revised: feb 2005 bc timber sales environmental management system (ems) and sustainable forest...
TRANSCRIPT
Revised: Feb 2005
BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)
Training for LPC Training for LPC Management and Field Management and Field SupervisorsSupervisors
Revised: Feb 2005
Acronyms used in this training
BCTS = BC Timber SalesBA = Business Area, ie: regional BCTS officeLPC = Licencee, Permittee or ContractorLWCP = Licencee With Cutting PermitEMS = Environmental Management SystemEOP = Environmental Operating ProcedureEFP = Environmental Field ProcedureEPRM = Emergency Preparedness & Response
ManualERP = Emergency Response ProcedureSFMP = Sustainable Forest Management Plan
Revised: Feb 2005
1. What’s first - EMS Review
A quick review of the basics of EMS: PLAN – DO – CHECK - RESPONDWhat is ISO 14001, andThe BCTS approach
Revised: Feb 2005
EMS Review
Scope of the BCTS EMS Defining the scope
The activities and locations where the EMS is applied and implemented
Defining the activities Operational Planning (i.e. layout, cruising, etc) Harvesting (i.e. falling, skidding/yarding, processing,
loading) Roads (i.e. subgrade construction, surfacing, culvert
installs) Silviculture (i.e. site prep, planting, surveys)
Defining the locations TSL operational areas Haul routes (under the management of BCTS) Road permit work sitesX Not the LPC’s camps, shops or off-site facilities
Revised: Feb 2005
EMS Review
Why Do We Need an EMS?To protect the environmentTo allow an outside, 3rd party auditor to verify our claims that BCTS protects the environmentTo have an efficient system for improving our business
Revised: Feb 2005
EMS Review
Why Do We Need an EMS?Due Diligence defense considers if the following are in place:
Preventative system (e.g. EMS)Training programsInternal / external auditsRisk assessmentsContingency plans designed to prevent events
BC Timber Sales EMS offers all of these elements
Revised: Feb 2005
EMS Review
What is our EMS?Defines the environmental performance we’d like to achieveDescribes who will do what, when, to achieve itClear roles and responsibilities at all levels of BCTS and for our LPC’sAlways evaluating and improving the system and our performance
Revised: Feb 2005
EMS Review
What is ISO 14001?A standard (ISO 14001-2004) that defines the necessary elements of an effective environmental management systemRecognized internationallyImplementation in Canada overseen by the Standards Council of Canada
Revised: Feb 2005
EMS Review What does ISO Certification mean?
The BCTS EMS meets the ISO 14001 standard
and
Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS
Revised: Feb 2005
EMS Review
ISO 14001 Certification Does Not: Verify our forest management
practices
Verify that our products come from certified forests
Allow us to use a certification stamp on our products
Revised: Feb 2005
EMS Review
Plan-Do-Check-RespondThe EMS is based on a “continual improvement” loop:
Plan DoCheck
Respond
etc…
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EMS Review
1. The PLAN EMS Policy
States the guiding principles of our EMSCommits to:• Meeting all laws• Preventing pollution, protecting the
environment• Continually improving
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EMS Review
1. The PLAN Aspects“An element of an organization’s activities that can interact with the environment”
An environmental aspect lies between an activity and an impact:
RoadConstruction
LandslideAlter or Influence:Soil Productivity
and Stability
Revised: Feb 2005
EMS Review
1. The PLANSignificant Aspects
“Significant” or higher risk environmental aspects are given priority. Examples are:
1. Uncontrolled: Fire2. Spillage of: Chemical products3. Spillage of: Fuel / Oil products 4. Improper disposal of: Hydrocarbons 5. Alter or influence: Hydrology
characteristics6. Alter or influence: Species at risk
Revised: Feb 2005
EMS Review
2. DOImplement “Operational Controls”
EFP’s in the fieldEOP’s for BCTS staffPreworks for all LPC’sMonitoring and inspecting of activitiesChecklists guiding key activities
Must know the requirements for the tasks you are doing
Revised: Feb 2005
EMS Review 2. DO
Checklists:CHK-001 Planning Prework FormCHK-002 Harvest & Roads Prework FormCHK-003 Silviculture Prework FormCHK-004 Planning Inspection-Monitoring Form CHK-005 Harvest & Roads Inspection-Monitoring FormCHK-006 Silviculture Inspection-Monitoring FormCHK-007 Incident Report FormCHK-008 Emergency Response Test-Drill Report Form
EFP1 - General2 - Project Supervision3 – Development and Planning4 – Roads, Bridges, and
Culverts5 - Harvesting6 – Fuel Handling7 – Dryland SortEOP1 – Planning2 – LP Operations3 - BCTS Projects4 - LWCP Planning5 - LWCP Operations6 - Incident Reports
Revised: Feb 2005
EMS Review 2. DO
Must be trained for the tasks you are doingTraining requirements are identified in the Training Matrix provided at the BCTS Prework
Revised: Feb 2005
Training Needs Matrix
1. BA Staff
Training Package Content TSMO
pera
tions
Mana
gers
Plann
ing O
ffice
r
Enginee
ring O
ffice
r
Enginee
ring T
echni
cian
Forest
Tec
hnici
ans
Ope
ratio
ns Tec
hnicia
n
Area
Fore
sters
Pract
ices
Fore
ster
Field
Oper
atio
ns
Supervi
sor
Resourc
e Cle
rks
Oth
er fi
eld s
taff
Oth
er O
ffice
Staff
Level 1 EMS / SFM Aw areness x x x x x x x x x x x x x
Level 2 EMS Procedures x x x x x x x x x x xLegal Reqts Fire S100 x x x x x x x x
WHMIS x x x x x x x x x x x x xEmergency ERM x x x x x x x
2. Licencees / Permitees / Contractors
Training Package Content Princip
al
Supervi
sor
Work
er
Truck
Driver
Level 3 EMS/SFM Aw areness / Procedures x x x 4
Legal Reqts Fire S100 1 1TDG Certif ication 2 2 2WHMIS 3 3 3 3
Emergency ERM x xERP x x x 4
1 - At least one w orker onsite carrying out industrial activity under a Timber Sale or Licence during f ire season must have S100 training2 - Applies to personnel transporting Class 3 products in quantities > 2000 liters (TDG reg 1.35)3 - As required by WHIMIS w hen handling or exposed to hazardous substances (eg: fuel, chemicals)4 - Truck drivers and trucking contractors require Level 3 and ERP training w here they have the potential to cause a signif icant environmental impact eg: hauling quantities of fuel greater than 2000 litres, self-loading of logs, off-highw ay, etc.
Revised: Feb 2005
Training Content Guide
TRA
INER
EMS
CA
RD
ISSU
ED?
TRA
INER
S C
AR
D IS
SUED
?
EMS
Aw
aren
ess
SFM
Aw
aren
ess
EFPs
EPR
M
EOPs
Che
cklis
ts
Man
ual
Trai
ning
Met
hods
Supp
lem
enta
ry (T
DG
, WH
MIS
, etc
.)
BA EMS Committee / TSM
CSO All Relevant All All All All All - Relevant
BCTS Field Staff CSO All Relevant All All All All Relevant - RelevantBCTS Admin. Staff CSO All Relevant - - - - Relevant - RelevantLPC Principal / Supervisor
Approved ** Y All Relevant All All Relevant Relevant - Relevant
Worker * LPC or Approved ** Relevant Relevant All All - - - - -Train-the-Trainer CSO Y All All All All Relevant - All All
* Valid only during employment for the LPC who provided the training** Approved = Holder of a Trainers Card or a BCTS staff member approved by the CSO
Level 1Level 2Level 3
Refresher intervals are not defined. It is the responsibility of the LPC and the Workers to maintain the level of training. BCTS will identify LPCs and Workers who have not maintained adequate levels of training in preworks and inspections, and require
Revised: Feb 2005
EMS Review 3. CHECK
Method of Checking
Who is checking
Monitoring (Supervision)
LPC, BCTS
Inspections LPC, BCTS
Performance Reports BCTS
Internal Audits BCTS
External Audits Registrar
Revised: Feb 2005
EMS Review 3. CHECK
Things to Check Who is checking
Conformance to the project plan
LPC, BCTS
Conformance to EMS requirements
LPC, BCTS
Compliance with legal and other requirements
LPC, BCTS
Progress towards EMS objectives
BCTS
Revised: Feb 2005
EMS Review 4. RESPOND
Action Plans are written during inspections – who is to do what, by whenEMS modifications / improvements will be assigned as Action Plans or in annual reviewsIssues will be investigated and Action Plans assigned to address root causesAll actions will be assigned, tracked & followed up
Revised: Feb 2005
EMS Documentation
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Training Matrix)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
Revised: Feb 2005
EMS Documentation
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Training Matrix)•Environmental Program(s)•Administrative Forms•ERM •Records
•Operational Forms/“Checklists”•Records
Revised: Feb 2005
Overview: EMS Manual
Consistent with 16 ISO 14001 elements, Policy to Management ReviewDescribes EMS maintenance responsibilities for BCTS managementFor BCTS staff and LPC’s:
Be trained in and follow relevant procedures (EOP’s, EFP’s, ERP’s)Communicate requirements, communicate problems
Revised: Feb 2005
Key Elements – Chapter 1-601 Introduction Defines the scope
Planning, Harvest, Roads, Silviculture
02 Overview of ISO 14001 Defines ISO 14001Introduces the ISO/EMS cycle
03 Environmental Policy Defines policy components6 overall goals, available to public
04 Environmental Aspects Defines aspect developmentRisk based approach, review annually
05 Legal Requirements Defines applicable legislation to BAMaintain access, “other requirements”
06 Objectives & Targets Defines method & responsibilityWhat’s considered, Who develops
Revised: Feb 2005
Key Elements – Chapter 7-1207 Environmental
Management ProgramDefines implementation of O&T Who, What, When, and How
08 Structure & Responsibility
Provides overview of Who & WhatOrganization charts, table of roles
09 Training & Awareness Defines requirements & methodTraining matrix, who trains, etc.
10 Communication Defines communication processInternal methods, External methods
11 Document Control Defines creation & maintenanceWho develops/maintains, obsolete docs
12 Operational Controls Provides a List of controlsDevelopment & Maintenance
Revised: Feb 2005
Key Elements – Chapter 13 - 1813 Emergency Response Defines emergency components
ERM, ERP; development & maintenance
14 Monitor & Measure Defines monitoring methodsConformance, compliance, inspections
15 Corrective/Preventative Action
Defines reporting & trackingIncident reports, tracking & follow up
16 Records Defines record maintenanceWhat is kept, method & duration
17 Audit Program Defines protocol, scope, & methodInternal audits, timing, action plans
18 Management Review Defines scope and review processPerformance reports, responsibilities
Revised: Feb 2005
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
Revised: Feb 2005
EMS ManualEMS Manual
Environmental Operating Procedures (EOP)
Environmental Operating Procedures (EOP)
Environmental Field Procedures (EFP)
Environmental Field Procedures (EFP)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM •Records
•Operational Forms/“Checklists”•Records
EMS Documentation
Revised: Feb 2005
Overview : Emergency Response Manual (ERM)Addresses 3 types of emergency:
FireSpillLandslide or major erosion event
Provides:Preparedness informationResponse proceduresContact information
References the Emergency Response Plan Form to be completed for each Project
Revised: Feb 2005
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
Revised: Feb 2005
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
Revised: Feb 2005
Overview: Emergency Response Plan
The ERP must be completed and maintained at the worksiteAll workers must know the location of the ERPAll workers must be able to effectively use the information found in the document
Revised: Feb 2005
Highlights: Emergency Response Plan
Contains names and phone numbers of key personnelContains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc)Contains spill response steps for Fire, Spills, and Erosion eventsContains locations of spill and fire equipmentContains test or drill requirements
Revised: Feb 2005
Overview: Environmental Operating Procedures
Document Applies to:EOP 01 – Planning BCTS Staff
EOP 02 – LP Operations BCTS Staff
EOP 03 – BCTS Projects BCTS Staff
EOP 04 – LWCP Planning Licensees w/ cutting permits
EOP 05 – LWCP Operations Licensees w/ cutting permits
EOP 06 – Incident Reports BCTS Staff
Purpose: Define tasks & responsibilities for BCTS operations
Revised: Feb 2005
Overview: Checklist Forms
# Name For:
CHK 001
Planning Prework Form All
CHK 002
Harvest/Roads Prework Form All
CHK 003
Silviculture Prework Form All
CHK 004
Planning Inspection Form All
CHK 005
Harvest/Roads Inspection Form
All
CHK 006
Silviculture Inspection Form All
CHK 007
Incident Report Form All
CHK 008
ER Test & Drill Report Form LPC
Purpose: Checking, Responding, & Data collection
Revised: Feb 2005
Highlights: Prework Forms (CHK 001-003)
Used by BCTS staff during Preworks with Licensees or Contractors and may be used by a LPC if they have no other documentation methodSignificant issues captured at Preworks
Operational requirements (Project Plans)Legislative & Regulatory requirementsContractual or License requirementsEMS requirements
• Training needs• Emergency Response• Fuel Management
Primary benefits of Preworks – outlines the expectations for site specific environmental management to the recipient prior to commencement of work
Revised: Feb 2005
Highlights: Inspection Forms (CHK 004-006)
Used by BCTS staff and can be used by LPC if no other documentation method existsSignificant Issues captured during inspections:
Conformance and compliance to contractual and legal documentsConformance to operational plans
• Site Plans• Road Plans and Profiles
Conformance to EMS requirements• Training and Competence• Emergency Preparedness and Response• Fuel Management
Revised: Feb 2005
Highlights: Incident Report Form (CHK 007)
To be used by LPC and BCTS staff to report incidents and initiate investigationsWhen Incident Reports are required:
Spills over 25 litersFires (Natural, man-caused, or industrial)Erosion events or landslidesNon-complianceSignificant Non-conformance (BCTS staff)
Information captured during Incident reporting and investigations
Description of the Incident (scene details)Determination of preliminary and root causesRecommendations and Corrective Action to mitigate future events
Revised: Feb 2005
Highlights: Test/Drill Report Form (CHK 008)
To be used by LPC to record details of tests or drills conducted for emergency responseRequirement and frequency of tests or drills are outlined at BCTS PreworksInformation captured during Test/Drill reports
Type of test or drill (Fire, Spill, Erosion)Description of the test or drillDescription of the deficiencies during the eventRecommendations for improvement
Revised: Feb 2005
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
Revised: Feb 2005
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
Revised: Feb 2005
Overview: Environmental Field Procedures
# Name For:
EFP 01 General All workers
EFP 02 Project Supervision LPC supervisors
EFP 03 Development & Planning
Contract workers
EFP 04 Roads, Bridges, & Culverts
LPC workers
EFP 05 Harvesting Licensee workers
EFP 06 Fuel Handling All workers
EFP 07 Dryland Sort Licensee workers
Purpose: Methods to minimize environmental impacts
Revised: Feb 2005
Highlights: EFP 01 - General
General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTSKey Highlights
Prework awarenessProject Plan awarenessMonitoring the workSite maintenance & Emergency PreparednessStop Work criteria
Revised: Feb 2005
Highlights: EFP 02 – Project Supervision
General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operationsKey Highlights
Prework components and documentationSupervisory responsibilities & Stop Work criteriaMonitoring and InspectionsDocumentation managementEmergency Reporting procedures
Revised: Feb 2005
Highlights: EFP 03 – Development and Planning
General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field Key Highlights
Project Plan preparationField work requirementsData integration into layout & design workStop Work criteria
Revised: Feb 2005
Highlights: EFP 04 – Roads, Bridges, and Culverts
General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field Key Highlights
Road & Bridge inspection criteriaConstruction, maintenance, deactivation proceduresBridge & Major Culvert installation, maintenance, and removal precautions and criteriaDisposal proceduresStop Work criteria
Revised: Feb 2005
Highlights: EFP 05 - Harvesting
General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field Key Highlights
Procedures and criteria for:• Falling• Yarding, Skidding and Forwarding• Loading, processing, and hauling
Stop Work criteria
Revised: Feb 2005
Highlights: EFP 06 – Fuel Handling
General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution Key Highlights
Fuel storage and HandlingRefueling requirementsSpill response referencesStop work criteria
Revised: Feb 2005
Highlights: EFP 07 – Dryland Sort and Log Loading
General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies Key Highlights
Sort yard operational requirementsStockpiling & disposal of wasteStop Work criteria
Revised: Feb 2005
Checking the ProgressThe BCTS staff approach
Monitoring • Informal visits to the worksite to focus on key risk issues• May or may not be documented (CHK 004-006 can be
used for documentation of monitoring)
Inspections• Formal visits to conduct thorough worksite assessments• Purpose: to identify deficiencies and trends, to collect
data • Frequency: as determined by the Risk Ranking
Primary benefits of Inspections – identifying deficiencies and trends, initiating corrective action, ensuring follow up
Revised: Feb 2005
Checking the ProgressThe LPC Approach
Supervising (similar to monitoring by BCTS)• Continual on-site checking of work progress,
conformance to operational and EMS requirements• May be documented in diaries or on forms
Inspections• Formal worksite assessments by the field supervisor• Purpose: to identify deficiencies and trends within the
workplace• Frequency: as determined at the BCTS Prework
Type of Inspections• Operational and EMS
Revised: Feb 2005
Required Records for LPCPrework Records
Indicating points of discussionDate
Inspection RecordsVerify worksite requirements Date and name of Inspector
Training RecordsNames of workersType and date of training
Incident RecordsSpills over 25 liters, Fires, Erosion events, Non-compliancesAt least the Incident details must be completed
Test/Drill RecordsEmergency Response Plan
Revised: Feb 2005
Respond – Corrective Action
The BCTS ApproachIf deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through: • Documentation on the Inspection Forms• Documentation on the Incident Report Forms• Documentation on Notices to Comply• Issue Tracking System entries (ITS)
If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plans
Revised: Feb 2005
Respond – Corrective Action
The LPC ApproachDeficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action
• Immediate Action (i.e. cleaning up the spill)• Preventative Action (i.e. further training or
change to work procedures)
If noted during inspections, corrective action should be noted on form along with the date when corrected
Revised: Feb 2005
Be Prepared for AuditsSupervisors
Ensure workers are instructed by an authorized trainer as per the Training Needs MatrixMake appropriate documents available at the worksite (ERP, EFP)Conduct Preworks prior to commencement of the projectFollow the procedures outlined in the EFP’s to minimize site deg, contamination, and erosionConduct Inspections at the frequency outlined at the BCTS Prework sessionTake action if non-conformances or non-compliances are discoveredMaintain records as required for the EMS
Revised: Feb 2005
Be Prepared for AuditsWorkers
Know the location of the EFP’s and the ERP and have them readily accessibleParticipate in Preworks prior to commencement of the projectFollow the procedures outlined in the EFP’s to minimize site deg, contamination, and erosionBe able to explain how to respond to spills, fires, and major landslides or erosion eventsMake sure you have spill kits and fire tools available to you and they are in working order
Revised: Feb 2005
EMS SUMMARY• Plan – Know how to operate with regard
to the environment • Do – Follow procedures while
conducting business that protect the environment / achieve your plan
• Check – Take the time to review how you do vs. what the plan states
• Respond – Take action and learn from your performance to do better next time
Revised: Feb 2005
Types of SFM Certifications
CSA Z809(2002) – describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained SFI – similar in scope and application to CSA Z809, AmericanFSC - similar in scope and application to CSA Z809, International
Revised: Feb 2005
CSA Z809 CertificationCSA Z809 SFM Standard is based on a Canadian definition of sustainable forest management (SFM) Requires a SFM Plan (SFMP) be in placeRequires a Management System be in place (i.e. an EMS)Results in certification of a Designated Forest Area (DFA) (therefore, most CSA certifications require cooperation amongst all but the smallest licencees operating in the DFA)CSA Standard includes a substantial commitment to involve the public in developing the SFM plan
Revised: Feb 2005
How SFM Plans intersect with an EMS
The following Management system criteria must be implemented:
Legal requirementsRoles and ResponsibilitiesTraining and AwarenessInternal & External communicationDocument management and controlOperational proceduresEmergency Preparedness & ResponseMonitoring and MeasuringCorrective & Preventative ActionRecord KeepingInternal AuditsManagement Reviews
Revised: Feb 2005
Where a SFM Plan has its impactInfluences higher-level planning by introducing its own criteria for forest managementRequires data gathering and reporting to verify adherence to SFM targetsCan produce changes to operational plans
Modification of block size and shapesIntroduction of additional protective measures for resource features and sensitive zonesChanges in road locations and design
Revised: Feb 2005
How to conform to SFM goals in the forest workplace
Follow the Operational PlansFollow EMS requirements
Environmental Field ProceduresEmergency Response PlansLegislation and RegulationsTraining requirements
Follow Contract & License requirementsFollow Legislative and Regulatory requirements