request for proposals courier servicess3.amazonaws.com/lisd/rfp-courier-services-final-050616.pdf1...

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REQUEST FOR PROPOSALS Courier Services

Requested by:

Lenawee Intermediate School District (LISD) Adrian, Michigan

Issue Date: Friday, May 6, 2016

Due Date: Friday, May 20, 2016 @ 11:00 AM

The Lenawee Intermediate School District (LISD) located in Adrian, Michigan seeks proposals from qualified vendors for the provision of courier services for the transportation of educational supplies and materials amongst various locations throughout Lenawee County. Specific locations include the school facilities of the LISD, its 11 constituent school districts, and Lenawee County private schools and colleges. Courier services must be available to the LISD 24 hours per day and seven days per week, although the majority of services will be provided during regular business/school hours. About the LISD The LISD is one of 57 intermediate school districts organized and operating under Michigan’s revised school code. Intermediate school districts were created for the purpose of realizing certain efficiencies in the delivery of educational programming. They are also intended to be a conduit between local school districts, where most general education is provided, and State and Federal education agencies. The mission of the LISD is to prepare people to function effectively in a changing world by providing and coordinating quality education opportunities and support services, innovatively and responsively, in partnership with our communities. The LISD provides services in the following areas to Lenawee County, Michigan students/families: career-technical education, special education, alternative education programming, young children’s services, adult learning programs, instructional and school support services, and professional development for educators. SCOPE OF SERVICES The selected respondent will be responsible for transportation of educational supplies and materials including documents, supplies, materials, and other items between various locations in Lenawee County, Michigan. The proposed schedule of courier activities is as follows:

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For the period: August 3, 2016 – August 17, 2017

Wednesday (between 8 AM – 4 PM) Education Service Center TECH Center/PREP Academy Adrian Schools Superintendent Office Trenton Hills Learning Center Education Service Center Porter Center

For the period: August 18, 2016 – June 17, 2017 (between 8 AM & 4 PM each day) Monday Tuesday Wednesday Thursday Friday

Porter Center Porter Center Porter Center Porter Center Porter Center LISD Transportation

LISD Transportation

LISD Transportation

LISD Transportation

LISD Transportation

Education Service Center





TECH Center TECH Center TECH Center TECH Center TECH Center

Siena Heights University*

Trenton Hills Learning Center

Adrian Schools Superintendent Office




Onsted Elementary


Madison High School


Berean Baptist*

Addison Schools Superintendent Office


Blissfield High School

Onsted Elementary


Sacred Heart*

Porter Center Deerfield

Elementary


Lenawee Christian

Hudson Schools Superintendent Office

Britton High School

Hudson Schools Superintendent Office

Adrian College

Morenci Schools Superintendent Office

Boysville


St. Stephen’s Lutheran*

Sand Creek Elementary

Clinton Schools Superintendent Office


Madison High Schools

Maurice Spear Campus




Tecumseh Maintenance


Deerfield Elementary



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Britton High School



For the period: June 20, 2017 – July 29, 2017

Wednesday (between 8 AM – 4 PM) Education Service Center TECH Center/PREP Academy Adrian Schools Superintendent Office Trenton Hills Learning Center Education Service Center Porter Center

The provided schedule of pick up/drop-off locations is intended to serve as a guide only. Contractor must use his/her own best judgment to operate in a manner that is most efficient based upon the needs of the LISD. Courier services which are not expressly provided for in this Contract must be available upon the request of the LISD’s CEMaT Director.

*As needed only Note: Addresses for all locations are appended to this RFP. The selected respondent must be flexible and have the ability to alter the schedule of activities as well as be available as needed for special pick-up and delivery services as requested by the LISD. This includes being available for the occasional evening or weekend delivery. The selected respondent must have the ability to lift and transport packages weighing up to 50 lbs. At no time will the selected Contractor be required to transport any hazardous materials on LISD’s behalf. Insurance Requirements The successful respondent must obtain and maintain insurance according to the following specifications: Worker’s Compensation Insurance The Contractor must obtain and maintain during the life of the contract Michigan Workers’ Compensation Insurance for all of its employees assigned to perform services on behalf of Contractor to LISD under this Agreement. General Liability and Property Damage Insurance The Contractor must obtain and maintain during the life of the Contract such Public Liability and Property Damage Insurance as shall protect it and any subcontractor performing work covered

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by this Contract from claims for damage for personal injury, including accidental death, as well as for claims for property damages which may arise from operations under this Contract. Motor Vehicle Insurance The Contractor must obtain and maintain during the life of this Contract Michigan motor vehicle liability coverage, including Michigan no-fault coverage, covering owned, hired, and non-owned vehicles with limits of at least $1,000,000.00 per occurrence.

The minimum limits of liability for all insurance coverage in the above named policies shall be as follows: Bodily Injury Liability Amount Each Person $1,000,000 Each Occurrence $1,000,000 Aggregate $1,000,000 Property Damage Liability Each Occurrence $1,000,000 Aggregate $1,000,000 Policies and Certificates of Insurance The Contractor and all subcontractors must file Certificates of Insurance for all insurance coverage required above with the Lenawee Intermediate School District’s Business Office, naming the Lenawee Intermediate School District as an additional insured. Exclusions in the policies shall be removed by endorsements to comply with all the aforementioned requirements. Subcontractors shall file Certificates of Insurance with the Contractor who will forward them to the Lenawee Intermediate School District’s Business Office. All Certificates of Insurance shall contain the name and address of the insurance agent. Notice Requirements All insurance Certificates must include a provision providing for thirty (30) days prior written notice to the Lenawee Intermediate School District regarding cancellations, material change, reduction of insurance coverage, or non-renewal. The Contractor shall cease operations on the occurrence of any such cancellations, material change, reduction in insurance coverage or non-renewal, and shall not resume operations until new insurance that satisfies the minimum requirements is in force. GENERAL CONDITIONS

The following general conditions are imposed on all proposals submitted in response to this RFP: 1. Respondent’s proposals represent an offer to contract on the part of the proposing party,

and all proposed prices must remain in effect for at least ninety (90) days from the date of the bid opening.

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2. LISD is a public school district and thus is exempt from any and all sales and/or services taxes. Do not include such taxes in the proposal figures. The LISD will furnish the successful bidder with tax exemption certificates upon request.

3. No respondent may withdraw a proposal after the actual date of the opening thereof

except in case where a respondent demonstrates to the LISD’s satisfaction that a material and substantial mistake was made in preparing the bid, in which event the respondent has 24 hours after the opening of the proposals to deliver to the LISD, a notice in writing that he/she desires to withdraw his/her proposal and stating the reasons therefore. Once a proposal is withdrawn, it may not be re-submitted.

4. The LISD reserves the right to waive any informalities or immaterial omissions or defects

not involving price, time or changes in the work. In the case of error in the extension of prices in the bid or other arithmetical error, the unit price shall govern.

5. The LISD will not pay any costs incurred by respondent in preparing or submitting any

proposals in response to this RFP. 6. Any deviation from the specifications included in this RFP must be noted in the proposal,

and respondent must provide written rationale for the deviation. 7. The LISD reserves the right to split or abstract any or all bid proposals and award

multiple contracts from the same quotation, based on price, availability and service when in its judgment it best serves the LISD.

8. The selected respondent will not be permitted to assign any agreement between the

individual or firm and LISD, nor will the individual or firm be permitted to subcontract any services owed to LISD, without first obtaining the expressed written consent of LISD.

9. The selected respondent will not discriminate against any employee or applicants for

employment because of race, religion, color, national origin, handicap, age, or sex and will take affirmative action to insure that applicants are employed without regard to their race, religion, color, national origin, age, sex, height, weight, or marital status. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

10. The selected respondent will comply with all published rules, regulations, directives, and

orders of the Michigan Civil Rights Commission relevant to Section 206, 1976 P.A. 453, as amended.

11. The LISD may conduct background checks on individuals who will be working on LISD

property, due to the proximity to and potential for interaction with LISD students. As is permitted by applicable Federal and State law, LISD reserves the right to deny access to any individual(s) based upon the results of background checks.

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12. The selected respondent will be expected to enter into a professional services agreement

with the LISD. A copy of the draft professional services agreement is appended to this RFP. Respondents should include any exceptions to the proposed contract in their response.

13. The selected respondent will be expected to comply with all applicable federal, state, and

local laws in addition to applicable LISD Board policies which prohibit the possession or use of tobacco or alcohol, or carrying any dangerous weapons on LISD property.

The preceding list is provided for informational purposes only, and is in no way intended to be an exclusive list of the terms and conditions that may be imposed upon the responding firm by LISD through a professional services contract. The LISD reserves the right to reject any and all proposals received with or without cause, and reserves the right to select the proposal which is determined to be in the best interest of the LISD. SUBMISSION REQUIREMENTS

Proposals submitted in response to this RFP are to follow the outline described below and must address all requested information. Any additional information that respondent wishes to include that is not specifically addressed below should be included in the appendix to the proposal. Respondents are encouraged to keep proposals brief and to the point. A. COVER LETTER/TRANSMITTAL LETTER Please include a cover letter signed by an individual having the authority to negotiate and execute contracts on behalf of the respondent. The cover should generally outline respondents experience and expertise in providing courier services and should identify the personnel expected to provide services to LISD under a professional services contract. B. BID FORM Respondents should complete the attached bid form in its entirety, including proposed fees for the provision of the goods and services requested in this RFP. C. INSURANCE REQUIREMENTS The selected respondent shall submit proof of insurance coverage as is required herein, or if respondent does not currently maintain said insurance coverage, a letter acknowledging the insurance requirements and confirming that respondent will obtain and maintain said insurance prior to engaging in any contract with LISD. D. SPECIAL REQUIREMENTS Please identify any specific support, information and other needs that may be requested of the LISD, if any. E. MICHIGAN-BASED BUSINESS CERTIFICATION AND VERIFICATION FORM

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Consistent with Michigan law, the LISD has adopted and implemented a policy that extends a preference to Michigan-based businesses submitting a proposal pursuant to this request for proposals. Solely for the purposes of determining the value of a bid for purposes of an award, the bid price of a Michigan-based business that is bidding in accord with this request for proposals shall be reduced by a factor of the lesser of 5% or $10,000. For all other purposes, the bid price shall remain as stated in the proposal. In order to be considered for such a preference, a bidder must satisfy the definition of a Michigan-based business as found in MCL 18.1268 and shall provide a completed copy of the consent form affixed to this RFP, as well as any additional consent necessary to permit LISD to verify the firms’ status as a Michigan- based business through the Michigan Department of Treasury. Additional consent must be provided by the bidder with 24 hours of request by LISD. Failure to satisfy the statutory definition of a Michigan- based business and/or failure to provide the necessary and/or additional consent to permit the LISD to verify the proposer’s status as a Michigan-based business through the Michigan Department of Treasury, shall result in the forfeiture of any preference for which the bidder may qualify, including, but not limited to the Michigan-based business preference. Qualified firms should affix a completed copy of the attached Michigan-based business certification and verification form which is attached to this RFP. (This form applies to Michigan-based businesses only.) F. FAMILIAL DISCLOSURE STATEMENT Respondents must include a completed copy of the attached LISD familial disclosure statement, which is attached as to this RFP. (This form must be completed and notarized even if no familial relationship exists.) G. CONFLICT OF INTEREST CERTIFICATION Respondents must include a completed copy of the attached LISD conflict of interest certification, which is attached as to this RFP. H. SUSPENDED OR DEBARRED VENDOR Respondents must include a completed copy of the attached LISD suspended or debarred vendor certification, which is attached as to this RFP. I. IRAN ECONOMIC SANCTIONS AFFIDAVIT Respondents must include a completed copy of the attached LISD Iran Economic Sanctions Affidavit, which is attached as to this RFP. All proposals shall be submitted via email to Linda Blohm, Purchasing Agent. Proposals shall be delivered to [email protected]. Proposals must be received by LISD at or before 11:00 AM, Friday, May 20, 2016. Proposals received after the deadline may be disqualified and not considered further at the sole discretion of LISD. Questions and Addenda

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Please direct all questions regarding this request for proposals to Linda Blohm via email at [email protected]. Questions will only be addressed via email so that responses can be shared with all interested parties in the form of addenda to the RFP. If you wish to receive a copy of addenda published, please email [email protected] requesting such. Questions regarding this RFP will be received up until 12:00 PM on Wednesday, May 18, 2016. SELECTION PROCESS

Proposals will be evaluated based upon a variety of factors including but not necessarily limited to the following:

1. Respondent experience and general qualifications 2. Proposed methodology and ability to provide requested services 3. Proposed cost of the services 4. Michigan-based Business Preference 5. Any other reasons determined relevant by the LISD

mailto:[email protected]

mailto:[email protected]

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LENAWEE INTERMEDIATE SCHOOL DISTRICT COURIER SERVICES

BID FORM This offer has been prepared after our examination of the complete specifications, together with their related documents, and our examination of the conditions surrounding performance of the proposed work including the availability of materials, equipment, and labor. The undersigned submits the following offer to enter into a contract with the Lenawee Intermediate School District and agrees to furnish all labor, material, equipment, and service to complete performance in accordance with this RFP: Bidder’s Name: ________________________________________________________________ Bidder’s Address: ______________________________________________________________ Description of Respondent’s Fleet to be used in the Performance of Services: _______________ ______________________________________________________________________________ Fees quoted are exclusive of one another and total fees are expected to be calculated as follows: 1. Calculation of the hourly rate will commence at the time that the driver arrives at the first pick-up/drop-off location and will end at the time when the driver leave’s the last pick-up/drop-off location and may only be accumulated for those periods in which contractor is providing courier services to LISD. 2. Mileage driven shall constitute the actual trip mileage driven while delivering documents/materials/supplies for LISD. For the hourly rate of: ($_______________________) ________________________________________________________________________Dollars For the per mile driven rate of: ($_______________________) ________________________________________________________________________Dollars Authorized Representative Signature: I certify that the information contained on this form is true and accurate and that the presentation of this information to the LISD represents an offer to contract and that acceptance by LISD of this offer will bind me to performance under the terms and conditions of the RFP. ____________________________________________ ___________________ Signature Date

Courier Services Site Addresses

LISD Education Service Center 4107 N. Adrian Highway Adrian, MI 49221 LISD Porter Center 2946 Sutton Road Adrian, MI 49221 LISD TECH Center 1372 N. Main Street Adrian, MI 49221 LISD Trenton Hills Learning Center 1008 W. Maple Adrian, MI 49221 LISD Transportation 2946 Sutton Road Adrian, MI 49221 (located behind the Porter Center) Siena Heights University 1247 E. Siena Heights Drive Adrian, MI 49221 Adrian Schools Superintendent Office 785 Riverside Avenue; Suite 1 Adrian, MI 49221 Onsted Elementary 10109 Slee Rd. Onsted, MI 49265 Madison High School 3498 Treat Highway Adrian, MI 49221 Berean Baptist 751 W. Maumee St. Adrian, MI 49221 Addison Schools Superintendent Office 219 Comstock St. Addison, MI 49220

Blissfield High School 630 S. Lane Street Blissfield, MI 49228 Sacred Heart 208 S. Market Hudson, MI 49247 Deerfield Elementary 252 Deerfield Road Deerfield, MI 49238 Lenawee Christian 111 Wolf Creek Highway Adrian, MI 49221 Hudson Schools Superintendent Office 781 N. Grove St. Hudson, MI 49247 Britton High School 201 College Ave. Britton, MI 49229 Adrian College 110 S. Madison Adrian, MI 49221 Morenci Schools Superintendent Office 500 Page Street Morenci, MI 49256 Boysville 8744 Clinton-Macon Road Clinton, MI 49236 St. Stephen’s Lutheran 632 S. Madison St. Adrian, MI 49221 Sand Creek Elementary 6850 Sand Creek Highway Sand Creek, MI 49279

Maurice Spear Campus 2910 Airport Road Adrian, MI 49221 Tecumseh Maintenance Department 700 S Maumee St. Tecumseh, MI 49286 Clinton Schools Superintendent Office 341 E. Michigan Ave. Clinton, MI 49236

Lenawee Intermediate School District Proposal Form – Michigan Business Certification

Modified on January 25, 2016

Michigan Business Certification & Authorization for Verification

The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) hereby certifies that it has submitted a bid or proposal to the Lenawee Intermediate School District and that the Bidder is a “Michigan Business” as defined in MCL 18.1268(1) and (2). The Bidder certifies that it has, within the 12 months immediately preceding the bid/proposal deadline or for the period that the business has been in existence, if the business is a newly established within the 12 months immediately preceding the bid deadline: 1. Filed a Michigan single business tax return or Michigan business tax return showing a portion or all of the income tax base allocated or apportioned to the state of Michigan pursuant to the former single business tax act, 1975 PA 228, or the Michigan business tax act, 2007 PA 36, MCL 208.11101 to 208.1601; or 2. Filed a Michigan income tax return showing income generated in or attributed to the state of Michigan; or 3. Withheld Michigan income tax from compensation paid to the bidder’s owners and remitted the tax to the department of treasury. The Bidder further certifies that its filing or withholding satisfying one or more of the above criteria was more than a nominal filing for the purpose of gaining the status of a Michigan business, but shall indicate a significant business presence in the state, considering the size of the business and nature of its activities. The Bidder hereby authorizes the Michigan Department of Treasury to verify that the Bidder has or has not satisfied at least one of the above-enumerated criteria. This authorization shall permit the Michigan Department of Treasury to disclose the verifying information to the Lenawee Intermediate School District in accordance with the procedures established by Section 28 of 1941 PA 122, MCL 205.28 and Section 623a of 1976 PA 451, MCL 380.623a. Bidder Name: ______________________________________________ Bidder EIN #: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________

My commission expires: _______________

Lenawee Intermediate School District Proposal Form – Familial Disclosure

Modified on August 4, 2015

Familial Disclosure Statement The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) hereby discloses the following familial relationships between the owner or any employee of the Bidder and any member of the Lenawee Intermediate School District Board of Education and/or the Lenawee Intermediate School District Superintendent. The Lenawee Intermediate School District Board of Education is comprised of the following members: Victor Hogue, Richard Germond, Carrie Dillon, James Hartley, and Robert Vogel. The Lenawee Intermediate School District Superintendent is James Philp. The following information describes the existing familial relationships: Owner/Employee Name Related To Relationship 1. _______________________ ______________________ _________________________ 2. _______________________ ______________________ _________________________ 3. _______________________ ______________________ _________________________ 4. _______________________ ______________________ _________________________ (Attach additional sheets if necessary)

□ No familial relationships exist. (check box only if no familial relationship exists) Bidder Name: ______________________________________________ Bidder EIN #: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________

My commission expires: ______________

Lenawee Intermediate School District Proposal Form – Conflict of Interest Certification


Conflict of Interest Certification The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) hereby certifies and affirms that no Board member or officer, employee, or agent of the Lenawee Intermediate School District, which was involved in the solicitation of the request for bid/proposal, or is likely to be involved in any negotiation, renegotiation, approving or representation of or on behalf of the Lenawee Intermediate School District, has any pecuniary or beneficial interest, direct or indirect, in Bidder or Bidder’s business as is defined in MCL 15.322 et seq. ***Vendors that believe a conflict of interest exists are not necessarily excluded from doing business with the Lenawee Intermediate School District, however the conflict must be disclosed and certain procedures must be followed regarding the awarding of any bid. Vendors that believe a conflict exists or may exist should contact the Lenawee Intermediate School District’s Executive Director of Business and Finance prior to the submission of any bid/proposal at 517.265.1640. Furthermore, the undersigned affirms that it has not provided any gifts, favors, or other benefits to Lenawee Intermediate School District Board members, officers, employees, or agents, which could reasonably be deemed to influence their recommendation regarding the Bidder’s proposal/bid. And, if the Bidder is awarded a contract with the Lenawee Intermediate School District, Bidder further affirms that it will not provide any gifts, favors, or other benefits to Lenawee Intermediate School District Board members, officers, employees, or agents of a value which exceeds the amount established annually by the Michigan Department of Education. This amount is available by contacting the Executive Director of Business and Finance at 517.265.1640. Bidder Name: ______________________________________________ Bidder EIN #: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________


Lenawee Intermediate School District Proposal Form – Suspended or Debarred Vendor Certification


Suspended or Debarred Vendor The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) hereby certifies and affirms that it and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Information regarding whether or not a business is suspended or debarred is available at the Federal System for Award Management website (www.sam.gov). Bidder Name: ______________________________________________ Bidder EIN #: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________


http://www.sam.gov/

Lenawee Intermediate School District Proposal Form – Iran Economic Sanctions Act Compliance


AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT

The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) pursuant to the compliance certification requirement contained in the Lenawee Intermediate School District’s Board Policy (8120) and the request for bids/proposals, hereby certifies, represents, and warrants that the Bidder, including its officers, directors, and employees, is not an “Iran Linked Business.” “Iran Linked Business” means either of the following: 1. A person engaging in investment activities in the energy sector of Iran, including a person that provides oil or liquefied natural gas takers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran. 2. A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran. MCL 129.312(e)(i-ii). Furthermore, the Bidder, if awarded a contract by the Lenawee Intermediate School District, affirms that it will not become an “Iran Linked Business” at any time during the course of performing under the contract. The Bidder further acknowledges and understands that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Lenawee Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine. Furthermore, a person who submitted a false certification shall be ineligible to bid on a request for proposal for three years from the date the public entity determines that the person has submitted the false certification. MCL 129.315. Bidder Name: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________

My commission expires: ________________

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LENAWEE INTERMEDIATE SCHOOL DISTRICT (LISD)

Courier Services Contract

Contract Execution Date: August 1, 2016

Contract Expiration Date: TBD

This “Contract” is made between the Lenawee Intermediate School District, a Michigan intermediate school district organized and operating under the Revised School Code, MCLA 380.1 et seq., as amended, whose address is 4107 North Adrian Highway, Adrian, Michigan 49221, hereinafter called “LISD”, and the “Contractor” as further described in the following Table. In this contract, either Contractor or the LISD may also refer to individually as a “Party” or jointly as the “Parties”.

This Contract is organized and divided into the following “Section” or “Sections” for the convenience of the Parties. SECTION 1. CONTRACT DOCUMENTS AND DEFINITIONS SECTION 2. CONTRACT EFFECTIVE DATE AND TERMINATION SECTION 3. SCOPE OF CONTRACT SERVICES SECTION 4. LISD PAYMENT OBLIGATION FOR CONTRACTOR’S SERVICES SECTION 5. CONTRACTOR ASSURANCES AND WARRANTIES SECTION 6. CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION SECTION 7. GENERAL TERMS AND CONDITIONS

In consideration of the mutual promises, obligations, representations and assurances in this Contract, the Parties agree to the following:

Contractor: Name: _____________________________ Address: ________________ City, State, Zip: ___________________ Authorized Official: ___________________ Business Type: □ Corporation □ LLC □ Partnership □ Sole Proprietorship □ Other

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§1. CONTRACT DOCUMENTS AND DEFINITIONS

The following words and expressions when printed with the first letter capitalized as shown herein, whether used in singular or plural, possessive or non-possessive, and/or either within or without quotation marks, shall be defined and interpreted as follows:

1.1 “Contractor Employee” means without limitation, any employees, officers, directors,

members, managers, trustees, volunteers, attorneys and representatives of Contractor, and also includes any Contractor licensees, concessionaires, contractors, subcontractors, independent contractors, contractor’s suppliers, subsidiaries, joint ventures or partners, and/or any such persons, successors or predecessors, employees (whether such persons act or acted in their personal, representative or official capacities), and/or any and all persons acting by, through, under, or in concert with any of the above. “Contractor Employee” shall also include any person who was a “Contractor Employee” at anytime during the term of this contract but, for any reason, is no longer employed, appointed, or elected in that capacity.

1.2 “Claims” means any alleged losses, claims, complaints, demands for relief or damages,

suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigative expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the LISD, or for which the LISD may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened.

1.3 “LISD” or “District” or “School District” means the Lenawee Intermediate School

District, a Michigan intermediate school district, its departments, agencies, authorities, boards, committees, and “LISD Agent” as defined below.

1.4 “LISD Agent” means all elected and appointed officials, directors, board members,

employees, volunteers, representatives, and/or any such persons’ successors (whether such person acted in their personal representative or official capacities), and/or any persons acting by, through, under, or in concert with any of them. “LISD Agent” shall also include any person who was a “LISD Agent” anytime during the term of this Contract but, for any reason, is no longer employed, appointed or elected and serving as an Agent.

1.5 “Day” means any calendar day, which shall begin at 12:00:01 a.m. and end at 11:59:59

p.m.

1.6 “Contract Documents” This Contract includes and fully incorporates herein all of the following documents:

1.6.1. Exhibit I: Scope of Contractor’s Services 1.6.2. Exhibit II: Terms of Payment for Services 1.6.3. Exhibit III: Contractor Insurance Requirements

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1.6.4. Exhibit IV: LISD’s Request for Proposals for Courier Services dated May 6, 2016, including any addenda to the RFP issued by the LISD

1.6.5. Exhibit V: Contractor’s Proposal to the LISD in response to the LISD’s Request for Proposals for Courier Services dated May 6, 2016

To the extent that there is a conflict between Exhibits I, II, III, IV, and V the terms and conditions of this Contract and Exhibit’s I, II, and III shall prevail and take precedence over the conflicting terms in Exhibits IV and V. To the extent that there is a conflict between Exhibits IV and V, Exhibit IV shall prevail and take precedence over the conflicting terms in Exhibit V.

§2. CONTRACT EFFECTIVE DATE AND TERMINATION

2.1 The effective date of this Contract shall be: August 1, 2016, and unless otherwise terminated or canceled as provided for herein, it shall end at 11:59:59 p.m. on the “Contract Expiration Date” shown on the first page of this Contract, at which time this Contract expires without any further act or notice of either Party being required. The Parties are under no obligation to renew or extend this Contract after the Contract Expiration Date. Notwithstanding the above, under no circumstances shall this Contract be effective and binding and no payments to the Contractor shall be due or owing for any Contractor services until and unless:

2.1.1. This Contract is signed by a Contractor Employee, legally authorized to bind the

Contractor.

2.1.2. Any and all Contractor Certificates of Insurance, and any other conditions precedent to the Contract have been submitted and accepted by LISD.

2.1.3. This Contract is signed by the LISD Superintendent, as provided for on the signature page of this Contract, who shall be the final signatory to this Contract.

2.2 The LISD may terminate and/or cancel this Contract (or any part thereof) at any time

during the term, any renewal or any extension of this Contract, upon thirty (30) days written notice to the Contractor, for any reason, including convenience, without incurring obligation or penalty of any kind. The effective date for termination or cancellation shall be clearly stated in the written notice.

2.3 The LISD’s sole obligation in the event of termination is for payment of actual services

rendered by the Contractor before the effective date of the termination. Under no circumstances shall the LISD be liable for any future loss of income, profits, any consequential damages or any loss of business opportunities, revenues, or any other economic benefit Contractor may have realized but for the termination and/or cancellation of this Contract. The LISD shall not be obligated to pay the Contractor any cancellation or termination fee if this Contract is cancelled or terminated as provided herein.

2.4 Contractor may terminate and/or cancel this Contract (or any part thereof) at any time

upon ninety (90) days written notice to the LISD, if the LISD defaults in any obligation contained herein, and within the ninety (90) days notice period the LISD has failed or has not attempted to cure such default. The effective date of termination and/or cancellation and the specific alleged default shall be clearly stated in the written notice.

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§3. SCOPE OF CONTRACTOR’S SERVICES

3.1 The Contractor shall perform all services identified and itemized in Exhibit I: “Scope of Contractor’s Services” which is attached hereto and incorporated and made part of this Contract.

3.2 The Contractor shall begin work under this Contract within ten (10) working days after

the delivery of the Notice to Proceed to the Contractor (a fully executed copy of this Contract shall suffice as Notice to Proceed to the Contractor). The time of beginning, rate of progress, and date of completion are considered essential elements of the Contract. The Contractor understands and affirms that time is of the essence with respect to this Contract.

3.3 If the Contractor shall be unavoidably delayed in the beginning or during the course of

fulfilling the requirements of this Contract by reason of excessive storms or floods, or by an act of Providence, or by general strikes, or by court injunction, or by stopping of work by the LISD because of an emergency or public necessity, or by reason of alterations ordered by the LISD, the Contractor shall have no valid claim for damages on account of any cause or delay; but he shall, in such case, be entitled to such an extension of the time limits specified in subsection 3.1 herein, as the LISD shall adjudge to be just and reasonable, provided, however, that formal claim for such extension shall be made in writing by the Contractor within one (1) week after the date upon which such alleged cause for delay shall have occurred.

3.4 The Contractor shall make alterations to the Scope of Services and related work under

this Contract, as the LISD may expressly order in writing. Compensation for such alterations shall be determined by unit prices stipulated in the proposal hereof where appropriate, or by lump sum or unit prices mutually agreed upon at the time by the LISD and the Contractor.

3.5 No claim against the LISD on account of alterations shall be valid unless such work has

been previously ordered in writing and unless such claim has been presented for payment as soon as practicable after the completion of such work and before the determination of the final actual amount.

§4. LISD PAYMENT OBLIGATIONS FOR CONTRACTOR’S SERVICES

4.1 Except as otherwise expressly provided for in this Contract, the LISD’s sole financial obligation to the Contractor for any Contractor services under this Contract shall be:

4.1.1. In consideration of the faithful and entire performance by the Contractor of his

obligations under this Contract, the LISD shall pay to him, at the time and manner hereinafter stipulated, an amount as determined by the actual measured quantities and the respective unit process described in Exhibit II which is herewith made a part of this Contract.

4.1.2. Such amount shall be modified by such sums for alterations as may have been determined under the provisions of subsection 3.5 herein and diminished by such sums as the LISD may lawfully deduct and retain as liquidated damages under the provisions of subsection 4.3.

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4.1.3. No more than once per month, the Contractor shall submit an invoice to the LISD, which shall itemize all amounts due and/or owing by the LISD under this Contract, as of the date of the invoice. Itemized invoices shall specifically include, at a minimum, the quantity and size of the dumpsters/bins that were emptied; and the date and time when the dumpsters/bins were emptied. The invoices shall be submitted on a form processed by the Contractor. The LISD shall have no obligation to make payment until a proper invoice of service is submitted. LISD shall not have any obligation to make payment on any disputed invoice until such time as the dispute is rectified. The LISD reserves the right to make partial payments on account in order to ensure that the payments made equal the value of the work completed.

4.2 No progress payment or partial payment made or certified by the Contract Administrator

and paid by the LISD, shall be deemed or construed as an acceptance of any work under this Contract, unless otherwise agreed upon beforehand.

4.3 The LISD reserves the right to offset any amounts due and owing to the Contractor

should the LISD incur any cost associated with this Contract that are the obligations of the Contractor under this Contract. 4.3.1 Contractor will be responsible for any and all damage to LISD property resulting from Contractor’s performance of the services described in this Contract including, but not limited to damage to LISD’s dumpster enclosures, and the LISD will deduct the cost of repair from Contractor’s invoiced amount, thus reducing the total amount due to contractor by an amount equal to the LISD’s cost for repairing the damage.

4.4 As soon as practicable after the satisfactory completion of all work covered by this

agreement, the Contract Administrator will make a final inspection of the work as a whole, and will prepare a final estimate of the total amount due the Contractor under the terms of the agreement.

4.5 Upon the acceptance of the completed work by the Contract Administrator, the LISD will

pay to the Contractor the entire amount of such final estimate, less the sums previously paid, and less such sums the LISD may deem for labor, materials or equipment furnished for the work.

4.6 Under no circumstances shall the LISD be responsible for any cost, fee, fine, penalty, or

direct, indirect, special, incidental, or consequential damages incurred or suffered by the Contractor in connection with or resulting from the Contractor’s providing any services under this Contract.

4.7 This Contract does not authorize any in-kind services by either Party, unless expressly

provided herein. §5. CONTRACTOR’S ASSURANCES AND WARRANTIES

5.1 Service Warranty. Contractor warrants that all services performed hereunder will be performed in a manner that complies with all applicable laws, statutes, regulations, ordinances, and professional standards.

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5.2 Business and Professional Licenses. The Contractor will obtain and maintain at all times during the term of this Contract all applicable business and professional licenses necessary to provide the contracted services.

5.3 Equipment and Supplies. The Contractor is responsible for providing equipment and

supplies not expressly required to be provided by the LISD herein.

5.4 Taxes. The Contractor shall pay its own local, state, and federal taxes, including without limitation, social security taxes and unemployment compensation taxes. The LISD shall not be liable to or required to reimburse the Contractor for any federal, state and/or local taxes and/or fees of any kind.

5.5 Contractor’s Incidental Expenses. Except as otherwise expressly provided in this

Contract, the Contractor shall be solely responsible and liable for all costs and expenses incident to the performance of all services for the LISD including, but not limited to, any professional dues, association fees, license fees, fines, taxes and penalties.

5.6 Contractor Employees.

5.6.1. Contractor shall employ and assign qualified Contractor Employees as necessary

and appropriate to provide the services under this Contract. Contractor shall ensure all Contractor Employees have all the necessary knowledge, skill, and qualifications necessary to perform the required services and possess any necessary licenses, permits, certificates, and governmental authorizations as may be required by law.

5.6.2. Contractor shall solely control, direct and supervise all Contractor Employees with respect to all Contractor obligations under this Contract unless otherwise agreed upon by the parties. Contractor will be solely responsible for and fully liable for the conduct and supervision of any Contractor Employee.

5.6.3. All Contractor Employees shall wear and display appropriate identification at all times while working on the LISD premises.

5.6.4. All Contractor Employees assigned to work under this Contract may, at the LISD’s discretion, be subject to a background check and clearance by the LISD. Failure to obtain such clearance from the LISD may result in mandatory dismissal from LISD property and/or termination of this Contract.

5.7 Contractor Employee-Related Expenses. All Contractor Employees shall be employed at

the Contractor’s sole expense (including employment-related taxes, insurance, and any other fringe benefits) and the Contractor warrants that all Contractor Employees shall fully comply with and adheres to all terms of this Contract. Contractor shall indemnify and hold the LISD harmless for all Claims against the LISD by any Contractor Employee, arising out of any contract for hire or employer-employee relationship between the Contractor and any Contractor Employee, including, but not limited to, Worker’s Compensation, disability pay, insurance, or any other fringe benefits of any kind.

5.8 Full Knowledge of Service Expectations and Attendant Circumstances. Contractor

warrants that before submitting its Proposal and/or entering into this Contract, it had a

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full opportunity to review the proposed services and review all LISD requirements and/or expectations under this Contract. The Contractor is responsible for being adequately and properly prepared to execute this Contract. Contractor has satisfied itself in all material respects that it will be able to perform all obligations under the Contract as specified herein.

5.9 The Contractor’s Relationship to the LISD is that of an Independent Contractor. Nothing

in this Contract is intended to establish an employer-employee relationship or a relationship of any other kind between the LISD and either the Contractor or any Contractor Employee. All Contractor Employees assigned to provide services under this Contract by the Contractor shall, in all cases, be deemed employees of the Contractor and not employees, agents or sub-contractors of the LISD.

§6. CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION

6.1 Indemnification 6.1.1. Contractor shall indemnify and hold the LISD harmless from damages which are

incurred by the LISD by any person or entity, to the extent arising from the negligent acts, performances, willful misconduct, errors, or omissions of Contractor or Contractor’s Employees, or material breach of this agreement including, without limitation, all Claims relating to injury or death of any person or damage to any property.

6.1.2. The indemnification rights contained in this Contract shall not be limited to collectible insurance rights/policies. Contractor’s indemnification obligations as described herein shall remain in full force and effect regardless of any dispute with any of its insurance companies.

6.1.3. Contractor shall have no rights against the LISD for any indemnification (e.g., contractual, equitable, or by implication), contribution, subrogation, and/or any other right to be reimbursed by the LISD except as expressly provided herein.

6.1.4. Contractor waives and releases all actions, liabilities, loss, and damage including any subrogated rights it may have against the LISD based upon any Claim brought against the LISD suffered by a Contractor Employee.

6.2 Contractor Provided Insurance

6.2.1. At all times during this Contract, Contractor shall obtain and maintain insurance according to the specifications indicated in Exhibit III.

§7. GENERAL TERMS AND CONDITIONS

7.1 Access to LISD Facilities. While the Contractor retains the right to perform services at any time, the Contractor must obtain prior permission by the LISD for access to LISD facilities.

7.2 Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise

of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised in which order.

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7.3 Survival of Terms and Conditions. The following terms and conditions shall survive and

continue in full force beyond the termination and/or cancellation of this Contract (or any part thereof) until the terms and conditions are fully satisfied or expire by their very nature:

“CONTRACTOR’S ASSURANCES AND WARRANTIES”; “CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION”; “Damage Clean Up to LISD Property and/or Premises”; “Audit”; “Severability”; “Governing Law/Consent to Jurisdiction and Venue”; and “Survival of Terms and Conditions”.

7.4 LISD Right to Suspend Services. Upon written notice, the LISD may suspend

performance of this Contract if Contractor has failed to comply with federal, state, or local law(s) or any requirements contained in this Contract.

7.5 No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this

Contract does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to be indemnified, right to be subrogated to the Parties’ rights in this Contract, and/or any other right, in favor of any other person or entity.

7.6 Compliance with Laws. Contractor shall comply with all federal, state and local laws,

statutes, ordinances, regulations, insurance policy requirements, and requirements applicable to its activities under this Contract.

7.6.1 In particular, contractor shall comply with LISD’s Alcohol and Smoke Free Policy and Dangerous Weapon’s Free Policy, which strictly prohibits the use and possession of alcohol, tobacco, other drugs (including prescription drugs without a valid prescription), and any dangerous weapon on LISD property, including within a private vehicle that is parked or driven on LISD property.

7.7 Permits and Licenses. Contractor shall be responsible for obtaining and maintaining

throughout the term of this Contract all licenses, permits, certificates, and governmental authorizations necessary to perform all of its obligations under this Contract and to conduct business under this Contract. Upon request by the LISD, Contractor shall furnish copies of any permit, license, certificate, or governmental authorization necessary to provide services under this Contract.

7.8 Discrimination. Contractor shall not discriminate against any employee or applicant for

employment because of sex, race, religion, color, national origin, or handicap in violation of state and federal law.

7.8.1. Contractor shall promptly notify the LISD of any complaint or charge filed

and/or determination by any Court or administrative agency of illegal discrimination by Contractor.

7.8.2. The LISD, in its discretion, may consider any illegal discrimination described above as a breach of this Contract and may terminate or cancel this Contract immediately with notice.

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7.9 Reservation of Rights. This Contract does not and is not intended to impair, divest,

delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty or immunity of the LISD.

7.10 Force Majeure. Notwithstanding any other term or provision of this Contract, neither

Party shall be liable to the other for any failure of performance hereunder, if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, fire, explosion, vandalism, any law, order, regulation, direction, action, or request of the United States government or of any other government, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, or other labor difficulties. Reasonable notice shall be given to the affected Party of any such event. The Contractor is expected, through insurance or alternative temporary or emergency service arrangements, to continue its obligations under this Contract in the event of a reasonably anticipated, insurable business risk such as business interruption and/or any insurable casualty or loss.

7.11 Conflict of Interest. Pursuant to Public Act 317 and 318 of 1968, as amended (MCL

15.321, et seq.), Public Act 451 of 1976, as amended (MCLA 380.1 et seq.), and LISD Board Policy no contracts shall be entered into between the LISD, including all agencies and departments thereof, and any LISD agent, unless such is expressly authorized by the law and LISD Board Policy and the proper steps have been followed. To avoid any real or perceived conflict of interest, Contractor shall, provide LISD with a signed and notarized familial disclosure affidavit and shall promptly notify the LISD Superintendent in writing of any familial or business relationship that exists between Contractor and LISD.

7.12 Damage Clean Up to LISD Property and/or Premises. Contractor shall be responsible for

any unexpected and/or unnecessary damage to any LISD property, its premises, or a LISD Agent that is caused by Contractor or Contractor’s Employees. If damage occurs, Contractor shall make necessary repairs and/or replacements to the damaged property to the satisfaction of the LISD. If the repair or replacement cannot be completed to the LISD’s satisfaction, Contractor shall reimburse the LISD the actual cost for repairing or replacing the damaged property. The Contractor shall be responsible for assuring that all municipal sites are restored to their original condition.

7.13 Contractor Use of Confidential Information. The Contractor and/or Contractor

Employees shall not reproduce, provide, disclose, or give access to Confidential Information to any third Party, or to any Contractor Employee not having a legitimate need to know any such information and data, and shall not use the Confidential Information for any purpose other than performing its services under this Contract. Notwithstanding the foregoing, Contractor may disclose the Confidential Information if required by law, statute or other legal process; provided that Contractor (i) gives LISD prompt written notice of an impending disclosure, (ii) provides reasonable assistance to LISD in opposing or limiting the disclosure, and (iii) makes only such disclosure as is compelled or required.

7.13.1. This Contract imposes no obligation upon the Contractor with respect to any

Confidential Information which Contractor can establish by legally sufficient evidence; (i) was in the possession of, or was known by Contractor, prior to its

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receipt from the LISD, without an obligation to maintain its confidentiality; or (ii) is obtained by Contractor from a third Party having the right to disclose it, without an obligation to keep such information confidential.

7.13.2. As used in this Contract, Confidential Information means all information that the LISD is required or permitted by law to keep confidential.

7.14 Contractor Use of LISD Licenses Software. In order for the Contractor to perform its

services under this Contract, the LISD may permit Contractor or Contractor Employees to access certain copyrighted Software licensed to the LISD. Contractor or Contractor Employees shall not transfer, remove, use, copy, or otherwise provide or make available any such copyrighted Software or Documentation to any other person or entity, for any purpose, without the prior written consent of the LISD and/or the licensor. Furthermore, neither the Contractor nor Contractor Employee shall produce a source listing, decompile, disassemble, or otherwise reverse engineer any copyrighted Software. Neither the Contractor nor Contractor Employee shall use any copyrighted Software contrary to the provisions of any applicable Software license agreement or state or federal law.

7.15 Grant Compliance. If any part of this Contract is supported or paid for with any state or

federal funds granted to the LISD, the Contractor shall comply with all applicable grant requirements.

7.16 Project Managers. Each Party shall designate an employee or agent to act as a Project

Manager. The Project Managers shall serve as a contact point for all matters related to the services to be performed under this Contract. The Contractor’s Project Manager shall coordinate with the LISD’s Project Manager, the Contractor shall provide the name and qualifications of its Project Manager and an alternate.

7.17 Contract Administrator. Each Party may designate an employee or agent to act as

Contract Administrator. The LISD’s Contract Administrator shall be responsible for such activities as monitoring deliverables and funding, addressing the quality of services provided by the Contractor, reviewing invoices and submitting requests to the LISD’s procurement authority for any contract modification in accordance with Section 7.27 of this Agreement.

7.18 Dispute Resolution. All disputes arising under or relating to the execution, interpretation,

performance, or nonperformance of this Contract involving or affecting the Parties may first be submitted to the respective Project Managers and Contract Administrators for possible resolution. The Project Managers and Contract Administrators may promptly meet and confer in an effort to resolve such dispute. If the Project Managers and Contract Coordinators cannot resolve the dispute in five (5) business days, the dispute may be submitted to the signatories of this Contract or their successors in office. The signatories of this Agreement may meet promptly and confer in an effort to resolve such dispute.

7.19 Access and Records. Contractor will maintain accurate books and records in connection

with the services provided under this Contract for 36 months after end of this Contract, and provide the LISD with reasonable access to such books and records.

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7.20 Audit. Contractor shall allow the LISD’s Business Office, or an independent auditor hired by the LISD, to perform finance compliance audits with the authority to access all pertinent records and interview any Contractor Employee throughout the term of this Contract, and for a period of three years after final payment.

7.20.1. Contractor shall explain any audit finding, questionable costs, or other Contract

compliance deficiencies to the LISD within forty-five (45) days of receiving the final audit report. Contractor’s response shall include all necessary documents and information that refute the final audit report. Failure by Contractor to respond in writing within forty-five (45) days shall be deemed acceptance of the final audit report.

7.21 Delegation/Subcontract/Assignment. Contractor shall not delegate, assign or subcontract

any obligations or rights under this Contract without the prior written consent of the LISD.

7.21.1 The rights and obligations under this Contract shall not be diminished in any

manner by assignment, delegation or subcontract.

7.21.2 Any assignment, delegation or subcontract by Contractor and approved by the LISD must include a requirement that the assignee, delegee, or subcontractor will comply with the rights and obligations contained in this Contract.

7.21.3 The Contractor shall not assign or transfer this Contract or sublet any part of the work encompassed by it, except with the express written consent of the LISD.

7.21.4 The Contractor shall remain primarily liable for all work performed by any subcontractors. Contractor shall remain liable to the LISD for any obligations under the Contract not completely performed by any Contractor delegee or subcontractor.

7.21.5 Should a subcontractor fail to provide the established level of service and response, the Contractor shall contract with another agency for these services in a timely manner. Any additional costs associated with securing a competent subcontractor shall be the sole responsibility of the Contractor.

7.21.6 This Contract cannot be sold.

7.21.7 The Contractor shall not assign, either legally or equitably, any of the monies payable to him under this Contract, or his claim thereto, except with the express written consent of the LISD to do so.

7.21.8 In the event that a Petition in Bankruptcy is filed and there is an assignment of this Contract by a Court, the LISD may declare this Contract null and void.

7.22 Non Exclusive Contract. No provision in this Contract limits, or is intended to limit, in

any way the Contractor'’ right to offer and provide its services to the general public, other business entities, municipalities, or governmental agencies during or after the term of this Contract. Similarly, this Contract is a non-exclusive agreement and the LISD may freely engage other persons to perform the same work that the Contractor performs. Except as provided in this Contract, this Contract shall not be construed to guarantee the Contractor

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or any Contractor Employee any number of fixed or certain number or quantity of hours or services to be rendered to the LISD.

7.23 No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to

pursue or enforce any right or remedy under this Contract shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Contract. No waiver of any term, condition or provision of this Contract, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition or provision of this Contract. No waiver by either Party shall subsequently affect its right to require strict performance of this Contract.

7.24 Severability. If a court of competent jurisdiction finds a term, condition or provision of

this Contract to be illegal or invalid, then the term, condition or provision shall be deemed severed from this Contract. All other terms, conditions and provisions of this Contract shall remain in full force and effect. Notwithstanding the above, if Contractor’s promise to indemnify or hold the LISD harmless is found illegal or invalid, Contractor shall contribute the maximum it is permitted to pay by law toward the payment and satisfaction of any Claims against the LISD.

7.25 Captions. The section and subsection numbers, captions and any index to such sections

and subsections contained in this Contract are intended for the convenience of the reader and are not intended to have any substantive meaning and shall not be interpreted to limit or modify any substantive provisions of this Contract. Any use of the singular or plural number, any reference to the male, female or neuter genders, and any possessive or non-possessive use in this Contract shall be deemed the appropriate plurality, gender or possession as the context requires.

7.26 Notices. Notices given under this Contract shall be in writing and shall either be

personally delivered, sent by express delivery service, certified mail, first class U.S. mail postage prepaid, or electronic mail and addressed to the person listed below. Notice will be deemed given when one of the following occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service, personal delivery, or electronic mail; or (3) three days after mailing first class or certified U.S. mail.

7.26.1. If notice is sent to the Contractor, it shall be addressed to:

7.26.2. If Notice is sent to the LISD, it shall be addressed to:

Mr. James Philp, Superintendent Lenawee Intermediate School District 4107 North Adrian Highway Adrian, MI 49221 [email protected]

7.26.3. Either Party may change the address or individual to which notice is sent by notifying the other Party in writing of the change.

7.27 Contract Modifications or Amendments. Any modifications, amendments, recessions,

waivers, or releases to this Contract must be in writing and agreed to by both Parties. Unless otherwise agreed, the modification, amendment, recession, waiver or release shall

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be signed by an expressly authorized Contractor Employee and by the same person who signed the Contract for the LISD or other LISD Agent as authorized by the LISD Board of Education.

7.28 Precedence of Documents. In the event of a conflict between the terms and conditions in

any of the documents comprising this Contract, the conflict shall be resolved as follows:

7.28.1. The terms and conditions contained in this main Contract document shall prevail and take precedence over any allegedly conflicting provisions in all other exhibits or documents.

7.29 Governing Laws/Consent to Jurisdiction and Venue. This Contract shall be governed,

interpreted and enforced by the laws of the State of Michigan.

7.30 Entire Contract. This Contract represents the entire Contract and understanding between the Parties. This Contract supersedes all other prior oral or written understandings, communications, agreements, or contracts between the Parties. The language of this Contract shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party.

In Witness Whereof, the undersigned voluntarily executes this Contract on behalf of the

Contractor and the Lenawee Intermediate School District, and by doing so legally obligates and binds Contractor and the Lenawee Intermediate School District to the terms and conditions of this Contract. WITNESSED: CONTRACTOR _______________________________ By: ___________________________________ Its: Dated: ________________________________ WITNESSED: LENAWEE SCHOOLS INTERMEDIATE

SCHOOL DISTRICT, a Michigan intermediate school district

_______________________________ By: _______________________________ James D. Philp Its: Superintendent

Dated: _____________________________

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LENAWEE INTERMEDIATE SCHOOL DISTRICT


EXHIBIT I

SCOPE OF CONTRACTOR’S SERVICES

The selected respondent will be responsible for transportation of educational supplies and materials including documents, supplies, materials, and other items between various locations in Lenawee County, Michigan. The proposed schedule of courier activities is as follows: For the period: August 3, 2016 – August 17, 2017 Wednesday (between 8 AM – 4 PM) Education Service Center TECH Center/PREP Academy Adrian Schools Superintendent Office Trenton Hills Learning Center Education Service Center Porter Center

For the period: August 18, 2016 – June 17, 2017 (between 8 AM & 4 PM each day) Monday Tuesday Wednesday Thursday Friday Porter Center Porter Center Porter Center Porter Center Porter Center LISD Transportation

LISD Transportation

LISD Transportation

LISD Transportation

LISD Transportation






TECH Center TECH Center TECH Center TECH Center TECH Center Siena Heights University*






Onsted Elementary Trenton Hills Learning Center

Madison High School


Berean Baptist*




Onsted Elementary


Sacred Heart*

Porter Center



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Lenawee Christian Hudson Schools Superintendent Office

Britton High School Hudson Schools Superintendent Office

Adrian College


Boysville


St. Stephen’s Lutheran*




Madison High Schools










Britton High School



For the period: June 20, 2017 – July 29, 2017 Wednesday (between 8 AM – 4 PM) Education Service Center TECH Center/PREP Academy Adrian Schools Superintendent Office Trenton Hills Learning Center Education Service Center Porter Center

The provided schedule of pick up/drop-off locations is intended to serve as a guide only. Contractor must use his/her own best judgment to operate in a manner that is most efficient based upon the needs of the LISD. Courier services which are not expressly provided for in this Contract must be available upon the request of the LISD’s CEMaT Director. *As needed only The selected respondent must be flexible and have the ability to alter the schedule of activities as well as be available as needed for special pick-up and delivery services as requested by the LISD. This includes being available for the occasional evening or weekend delivery. The selected respondent must have the ability to lift and transport packages weighing up to 50 lbs. At no time will the selected Contractor be required to transport any hazardous materials on LISD’s behalf.

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EXHIBIT II

TERMS OF PAYMENT FOR SERVICES LISD shall pay Contractor for the provision of services authorized under this contract only after services have been satisfactorily provided to LISD by Contractor. LISD shall pay Contractor per the following schedule:

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EXHIBIT III

CONTRACTOR INSURANCE REQUIREMENTS It is agreed that the Contractor shall obtain and maintain insurance according to the following specifications: Worker’s Compensation Insurance The Contractor shall obtain and maintain during the life of this Contract Michigan Workers’ Compensation Insurance for all of his employees assigned to perform services on behalf of Contractor to LISD under this Agreement. The Contractor shall require any subcontractor similarly to provide Michigan Workers’ Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection offered by the Contractor. Public Liability and Property Damage Insurance The Contractor shall obtain and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damage for personal injury, including accidental death, as well as for claims for property damages which may arise from operations under this Contract, whether such operations by himself or by any subcontractor or by anyone directly or indirectly employed by either of them.

Owner’s and Contractor’s Protective Liability Coverage The Contractor shall obtain and maintain during the life of this Contract Owner’s and Contractor’s Protective Liability coverage in the name of:

1) Lenawee Intermediate School District, and 2) Others, if specifically required by special provision in the Contract documents.

This coverage shall include the entire work. The Contractor shall furnish a Certificate of Insurance certifying that his Owners’ and Contractors’ Protective Liability Insurance includes all subcontractors engaged in the work. The minimum limits of liability for all insurance coverage in the above named policies shall be as follows:

Bodily Injury Liability Amount Each Person $1,000,000 Each Occurrence $1,000,000 Aggregate $1,000,000 Property Damage Liability Each Occurrence $1,000,000 Aggregate $1,000,000

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Michigan Motor Vehicle Liability (including No-fault) Coverage The Contractor shall obtain and maintain during the life of this Contract Michigan motor vehicle liability coverage, including Michigan no-fault coverage, covering owned, hired, and non-owned vehicles with limits of at least $1,000,000.00 per occurrence. Subcontractor’s Insurance The Contractor shall require each of his subcontractors and subcontractors to subcontractors to obtain and maintain all insurance coverage and limits indicated for Michigan Workers’ Compensation, Contractors’ Liability Insurance, and Michigan Motor Vehicle Liability during the life of the subcontract. Policies and Certificates of Insurance The Contractor and all subcontractors shall file Certificates of Insurance for all insurance coverage required above with the Lenawee Intermediate School District’s Business Office, naming the Lenawee Intermediate School District as a Certificate Holder. Exclusions in the policies shall be removed by endorsements to comply with all the aforementioned requirements. Subcontractors shall file Certificates of Insurance with the Contractor who will forward them to the Lenawee Intermediate School District’s Business Office. All Certificates of Insurance shall contain the name and address of the insurance agent. Notice Requirements All insurance Certificates must include a provision providing for thirty (30) days prior written notice to the Lenawee Intermediate School District regarding cancellations, material change, reduction of insurance coverage, or non-renewal. The Contractor shall cease operations on the occurrence of any such cancellations, material change, reduction in insurance coverage or non-renewal, and shall not resume operations until new insurance that satisfies the minimum requirements is in force.