resurrection school council - st. mary's high school · 2017-07-28 · hofstetter (5 minutes)...

ST. MARY’S SCHOOL COUNCIL

DATE: Monday, January 30, 2017 TIME: 6:30 p.m. to 8:30 p.m. LOCATION: Seminar Room 2.1 (beside main office)

Facilitator: Bose Blokland & Julie Hofstetter Recorder: Prayer: Julie Hofstetter

Upcoming Events for St. Mary’s High School:

Feb. 6 – Sememster 2 Begins Feb. 7 - Canadian National Math League Feb. 9 – 11 – DECA Provincials Feb. 14 – Semster 1 Final Report Card Distribution Feb. 15-17 – D8 Basketball & Volleyball

Championships Feb. 20 – Family Day Feb. 21 – Mar. 3 – Graduation Photos Feb. 22 – Pink Shirt Day Feb. 23 – Sears Play Feb. 24 – Ski Trips

Feb. 27 – Motivational Speaker –Andy Thibedeau

Feb. 28 – Pascal, Cayley, Fermat Mar. 1 - Ash Wednesday Mar. 12 - 18 - March Break Mar. 20 – Progress Report Distribution Mar. 21 - Canadian National Math League Mar. 23 – Parent/Student/Teacher Conferences Mar. 28-29 – Literacy Prep Day Mar. 29 – WRCSF’s Bishops Banquet Mar. 30 - EQAO

Apr. 4 – Lenten Reconcilliation Apr. 6 – Gr. 12 Euclid Math Contest Apr. 12 – Fryer, Galois, Hypatia Math Contest Apr. 13 – Holy Thursday – Liturgy Apr. 14 – Good Friday Apr. 17 – Easter Monday Apr. 24 – School (Parent) Council Meeting Apr. 28 – Mid-term Report Card Distribution

SCHOOL COUNCIL BUSINESS

TOPIC OUTCOME FACILITATOR

Prayer Opening Prayer Julie Hofstetter

(5 min)

Career Cruising

Mike Ambeau – Head of Guidance (Mike is also pursuing an Administrative role (Vice-Principal/Principal) within the school board) was introduced to step council through Career Cruising Information.

Information packages were distributed which included; o A list of all classes offered at the school both in

class and through eLearning options. o A summary was also provided regarding career

cruising. o Parents were reminded that course selections are

to be completed by February 24, 2017. On the Provincial Report Card – Completion of Requirments for Graduation, Parents and Students are able to see a summuray of the student’s total required compulisary and optional credits required for graduation, the total of the credits earned for

Michael Ambeau (20 min)

Meeting Minutes



each report and to date. This report also shows the required 40 hours of Community Involvement and the number of hours the student has completed, recorded and reported to their Guidance Council.

o On the Career Cruising screens students and parents are able to view previous courses, course selection and communiy hours as well.

o The Career Cruising site is accessible from February 4, 2017 up until February 24, 2017.

o Each Guidance Counsellor meets with each of their assigned students individually to ensure that the the correct course selections have been made.

Guidance Counsellor will assist/guide the student on what they need to take and where they may want to go (further education, course selection). The student may make an appointment may also set up appointments throughout the year to discuss.

Grade 11 students need to look at what courses they are taking so they are on the correct path for further education.

LOOK AHEAD is Encouraged. o Information the students receive:

Grade 9 into 10 is a purple sheet – includes Look To The Future information, if students have not done so in grade 9 they will need to take an Art and Physical Education course.

Grade 10 into 11 is a yellow-gold sheet – these students are required to take 8 courses: Religion, Math, English and 5 electives, information pertainig to the Specialist High Skills Majors program is included on this sheet, as well CoOp information, which will take 2 credits (spots) on their course planner.

Grade 11 into 12 is on a pale yellow (cream) sheet – these students are only



required to take a minimum of 6 courses and only Religion and English are required courses. 6 M level U courses are required to apply to university. Online courses are an option, as is UCEP, CCEP and OYAP.

o Additional CoOp information shared; CoOp students spend the first 3 weeks in

school where they complete their resume, call and set up interviews with employer(s) and then they are placed in their CoOp.

Summer CoOp is also an option, to allow students to have the experience. It is for 6 weeks and the students woould work 6 hours per day. This is available to grade 11 and 12 students.

o Mike then walked through the Career Cruising website explaining the process students use to pick their courses for the following years. Grade 10, 11 and 12 were demonstrated.

o Parents are able to be part of student’s IPP – students can share with their parents. This will allow parents to look but they are unable to change anything.

o IPP can be use Career Cruising website to build resumes, choose courses, learn about careers, and explore my interests.

o Guidance Counsellors will also meet with grade 12 students prior to the universities and colleges coming to the school to talk to the students.

o On February 21 and 22 during both lunches, computer labs are booked out by the Guidance Department and some of the Guidance Counsellors will be available to help students pick their courses for the upcoming year.

Student Council

Regrets received from Alex and Jordan due to exams. John Dietrich presented their information. Please see the attached information for highlights of upcoming events.

Alexandra Steffler & Jordan Logozny

(20 minutes)

Information Items Please see attached slides for additional details. John Dietrich



Grade 8 Night was successful the gymnasium was full and school tours went right until 8:30 p.m.

Community Christmas Dinner was postponed due to inclement weather, roughly 200 spaghetti meals were served in January

Christmas Cheer Fund – 75 St Mary’s School families received $100.00 gift cards which were delivered personally by staff to their homes. Funds were raised by staff and students.

Push for Change Challenge

CTV News was to be airing a Hope Springs video created by some of our students on Jan 30, 2017. Hoping to get a copy of the segement.

Information pertaining to Literacy Testing presented.

Still investigating possiblity of pre-ordering lunches from Mary’s Café for those with period 4 (late lunch).

Literacy test results mailed out – the board wants to ensure that this information is received by the parents and this is why it is mailed home opposed to sending home with students.

Literacy Testing information was presented. Sample literacy test was also provided for parents to see.

New topics – both John and Mike discussed the challenge that many students are having in completing their required 40 hours of Community Involvement. It is unclear if students have completed the hours and simply not handed them in or if the have not done the hours. In grade 12 with work load students have they should not have to worry about completing these hours. Parents should push to have these hours completed by grade 11.

Drop in literacy will be offered closer to Literacy tesing time in March to assist students.

Students will be completing the handwritten literacy test in March and not the computer test attempted in October.

(20 minutes)

Security at School Please see attached slides for additional details.

Portables stay in portables for both Hold and Secure and Shelter in Place.

John Dietrich (15 minutes)



Lockdown procedure is practiced regularly with students. No cell phone usage is allowed during a Lockdown. Fire alarms will be ignored unless the police direct students and staff out as this is one of the ways used to draw out people.

Ecavuations are police directed and Activa is the evacuation centre for the school.

Feed back from observations from the practice are shared with staff and students.

Lockdown currently takes under 30 seconds during practices.

PIC Grant

John shared still waiting for signs, the ESL identified Welcome, Office, Chapel, Washroom

Signs will have space to add additional languages as required.

Students very excited about this project. Idea for next years PIC grant – Coloured banners with St. Marys Logo in the middle and all of the feeder schools logos around it. One will be given to each feeder school for display and it will also be displayed at St Marys.

Linda Tester & John Dietrich (15 minutes)

PRO Grant

During grade 8 night 100-150 parents and students stopped by for information. Discussion on what to do for next year’s application. (2017/2018)

The Pro-grant for this year is to include the creation of a parent council information booklet/folder, which is currently being worked on.

A multicultural night was suggested last meeting and seems to be the consenus of the group.

No other suggestions were received.

Wednesday, April 19, 2017 at 6:00 p.m. the Japenese exchange students (60-80 students are coming) will be putting on a Japanese night, council members are encouraged to attend to get some ideas for their multicultural night.

Speak to ESL teachers as well.

Bose Blokland & Julie Hofstetter

(10 minutes)



Iveta Voll, Greta Machado, Julie Hofstetter volunteered (and possibly Bose Blokland) to work on this PRO Grant. Any other parents are welcome.

Parent/Student/Teacher Conferences

A Parent Council Information table will be set up on March 23, 2017 to talk to parents about becoming involved in the School Parent Council at St. Mary’s. From: 3:00 p.m – 5:00 p.m. – Pam and Iveta have volunteeered 6:00 p.m. – 8:30 p.m. – Lisa and Julie H have volunteered. Jane will come out if she is available.

Idea proposed by Jane to go back to elementary schools (12 feeder schools and 3 public schools) to invite parents of elementary school council to join St Marys School Parent Council. This could be done at one of their meetings.

All agreed this was a great idea.

Bose Blokland/Julie Hofstetter (5 Minutes)

Bishop Banquet

Please see attached slides for additional details. Waterloo Region Catholic Schools Foundation’s fund raiser on March 29, 2017 – Cost is $100.00 per seat and a tax receipt is issued.

Bose Blokland/Julie Hofstetter (5 Minutes)

New Topics Discussed

Cash On Line – When students need to purchase things can a parent pay cash and get a receipt opposed to using Cash On Line? John Dietrich explained that receipts are given for both cash and when Cash On Line is used. Prefer Cash On Line be used when possible. Also working on changing the registration process in August, students/parents who have paid for annual registration through Cash On Line will not have to stand in the same line up as those who are paying cash and it is believed this will speed up the process for all.

Uniforms – How is it enforced? Teachers need to enforce it. Uniform enforcement is an adult problem. The expectation is students will wear a golf shirt, pants or shorts any thing else is an accessory. Need buy in from staff.

Uniforms – Is it possible to review the colours of the shirts and get a dark blue as the white and baby blue at times are



difficult to keep clean and presentable? There is a possiblity that the colours could be reviewed.

Exams – Public system no exams for electives while the Catholic board requires an exam for all subjects, why? Explained the boards have different rules.

Switching 4 and 5 periods so students involved on school teams are not always missing the same class – the Public board does this. Unfortunately, at this time with the staggering of lunch between periods 3 and 4 this is will not work for our school. The other challenge is that our period 5 is one of the latest in the board.

Snow days – What is the expectation? Students who come into school should have a reason to be there, there should be a meaningful review for them. During the last occurrence 420 students attended period 1 and by period 5 only 300 students were still at school.

Future Agenda Item – April 2017 meeting – D2L verses Google Classroom demonstration; dates for 2017/2018 Council Meetings – due to exams in Jan/Feb consider moving meeting back.

Tour of School Matt Acheson

FUTURE AGENDA ITEMS Cyber bullying Co-op – how it works Volunteering at High Schools – for Parents Mediator program Support for students and families Website maintenance – Mark Cameron EQAO Other ideas

INFORMATION ITEMS

Next Meeting – April 24, 2017

Events

Push for Change

150 Elementary

$2000 from SMH

Grade 8 Night

Community Pasta Dinner

& Arts Night

OSSLT - 2016

First Time Eligible (3% absent, 8% deferred) Previously Eligible (5% absent, 28% deferred)

OSSLT - 2016

Academic (1% absent, 1% deferred)

Male / Female Balanced @ 92%

Cohort – 273 ( 0.4% / Student)

Applied (6% absent, 5% deferred)

Male 57% / Female 40%

Cohort – 84 ( 1% / Student)

18 Scored 290 or 295 out of 300

OSSLT – Historical - FTE

3 Year RA – 83.3%

OSSLT – Historical - PE

Year School Board Province

2015-2016 42% 46% 49%

2014-2015 55% 58% 49%

2013-2014 51% 52% 50%

3 Year RA 49.3% 52.0% 49.3%

Lockdown Procedures @ SMH

A lockdown is initiated when staff or students report seeing or acquiring information

that a potentially serious situation is either in progress or may occur. WRPS can also

initiate a lockdown when a serious situation is occurring in the vicinity of the school.

Types of Lockdown Protocols

Hold and Secure - used when there is a need to secure the school due to an ongoing situation outside and not

related to the school (robbery near the school but not on school property). In this situation, the

school continues to function normally, with the exterior doors being locked until such time as

the situation near the school is resolved. Students are kept inside the school.

Shelter in Place - used when it is necessary to hold all occupants inside the school to protect them from external

situations such as chemical spills, blackouts, explosions or extreme weather conditions such as a

tornado. Students are kept inside the school.

Lockdown - staff member or student reports seeing a potentially serious situation – where there is a threat to life

posed by an individual due to guns, knives, explosives, etc. Students remain in their classrooms

(locked, lights out, quiet, no use of cell phones**). Students not in a classroom are collected into

designated ‘safe’ areas (staffroom, office, library conf. room) and names are collected. If a fire alarm

is sounded during a lockdown, it is ignored unless directed by WRPS.

Lockdown Procedures @ SMH

When the announcement is made…..

.Move to safe area—classroom, somewhere out of sight.

.Gather in any students within view.

.Lock door (if you can).

.Close blinds.

.Have students turn all cell phones off.

.Move against the wall, away from the window.

.In portables, stay away from walls. Stay low. Use desks as extra protection.

.Stay silent until an announcement is made that the lockdown is over.

. Do NOT use the school phone system unless there is a Medical Emergency.

. Do NOT open the door to anyone. (Police will identify themselves with a badge slipped

under the door or will have keys.)

If a Fire Alarm sounds during the lockdown, ignore it, unless directed to evacuate by an

announcement over the PA system.

Attention please. This school is now in a lockdown. Stay in your classroom

or go to the nearest safe area NOW. Follow all lockdown procedures. This

school is now in a lockdown. Stay in your classroom or go to the nearest

safe area NOW.

Extended/Inclement Weather - Activa

SAC School Council Report February 2017

In the past Months:

Christmas Assembly - Held on December 23rd, featured many talented students of SMH. Interactive games had the students and staff involved in Christmas spirit.

Community Christmas Dinner and Arts night – January 12th 2017 - Approximately 300 served. - Many Key Club members Volunteered as well as SAC members. - Featured Music from the Music department and Concert Bands, Visual Art hung in the upper forum and desserts made by the hospitality department.

Sundae Monday – stress reliever for students right before the exams. Served frozen yogurt and bananas to students free of charge

Elementary Student Senate meeting Met with selected students in grades 7 and 8 from feeder schools to share and

discuss student voice. We will be meeting again with these students in second semester and at the end of the year as a part of the Elementary leadership Conference The conference seemed to be better executed than planned, most of the students were intensely involved and communicated with honest remarks and feedback afterwards.

In the coming Months:

Semi-Formal - Feb 2nd - to be held at Bingaman’s with a Winter Wonderland theme- Sold out!

Valentines and New Semester - Speed friending Home room classes Feb 14, 2017 - Flower grams - Messages of love posted by SAC around the school, compliments on mirrors

Dress down day in potentially in February- Blessed Sacrament St. Vincent DePaul

resurrection school council - st. mary's high school · 2017-07-28 · hofstetter (5 minutes)...

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