resource management and project impacts it project management working group resource management and...
DESCRIPTION
Resource Management Resource management is the efficient and effective deployment and allocation of an organization's resources when and where they are needed 6/12/143TRANSCRIPT
1
Resource Management and Project Impacts
IT Project Management Working Group
6/12/14
2
• Shared understanding of Resource Management
• Survey results • Exercise around resource management • Q & A
OBJECTIVES
6/12/14
3
Resource Management
Resource management is the efficient and effective deployment and allocation of an organization's resources when and where they are needed
6/12/14
4
Resource Management Includes:• Financial• Inventory• Information Technology• Production resources• Human skills• Planning, allocating and scheduling of
resources to tasks
6/12/14
5
PMBOK FIFTH EDITION
Project Human Resource Management includes the processes that organize, manage, and lead the project team.
6/12/14
6
PROJECT TEAM
Project Team comprised of people with assigned roles and responsibilities for
completing the project
6/12/14
7
PROJECT TEAM
ATTRIBUTES• Varied skill sets • Full or part time• Added/removed as project progresses• Include in planning
6/12/14
8
PSU Opportunities• Limited availability• Shared resources• Within units• Across units
• Service transition (ITX)• Changing priorities• How do you manage this?
6/12/14
9
Survey Results
6/12/14
10
Role on Projects
Project Manager IT ManagerProject Team Manager Other/Unknown
6/12/14
11
Organizational Project Structure
Functional ProjectizedMatrixed Other/Unknown
6/12/14
12
Resource Management
skill-set, availability
6/12/14
13
Why do we care?
• Triple Constraint• Projects are delivered under constraints• Time• Cost• Scope
• Change in constraint impacts Quality
6/12/14
14
Triple Constraint
COST(Resources)
SCOPE(Requirements)
TIME(Schedule)
QUALITY
6/12/14
15
Tools or Processes
Heur
istics
Microsoft ProjectJIRA
manual labor
guile
and
tric
kery
no time tracking
6/12/14
16
Group Exercise
6/12/14
18
• Project Scope – No Soup for you• A cloud based application for
managing customers who have been banned from the “Soup Stand”
• Target Completion June 26th• Goal: Create a work breakdown
structure (10 minutes)• Report out at end of last exercise
6/12/14
Exercise 1
196/12/14
Exercise 1 - Key
20
• You have just learned that Elaine has eloped to Tuscany with her boyfriend and will not return until next year (well after the project start date
• You must use existing resources to complete the project.
• (5 minutes)
6/12/14
Exercise 2
21
• The Project Sponsor has advised they need to cut 2 days off the project – he must have the application by end of day June 24th?
• How will the team address this? • What are the risks of compressing the
schedule? • (5 minutes)
6/12/14
Exercise 3
22
• Each team will report out on their challenges and opportunities from the exercise
• (2-3 min/each group)
6/12/14
Report Out
23
Survey Successes and Opportunities
6/12/14
24
• Dedicated internal/external (contract) project teams• Project teams for short periods of time• Project Portfolio Management tools – for
managing resource time and tasks• Integrated teams are very beneficial - and
support getting work and goals accomplished.
6/12/14
Survey Successes
25
• Asking the right questions of resource managers:• Are any of the resources assigned to my project
on some sort of restricted work schedule (i.e., fixed term, 40 hr. limit per week, long vacation planned, etc
• Informal 1:1 interactions with all team members.• Avoiding over-allocation - time and multiple
projects• Ability to proactively deal with project/resource
intersections.
6/12/14
Survey Successes
26
• Lack of management support/buy in for Resource management/Project Management
• Low maturity level for project and resource management
• Human Resource policy / position definition
6/12/14
Survey Opportunities
27
• Scoping work in a timely manner for developers
• Baselining human resource capabilities• Authority for allocating and managing
resources• Process improvements• Communications/1:1 Team interactions• Time line extensions – from diverting
resources
6/12/14
Survey Opportunities
28
Q & A
6/12/14
29
Survey Results: http://pennstate.qualtrics.com/CP/Report.php?RP=RP_9Lj8970q14FKhNP
Richard Dumm: [email protected] Smith: [email protected] Stewart: [email protected]
6/12/14
Resources