Resource Sharing & Collection Resource Sharing & Collection Building through a Consortium:Building through a Consortium:

an Indonesian model created with an Indonesian model created with international collaborationinternational collaboration

AuthorsAuthorsINDONESIA:INDONESIA:

Liauw Toong Tjiek (Aditya Nugraha),Liauw Toong Tjiek (Aditya Nugraha),Petra Christian Univ., SurabayaPetra Christian Univ., Surabaya

Welmin SuhartoWelmin SuhartoBrawijaya Univ., MalangBrawijaya Univ., Malang

Nanan HasanahNanan HasanahInst. of Tech. Bandung, BandungInst. of Tech. Bandung, Bandung

Ida Fajar PriyantoIda Fajar PriyantoGadja Mada Univ., YojyakartaGadja Mada Univ., Yojyakarta

Yooke TjuparmahYooke TjuparmahIndonesian Educational Univ., BandungIndonesian Educational Univ., Bandung

U.S.A.:U.S.A.: John HickokJohn Hickok

California State University FullertonCalifornia State University Fullerton

AbstractAbstract This paper ideally fits with the theme “Re-Assess, This paper ideally fits with the theme “Re-Assess,

Reassign, and Reinvent: Collection Building Reassign, and Reinvent: Collection Building Without Global Borders.” The authors are all Without Global Borders.” The authors are all library directors in Indonesia, currently in the library directors in Indonesia, currently in the process of forming a groundbreaking consortium process of forming a groundbreaking consortium of academic libraries for resource sharing & of academic libraries for resource sharing & collection building. This process has involved collection building. This process has involved collaborating with other libraries and librarians, collaborating with other libraries and librarians, from various countries, already involved in from various countries, already involved in successful library consortiums—e.g., the successful library consortiums—e.g., the Philippines, Malaysia, Thailand, Singapore, etc., Philippines, Malaysia, Thailand, Singapore, etc., as well as the U.S.A as well as the U.S.A

AbstractAbstract The process of forming this consortium has: (a) The process of forming this consortium has: (a)

reassessed traditional thinking among Indonesian reassessed traditional thinking among Indonesian academic libraries; (b) reassigned customary academic libraries; (b) reassigned customary duties among Indonesian academic libraries; and duties among Indonesian academic libraries; and (c) re-invented ways of building/accessing (c) re-invented ways of building/accessing collections.collections.

This paper offers an promising model for other This paper offers an promising model for other international libraries and librarians to follow, in international libraries and librarians to follow, in that it reflects a surveying and incorporating of that it reflects a surveying and incorporating of several different successful consortium models, several different successful consortium models, crossing multiple borders. crossing multiple borders.

OutlineOutlineIntroduction (John)

overall description & goal of the consortium idea. I. Re-Assess (Aditya)

Background of Indonesian academic libraries independentof each other and the need to re-assess this.

II. Reassign (Welmin)

Discussion of some new/reassigned duties library staffwill have when the consortium is in full operation.

III. Re-invent (Nanan)

Discussion of discuss how the consortium will create new ways/opportunities to add to your library collections.

Conclusion (John)

Summary of the collaboration process

IntroductionIntroduction

I. Re-assessI. Re-assess

I. Re-assessI. Re-assess

Under-appreciated by society, even in Under-appreciated by society, even in academic circlesacademic circles

I. Re-assessI. Re-assess

Under-appreciated by society, even in Under-appreciated by society, even in academic circlesacademic circles

Impacts to libraries:Impacts to libraries:

I. Re-assessI. Re-assess

Under-appreciated by society, even in Under-appreciated by society, even in academic circlesacademic circles

Impacts to libraries:Impacts to libraries: No clear vision in the roles & functions of libraries No clear vision in the roles & functions of libraries

operates in isolation to one anotheroperates in isolation to one another

I. Re-assessI. Re-assess

Under-appreciated by society, even in Under-appreciated by society, even in academic circlesacademic circles

Impacts to libraries:Impacts to libraries: No clear vision in the roles & functions of libraries No clear vision in the roles & functions of libraries

operates in isolation to one anotheroperates in isolation to one another Lack of support & funding from administrators Lack of support & funding from administrators struggle struggle

for their survivalfor their survival

I. Re-assessI. Re-assess

Under-appreciated by society, even in Under-appreciated by society, even in academic circlesacademic circles

Impacts to libraries:Impacts to libraries: No clear vision in the roles & functions of libraries No clear vision in the roles & functions of libraries

operates in isolation to one anotheroperates in isolation to one another Lack of support & funding from administrators Lack of support & funding from administrators struggle struggle

for their survivalfor their survival

Few exceptions for big government-funded Few exceptions for big government-funded universitiesuniversities

I. Re-assessI. Re-assess

Collaborations are difficult in big disparity in Collaborations are difficult in big disparity in conditions conditions

I. Re-assessI. Re-assess

Collaborations are difficult in big disparity in Collaborations are difficult in big disparity in conditions conditions

Other factors make collaborations difficult:Other factors make collaborations difficult:

I. Re-assessI. Re-assess

Collaborations are difficult in big disparity in Collaborations are difficult in big disparity in conditions conditions

Other factors make collaborations difficult:Other factors make collaborations difficult: Unreliable postal services Unreliable postal services worsen by geographical worsen by geographical

conditioncondition

I. Re-assessI. Re-assess

Collaborations are difficult in big disparity in Collaborations are difficult in big disparity in conditions conditions

Duplicate library collection (books and printed Duplicate library collection (books and printed journals)journals)

Other factors make collaborations difficult:Other factors make collaborations difficult: Unreliable postal services Unreliable postal services worsen by geographical worsen by geographical

conditioncondition No agreed-upon system(s) to support collaborationsNo agreed-upon system(s) to support collaborations

II. Re-assignII. Re-assign

II. Re-assignII. Re-assign

TThe first step is he first step is to make a union to make a union catalog (a preliminary one is already catalog (a preliminary one is already created for 6 state university created for 6 state university libraries).libraries).

The next step is The next step is document delivery, document delivery, leading to future ILLleading to future ILL

II. Re-assignII. Re-assign

For safety reasonFor safety reasonss, , currentlycurrently ILL ha ILL hass not been applied. not been applied. It needs It needs more time more time for development amongfor development among the the member member librarieslibraries

II. Re-assignII. Re-assign

OPAC

II. Re-assignII. Re-assign

Status of items

Preliminary Union CatalogPreliminary Union Catalog

II. Re-assignII. Re-assign

For example, the item at one of the 6 For example, the item at one of the 6 member libraries: ITBmember libraries: ITB

ITB (Institut Teknologi Bandung) Library

II. Re-assignII. Re-assign

OPACs must OPACs must include theinclude the book cover book cover picture and table of contentpicture and table of contents to s to facilitate ILL between these facilitate ILL between these institutions.institutions.

Staff reassignmentStaff reassignmentss when when consortium is appliedconsortium is applied

1.1. Staff monitoring Staff monitoring ILL requestsILL requests2.2. Input the request to the system and Input the request to the system and

print out request ( if needed)print out request ( if needed)3.3. Check the book status in OPAC (iCheck the book status in OPAC (if if it t

is onloan, standby, or other copy is onloan, standby, or other copy available).available).

Staff reassignment Staff reassignment when when consortium is appliedconsortium is applied

4.4. Find the book on Find the book on the the shelf and take shelf and take itit

5.5. Scan the section Scan the section users needusers need6.6. Send to the library Send to the library of the user who of the user who

requestrequesteded the information via email the information via email7.7. Re-shelveRe-shelve the book the book

Ill. Re-inventIll. Re-invent

Ill. Re-inventIll. Re-invent

Accreditation puts more attention Accreditation puts more attention to librariesto libraries

Ill. Re-inventIll. Re-invent

Accreditation puts more attention Accreditation puts more attention to librariesto libraries

Information technology, Internet & digital Information technology, Internet & digital libraries:libraries:Opening up libraries to broader audienceOpening up libraries to broader audienceGiving libraries more ‘prestige’Giving libraries more ‘prestige’Increasing flow of information in library circlesIncreasing flow of information in library circles

Ill. Re-inventIll. Re-invent First step: negotiate with vendors for First step: negotiate with vendors for

consortium rate of online journal database consortium rate of online journal database subscriptionssubscriptionsDGHE has made press releaseDGHE has made press releaseBigger universities pay more than smaller or less-Bigger universities pay more than smaller or less-

fortunate ones fortunate ones similar to the scheme adopted by similar to the scheme adopted by VietnamVietnam

Sustainability is a major concern since the scheme Sustainability is a major concern since the scheme relies heavily on DGHE’s financial support relies heavily on DGHE’s financial support more more independent consortium needs to be consideredindependent consortium needs to be considered

Ill. Re-inventIll. Re-invent

Collaborations are emerging:Collaborations are emerging:The formation of six library-related organizations The formation of six library-related organizations

since 2005since 2005The formation of library task force by the The formation of library task force by the

Directorate General of Higher Education/DGHE Directorate General of Higher Education/DGHE (Ministry of Education)(Ministry of Education)

The emergence of library-related standardsThe emergence of library-related standards

Ill. Re-inventIll. Re-invent

Share bibliographic information of each Share bibliographic information of each library’s holdinglibrary’s holdingProliferation of IndoMARC standard as a startProliferation of IndoMARC standard as a startSix major universities in Java exploring OAI for Six major universities in Java exploring OAI for

sharing holding informationsharing holding information

Ill. Re-inventIll. Re-invent

ILL will pose the most challenge, with several ILL will pose the most challenge, with several possibilities:possibilities:Setting up borrowing limits to avoid unequal Setting up borrowing limits to avoid unequal

lending vs. sharing rate lending vs. sharing rate LINK+ experience LINK+ experienceStarting up with local ILLs (city/province-wide Starting up with local ILLs (city/province-wide

ILL) ILL) Mendiola Consortium’s (Phillipine) Mendiola Consortium’s (Phillipine) experienceexperience

Libraries getting together and can share Libraries getting together and can share experiences to improve library services and expand experiences to improve library services and expand activities.activities.

ConclusionConclusion