request for sealed quotations for the supply of ... · currency of quotation in euros (€) item no...
TRANSCRIPT
REFERENCE NUMBER: MGA/RFQ/01/2015
REQUEST FOR SEALED QUOTATIONS FOR THE
SUPPLY OF LETTERHEADS, ENVELOPES AND
COMPLIMENTARY SLIPS, TOGETHER WITH
THE PRINTING OF THE MGA LOGO AND
ADDRESS ON EACH OF THE ABOVE
Date Published: 4th August 2015
Deadline for Submission: 24th August, 2015 at 09:30am CET
Submissions Opening: 24th August, 2015 At 10:00am CET
Participation is free of charge
IMPORTANT Clarifications shall be uploaded and will be available to view/download from www.mga.org.mt
MALTA GAMING AUTHORITY TG COMPLEX, SUITE 1, LEVEL 3, BREWERY STREET, MRIEHEL BKR 3000 Tel: 25469000. Email: [email protected]
TABLE OF CONTENTS
1. PROJECT .............................................................................................................................. 3
1.1. SUBJECT OF REQUEST .................................................................................................. 3
1.2. TIMETABLE ................................................................................................................... 4
1.3. CRITERIA FOR AWARD ................................................................................................. 4
2. QUOTATION SUBMISSION SHEET ....................................................................................... 5
3. STATEMENT OF REQUIREMENTS ........................................................................................ 6
3.1. ACTIVITY SCHEDULE ......................................................................................................... 6
3.2. SPECIFICATIONS ............................................................................................................... 7
4. APPENDIX A ......................................................................................................................... 8
1. PROJECT
REQUEST FOR QUOTATIONS FOR THE SUPPLY OF LETTERHEADS, ENVELOPES AND
COMPLIMENTARY SLIPS, TOGETHER WITH THE PRINTING OF THE MGA LOGO AND
ADDRESS ON EACH OF THE ABOVE
1.1. SUBJECT OF REQUEST
The Malta Gaming Authority (MGA) requests quotations for the supply of letterheads, envelopes and complimentary slips, together with the printing of the MGA logo and address on each of the above. For the purposes of any resulting Contract, the MGA or their named representative shall be the Employer.
The Works required are described further in detail in the Statement of Requirements (Section 3). The works include the:
Printing of Stationery Items
o Letterheads
o C4 Envelopes
o C5 Envelopes
o DL Envelopes
o DL Envelopes with Window
o Complimentary Slips
Preparation of Quotations: You are requested to quote for the Works by completing, signing and returning:
the Quotation Submission Sheet;
the Activity Schedule;
The standard forms in this RFQ may be retyped for completion but the Bidder is responsible for their accurate reproduction.
1.2. TIMETABLE
DATE TIME*
Deadline for request for any additional information from the Malta Gaming Authority. Clarifications to be sent, via email on [email protected]
11/08/2015 12.00
Last date on which additional information is issued by the Malta Gaming Authority
11/08/2015 16.00
Deadline for submission of RFQ 24/08/2015 09.30
Submissions Opening Session 24/08/2015 10.00
* All times Central European Time (CET)
Sealing and marking of Quotations: Quotations should be sealed in a single envelope, clearly marked with the Reference above, the name of the Bidder and of the Authority (MGA).
Submission of Quotations: Quotations should be submitted to the address above, by not later than the date and time of the deadline in the Time Table above.
Any resulting contract shall be subject to the General Conditions of Contract for Works attached. Any queries should be addressed to the PR & Marketing Team at the MGA’s offices.
The place of acceptance of the supplies shall be The Malta Gaming Authority, TG Complex, Suite 1 Level 3, Brewery Street, Mrieħel. The time-limits for delivery shall be four (4) weeks from date of contract.
1.3. CRITERIA FOR AWARD
The sole award criterion will be the price. The contract will be awarded to the cheapest priced tender satisfying the administrative and technical criteria.
2. QUOTATION SUBMISSION SHEET Complete this form with all the requested details and submit it as the first page of your quotation, with the documents requested above attached. Ensure that your quotation is authorised in the signature block below. A signature and authorisation on this form will confirm that the terms and conditions of this RFQ prevail over any attachments
Date of Quotation:
Procurement Reference Number:
We offer to provide the works detailed in the Statement of Requirements, in accordance with the terms and conditions stated in your Request for Quotations referenced above.
We confirm that we are eligible to participate in public procurement and meet the eligibility criteria specified in this Request for Quotations.
We confirm that the prices quoted in the Activity Schedule are fixed and firm for the duration of the validity period and will not be subject to revision or variation.
The works will commence within __________ days/weeks/months from date of Contract.
The works will be completed within _________ days/weeks/months from date of Contract.
Quotation Authorised By:
Signature:
__________________________
Name:
____________________________
Position:
__________________________
Date:
____________________________
Authorised for and on behalf of:
(DD/MM/YY)
Company:
________________________________________________________________
Address:
________________________________________________________________
________________________________________________________________
________________________________________________________________
3. STATEMENT OF REQUIREMENTS 3.1. ACTIVITY SCHEDULE
Complete the unit and total prices for each item listed below. Items of the works for which no rate or price has been entered will not be paid for by the Employer and shall be deemed covered by other rates and prices in the Contract.
Currency of Quotation in Euros (€)
Item No Description of Works
Unit rate Total Price (where appropriate)
Printing of Stationery Items
1 Letterheads
Size – A4
Print – 2 Colour 1 side
Paper – 100gsm Cartridge
Quantity – 25,000
2 Complimentary Slips
Size – 210mm x 100mm
Print – 2 Colour 1 side
Paper – 100gsm Cartridge
Quantity – 4,000
3 Envelopes – DL [Wallet Style]
Size – DL - 110mm x 220mm
Print – 2 Colour 1 side
Paper – 90gsm
Finish – Strip Seal
Quantity – 10,000
4 Envelopes – DL with Window [Wallet Style]
Size – DL Window - 110mm x 220mm
Print – 2 Colour 1 side
Paper – 90gsm
Finish – Strip Seal
Quantity – 10,000
5 Envelopes C5 [Pocket Style]
Size – C5 - 162mm x 229mm
Print – 2 Colour 1 side
Paper – 90gsm
Finish – Strip Seal
Quantity – 15,000
6 Envelopes C4 [Pocket Style]
Size – C4 - 229mm x 324 mm
Print – 2 Colour 1 side
Paper – 90gsm
Finish – Strip Seal
Quantity – 4,000
Other additional costs
Subtotal
VAT @ %
Total
3.2. SPECIFICATIONS
All communications in writing should be addressed to Claudette Mifsud – PR & Marketing Manager on [email protected] or Stephen Vella - Senior Accounts Officer on [email protected]
4. APPENDIX A
MALTA GAMING AUTHORITY Building SCM02-03, Level 4, SmartCity Malta, Ricasoli SCM 1001, MaltaT +356 2546 9000 E [email protected]
MGA A4 Letterhead.indd 1 20/07/2015 14:09
with compliments
MALTA GAMING AUTHORITY Building SCM02-03, Level 4, SmartCity Malta, Ricasoli SCM 1001, MaltaT +356 2546 9000 E [email protected]
MGA Compliments Slip.indd 1 20/07/2015 14:08
MALTA GAMING AUTHORITY Building SCM02-03, Level 4, SmartCity Malta, Ricasoli SCM 1001, Maltawww.mga.org.mt
MGA Envelope DL.indd 1 20/07/2015 14:11
MALTA GAMING AUTHORITY Building SCM02-03, Level 4, SmartCity Malta, Ricasoli SCM 1001, Maltawww.mga.org.mt
MGA Envelope DL window.indd 1 20/07/2015 14:11
MALTA GAMING AUTHORITY Building SCM02-03, Level 4, SmartCity Malta, Ricasoli SCM 1001, Maltawww.mga.org.mt
MGA Envelope C5.indd 1 20/07/2015 14:10
MALTA GAMING AUTHORITY Building SCM02-03, Level 4, SmartCity Malta, Ricasoli SCM 1001, Maltawww.mga.org.mt
MGA Envelope C4.indd 1 20/07/2015 14:10