Resident Training

Your Role in Typhon

Resident1. Make sure you are registered within the first 30 days of

starting a residency. Must have an active email account to use this system

2. System access fees

3. Submitting required forms (Registration form not available in Typhon)

4. Entering cases (able to edit and update at any time)

Residency Director/Faculty Evaluate resident’s performance every 3 months via quarterly evaluation forms in Typhon Approve/Sign off on case logs entered by your resident Upload important documents for resident’s to view about your program

Step 1Go to http://www.typhongroup.net/ncope/ click

on Data Entry Log-in

Logging Into Typhon

1. Enter the Facility

Number (9045)

2. Enter your User Login

and Password.

Please Note: Once

registered, you will

receive an email from

Robin Seabrook [via

Typhon Group] with

login information.

3. Click Log In.

Click Forgot login or

Password? To have

password /login

emailed to you again

(may be different)

Student Fees: “Student Pay” Scenario

The first time resident logs in he/she is directed to an online payment page. Access fees must be paid by credit card (Amex, Visa, MasterCard or Discover)

Make sure you choose “Student pay” for the System Access Fee.Typhon access fee is a separate from NCOPE registration fee. Fee is $75.00 for 3 years of access.Once credit card is approved, the system will automatically activate your account, enabling you to start using the system.

System Information

•If user immediately gets a “Session Timed Out” message after logging in, follow the “Browser Settings” instructions that appear on that page. The sections on “Cache and “Browser Portals” are especially important.

Session automatically times out after 60 minutes if no activity however, data entered up until that point will be saved automatically

Resident/Student Features

•Create Portfolio• Individual Reports•Access for 3 years (great for consecutive residencies)•Upload Documents

See PowerPoint “Introduction to Typhon” at http://www.ncope.org/tracking_instructions/

Navigate from the Main Menu

To add a patent encounter click “Add New Case Log”

Run Individual Reports & Update Portfolio

Complete Evaluations and View Evaluations about You

“Messages Section” displays Evaluation Due Dates & Messages from NCOPE or your Residency Director

Indicates missing info in a case Required to update

Quarterly Evaluations From Main Menu, click on

Next, Click on Evaluation to Complete(Resident Can Fill Out These Evaluations Only)

View & Make Comments on Evaluations About YOU

Click on Evaluation. Then Click Here

Quarterly Evaluations Cont.

Electronic Signature Required to Submit Evaluation. Sign by Entering Typhon Password

If You Try To Submit Without Completing The Entire Evaluation, You Will Get a Message

Once Evaluation has been submitted, you can print your responses

Which Evaluations Can I fill Out?

Resident•Abstract Coversheet•Directed Study Coversheet•Directed Study Statement Form•Resident’s Evaluation of Residency Program

Residency Director/Faculty•First Quarter Evaluation •Second Quarter Evaluation•Third Quarter Evaluation•Final 12 Month Evaluation

Residents can view all evaluations filled out by their supervisor on them and make comments only

Faculty can view all evaluations filled out by their resident except the Resident’s Evaluation of the Program Form

Entering Case Logs• From the Main Menu, in the Case Log Management Section click

on Add New Case Log. You Can Also Edit Previous Case Logs.

Next, Input Date or click “Today”. Click “Save Data”

Case Logs Cont.Enter Required Information in the Case Info

Screen. Red arrow indicates fields are required.

Case Logs Cont.

• Indicate Your Role in Treating a Patient. Enter in Competency Section on Left Hand Side. (Structure modeled after the ABC practice framework)

Other Residency Documents On-line

• Abstract & Abstract Coversheet – Form can be found in EASI Evaluation section on Main Menu

(Abstract can be typed/pasted in abstract coversheet)

• Directed Study Coversheet – Form can be found in EASI Evaluation section on Main Menu

(Directed Study/Research can be uploaded)

• Directed Study Statement Form – Form can be found in EASI Evaluation section on Main Menu

(Electronic Signature Required)

Uploading Documents

From the main menu, click on My External DocumentsNext, click on Add a Document.

Uploading Documents Cont.

Fill in document information click “Save Data”

•Faculty can view your list of external documents•Faculty cannot view documents in portfolio

FAQ’s

Q: Is Typhon Required?

A: Yes. All residents with a start date of June 1, 2010 or later are required to use Typhon.

Q: How will NCOPE know if I was evaluated or not?

A: System automatically date stamps all encounters. NCOPE will track each resident quarterly based on residents start date.

Q: Will I receive email notices when evaluations are due?

A: No. Print a resident schedule from the NCOPE website to help your residency director stay on schedule.

Questions?

If you have questions about Typhon, contact Dominique Mungo by

Phone or by E-Mail

Phone: (703) 836-7114 Ext. 237

Email: dmungo@ncope.org