rated copper cable with GI armored.


Cable Tray Need to be planned for the cables which are running in outside the trenches. The same need to be covered.

Table 4 Pipe lines and valves


Quantity a. Existing hot water pipes should be utilized for supply of hot water to RVD. However, tapping shall be made from the existing nearby pipelines to circulate hot water inside RVD.

b. Existing Vacuum lines should be utilized for supply of Vacuum to RVD. However, tapping shall be made from the existing nearby pipelines to create vacuum inside RVD.

c. Pipe lines for breaking vacuum from manifold.

Length a. ~20 m, b. ~20 m, c. ~10 m

MOC a. SS, b. SS, c. SS

Insulation Hot water lines shall be suitably insulated for hot medium


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Valves Flanged Valves shall be provided in hot water lines and vacuum lines of make L & T /AUDCO/VIRGO

Analog gauges

Analog gauges shall be provided for temperature measurement of hot water at RVD inlet and outlet and also vacuum measurement apart from digital sensors. Analog gauge also shall be provided to measure the hot water line pressure apart from digital sensor. Preferred make is WIKA/Waree/Forbes Marshal

Testing Standard

Pressure Test: IS2825, Flanges & Joints: IS131589, Class 150, SORF

Additional Remarks

All the necessary pipe welding, fabrication and erection, DP testing, screws, bolts, clamps, mounting brackets, tools, consumables, etc is scope of supplier. Material test certificates shall be provided. All the hot water lines shall be thermally insulated using pre-formed Rockwool pipe insulation material of minimum 1-inch thickness. Aluminum cladding with screws shall be provided over the insulation. Compressed Asbestos Fibre (CAF) gasket of 3 mm minimum thickness shall be used for flange joints. Wherever required strainer shall be used.


Page 36

Table 5 Special tools

Sl No.

Description - Essential Specification Compliance (Yes/ No)

1 Bearing puller- Suitable for bearing Qty.- 1 no.

2 Spanner- Suitable for assembly and dismantle of RVD parts Qty.- Two Sets


Page 37

Chapter-3

Instrumentation systems


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1. INSTRUMENTATION SYSTEM FOR RVD: 1.1. The party should supply and mount the field elements (sensors/ transmitters/

actuators) to monitor and control various process parameters mentioned in the technical specifications. Party shall provide compliance as provided in Annexure-3

1.2. The field element cables shall be routed through stainless steel cable trayswith cover (minimum 200 mm width and 50 mm depth) and terminated at the Ex-proof junction box in RVD bay with proper ferruling. The Ex-proof junction box and cable trays with necessary cable glands shall be supplied by the party.

1.3. Actual cable length will be based on the cable routing plan and position of the field junction box/field instruments/iMCC to PLC panel in control room.HoweverMinimum cable length of 100meter shall be considered.

1.4. Laying of cable between field instruments, iMCC and PLC is in the scope of supplier.

1.5. Digital output command/input status to iMCC should be though Profibus as well as Digital output/input module from PLC. Laying of cable for the same is in the scope of supplier.

1.6. One no.of flameproof emergency switch (OFF) to be provided in the RVD bay and should be interfaced with data acquisition system.

1.7. The party should be present during the interfacing of field elements, drives and iMCC with the Data Acquisition & Control system.

1.8. The party must demonstrate the total functionality of the system along with the control system.

1.9. The Bill of Material for instrumentation and control system must be submitted along with Technical Bid.

1.10. The party must fill in compliance statement Annexure-3 and submit it along with Technical Bid.

1.11. Deviations, if any shall be listed out separately as per the Annexure-7 1.12. The party should submit the following documents for design review and make the

necessary updates suggested by the Purchaser 1.12.1. Bill of Material for instrumentation system 1.12.2. Data Sheets for all items 1.12.3. Detailed P&ID of the system 1.12.4. Mounting Details of all field elements 1.12.5. All the instruments, cable, connectors will be inspected by purchaser prior

to dispatch. 1.12.6. The list of parameters to be monitored and field elements are tentatively

described in section Table 1. 1.13. All field elements used to monitor / control the various process parameters shall

be ATEX approved/ certified intrinsically safe for use in Explosive environment. All

sensors/transmitters are to be 24V DC loop powered ( 2 wire configuration). The

supplier has to provide calibration certificates and ATEX/intrinsic safe certificate

from standard agencies for all supplied items.

1.14. Where ever redundant sensors are to be provided, it is mentioned explicitly in the below list

1.15. Interfaces between iMCC and data acquisition system is through armouredProfibus cable and Profibus connector is in the scope of supplier.

1.16. Interfaces between field elements and data acquisition system is in the scope of the supplier.


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1.17. All transmitters shall be SMART with HART protocol support to interface them with data acquisition system.

1.18. MIL connectors should be used for the termination of allthe interfaces to the data acquisition system is in the scope of supplier.

1.19. The internal temperature of RVD is to be monitored via K-type ungrounded twin thermocouple with stainless steel sheathing. Multiple numbersof sensors shall be provided over a suitable fixed mounting arrangement inside RVD. The number of sensors shall be specified along with mounting details during design review phase.

1.20. Any other sensors/ equipment/ components, which are not mentioned in specification but required for monitoring / control operation of the system shall be considered and to be supplied and installed without additional cost.

1.21. All control valves shall be provided with isolation and manual bypass 1.22. Status of all manual valves shall be interfaced to Data Acquisition System through

mechanical limit switches/Proximity sensor.

Table 1:List of parameters to be monitored

Sl No

Parameter Sensor Redundancy Requirement

Total Qty Make

1. Internal Temperature of RVD

K type twin sensor

Yes To be specified by supplier & verified and approved by department.

Emerson/Wika

2. RVD rotational position

Angular encoder with Profibus interface

No P&F

3. RVD inlet water temperature sensor

4 wire duplex RTD with Class A accuracy and temperature transmitter

No

4. RVD outlet water temperature sensor

4 wire duplex RTD with Class A accuracy and temperature transmitter

No

5. RVD bearing temperature sensing

Temperature sensor and transmitter

No Thermistor/Thermcouple with transmitter (4-20mA)

6. Flow sensing in the inlet and outlet lines

Flow switch cum transmitter

No IFM/WIKA

7. RVD vacuum Vacuum transmitter

Yes Emerson/IFM

8. Vacuum Vacuum Yes


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chamber transmitter

9. Line Currents and voltages of all motors

Through iMCC No

10. On/Off / Trip status of all motors

Through iMCC No

11. iMCC Mode Selection status

Through DI signal and IS isolators

No P&F

12. On/Off status of manual valves

Proximity sensors and IS isolators

No To be specified by supplier & verified and approved by department.

P&F

13. Water supply to tank

EP ON/OFF valve

No Avcon/Alomatic/Virgo

14. EP Valve to admit nitrogen for vacuum breaking

EP ON/OFF valve with Micro switch

15. Control valve for air admittance with position feedback

Control valve with 4-20 mA positioner

No Flowserve/Emerson


Page 41

Annexure-3

List of parameters to be controlled

List of parameters to be monitored is given below along with required makes of sensors

are specified below. The supply of any of the item with Makes other than those specified

in the list requires Approval from the purchaser.

Sl No:

Parameter Operating Range

Control element Feedback element Make

1 RVD temperature 72 ±2 deg C

Thyristor and On/Off heater bank in Hot water tank

Hot Water tank temperature sensor

2 Vacuum chamber vacuum

200 ± 20 torr

Control valve for air admittance with position feedback

Vacuum Transmitter

3 Control Valve to admit nitrogen for vacuum breaking

EP ON/OFF valve Micro switch

5 RVD position Through Drive Angular Encoder with Profibus interface

6 RVD Speed Through Drive Profibus and Encoder


Page 42

Chapter-4

Testing & Documentation


Page 43

1. QUALITY ACCEPTANCE PLAN

Supplier has to submit the following Quality Acceptance Plan (QAP) and provide necessary documents/ records whenever necessary for approval of department, prior to commencement of works. A detailed execution plan shall be submitted by supplier in concurrence of QAP for department approval. Any deviations shall be reported in written format immediately.

1.1. Factory Acceptance Tests (FAT)

Factory Acceptance Tests (FAT) will be carried out by department personnel at supplier’s site before dispatch of material to SDSC SHAR. It is supplier responsibility to carry out FAT to department satisfaction and obtain clearance for dispatch. 1.1.1. Dimensional checks of RVD chamber, support structure and other subsystems

as necessary in concurrence with approved GA drawings. 1.1.2. Inspection of RVD chamber 1.1.3. Leak test and pressure test of RVD jacket and other pressure tests reports of

RVD. Pressure test shall be carried out in compliance to IS2825. 1.1.4. Measurement of current and IR value for all motors. 1.1.5. Verification of following documents

I. Flame proof certificate of all the electrical components to be housed in RVD bay area complying is 2148 or latest and issued by approved agencies like CMRI.

II. All motor routine test certificates asper is IS325 or latest amendment/revisions III. RVD shell and jacket thickness design details and load calculations. IV. RVD torque requirement calculation. V. Material test certificates. VI. Dimension measurement certificates of all couplings like gears, belts, pulleys

etc. VII. Radiography test certificates, as applicable VIII. DP test reports.

1.1.6. Complete trial assembly of setup and examining of interfaces, gaps, intactness etc. of system.

1.1.7. Functional testing of Rotary vacuum drier. A no-load trial shall be carried out of Rotary Vacuum drier for 3 Hours. All data like voltage and current value, bearing temperature, vibration details, noise level etc. shall be logged and presented to department.

1.1.8. A load trial with 360 kg shall be carried out with dummy material with working capacity of the RVD at designed RPM of Rotary Vacuum drier for 3 Hours and data shall be logged and presented to purchaser. All data like voltage and current value, bearing temperature, vibration details, noise level etc. shall be logged and presented to department. Dummy material is in suppliers scope.

1.1.9.Site Acceptance Tests (SAT) After successful completion of FAT, material shall be dispatched to SDSC

SHAR, unloaded, stored and installed. After successful installation of all systems at site, the site acceptance tests include the following:

1.1.10. Physical verification of Rotary vacuum drier and its subsystem for any damages and their interfacing. All equipment shall be properly grounded using suitable GI/ Aluminum strips, GI/Copper strips of appropriate size.


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1.1.11. Functional testing of Rotary vacuum drier. A no-load trial shall be carried out at 5 RPM of Rotary Vacuum drier shaft for 3 Hours and data shall be logged and presented to department. Another no-load trial shall be carried out at 7 RPM of rotary vacuum drier shaft for 3 Hours. All data like voltage and current value, bearing temperature, vibration details, noise level etc. shall be logged and presented to department.

1.1.12. A load trial with 360 kg shall be carried out with dummy material with working capacity of the RVD at designed RPM of Rotary Vacuum drier for 3 Hours and data shall be logged and presented to purchaser. All data like voltage and current value, bearing temperature, vibration details, noise level, water temperature, vacuum level, etc. shall be logged and presented to department. Dummy material/ live material is in purchaserscope.System qualification includes obtaining qualified dried product.

1.1.13. Physical verification of RVDand its subsystems for any damages and interfacing after no-load and live trial.

1.2. TRAINING AND DOCUMENTATION 1.2.1. Training for department personnel, regarding operation, maintenance and

troubleshooting of system 1.2.2. Contractor shall provide soft copies (3 nos.) and hard copies (5 nos.) of the

catalogues, and manuals of all the components and systems and as built circuit diagrams. Supplier shall provide 5 no’s of lubrication and maintenance documents, list of spare parts with order number.

1.2.3. De-scaling procedure shall be provided in documented form.

1.3. DEPARTMENT SCOPE: 1.3.1. Building and cable trenches 1.3.2. Supply of PLC & SCADA for remote monitoring and control operations 1.3.3. CCTV System

1.4. DOCUMENTS TO BE SUBMITTED FOR APPROVALS AFTER PLACEMENT

OF PURCHASE ORDER: 1.4.1. Drying capability of total system in terms of heat transfer, moisture removal

rate, water heating system capacity, vacuum level suitability, Heating cycle per batch, Vacuum cycle per batch, retention time of material in dryer etc., shall be submitted.

1.4.2. General Arrangement drawing of RVD system 1.4.3. P&I diagram for all systems &RVD. 1.4.4. Design calculation & drawings of shell, jacket, baffles etc., with calculations for

thickness & working stresses as per ASME Sec VIII Div.1 1.4.5. Insulation thickness calculations for shell and pipes 1.4.6. Design calculations & drawings for drive system of RVD. Electrical motor,

coupling, gearbox, chain/Girth gear drive, fasteners etc., 1.4.7. Design calculations & drawings for Water heating system tank, pumps and

pipe lines. 1.4.8. Design calculations & drawings for vacuum system with filters & sealing

system.


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1.4.9. Selection criteria, technical specifications and drawings of rotary joints for water and vacuum.

1.4.10. Design calculations for Supporting frame 1.4.11. Fabrication & welding procedure and with fabrication drawings. 1.4.12. Machine Foundation details with scaled drawing showing depth of

foundation, bolts and fasteners. (Note that RVD shall be installed on concrete slab which will have MS embedded plates).


Page 46

Chapter-5

List of Spares


Page 47

Table 1:List of spares

Equipment Description

Compliance

(Yes/ No)

Mechanical systems

1. RVD Drive Bearings – 1 No 2. RVD Drive chain sprockets – 1 No 3. RVD Drive chain – 1 No 4. RVD Drive gear box – 1 No 5. RVD Chamber discharge butterfly valve – 2 Nos 6. RVD chamber inlet lid clamping mechanism

parts– 2 Nos 7. Mechanical seal of water line – 1 No 8. Mechanical seal of vacuum line – 1 No 9. Filter for RVD vacuum arm – 2 nos. 10. Essential spare for dust collection system- 1

set. Other spares recommended by supplier

Electrical Systems

1. One flame proof motor for RVD.


Page 48

Annexure - 4

VENDOR EVALUATION CRITERIA

The pre-Qualification criteria shall be filled by supplier, duly signed and submitted along with technical bid for review by purchaser. If any tenderer do not meet the following criteria his quote will be considered not meeting the tender specification and will be rejected.

Sl. No

CRITERIA

Vendor Compliance

(YES/NO)

1 Tenderer shall have at least 5 years of experience in the field of design, supply and erection & commissioning of Rotary Vacuum Dryer and its sub systems for drying of hazardous materials. Tenderer shall submit the documentary proof of previous order along with quotations

2 Should have Configured, Designed, Manufactured and Erected & Commissioned Rotary Vacuum dryer and its subsystems with minimumdryingcapacity of500 ltrs during last 10 years. Proof to be enclosed.

3 Copies of the completion certificate/performance certificate and contact details from your client organization to whom similar size of the Rotary Vacuum Dryer and its subsystems shall be furnished. Performance demonstration of similar kind of machine supplied by tenderer at client site shall be arranged.

Department reserve right to evaluate vendor & its sub-contractor capability to supply indented RVDand its sub systems to this tender specification and reject, if not capable


Page 49

Annexure – 5

Delivery Schedule

Sl No Milestone Expected Date of Completion

T1 Letter of Intent / Purchase order date

T2 Submission of Configuration and G.A. Drawings and foundation details

T3 Submission of Design and fabrication drawings including specifications and details of all bought

out components

T3 Date of clearance of Design & Fabrication drawing

T4 Submission of final drawings

T5 Submission of fully configured Double Cone Blender for inspection at suppliers site

T6 Erection, commissioning and testing of Double cone blender at SDSC SHAR


Page 50

Annexure-6

SCHEDULE OF PRICES

S. No

Description Unit

Cost (inRs/foreign currency

as APplicable.)

1

DESIGN, SUPPLY, ERECTION, TESTING AND COMMISSIONING OF RVD OF 500ltr. CAPACITY AND ITS SUB SYSTEMS (Without Spares and AMC).

Lump sum

2 Packing forwarding and Transportation charges for total system

%

3 GST on (S.No. 1+2) %

4 Total Cost (S.No. 1+2+3) %

5 Installation, Testing and Commissioning charges for one machine

Lump sum

6 GST on S.No.5

%

Total Cost (S.No.1+2+3+4+5+6)

7 Cost of Spares (Listed in Chapter 5)

Lump sum

8 GST on items in S.No.7

%

Total Cost (Sum of S.No7+8) of system


Page 51

Annexure –7

EXCEPTIONS AND DEVIATIONS

In line with Proposal Document, Bidder may stipulate Exceptions and deviations to the Proposal conditions if considered unavoidable.

SL.

NO

Reference in Specification

Dept. Specification

Offered

Spécification DEVIATION

PAGE NO

CLAUSE NO

NOTE :

• Only deviations are to be written in this Annexure – 7.

• Any deviations taken by the Bidder to the stipulations of the Proposal document shall be brought out strictly as per this format and enclosed along with the bid.

• Any deviations not brought out as per this Proforma (Annexure – 7) and written elsewhere in the Proposal document shall not be recognized and the same is treated as null and void.

• Any willful attempt by the Tenderer to camouflage the deviations by giving them in the covering letter or in any other documents that are enclosed may render the Bid itself non-responsive.

(SIGNATURE OF BIDDER)

S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR

Welcome, Materials Master (isro)31 August 2017,

17:16:08 IST

MAIN VIEW HELP

Preview For STANDARD TERMS AND CONDITIONS

Page Destination: Tender Header Format Type : Normal

. :

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTRE

PURCHASE DIVISION

Tele No.08623-225023/225174/225127 Fax No.08623-225170/22-5028 e-Mail ID : [email protected], [email protected], [email protected]

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:-

1) Part-I – Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II – Price Bid

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part

tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1 LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR 6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 050/2017 539 (b) Dt: 30.06.2017.

This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be

furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers.

9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank

Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.

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11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and

commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS

The Tenderer should submit the following documents/information while quoting:- a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual

interest in the business. c)Registration and item empanelment of the Indian Agent. d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c. GST as applicable d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices

4.GST Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process a.Tenders received from vendors who have not qualified in terms of their registration. b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.Unsolicited tenders from vendors. e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit. g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.The validity of the tenders is shorter than the period specified in the tender enquiry.

i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition.

Page 2 of 3

k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.

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